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1984 JAN 03 CC MINMINUTES OF THE REGULAR MEETING OF THE EL SEGUNDO CITY COUNCIL January 3, 1984 I CALL TO ORDER The El Segundo City Council convened in regular session on Tuesday, January 3, 1984 at 7:00 p.m. in the Council Chamber of the El Segundo City Hall. II PLEDGE OF ALLEGIANCE was led by City Treasurer Louise Eckersley. III INVOCATION was delivered by Pastor David Tinoco of United Methodist Church. IV ROLL CALL Present: Council Members Armstrong, Johnson, Siadek, Synadinos and Mayor Bue Absent: Council Members None V REPORTS OF COMMITTEES A. Cable Advisory Committee Councilman Siadek stated this committee has reviewed the results of the survey and will report the results at the next Council meeting. B. I -105 Freeway Advisory Committee Councilman Johnson stated the corridor cities will soon meet to decide whether to use a light rail or bus system on the freeway. The other members of . the Council agreed with Councilman Johnson's recommendation to signify El Segundo's choice of the light rail system. VI ORAL COMMUNICATIONS None VII CONSENT CALENDAR MOTION WAS MADE BY COUNCILMAN JOHNSON, SECONDED BY COUNCILWOMAN SYNADINOS, AND UNANIMOUSLY CARRIED that the items on the Consent Calendar be approved as follows: A. Minutes of the Regular City Council Meeting for November 15, 1983 APPROVED AS WRITTEN B. Warrants Nos. 81800 -81913 on Demand Register Summary No. 12 and Expense Checks Nos. 4284 -4306 on Expense Check Register No. 6 in Total Amount of $1,074,278.09 RATIFIED AND APPROVED VIII CALL ITEMS FROM CONSENT CALENDAR None I X fi lUil IX WRITTEN COMMUNICATIONS None X REPORTS OF OFFICERS A. City Manager Jones 1. Resolution Defining "Officers" within the City Organization Mr. Jones stated California law and the Consti- tution make distinctions between the officers of a municipal organization and the employees of that organization. He stated subject resolution formally defines the "officers" in the City of E1 Segundo to be the elected officials of the City, the City Manager, City Attorney and all the department heads. MOTION WAS MADE BY COUNCILMAN SIADEK, SECONDED BY COUNCILMAN JOHNSON, that the following reso- lution entitled: RESOLUTION NO. 3242 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF EL SEGUNDO, CALIFORNIA, AMENDING CHAT-TER 1A6 (GENERAL RULES) OF TITLE lA OF THE EI, SEGUNDO ADMINISTRATIVE CODE TO PROVIDE A DEFINITION OF THE TERM "OFFICER" which was read, be adopted. THE MOTION CARRIED UNANIMOUSLY. 2. Request for Waiver of Residence Requirement Mr. Jones stated the Administrative Code requires all department heads to reside within the City within 18 months of their employment unless Council agrees to a waiver of that requirement. He stated Planning Director Nicholas Romaniello has requested a waiver of the requirement due to the economic burden the cost of housing would impose on him by relocating. Mr. Jones stated he agrees with the Administra- tive Code requirement of residency for those persons making policy recommendations on the quality of the community. He stated a resident would have a better understanding of the commu- nity and would be more apt to participate in the community's activities on a volunteer basis. However, he stated that for the reasons indi- cated in Mr. Romaniello's request, a waiver of the requirement would be appropriate in his situation. Mr. Jones recommended a waiver of 18 months from the date Mr. Romaniello would have first been required to move to the City. Councilman Siadek said the reasons Mr. Jones gave in support of the residency requirement are valid. He suggested that in those situations where the officer had a hardship, the City financially assist in the relocation. However, -2- Council Minutes January 3, 1984 he stated he was not convinced that an economic hardship existed in the present situation and, therefore, he was not in favor of the waiver. After further discussion, MOTION WAS MADE BY COUNCILMAN ARMSTRONG, SECONDED BY COUNCILWOMAN SYNADINOS, that a waiver of the residency requirement to January 15, 1985 be granted to Planning Director Nicholas Romaniello. THE MOTION WAS CARRIED BY THE FOLLOWING VOTE: Ayes: Council Members Armstrong, Johnson, Synadinos and Mayor Bue Noes: Councilman Siadek Absent: None 3. Recommendation on Funding Contract Planning Personnel (Senior Housing Project) = Mr. Jones reported that