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1984 AUG 07 CC MINMINUTES OF Thy; REGULAR MEETING OF THE EL SEGUNDO CITY COUNCIL August 7, 1984 I. CALL TO ORDER X631.5 The E1 Segundo City Council convened in regular session on Tuesday, August 7, 1984 at 7:00 p.m. in the Council Chamber of the El Segundo City hall. II. THE PLEDGE OF ALLEGIANCE was led by Mr. Robert Morton, President of the School Board. III. THE INVOCATIONN was delivered by Rev. Richard Duval of St. Michael's Episcopal Church. IV. ROLL CALL Present: Councilmembers Jacobson, Schuldt, Siadek, Synadinos, and Mayor Armstrong Absent: Councilmembers None V. PRESENTATION A. Councilman Siadek read a LETTER OF COMMENDATION to the officers and elected officials of the E1 Segundo Unified School District, recognizing their negotiations with the Olympic Organizing Committee which placed E1 Segundo in the public eye in a favorable manner, enhanced the District's funding for educating E1 Segundo's youth, and provided a wholesome practice environment for members of the Olympic's opening Ceremony cast. The letter was accepted with appreciation by Mr. Robert Morton, President of the school hoard. B. Mayor Armstrong then presented a Key to the City to Olympic Torch Runner Deborah Hunt, an employee of the Xerox Corporation. VI. SPECIAL ORDER OF BUSINESS Items A and B, as listed on Agenda, were exchanged, due to request for continuance on hearing of St. John's. A. Public Hearing on Appeal of St. John's Lutheran Church regarding the decision of the Planning Commission approving the Walnut Plaza Pro3ect Mayor Armstrong announced that a continuance of the subject appeal had been requested in order to allow time for a possible informal resolution of con- cerns. IT WAS THEN MOVED BY COUNCILMAN SIADEK, SECONDED BY COUNCILMAN JACOBSON, AND UNANIMOUSLY CARRIED that the sub.ject public hearing be continued to August 21, 1984. B. Continued Public Hearing on the Proposed Revisions to the City's Parking and Loading Standards Mayor Armstrong announced that this was the time and place heretofore fixed for the continuation of the subject hearing, and inquired if proper notice of the hearing had been given, to which City Clerk X631. burrowes replied that the affidavit of publishing was in her file. The Mayor then asked whether any written communications had been received. Mrs. B urrowes replied that a statement had been received from the E1 Segundo Employers Association entitled "ESEA Parking Ordinance Proposal," which was in- cluded in Councilmembers' packets. Mayor Armstrong then asked whether Councilmembers had any questions to ask or clarifications to request. Councilwoman Synadinos stated that she had been approached by residents whose interpretations of the proposed section on parking of recreational vehicles were very different from her understanding of what the proposed code section would do. These residents felt they would not be allowed, under the proposed ordinance, to park their recreational vehicles on residential streets- -only on private property. It was clarified that this was a misconception. The proposed regulations would not affect parking rules on City streets; the current limit of 48 hours parking for recreational vehicles would continue to apply. Councilman Siadek stated that many of his con- stituents have related their resentment over what they teel is government intrusion into what they may or may not do on their own private property. Councilman Siadek then read the proposed Section 20.54.060 dealing with the parking of recreational vehicles, and a revised proposed Section 20.54.060 prepared by Councilman Jacobson. Councilman Schuldt spoke in opposition to paragraph (b) in the revised proposed Section 20.54.060, and stated that he favored prohibiting the parking of vehicles on front lawns. Councilwoman Synadinos agreed, and suggested that perhaps all that was required was ouch a prohibition in place of pargraph (b). Mayor Armstrong then opened the hearing to public comment. Marie Durkas, 817 Virginia Street, stated that she had had a recreational vehicle parked next door to her home for many years which interfered with her view into the street. If there are setback requirements for houses, why should there not be similar requirements for vehicles. Jim Ottman, 932 Virginia Street, said that he felt situations such as the one described by Mrs. Durkas should be settled between neighbors, and spoke in opposition to the proposed regulations covering recreational vehicles. At this point there was discussion over the pro- cedures to be followed in considering the various sections of the proposed parking and loading ordinance. In response to a