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1984 JAN 24 CC MINMINUTES OF THE REGULAR MEETING OF THE EL SEGUNDO CITY COUNCIL January 24, 1984 I CALL TO ORDER The E1 Segundo City Council convened in regular session on Tuesday, January 24, 1984 at 7:00 p.m. in the Council Chamber of the El Segundo City Hall. II PLEDGE OF ALLEGIANCE was led by Public Works Director William Glickman. III INVOCATION was delivered by Fr. Richard Duval of St. Michael's Episcopal Church. IV ROLL CALL Present: Council Members Armstrong, Johnson, Siadek, Synadinos and Mayor Bue Absent: Council Members None V SPECIAL ORDER OF BUSINESS A. Public Hearing Regarding Consideration of Condi- tional Use Permit No. 83 -12 for a Tree Farm Opera- tion in the Southern California Edison Easement Between Walnut and Sycamore and Between Pine and Holly Mayor Bue announced that this was the time and place heretofore fixed for subject continued public hearing and inquired if any written communications had been received. City Clerk Burrowes stated none had been received in her office. Planning Director Nicholas Romaniello stated the applicant proposes to develop two separate sites of approximately 2 -1/2 acres total for a Christmas tree plantation. He stated this is a permitted use for the site under the Open Space (O -S) Zone, subject to Council approval. Mr. Romaniello stated the Planning Commission recommends the approval of the Conditional Use Permit subject to the 16 regulations outlined in their Resolution No. 2057 relating to the activities, the hours of operation and the types of tools and equipment to be used by the employees. Councilman Siadek asked if Southern California Edison had been contacted regarding improving and maintaining subject property. Mr. Jones stated they had been contacted in the past but had indicated it would not be economically possible for them to maintain the property. Pursuant to Councilwoman Synadinos' question, Parks and Recreation Director Jack Ruis, clarified that the applicant would also have the responsibility to maintain the oleanders that are located just outside the site. After discussion among Council, Mayor Bue opened the -- subject to the public. Since no one came forward, MOTION WAS MADE BY COUNCILMAN ARMSTRONG, SECONDED BY COUNCILMAN SIADEK, AND UNANIMOUSLY CARRIED that the public hearing be closed. Thereafter, MOTION WAS MADE BY COUNCILMAN ARMSTRONG, SECONDED BY COUNCILMAN JOHNSON, that the following resolution, entitled: RESOLUTION NO. 3245 ,l .$. A RESOLUTION OF THE CITY COUNCIL OF THE J. CITY OF EL SEGUNDO, CALIFORNIA, GRANTING A CONDITIONAL USE PERMIT TO ESTABLISH AND OPERATE A TREE FARM ON A SOUTHERN CALIFOR- NIA EDISON COMPANY EASEMENT which was read, be adopted. THE MOTION CARRIED UNANIMOUSLY. B. Public Hearing Regarding the Local Expenditure of Community Development Block Grant (CDBG) Jobs Bill Funds to Remove Obstructions to Handicapped Persons, and Approve Plans and Specificiations and Authorize Advertisement for Bids The Mayor announced that this was the time and place heretofore fixed for subject hearing and inquired if proper notice of the hearing had been given, to which the City Clerk replied proof of publication was in her file. The Mayor directed that the file become a part of this hearing. He then inquired if any written communications had been received. City Clerk Burrowes stated none had been received in her office. Mr. Jones reported these funds are specifically designated for removing barriers and increasing assessibility and use of public streets and facili- ties for handicapped and elderly persons. He stated Staff has developed a program that includes the installation of 37 additional curb cuts on public streets, the installation of a hydrolift at the City swimming pool, modifications to restrooms, and the restriping of parking stalls. Mayor Bue then opened the matter for public discus- sion. No one came forward; therefore, MOTION WAS MADE BY COUNCILMAN SIADEK, SECONDED BY COUNCILMAN ARMSTRONG, that the public hearing be closed. THE MOTION CARRIED UNANIMOUSLY. MOTION WAS THEN MADE BY COUNCILMAN SIADEK, SECONDED BY COUNCILWOMAN SYNADI- NOS, that $42,080 in CDBG Jobs Bill Funds be accepted for handicapped improvements; that the plans and specifications for the construction