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1984 JUL 03 CC MIN - 35jC627R MINUTES Ur' THE REGULAR MEETING OF THE EL SEGUNDO CITY COUNCIL July 3, 1934 I. CALL TO ORDER The El Segundo City Council convened in regular session on Tuesday, July 3, 1934 at 7:00 p.m. in the Council Chamber of the E1 Segundo City Hall. II. THE PLEDGE OF ALLEGIANCE was led by Councilman Jacobson. III. THE INVOCATION was delivered by Clark Devilbiss, Chief of Police. IV.. ROLL CALL Present: Councilmembers Jacobson, Schuldt, Siadek, Synadinos, and Mayor Armstrong Absent: Councilmembers None V. REPORTS OF COMMITTEES A. Councilman Schuldt reported that Sister City Committee repesentatives from Guaymas had visited and had had a most enjoyable time. The new Sister City Queen is Laurie Martin, and the Princess is Kiersten Goud, both of whom Councilman Schuldt wished well as they assume their new duties. 8. Mayor Armstrong reported that he had attended a Chamber of Commerce Installation of Officers dinner at which Charles La Fleur and Marie Stinnett were were honored as Senior Citizens of the Year. C. Councilman Siadek noted that Ms. Lavonne Sorensen Jackson had tendered her resignation as a member of the Cable Advisory Committee. Mayor Armstrong suggested filling this vacancy from among those individuals who had recently volunteered for commission service. Question was raised as to whether those who recently volunteered for Planning and Park and Recreation vacancies would be interested in the activities of the Cable Advisory Committee. Following additional discussion, it was agreed that the search for a replacement member be expanded beyond the already - collected list of volunteers. D. Mayor Armstrong announced that the ANCLUC Steering Committee would meet on July 5. Recommendations regarding noise insulation have been presented-to the Federal Aviation Administration with a request for $2 million in funding. E. Designation of Voting Delegate and Alternate for League of California Cities All Councilmembers execpt Councilwoman Synadinos stated that they would be able to attend the Annual Conference of the League of California Cities. Following discussion, it was agreed that Councilman Siadek would serve as the voting representative and alternate for this meeting will be Councilman Jacobson. VI. ORAL COMMUNICATIONS Mr. Dick Patterson, a member of the Fire /Life Safety Master Plan Committee, made a presentation regarding (1) concerns about Master Plan priority items, (2) Plan adoption, (3) the development of a budget responsive to the Master Plan's recommendations, and (4) a fire /life safety tee structure. Mr. Patterson identified the following priority items and urged their implementa- tion: (1) Installation of Opticom Sytems at designated City intersections; (2) Installation of Opticom Systems in Fire Department equipment; (3) Addition of one paramedic unit and three new paramedic personnel to Fire Department staff; (4) Acquisition of a computer system to assist the Fire Department in storing and utilizing information required for effective fire fighting and to assist with departmental administra- tion; (5) The purchase of additional light weight air pack tanks; (6) Increase in manpower on Fire Department units from three to tour persons. Mr. Patterson urged that a public hearing on the Fire /Life Safety Master Plan be held as soon as pos- sible, and that the Plan, or a variant thereof, be adopted and implemented by City staff. He also reviewed steps which he suggested would result in the develop- ment of a "prompt and responsive budget." mr. Patterson stated that approximately $780,000 in fire /life safety tees has already been committed, and went on to question why none of this money has yet been collected. He also questioned the advisability of de- positing these fees in the City's general fund when they are collected. Finally, Mr. Patterson recommended that the tire /life safety accounting and funding methods outlined in the Master Plan be approved and im- plemented. Councilman Schuldt spoke in favor of collecting committed tire /life safety tees and placing them in a specially designated account. City Manager Jones stated that it had