question, Acting -2- Council Minutes August 7, 1984 City Attorney Peter Thorson indicated that it would be acceptable to review the proposed ordinance section by section. Councilman Siadek called attention to City Manager Jones' concerns regarding administration of the proposed ordinance as set forth in his August 1, 1984 memorandum. Mr. Jones said that, while the intent of the proposed Section 20.54.012 was to provide an additional enforcement tool, it instead supplants other enforcement methods and leaves only one device -- cancellation of the Certificate of Occupancy. Mr. Jones stated that the proposed process would be awkward, time consuming and would represent an extreme solution which might not be applicable to minor Code violations. He noted that when extreme penalties and awkward enforcement mechanisms exist, there is a reluctance to enfoce Code provisions. Mr. Jones recommended retaining the existing enforcement tool of summons and complaint procedures, and suggested the possi- bility of using nuisance provisions as well. Planning Director Romaniello noted that proposed Section 20.54.012 would not apply to single family dwellings since these do not have a Certificate of Occupancy. Mr. Romaniello stated that a proposed section is not designed to supplant or replace any existing enforcement tools or methods. Councilman Siadek spoke in oppostion to having as the only enforcement provision the revocation of a Certificate of Occupancy. Councilwoman 5ynadinos spoke in favor of providing a process for appeals to the Council from the decisions of the Director of Building and Safety. She recommended that this avenue of appeal be spelled out in the proposed ordnance. Council- woman Synadinos also urged that the notice of the hearing outlined in Section 20.54.012 be mailed to the owner and other person occupying the property in question. There was agreement that this change be made. Following discussion regarding the suggested appeals process from the decisions of the Director of Building and Safety, it was agreed that the following language be added to Section 20.54.012: "The owner or tenant may appeal the decision to the City Council by filing a written appeal with the City Clerk within 10 days after the Director's decision is made." Mayor Armstrong then referred to.the paragraph in Mr. Jones' August 1, 1984 memorandum dealing with proposed Section 20.54.013, "Permit Approval ". Mr. Jones explained that transferring responsibility for plan checking for parking requirements to the Planning Department, and thereby splitting the plan checking function between two offices, constituted bad management practice; he also expressed his concerns over increased costs in the Planning -3- Council Minutes August 7, 1984 X F;::1 i X'631 8 Department. Mr. Jones stated that he saw no necessity of transferring the plan checking for parking requirements to another department, especially to a department in which concern has already been expressed regarding workload. Discussion of these points then followed. IT WAS MOVED BY COUNCILMAN SIADEK, SECONDED BY COUNCILMAN SCHULDT that the provision in proposed Section 20.54.013 requiring review of the adequacy of parking /loading facilities by the Director of Planning be stricken. Following additional discussiion, the above motion was amended so that proposed Section 20.54.013, "Permit Approval ", would be sent back to the Planning Commission for additional interpretation. After additional discussion with Acting City Attorney Thorson, the motion was withdrawn with the understanding that it would be introduced at a later time. Section 20.54.020 - "Parking Spaces Required" Mike Wyant, 1440 East Palm, presented information regarding square footage per employee ratios in various types of businesses. He reported that a building Owners' Management Association survey revealed a range from 100 to 300 square feet per employee, with an average of 239 square feet per person; in contrast, the standard in the aerospace industry is 75 square feet per person. Comparable ratios for workers in a government office building had an average of 241 square feet per employee. Iry Jones, from the Aerospace Corporation, expressed his concerns about the impact of the proposed parking requirements for industry and the elimination of compact car spaces. He observed that the Code had only recently been revisd to require one parking space for each 300 square feet of floor area in commercial and office locations; the proposed Code section would further increase this to one space for each 250 square feet. Mr. Jones stated that this would require a significant increase in the number of parking spaces over and above what