of curb cuts be approved; and that staff be authorized to accept bids for said construction, the date and time for recep- tion of said bids being February 21, 1984 at 11:00 a.m. THE MOTION CARRIED UNANIMOUSLY. C. Mayor Bue then read a Proclamation congratulating the Los Angeles Raiders for their multi - record setting win at Super Bowl XVIII on January 22, 1984. The Proclamation was presented to Ken LaRue, Business Manager for the Raiders. -2- Council Minutes January 24, 1984 f.i 11 VI REPORTS OF COMMITTEES A. Cable Advisory Committee 1. Subject committee submitted a report for Council approval that outlined their recommended guide- lines relating to program approval and commercial sponsorship. Wendy White, the Chairperson for the Committee, was in attendance to answer Coun- cil's questions. She stated the committee is only submitting policy recommendations at this time; that budget considerations will be pre- sented to Council at the time of mid -year budget review. MOTION WAS MADE BY COUNCILMAN SIADEK, SECONDED BY COUNCILMAN JOHNSON, that the policy recommendations submitted by the Community Cable Advisory Committee be approved. THE MOTION CARRIED UNANIMOUSLY. 2. Assistant City Manager Kevin Northcraft presented a report giving the results of the Committee's 1983 Subscriber Survey. He stated the Committee plans to increase publicity in order to promote the programs that have not had a high viewer audience. B. South Bay Transportation Company Councilman Johnson stated Manhattan Beach and Hermosa Beach will be using their Prop. A funds to start bus service to the E1 Segundo industrial area. He stated Redondo Beach may participate in the program as well. Councilman Johnson also reported CALTRANS has $4,000,000 in funds left for acquisition of abandoned railroads. He stated they are suggesting all cities make application for said funds. C. I -105 Freeway Councilman Johnson stated the east end of the Century Freeway by the Wilco Dump area is experiencing problems with toxic waste and stated he attended a hearing where Assemblyman Young dicussed ways to solve the problem. D. Noise Abatement Committee Councilman Armstrong reported the National Organization to Insure a Sound - controlled Environment (NOISE) will meet in Colorado in July, 1984. He stated he will not be able to attend the meeting due to prior commitments, but felt it would be advantageous to send a representative from El Segundo. Councilman Armstrong then presented a letter from the Noise Abatement Committee requesting the City Council to strongly communicate to the Airport Board of Commissioners their recommendation to discontinue operations at the Imperial Terminal. The Council agreed to follow the Committee's recommendation. -3- Council Minutes January 24, 1984 E. Hyperion Energy Recovery System (HERS) Report Councilman Armstrong stated George O'Hara indicated a digestor modernization is taking place at the Hyperion Plant. He stated it will be a 20 -hour a day operation. Councilman Armstrong alerted Council to the fact that the residents in that area may experience noise problems caused by the trucks coming in and out 20 hours a day. F. Councilman Johnson requested Council concurrence in sending letters to Senator Beverly and Assemblyman Young concerning their bills before the legislature wherein the State gives permission to the Los Angeles Transportation Commission to issue bonds under Prop. A for the building construction of light rails. He stated this would considerably lessen the time period. The Council agreed to Councilman Johnson sending the letters on behalf of the City. G. Councilwoman Synadinos stated 4 members of the Council attended a dinner in honor of Supervisor Deane Dana on January 17, 1984. VII ORAL COMMUNICATIONS A. Gerhardt Van Drie, 724 W. Pine Avenue, spoke regarding Council's failure to place two initiative petitions on the ballot. He then gave background on the purpose of the measures. Mr. Van Drie stated he felt Council's failure to place the measures on the ballot denied the voters their initiative petition rights. B. Dave Jones, 438 Maryland, spoke about the item scheduled under the Director of Public Works report relating to the award of the contract for construc- tion of Storm Drain Pump Station No. 15. He