never been the intent to place these tees in the general fund; it was always intended that these fees be used for the specific purposes for which they were to be collected. Mr. Jones stated that these fees have not yet been collected because they were to be collected upon the issuance of building permits, and this has not yet occurred for the projects identified in m r. Patterson's report. Mayor Armstrong expressed his appreciation to Mr. Patterson for tollowing up on the Committee's recommen- dations. Mr. Dennis Martin, 835 East Grand Avenue, distributed copies of his July 2 memorandum entitled "Revenue Split between Residents and business by Revenue Source." He outlined the five major revenue sources identified in his memorandum, the nine minor sources, and the proportions of each source attributable to business and residential categories. Mr. Martin urged that sources of revenue be divided between residential and business categories in identifying and planning for other -2- Council Minutes July 3, 1984 X6 x79 X 62.180 potential revenue sources. Mr. Martin said he felt it was deplorable that the Fire /Life Safety Master Plan recommendations were not being funded. In closing, he recommended that increased use be made of computers in the City's Finance office, and suggested that a meeting be held in July to which citizens could come in order to discuss the City budget. VII. CONSENT CALENDAR A MOTION WAS MADE 13Y COUNCILWOMAN SYNADINOS, SECONDED BY COUNCILMAN SIADEK, AND UNANIMOUSLY CARRIED that all items on the Consent Calendar be approved, except Items (D) and (G). A. Minutes of the Regular City Council Meeting for May 1, 1984 APPROVED AS WRITTEN B. Expense Check Register Nos. 4455 -4482 on Expense Check Register No. 12 in Total Amount of $7809.08 RATIFIED AND APPROVED C. Tabulations of Bids for Paper Towels and Toilet Tissue for Various Departments AWARED TO LOW BIDDER BALL INDUSTRIES IN AMOUNT OF $6783.83 E. State Alcoholic Beverage Control Application from Woltner & Co., 2241 East Grand Avenue, for an On- Sale Meer & Wine Wholesaler License RECEIVED AND FILED F. Claim of Dunaetz, Robert vs. the City CLAIM DENIED H. Acceptance of Office Furnishings Donated to the Police Department by Computer Science Corporation ACCEPTED AS PRESENTED I. Adoption of Resolution Renewing Agreement with Cooperative Personnel Services for Personnel Testing and Related Services entitled: RESOLUTION NO. 3269 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF EL SEGUNDO, CALIFORNIA, APPROVING COST SERVICES CONTRACT WITH STATE PERSONNEL BOARD, EFFECTIVE SEPTEMBER 1, 1984. which was adopted. J. Claim of Winthrop, Robert vs. the City CLAIM DENIED -3- Council Minutes July 2, 1984 VIII. IX. X. K. Claim of Argonaut Insurance Company vs. City Reyarainy Rhodes, Melea vs. the City CLAIM DENIED L. Presentation of Collection Service Agreement with Gess and Associates for Collection of Delinquent Funds for the El Segundo Library AGREEMENT ACCEPTED AS PRESENTED CALL ITEMS PROM THE CONSENT CALENDAR D. State Alcoholic Beverage Control Application from the Velvet Turtle, 212 North Sepulveda, Person -to- Person, Premise -to- Premise for an On -Sale Beer & Wine Eating Place License Councilman Jacobson questioned the need for a con- ditional use permit. Planning Director Romaniello reported that the Velvet Turtle had been notified of the conditional use permit application process with the Planning Commission. Discussion followed re- garding density problems which might result from construction of the proposed building and the appropriate processes to be used to bring these concerns before the Planning Commission. IT WAS THEN MOVED BY COUNCILMAN JACOBSON, SECONDED BY COUNCILWOMAN SYNADINOS- -, THAT' the Alcoholic Beverage Control Board be notified that a condi- tional use permit is required and has not been issued at the present time. MOTION CARRIED with the following vote: Ayes: Councilmembers Jacobson, Schuldt, Synadinos, and Mayor Armstrong Noes: Councilman Siadek G. Claim of Zafi•ropoulos, Philippos vs. the City At the request of Councilman Siadek, this item was held over for discussion during closed session. WRITTEN COMMUNICATIONS A. Mr. Dennis Martins' June 