at the last meeting Council authorized staff to begin the recruit- ment for subject position. Council also requested staff to investigate the funding possibilities for the position. Mr. Jones stated that after further examination, it was determined that the portion of the Commu- nity Development Block Grant (CDBG) funds that are allocated for administration could be used to fund the contract planner position. In addi- tion, 20% of the project costs that are avail - able in a given year could be used. Specifi- cally, Mr. Jones stated $9,977 allocated for General Administration under the CDBG program and an equal amount as the 20% of the project costs, totaling, $19,954, could be used. He stated there would not be any ramifications causing the City to lose local control of the project by using these funds. Mr. Jones stated the City Attorney has deter- - mined that the excess Gann monies could also be legally used to fund that portion of the plan - ner's time utilized in implementing the senior citizen housing project. Hawever, Mr. Jones stated Staff recommends use of CDBG monies to fund 65% of the contract planner's salary and benefits and the General Reserve to fund the 35% used in performing current planning activities. Councilman Siadek stated the regulations relating to the use of the CDBG funds could change at any time so he was not confident that the City would retain its control of this pro- ject by using those funds. He felt the CDBG funds should be used for other projects. Mayor Bue stated previous grants from the Federal, State and County governments have not created problems and he does not anticipate that use of the CDBG funds on this project would present problems at a later date. -3- Council Minutes January 3, 1984 X 61,014; After further discussion, COUNCILMAN SIADEK MADE A MOTION, SECONDED BY COUNCILWOMAN SYNADINOS, that $9,750.00 be allocated from the Voters Trust Account to fund 65% of a contract plan- ner's time that would be used in implementing the senior citizen housing project and $5,250 be allocated from the Unappropriated Reserve of the General Fund to cover 35% of that planner's time in performing current planning activities, for the remaining six months of the current fiscal year. THE MOTION WAS CARRIED BY THE FOLLOWING VOTE: Ayes: Council Members Armstrong, Siadek and Synadinos Noes:_ Councilman Johnson and Mayor Bue Absent: None 4. Recommendation to Award Bid for Local Government Radio System and Withhold Award for Emergency Operations Center Radio System Mr. Jones stated Staff has been working on designing a new Local Government radio system and improving the Emergency Operations Center located in the basement of the Police Department so that it would serve the police, fire, as well as local government activities in an emergency. He stated bids had been received for both portions of the radio and communications improvements. Mr. Jones recommended awarding the portion relating to the Local Government system to the low bidder, Motorola Communications and Elec- tronics, Inc., with the exception that the City will install 21 of the 32 mobile radios and take the 3 year warranty instead of the 1 year warranty on the pagers at a cost of $35,868.37. He requested Council to withhold the award of the bid relating to the Emergency Operations Center because the bids are still being reviewed. MOTION WAS MADE BY COUNCILMAN JOHNSON, SECONDED BY COUNCILMAN SIADEK, that the bid for the Local Government radio system consisting of 1 LG Base Station, 7 Remotes, 5 Paging Encoders, 32 Mobile Radios (with the City installing 21 of the mobile radios), 11 Mobiles Selective Call, 5 Weatherproof Speakers, 8 Pagers (with a 3 year warranty) and 1 Programmable Scanner, be awarded to the low bidder, Motorola Communications and Electronics, Inc. in the amount of $35,868.37. THE MOTION CARRIED UNANIMOUSLY. 