clarified that the low bidder, Advanco Constructors, was also the contractor for the reservoir project. Stated they took an extraordinary amount of time to complete that project and failed to maintain the streets during the construction. C. Julie Curtis, 408 Bungalow, submitted a petition requesting the City Council adopt an ordinance banning ticket sales or merchandise sales at the Raiders facility located in E1 Segundo. Mayor Bue stated the Raiders are also concerned about this situation and, therefore, requested staff to meet with the Raiders to determine what action should be taken to prevent this problem happening in the future. Councilman Siadek suggested a representative from the community participate in the meeting as well. Councilman Armstrong stated that if it were appropriate, he would like to represent the Council on this matter. Councilman Siadek indicated he also wished to participate. After discussion, MOTION WAS MADE BY COUNCILMAN ARMSTRONG, SECONDED BY MAYOR BUE, that Councilman Siadek represent the City Council -4- Council Minutes January 24, 1984 (ii 1 l at the meeting with the Los Angeles Raiders to discuss the ticket sales problem. THE MOTION AND SECOND WERE LATER WITHDRAWN and it was decided that staff would informally meet with the Raiders and report back to the Council with the results of the meeting. VIII CONSENT CALENDAR Request was made to discuss item "E" separately. MOTION WAS MADE BY COUNCILMMAN JOHNSON, SECONDED BY COUNCILMAN ARMSTRONG, AND UNANIMOUSLY CARRIED that the balance of the items be approved as follows: A. Minutes of the Regular City Council Meeting of December 6, 1983 APPROVED AS WRITTEN B. Warrants Nos. 81914 -82082 on Demand Register Summary No. 13 and Expense Checks Nos. 4307 -4333 on Expense Check Register No. 7 in Total Amount $588,069.99 RATIFIED AND APPROVED C. State Alcoholic Beverage Control, Application from May Kay Yau (dba Underground Express, 300 No. Sepulveda) for a Type 40 On Sale Eating Place License RATIFIED THE ACTION OF THE CITY MANAGER IN NOTIFYING THE DEPARTMENT OF ALCOHOLIC BEVERAGE CONTROL THAT A CONDITIONAL USE PERMIT IS REQUIRED D. State Alcoholic Beverage Control, Application from David Andrew Gordon (dba Good Stop Market, 601 Virginia Street) for a Type 20 Off Sale Beer and Wine License RECEIVED AND FILED F. Claim for Damages Filed by Frank W. and Betty Levering CLAIM DENIED G. Claim of Armor Roofing Company for Money Withheld Under Contract for Roofing of City Buildings CLAIM DENIED H. Recommendation to Approve Agreement with Robert Bein, William Frost & Associates for Professional Services in Connection with Sewer Assessment District Forma- tion Within Area Bounded by Sepulveda, Mariposa, Nash and El Segundo Blvd. AGREEMENT APPROVED IX CALL ITEMS FROM CONSENT CALENDAR E. Recommendation to Authorize and Approve Salary Range and Classification for a Revenue Inspector Position in the Finance Department Councilman Armstrong stated that while he is in accord with subject position, he prefers to delay the hiring process until mid -year budget appropriations. It was pointed out that this was a revenue raising position, and the mid -year budget information would not be helpful in deciding whether to establish this position. Thereafter, Councilman Armstrong withdrew his suggestion. -5- Council Minutes- January 24, 1984 MOTION WAS MADE BY COUNCILMAN SIADEK, SECONDED BY COUNCILMAN JOHNSON, that the following resolution, entitled: RESOLUTION NO. 3246 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF EL SEGUNDO, CALIFORNIA, AMENDING, IN PART, SECTION 1A2.040 (MANAGEMENT - CONFIDENTIAL SERIES) OF TITLE lA OF THE EL SEGUNDO ADMINISTRATIVE CODE which was read, be adopted. THE MOTION CARRIED UNANIMOUSLY. X WRITTEN COMMUNICATION City Clerk Burrowes stated a letter had been received from Dr. John D. Meschuk requesting Council consideration in naming the Recreation Building after former Councilman George Gordon. Mayor Bue stated Mr. Gordon was the driv- ing force in getting a recreation facility in E1 Segundo. He is currently on life- supporting systems after having a traffic accident in Mexico. MOTION WAS MADE BY COUNCILMAN JOHNSON, SECONDED BY COUNCILMAN SIADEK, that the Recreation Clubhouse be named in honor of former Councilman George