27, 1984 memorandum entitled "Reconciliation of Budget Costs and Revenues" was RECEIVED AND FILED. REPORTS OF' OFFICERS A. City Manager 1. Report on Possible Uses of Community Develop- ment Block Grant Funds City Manager Jones reported that the City is entering the third year of its agreement to -4- Council Minutes July 3, 1984 Xi>>�l participate in the Community Development block Grant program. The City's CDbG alloca- tion for the 1984 -85 fiscal year is $96,638. During the City's first two years in the CDBG program, Council elected to place the majority of its grant funds ($186,363) in contingency status with the County, tapping only about $40,000 to prepare the Senior Housing Feasibility Study and to reimburse the City for the cost of administering the grant. The County is now urging the City to draw down both the $186,363 in contingency and the $96,638 upcoming year grant by the end of the 1984 -85 fiscal year. Funds which continue in contingency status following the end of the 1984 -85 fiscal year will be subject to reclamation by the County. Mr. Jones then outlined the purposes for which these CDBG funds might be expended: (1) assisting low and moderate income persons; (2) removing conditions of slum and blight; and (3) addressing an urgent community need. Mr. Jones then reviewed the projects which staff had identified as potential community development activities which could be funded with the CDBG funds: (1) Meals on Wheels Program, which serves the nutritional needs of elderly and handicapped persons who are convalescent or otherwise unable to prepare meals for themselves; (2) Minor Home Repair Program, which is intended to assist low income homeowners, particularly the elderly and the handicapped, in up keep with the requirements of home maintenance; (3) Residential Rehabilitation Program, which would provide below- market interest rate loans to assist lower income, senior and handicapped homeowners with major home im- provement items such as bath remodels or additions, furnace replacements, reroofing, and kitchen modernizations; (4) Residential Noise Abatement Program through which the City could offer grants, rebates, loans, or a combination thereof to assist residents in soundproofing their homes; (5) A variety of capital improvement projects, including (a) remodeling or expanding the Joslyn Center, (b) constructing restroom facilities in the Public Library which provides access for the handicapped, (c) installing an elevator in the Public Library to facilitate use by the elderly and handicapped, (d) provide amenities for the handicapped in the City's fire stations, and (e) providing modifications to the City's clubhouse to facilitate use by the handicapped. Mr. Jones also noted that the City could use up to 10% ` of its current year CDBG funds to finance re- development studies intended to expand economic opportunities within the community. Also, the City is eligible to use 100 of its total 1984 -85 grant, or $9,664 as reimburse- -5- Council Minutes July 3, 1984 ment for costs related to the ongoing admini- stration of the CDBG program. Mr. Jones stated that it is recommended that Council approve continuing the City's partici- pation in the Community Development Program during 1984 -85, that Council consider the list of possible projects he had outlined, and that it move to apply $9,664 of the CDBG funds to recoup the cost of general administration. IT WAS MOVED BY COUNCILMAN SIADEK, SECONDED BY COUNCILMAN SCHULDT, AND UNANIMOUSLY CARRIED that staff be asked to pursue further the projects identified for possible CDBG funding, with the exception of the Minor Home Repair Program and the Residential Rehabili- tation Program, and that the City continue to participate in the Community Development Program during 1984 -85. 