5. Recommendation to Replace Six Portable Radios in the Police Department Mr. Jones stated 6 of the 22 portable radios used in the Police Department require replacement ahead of the normal replacement schedule of 10 years. He stated the Police -4- Council Minutes I January 3, 1984 fi 1(1'3 Department is experiencing considerable difficulty with the down time required by the extensive repairs. MOTION WAS MADE BY COUNCILMAN SIADEK, SECONDED BY COUNCILMAN ARMSTRONG, that the City procure 6 MX 300 -S synthesized /modular portable radios and and a recharging unit on a sole source basis from Motorola and that $7,199.06 be allocated from the Unappropriated Reserve of the General Fund for said purchase. THE MOTION CARRIED UNANIMOUSLY. B. City Clerk Burrowes 1. County of Los Angeles Certification of Signa- tures on Petitions Relating to a Proposed School District Exchange Ordinance and a Proposed Oil Revenue License and User Fee Ordinance 2. Resolutions Calling and Giving Notice of Election Relating to Specified Measures and Authorizing Council Members as Authors of Argument and Allowing for Rebuttal of Arguments on Measures Mayor Bue announced that due to possible litiga- tion in the above matters, action will be made after discussion in closed session. 3. Consideration of Salary Adjustment Mayor Bue stated Staff surveyed the surrounding cities relating to City Clerk salaries and benefits. He stated E1 Segundo appears to be in line with the other cities. It was pointed out that Hermosa Beach increases the Clerk's salary during election time and that might be the best way to adjust the City Clerk's salary in El Segundo. Councilman Siadek stated consideration should also be given to the Treasurer's position. City Treasurer Louise Eckersley added that in the past when a salary adjustment was considered for her position, she was informed that the City Clerk must also be considered. She feels an adjustment of her salary would be appropriate at this time due to the increase in her hours necessitated by the installation of the new computer. City Clerk Burrowes stated both the City Clerk and City Treasurer are professionals that have ongoing administrative and staff responsibili- ties. She stated City Clerk responsibilities are increased during the election period and, therefore, feels fair compensation should be given for the number of hours worked. After further discussion, MOTION WAS MADE BY COUNCILMAN SIADEK, SECONDED BY COUNCILMAN ARMSTRONG, that the City Clerk and City Treasurer be compensated at the rate of $20 an hour, with a maximum of 20 hours per week for -5- Council Minutes January 3, 1984 the -onths of January, February, and March, 1984 After further discussion, MOTION WAS MADE BY COUNCILMAN SIADEK that the period for the adjustment be extended to April 15. THE MOTION WAS WITHDRAWN DUE TO LACK OF A SECOND. After additional discussion, COUNCILMAN SIADEK AMENDED HIS MOTION, SECONDED BY COUNCILMAN ARMSTRONG, that the City Clerk and City Treasurer receive additional compensation in the amount of $1,134 monthly for the months of January, February and March 1984 and that the following resolution entitled: RESOLUTION NO. 3243 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF EL SEGUNDO, CALIFORNIA, AMENDING CHAPTER lAl (ELECTIVE AND APPOINTIVE OFFICERS) OF THE EL SEGUNDO ADMINISTRATIVE CODE which was read, outlining the above provisions, be adopted. THE MOTION WAS CARRIED BY THE FOLLOWING VOTE: Ayes: Council Members Armstrong, Johnson, Siadek and Synadinos Noes: Mayor Bue Absent: None Thereafter, MOTION WAS MADE BY COUNCILMAN SIADEK, SECONDED BY COUNCILMAN ARMSTRONG, that $6,804 be appropriated from the General Fund Reserve to adjust the City Clerk and City Treasurer's salary as outlined above. THE MOTION WAS CARRIED BY THE FOLLOWING VOTE: Ayes: Council Members Armstrong, Johnson, Siadek and Synadinos Noes: Mayor Bue Absent: None C. City Attorney Dolley 1. Resolution Regarding Hacienda Hotel's Request for a Variance from the Parking Requirements of the Zoning Ordinance Mr. Dolley stated this matter was continued from the December 20, 1983 Council meeting. Subject resolution outlines Council's decision on the appeal of Hacienda Hotel from the decision of the Planning Commision denying Hacienda's request for a variance. Councilman Armstrong stated he objected to the figure "440" parking space enumerated on pages 2 (item 1), 4 (item C), and 5 (item D). He stated it was his opinion that all factors were not fully appraised when those parking spaces came up, therefore, he could not approve that number of parking spaces. -6- Council Minutes January 3, 1984 ti1(15 Thereafter, MOTION WAS MADE BY COUNCILMAN SIADEK, SECONDED BY COUNCILMAN JOHNSON, that the following resolution, entitled: RESOLUTION NO. 3244 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF EL SEGUNDO, CALIFORNIA, GRANTING A REQUEST FOR A VARIANCE, IN PART; AND DENYING A REQUEST FOR