his company has determined to be its required number of spaces. He supported the addition of a special Code section dealing with industrial use parking. Richard F. Roti of International Park and Design Sherman Oaks, appeared at the request of Councilman Siadek, and presented information on parking space require ments in other cities. Mr. Roti stated that required parking ranges from 0 to approximately 6 spaces per 1000 square feet of floor area. Need for parking spaces varies considerably according to a number of factors, such as accessibility to rapid transit, etc. He noted that high density urban areas tend to require less because of their proximity to mass transit. He then presented the -4- Council Minutes August 7, 1984 following comparative data: Beverly Hills requires one parking space per 350 square feet of floor area. Burbank, one per 333 square feet in buildings with over 50,000 square feet of floor area (more spaces are required under that square footage figure); Concord requires one space per 350 square feet; Glendale calls for one for each 333 square feet (this figure was decided upon following a hearing, and is a modification from their original figure of one space per each 250 square feet); Long Beach requires one for each 500 square feet; Los Angeles County's figure is one per each 400 square feet; Los Angeles City calls for one per each 500 square feet; Oakland has no requirement; Pasadena requires one space per each 400 square feet, as does Sacramento; San Francisco specifies one space per each 500 square feet, except in the central business district where there is no requirement; Santa Barbara requires one space for each 250 square feet. Mr. Roti then reviewed comparative construction costs for different types of parking stalls, and noted that increases in the required number of spaces can be extremely costly. He recommended establishing a minimum standard which would not penalize low - density users. With regard to compact car spaces, Mr. Roti stated that the proposed E1 Segundo code would be the only one without such a provision. he recommended that between 40 and 550 of spaces be allocated to compact cars; in retail areas the comparable figure should be 100. He stated that the lower amount in retail locations is because short - term- parkers are more difficult to enforce. In closing, Mr. Roti stated that a minimum standard would encourage the development of alternative modes of transportation, and recommended a figure of 3 spaces per 1000 square feet, with a fixed small car ratio. Councilwoman Synadinos asked whether Mr. Roti had information on the parking requirements in Culver City and Torrance. He responded that Culver City requires one space per each 25U square feet of floor area, and Torrance requires one space per each 300 square feet. Donald Camph of the E1 Segundo Employers Associ- ation, extended member companies' offer to work with the City in the development of a transportation system management (TSM) program. He distributed copies of the Association's parking ordinance proposal. Councilman Siadek suggested that, because parking problems were initially identified in residential areas, that residential use parking requirements be taken care of now, and that decisions on industrial use parking be deferred. Mr. Camph then reviewed briefly what his Associ- ation felt should be the objectives of a E1 Segundo parking ordinance: (1) To ensure an adequate supply of off - street parking so as to minimize the impact of new development on -5- Council Minutes August 7, 1984 A t ;21 n X 632900 residential areas; and (2) To take advantage of TSM Parking trade -oft opportunities to reduce tratfic congestion in the City of E1 Segundo. Ralph Murphy of Kilroy Industries then spoke in opposition to what he felt was an excessive parking space requirement for industrial uses. Mr. Murphy stated that in his company's experience, one space per each 300 square feet was adequate. Michael Jackson of Hughes Aircraft stated that his company provides ample off - street parking for its employees. He was unable to comment on the apparent need for Hughes to lease off -site parking on the north side of Imperial Highway, however. Sharon Miller, 422 East Imperial Highway, spoke in favor of allowing private sector organization to develop solutions to parking needs and problems without the imposition of legal requirements by the City. Walt Baynes, 1432 East Sycamore, spoke in favor of permits for on- street residential area parking in order to discourage industrial employee parking on the west side of Sepulveda Boulevard. John Harden, 420 Sierra Street, stated that his experience at the Aerospace Corporation