2. Presentation of Certification of Economic Dis- location. for Revenue Sharing Entitlement Fund Mr. Jones reported that the City's revenue sharing allocation for the upcoming entitlement period, which was based on the 1982 -83 tax base, was originally estimated to be $222,300, approximately 50% of its previous amount. Under the provisions of the "Economic Dislocation" benefit, the City could be eligible to receive its upcoming allocation based on its prior year tax base, which was approximately 5430,000. In order to qualify for this provision, the City must file an Economic Dislocation Certification. IT WAS MOVED BY COUNCILMAN SIADEK AND SECONDED BY COUNCILMAN JACOBSON that the Mayor be authorized to sign the Economic Dis- location Certification in order that the City be considered as eligible to qualify for special compensatory benefits. A VOTE WAS THEN TAKEN with the following result: Ayes: Councilmembers Jacobson, Schuldt, Siadek, Synadinos and Mayor Armstrong Noes: Councilmembers None B. City Attorney 1. Consideration of an "Agreement Affecting Real Council Minutes July 3, 1984 Property" Implementing Mitigating measures for the Nu -West uevelopment Pursuant to E1 Segundo Resolution No. 3184 City Attorney Dolley introduced the proposed agreement affecting real property between the City and Nu -west, Inc., which was drafted and negotiated for the purpose of implementing provisions of the California Environmental Quality Act and the mitigation measures required by the Planning Commission in response to the Environmental Impact Report on the proposed project. Councilwoman Synadinos referred to the fees mentioned in Sections 4.6 and 4.11 of the agreement, and asked whether payment of these mitigation fees would exempt the developer from paying other fees that might be implemented subsequently. Mr. Dolley stated that such payment would not exempt the project from other tees which might be levied. IT WAS THEN MOVED BY COUNCILMAN SIADEK, SECONDED BY COUNCILWOMAN SYNADINOS, AND UNANIMOUSLY CARRIED that the subject agreement be approved. Mr. Dolley notea that he had one item which he wished to discuss during closed session. C. Public Works 1. Report and Recommendation Regarding Approval of Change Order No. 1 to the Contract for the Construction of Wheelchair Ramps - Project No. 84 -2 Mr. Glickman stated that the original plans for the above project included 13 wheelchair ramps to be constructed on Sepulveda Boulevard. Subsequent to the award of the contract, it was learned that CalTrans had already let a contract for the construction of these ramps. The proposed Change order No. 1 would delete these 13 ramps from the contract, add five ramps not originally proposed, and provide for grouting 25 ramps in the downtown area. The net result would be an increase in the contract amount of X648.00. IT WAS MOVED BY COUNCILMAN SIADEK, SECONDED BY COUNCILMAN JACOBSON, AND UNANIMOUSLY CARRIED that the subject change order be approved. 2. Report and Recommendation Regarding Award of Contract for the Installation of Security Lighting at Recreation Park - Project No. 84-9. -7- Council Minutes July 3, 1984 3. Mr. Glickman reported that a low bid of 512,212, 19% below the City Engineer's estimate, had been received from David - Richards Electric, and recommended that the contract for the subject work be awarded to that firm. IT WAS MOVED BY COUNCILMAN SIADEK, SECONDED BY COUNCILMAN JACOBSON, AND UNANIMOUSLY CARRIED that the contract for the subject work be awarded to the low bidder, David - Richards Electric, in the amount of $12,212.00. Recommendation to Adopt Resolution Amending Resolution No. 3263 (The Traffic Resolution) in Various Sections Mr. Glickman announced that it was recommended that the Council amend certain subsections of Resolution No. 3263 (the Traffic Resolution) related to "No Parking ", "No Stopping ", and "Stop" intersections. The recommendation he presented was based on the actions taken by the Traffic Committee at its June 14 meeting. City Attorney Dolley then presented the subject resolution, which was ready for adoption, entitled: RESOLUTION NO. 3270 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF EL SEGUNDO, CALIFORNIA, AMENDING CERTAIN SUBSECTIONS OF RESOLUTION NO. 3263 (THE TRAFFIC RESOLUTION) RELATING TO NO PARKING, NO STOPPING, AND STOP INTERSEC- TIONS which title was read. IT WAS MOVED BY COUNCILMAN JAC08SON AND SECONDED BY COUNCILMAN SIADEK that further reading of the resolution be waived and that the resolution be adopted. On roll call, the above resolution was adopted by the following