Gordon. THE MOTION CARRIED UNANIMOUSLY. XI REPORTS OF OFFICERS A. City Manager Jones 1. Recommendation to Approve Elimination of One Contract Plan Checker Position in the Fire Department and Authorization for One Additional Permanent Full Time Plan Checker Position Mr. Jones stated that in January, 1983 Council authorized the hiring of a plan checker in the Fire Department. For the past year that position has been filled on a contract basis. However, it has not proven to be cost - effective and there has been a personnel turnover on two occasions. Mr. Jones stated the position is now vacant and requested Council authorization to fill the posi- tion with a permanent full -time employee. He stated additional appropriations are not neces- sary, just a transfer of funds from one account to another. MOTION WAS MADE BY COUNCILMAN SIADEK, SECONDED BY COUNCILMAN JOHNSON, to approve one additional plan checker position on a permanent, full -time basis in the Fire Department; and that funds in the amount of $16,445 be transferred from Building and Safety Department's Professional and =Technical Account to the Fire Department's Permanent Salaries Account. THE MOTION CARRIED UNANIMOUSLY. -6- Council Minutes January 24, 1984 6 1 1 rw 2. Request to Approve Request for Proposal for Outside Services for Implementation of the Data Processing System Mr. Jones stated that in September, 1983, the Council approved the Master Plan proposal for the City's data processing system that was developed by The Warner Group. He stated staff has developed a Request for Proposal (RFP) relating to the implementation of said system and has requested Council approval of the RFP. Mr. Jones also requested Council authorization to further contract with The Warner Group for their services in assisting in the evaluation of the proposals that will be received. Their fee for this service is $6,500. After discussion, MOTION WAS MADE BY COUNCILMAN JOHNSON, SECONDED BY COUNCILMAN SIADEK, that the Information Systems Request for Proposal, the contract with The Warner Group for their services in evaluating the forthcoming proposals, and funds not to exceed $6,500 appropriated from the General Fund for Warner's services be approved. THE MOTION CARRIED UNANIMOUSLY. 3. Presentation of Resolution Agreeing to Exchange of Property Tax Revenue in Proposed Annexation No. 44 to County Sanitation District No. 5 Mr. Jones stated that pursuant to the updating of the Sewer Master Plan, the sewage in part of the industrial area east of Sepulveda will be reversed to go into County Sanitation District #5 instead of the Hyperion Treatment Plant. He stated one of the owners in that area has made application to annex 70 acres of the land to the Sanitation District. Pursuant to provisions in Proposition 13 adopted in 1979, reallocation of a portion of the property tax revenues for the property annexed is now necessary. Mr. Jones stated the financial impact is in favor of E1 Segundo; therefore, he recommended Council adopt a resolution accepting the reallocated tax. After discussion, MOTION WAS MADE BY COUNCILMAN SIADEK, SECONDED BY COUNCILMAN JOHNSON, to approve the Joint Resolution of the Board of Supervisors of the County of Los Angeles, the Board of Directors of County Sanitation District No. 5, the Central -West Basin Water Replenishment District and the City of El Segundo, approving and accepting negotiated exchange of property tax revenues resulting from annexation to County Sanitation District No. 5. THE MOTION CARRIED UNANIMOUSLY. RECESS At the hour of 8:39 p.m. the Mayor declared a ten - minute recess. At 8:49 p.m., the Council reconvened with all members answering roll call. -7- Council Minutes January 24, 1984 XI B. Public Works Director Glickman 1. Recommendation to Approve Final Parcel Map No. 15115 Including Street, Dedication and Various Agreements Mr.' GYi6kman stated subject parcel map is a 4 lot parcel map covering 44 acres. Stated the matter was reviewed by Staff and the Planning Commission who tentatively approved the map on July 14, 1983. Since that time, City staff has been working with the owner and potential developers to formulate agreements and plans to complete the recommendations presented by the Planning Commis- sion. Stated the Environmental