A VARIANCE, IN PART, ALL WITH RESPECT TO A VARIANCE REQUEST OF LAS FRERES HACIENDA, VARIANCE NO. 83 -4 which was read, be adopted. THE MOTION WAS CARRIED BY THE FOLLOWING VOTE: Ayes: Council Members Johnson, Siadek and Mayor Bue Noes: Council Members Armstrong and Synadinos Absent: None D. Director of Public Works Glickman 1. Recommendation Regarding Award of Contract for the Construction of Storm Drain Pump Station No. 15 Located at Franklin and Arena Streets - Project No. 83 -7 Mr. Glickman stated that on December 20, 1984 the following bids were received for subject project: Name Advanco Constructors, Inc. Westam Builders & Engineers Magnus Co. Kiewit Pacific Co. Margate Construction, Inc. Pascal & Ludwig Engineers Amount of Bid $1,197,400.00 1,273,065.27 1,289,474.25 1,317,556.00 1,320,000.00 1,397,987.00 Stated the low bidder, Advanco Constructors, Inc., was the contractor on the City's reservoir and that project was performed in a satisfactory manner. At that time they used the name of Pascal & Ludwig, Inc, but are not now connected with the high bidder, Pascal & Ludwig Engineers. Mr. Glickman recommended the contract be awarded to the low bidder. Councilman Siadek stated he did not feel the reservoir project was performed in a satisfac- tory manner since it took almost twice as long to complete as was originally anticipated. He stated there were several complaints from resi- dents -t that time relating to the project. Mr. Glickman stated the project had structural problems during the construction which required the additional time to complete. He stated sine the reservoir has been completed, it has func- tioned in a satisfactory manner. -7- Council Minutes January 3, 1984 X 6106 During further discussion, the Council expressed their reservations in awarding the contract to the low bidder due to that company's past per- formance on a City project. Thereafter, Mayor Bue directed staff to contact representatives of Advanco Constructors and request their appear- ance at the next meeting to answer Council's questions. Therefore, the matter was continued to January 24, 1984. 2. Recommendation to Approve Plans and Specifica- tions and Authorization to Advertise for Bids for Hatch Reconstruction and Water - proofing at Sewer Pump Plant No. 13 Located at Sepulveda Boulevard and Grand Avenue - Project No. 83 -11 Mr. Glickman recommended approval of subject plans and specifications and Council authori- zation to advertise for bids, said bids to be received January 31, 1984. MOTION WAS MADE BY COUNCILMAN SIADEK, SECONDED BY COUNCILMAN ARMSTRONG, that the following resolution be-adopted: RESOLVED, that "SPECIFICATION NO. 83 -11" and "NOTICE INVITING BIDS FOR HATCH RECONSTRUCTION AND WATER - PROOFING AT SEWER PUMP PLANT NO. 13 LOCATED AT SEPULVEDA BOULEVARD AND GRAND AVENUE IN THE CITY OF EL SEGUNDO, CALIFORNIA ", presented to the Council this date, be approved and a copy placed on file in the office of the City Clerk; and BE IT FURTHER RESOLVED, that sealed bids be and the same are hereby invited under said NOTICE, and the City Clerk be and she is hereby authorized and instructed to cause said NOTICE to be given and published in time, form and manner as required by law, the date and time for reception of said bids being hereby fixed for 11:00 a.m., Tuesday, January 31, 1984. THE MOTION WAS CARRIED UNANIMOUSLY. XI UNFINISHED BUSINESS A. Recommendation to Approve Final Parcel Map No. 15115 Including Street Dedication and Various Agreements Mr. Dolley informed Council that Chevron has requested continuance of this matter. MOTION WAS MADE BY COUNCILMAN SIADEK, SECONDED BY COUNCILMAN ARMSTRONG, that Chevron, U.S.A., Inc.'s request to continue the consideration of Final Parcel Map No. 15115 to January 24, 1984 be accepted. THE MOTION CARRIED UNANIMOUSLY. XII NEW BUSINESS A. Councilman Siadek requested a meeting with Staff to discuss recommendations on the Washington /Kansas/ Holly /California traffic situation. -8- Council Minutes January 3, 1984 X t)"I'07 XIII ORAL COMMUNICATIONS None XIV RECESS At the hour of 8:58 p.m. the Council Mayor's office for a closed session. 