vote: Ayes: Councilmembers Jacobson, Schuldt, Siadek, Synadinos, and Mayor Armstrong Noes: Councilmembers None Councilman Siadek requested that consider- ation be given to implementing a weekend and holiday exemption to the "No Left Turn" re- gulation at Sepulveda and Holly. Council Minutes July 3, 1984 .) X 62Rf Councilman Siadek also asked that consider- ation be given to installing - traffic con- trollers at the intersections of Grand and Sepulveda and Rosecrans and Sepulveda. Mr. Glickman replied that he would tollow -up on both requests. XI. UNFINISHED BUSINESS Councilman Siadek stated that he had received an in- quiry trom a constituent regarding the possibility of reduced water rates, and requested that a resolution be drafted which would give handicapped and senior citi- zens a reduction on water rates and related charges. Mr. Dolley indicated that it would be possible to make special provision for senior citizens in this regard. XII. NEW BUSINESS Mayor Armstrong announced that he would like to propose three immediate actions: A. The Mayor recommended that a Minutes Secretary be hired to take minutes of the City Council, the Planning Commission, and the Environmental Quality Board. He estimated that the total time required for attendance at meetings and transcription of minutes would be approximately 80 hours per month. Following discussion: IT WAS MOVED BY MAYOR ARMSTRONG AND SECONDED BY COUNCILWOMAN SYNADINOS that staff be authorized to hire a Minutes Secretary. Councilman Siadek urged caution in hiring addi- tional staff, especially in view of the fact that many departmental requests for additional personnel had been denied during the recent budget reviews. Following additional discussion, the above motion was amended to call for a report from staff at the next meeting on the feasibility and advisability of retaining a Minutes Secretary. B. Mayor Armstrong noted that his requests for the re- instatement of an action calendar had not been answered. IT WAS THEN MOVED BY MAYOR ARMSTRONG, AND SECONDED BY COUNCILMAN SIADEK that, beginning with the next Council meeting, Council would be presented with an action calendar developed in the City Manager's Office. A vote was then taken, with the tollowing roll call: Ayes: Councilmembers Jacobson, Schuldt, Siadek, Synadinos, and Mayor Armstrong Noes: Councilmembers None C. The Mayor inquired about the status of the search for an Associate Planner. It was reported that the -9- Council Minutes July 3, 1984 oral portion of the interview had been held earlier in the Gay. D. Councilwoman Synadinos expressed concern over the Late of those items from study session agendas which had not been discussed or acted upon up to that point, e.y., the traffic engineer project. She emphasized that residents had expressed concern about employees traveling through their neighbor- hoods. Mr. Jones stated that there would be a meeting on July 6, at 2:00 p.m. to discuss this issue, including the impact of the Walnut Towers project. Councilwoman Synadinos stated that, although Council had emphasized the importance of upgrading the C2 and C3 zones, she had seen little concrete indication of this priority. She requested that the Planning Commission meet more frequently so that this upgrading could be addressed. She also expressed concern over the rate at which some of Council's goals have been achieved. A general dicussion of this issue followed. XIII. ORAL COMMUNICATIONS Mr. Dennis Martin, 836 East Grand Avenue, spoke re- garding his June 27 memorandum, "Reconciliation of budget Costs and Revenues." he reviewed his three "specific proposals to correct the City budget ". XIV. CLOSED SESSION At 9:01 p.m., the Council recessed into closed session. At 9:50 p.m., the Council reconvened with the following members answering roll call: Present: Councilmembers Jacobson, Schuldt, Siadek, Synadinos, and Mayor Armstrong Absent: Councilmembers None XV. ADJOURNMENT There being no further business to come before the Council, upon motion duly made, seconded and passed, the meeting was adjourned at 9:52 p.m. APPROVED: Respectfully submitted, Valerie A. burrowes, City Clerk _10- Council Minutes July 3, 1984