Impact Report prepared for this project listed the potential for several environmental effects which have been mitigated or are proposed to be mitigated by actions to be taken in connection with the developer. Mr. Glickman then enumerated the 16 conditions imposed by the Planning Commission and accepted by the owner and developers. He clari- fied that all the mitigations are at the expense of the developer. In response to Councilwoman Synadinos' question regarding traffic systems management (TSM), Douglas Ring, attorney for the developer, Overton, Moore & Associates, stated their agreement with the City is an addition to the reduction in density. Stated they will also produce a TSM which will show mitigating forces for the persons occupying the property. After further discussion, MOTION WAS MADE BY COUNCILMAN SIADEK, SECONDED BY COUNCILMAN ARMSTRONG, that the following resolution, entitled: RESOLUTION NO. 3247 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF EL SEGUNDO, CALIFORNIA, APPRO- VING FINAL PARCEL MAP NO. 15115 LOCATED WITHIN SAID CITY which was read by Acting City Attorney Peter Thorson, be adopted. THE MOTION CARRIED UNANIMOUSLY. Thereafter, MOTION WAS MADE BY COUNCILMAN JOHNSON, SECONDED BY COUNCILMAN SIADEK, that Mayor Bue be authorized to sign on behalf of the City, the letter agreement between the City of El Segundo and Sepulveda Properties, Inc. THE MOTION CARRIED UNANIMOUSLY. MOTION WAS THEN MADE BY COUNCILMAN SIADEK, SECONDED BY COUNCILMAN ARMSTRONG, that the following resolution be adopted: RESOLVED, that that certain Public Street Easement Deed from Sepulveda Propeties, Inc. to the City of El Segundo, a municipal corporation, -8- Council Minutes January 24, 1984 i; 114 for the following described real property in the City of El Segundo, County of Los Angeles, State of California, to wit: Parcel 1 That portion of Parcel 2 in the City of E1 Segundo, County of Los Angeles, State of California, as shown on Parcel Map No. 6684, filed in Book 71, Page 93 of Parcel Maps, records of said county, described as follows: That portion of said Parcel 2 lying northeasterly, easterly and southeasterly of the following described line: Beginning at a point on the Nor- therly line of said Parcel 2, said point being N89 °55'25 "W, 9.28 feet from the Northeasterly corner thereof; thence southerly along a curve having a radius of 390.00 feet and a radial bearing of N59 °13'32 "E, through a central angle of 30 °51'03 ", an arc distance of 209.99 feet, said curve being concentric with the curve on the Easterly line of said Parcel haing a radius of 398.00 feet; thence parallel with and 8 feet Westerly of the Easterly line of said Parcel, SO °04'35 "W, 536.94 feet to the beginning of a tangent curve concave Nothwesterly, thence Southerly, Southwesterly and West- erly along said curve having a radius of 25.00 feet, through a central angle of 90 °00'00" an arc distance of 39.27 feet to the Northerly line of Grand Avenue, 106 feet wide, as shown on said Parcel Map. Parcel 2 That portion of Parcel 3 in the City of E1 Segundo, County of Los Angeles, State of California, as shown on Parcel Map No. 6684, filed in Book 71, Page 92 of Parcel Maps, records of said county, described as follows: That portion of said Parcel 3 lying Northwesterly, Westerly and Southwesterly of the following described line: -9- Council Minutes January 24, 1984 (• 4 4 n N65 °19'14 "E, throughh a central angle of 24 °05'22 ", an arc distance of 206.01 feet, said curve being concentric with the curve on the Westerly line of said Parcel having a radius of 482.00 feet; thence parallel with and 8 feet Easterly of the Westerly line of said Parcel, SO °04'35 "W, 536.94 feet to the beginning of a tangent curve concave Notheasterly, thence Southerly, Southeasterly and Easterly along said curve having a radius of 25.00 feet, through a central angle of 90 °00'00" an arc distance of 39.27 feet to the Northerly line of Grand Avenue. 106 feet wide, as shown on said Parcel Map. be and the same is hereby accepted for and on behalf of the City of E1 Segundo; and BE IT FURTHER RESOLVED, that the City Clerk be and she is hereby authorized and directed to cause said instrument to be filed for record in the office of the County Recorder of Los Angeles County, California. THE MOTION CARRIED UNANIMOUSLY. 