9:42 the Council reconvened with all roll call. recessed to the At the hour of members answering XV A. County of Los Angeles Certification of Signatures on Petitions Relating to a Proposed School District Exchange Ordinance and a Proposed Oil Revenue License and User Fee Ordinance B. Resolutions Calling and Giving Notice of Election Relating to Specified Measures and Authorizing Council Members as Authors of Argument and Allowing for Rebuttal of Arguments on Measures Mr. Dolley stated Audrey Oliver of the County Counsel's Office contacted him and expressed grave doubts that the ballot measure that deals with school lands is proper subject matter for a peti- tion. He stated County Counsel feels State law does not make it a municipal affair of school affairs. Therefore, this Council body has little ability to legislate in the area of school districts. Mr. Dolley stated he also received telephone calls from Chevron expressing concerns about the proposed oil license and user fee ordinance. Mr. Dolley then made public his confidential communications to the Council concerning the ballot measures. He stated it is his view that there is serious question as to whether or not either or both ballot measures are proper subject matters for init- iative petitions. Stated he researched the law and Council's alternatives are either to place the matters on the ballot or not place them on the ballot. He stated both are subject to legal challenge. Discussion then ensued among Council relating to the alternatives available to them. Councilman Siadek stated it would be a frivolous use of taxpayers' money to place the measures on the ballot if no further action could be taken to implement the measures. Councilwoman Synadinos felt it should be placed on the ballot and let the will of the people decide future action. Councilman Johnson felt it should not be placed on the ballot at this time; and if it is challenged and deemed to be appropriate, then it could be placed on the November ballot. Mayor Bue stated that if it is deemed inappropriate, a lot of time and money would have been saved for the people. Councilman Armstrong was concerned that by not placing the measures on the ballot, it would destroy the initiative process. After further discussion, COUNCIL AGREED TO RECEIVE AND FILE THE COUNTY OF LOS ANGELES CERTIFICATION OF THE SIGNATURES ON THE PETITIONS. -9- Council Minutes January 3, 1984 Thereafter, MOTION WAS MADE BY COUNCILMAN ARMSTRONG, SECONDED BY COUNCILWOMAN SYNADINOS, that the following resolution entitled: A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF EL SEGUNDO, CALIFORNIA, CALLING AND GIVING NOTICE OF THE HOLDING OF A GENERAL MUNICIPAL ELECTION TO BE HELD IN THE CITY ON TUESDAY, APRIL 10, 1984, FOR THE SUBMISSION TO THE QUALIFIED ELECTORS OF THE CITY AN ORDINANCE RELATING TO THE PURCHASE FROM THE EL SEGUNDO UNIFIED SCHOOL-DISTRICT OF ALL PROPERTY, INCLUDING LAND AND BUILDINGS, NOW OWNED BY THE SCHOOL DISTRICT FOR THE SUM OF ONE HUNDRED DOLLARS ($100.00) which was read, be adopted. THE MOTION WAS DEFEATED BY THE FOLLOWING VOTE: Ayes: Council Members Armstrong and Synadinos Noes: Council Members Johnson, Siadek and Mayor Bue Absent: None MOTION WAS THEN MADE BY COUNCILMAN ARMSTRONG, SECONDED BY COUNCILWOMAN SYNADINOS, that the following resolution entitled: A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF EL SEGUNDO, CALIFORNIA, CALLING AND GIVING NOTICE OF THE HOLDING OF A GENERAL MUNICIPAL ELECTION TO BE HELD IN THE CITY ON TUESDAY, APRIL 10, 1984, FOR THE SUBMISSION TO THE QUALIFIED ELECTORS OF THE CITY AN ORDINANCE RELATING TO THE IMPOSITION ON EVERY OIL REFINERY OF A FEE OF FOUR CENTS ($.04) PER BARREL FOR ALL PROCESSED OR PARTIALLY PROCESSED PRODUCTS MANUFACTURED OR PRODUCED IN THE CITY, AS A BUSINESS LICENSE FEE AND AS A USER FEE FOR USE OF AIR SPACE ABOVE CITY OWNED LAND FOR DISPERSAL OF REFINERY PRODUCED EMISSIONS which was read, be adopted. THE MOTION WAS DEFEATED BY THE FOLLOWING VOTE: Ayes: Councilwoman Synadinos Noes: Council Members Armstrong, Johnson, Siadek and Mayor Bue Absent: None It was decided that since the above resolutions were not adopted, it was not necessary to vote on the resolutions authorizing Council Members as authors of argument and allowing for rebuttal of arguments on.the measures. -10- Council Minutes January 3, 1984 I & 109 44 M XVI ADJOURNMENT No other business appearing to come before the Council at this meeting, upon motion duly made and carried, the meeting was adjourned, the hour of adjournment being 1C:26 p.m. Respectfully submitted, APPROVED: WILLIAM D. BUE, Mayor Valerie A. Burrowes, City Clerk -11- Council Minutes January 3, 1984