2. Recommendation Regarding Award of Contract for the Construction of Storm Drain Pump Station No. 15 Located at Franklin and Arena Streets - Project No. 83 -7 Mr. Glickman stated Council continued this matter from the last meeting in order that a representa- tive from the low bidding company could appear before the Council to answer their questions regarding the timely completion of the project. Mr. Armand DeWeese, President of Advanco Con- structors, presented a schedule to Council that showed how they planned to complete the contract in a timely manner. He assured Council it is his intent to complete the project as scheduled. Mayor Bue suggested the contractor report on their progress every 30 days. Mr. Glickman stated the City, as the administrator of the project, will receive regular progress reports from the contractor. Stated he could relay the reports to the Council. Councilman Siadek felt that due to the past bad experience with this contractor, their bid should be rejected. Thereafter, MOTION WAS MADE BY COUNCILMAN SIADEK to reject all bids received for this project and authorize staff to readvertise for bidders. THE MOTION FAILED DUE TO LACK OF A SECOND. -10- Council Minutes January 24, 1984 61 2-d After further discussion, MOTION WAS MADE BY - COUNCILWOMAN SYNADINOS, SECONDED BY COUNCILMAN ARMSTRONG, that $135,000 be appropriated for the contract and $75,616 for engineering, for a total of $210,600 to be appropriated for subject project from the Capital Improvement Fund Reserve and that the contract for the construction of Storm Water Pumping Station No. 15 be awarded to Advanco Constructors, Inc. in the amount of $1,197,400. THE MOTION WAS CARRIED BY THE FOLLOWING VOTE: Ayes: Councilmembers Armstrong, Johnson, Synadinos and Mayor Bue Noes: Councilman Siadek Absent: None 3. Recommendation to Approve in Concept, Granting an Easement to the Los Angeles County Flood Control District for a Pipeline in Connection with the Development of a Hydro - Electrical Facility Adjacent to Fire Station No. 2 Mr. Glickman stated the Los Angeles Flood Control District shares the turnout on El Segundo Boulevard near Nash for delivery of Metropolitan Water District water. Stated that is the location where the City is proposing to construct a hydro - electric project. Mr. Glickman stated the Flood Control District is also looking at the development of a hydro project in that area; and that while the project will be constructed on their own property, the County will need to use a pipeline along El Segundo Blvd. to get to the site. Councilwoman Synadinos asked if the two projects could be combined. Mr. Glickman stated that has been discussed with the County in the past, however, it does not appear to be feasible. After further discussion, MOTION WAS MADE BY COUNCILMAN JOHNSON, SECONDED BY COUNCILMAN SIADEK, to approve in concept the granting of the requested easement, with the conceptual approval expiring in 12 months should the Flood Control District fail to formalize their request. THE MOTION CARRIED UNANIMOUSLY. 4. Councilman Armstrong asked Mr. Glickman if he could meet with the Director of Public Works for the City of Los Angeles regarding the improvement of Imperial Highway on the north between Nash and Aviation. Mayor Bue stated that while he has spoken to Councilwoman Russell in the past about this matter and she stated she would look into it, any help Mr. Glickman could render would be appreciated. XII UNFINISHED BUSINESS None -11- Council Minutes January 24, 1984 XIII NEW BUSINESS None f i 12.: XIV ORAL COMMUNICATIONS None XV RECESS At the hour of 10:03 p.m., the Council recessed to the Mayor's office for a closed session to discuss matters of possible litigation. At the hour of 10:48, the Council reconvened, all members being present and answering roll call. XVI ADJOURNMENT No other business appearing to come before the Council at this session, upon motion duly made and carried, the meeting was adjourned in memory of Mariano Rapoza, a retired City employee that passed on January 18, 1984. The hour of adjournment was 10:50 p.m. Respectfully submitted, Valerie A. Burrowes, City Clerk APPROVED: William D. Bue, Mayor -12- Council Minutes January 24, 1984