indicated that parking space availability was a serious problem in the industrial sector. He recommended that immediate attention be given to parking problems in residential areas, and suggested that Mr. George McFarland from Hughes be invited to make a presentation on transportation systems manage- ment. Katie Manson, 341 Concord Street, stated that there was good enforcement of parking regulations at Hughes Aircraft, from which she is retired. She stated that-the parking problem exists primarily west of Sepulveda, and recommended implementing permit parking for on- street parking in residential areas. Following these commments, Councilman Siadek recommended changing the requirement for commercial, office and retail uses (Section 20.52.020, Subsection C(3)) from one space per 250 square feet to one space per each 300 square feet. At 9:35 p.m., the Council recessed for 10 minutes. At 9:45 p.m., the Council reconvened with the following members answering roll call: Present: Councilmembers Jacobson, Schuldt, ` Siadek, Synadinos, and Mayor Armstrong Absent: Councilmembers None After reconvening, the section -by- section review of the proposed parking ordinance resumed. There were Council Minutes August 7, 1984 no comments on Sections 20.54.025, 20.54.040, and 20.54.050. Section 20.54.060 - "General Requirements" Councilman Siadek recommended allowing the designation of 200 of parking spaces for compact cars. He also asked about the nature of the procedure referred to in paragraph A(3). Mr. Jones replied that the procedure used to grant exemptions would not be the same in all cases; in some instances, for example, this would be accomplished through a Precise Plan. Councilman Siadek inquired about the rationale behind not permitting tandem parking. Mr. Jones answered that it was difficult to justify a pro- vision he did not support; he said he presumed it was not permitted due to the possibility of one party blocking another. During the discussion which followed, question was raised as to how much discretion a developer has in constructing parking which is in excess of that required by Code. It was clarified by Mr. Thorson that paragraphs A9(1) and A(3) would apply only to parking required by Code; paragraph A(2), on the other hand, would apply to all parking. Mike Wyant, 1440 East Palm, inquired whether remodeling would require bringing existing parking up to new Code requirements. Mr. Thorson explained that Section 20.54.020 would not require restriping or reworking of existing spaces; the new parking requirements would apply only to the building addition itself. Mr. Wyant also stated that there is a demonstrated need for compact car spaces, and suggested that betweeen 20 and 40% of all spaces be so designated. Question was then raised with regard to paragraph C(4) and whether it covered satellite parking. It was clarified that it does not. Howard Schmidt, of TRW, One Space Park, Redondo Beach, asked whether the transfer of covenants (Section 20.54.070) would be considered an administrative action. Mr. Thorson stated that it could be so considered. Ralph Murphy, of Kilroy, 2250 East Imperial Highway, asked whether the requirements of Section 20.54.080, "Required Loading Areas ", would apply only to the new increment in the event of an addition to an existing structure, or to the entire premises. Mr. Thorson answered that he would have to review this section before rendering an opinion. Mr. Murphy recommended that the requirements be elaborated differently for office buildings versus industrial uses versus warehouses; he stated that he felt for very large buildings the required number of large loading spaces was excessive. Mr. Thorson then responded to Mr. Murphy's first question: he stated -7- Council Minutes August 7, 1984 X 6321 that if there were no change to the physical plant of a building in the C, CM or M zone, nothing would have to be changed. If however, there were any enlargement or expansion of the structure, the new loading space requirements would have to be met for the entire building. Discussion ensued regarding the Planning Commission's intention regarding additions and expansions under Section 20.54.080. After review, it was agreed that the language of Section 20.54.080 be conformed to that of Section 20.54.020: "...provided, however, that for any building or use enlarged or increased in capacity, additional loading spaces shall be required only for such enlargement or increase." There followed discussion of the advisability of providing a specific timetable for exemption from the proposed new regulations. IT WAS THEN MOVED BY COUNCILMAN JACOBSON, SECONDED BY COUNCLMAN SIADEK, AND UNANIMOUSLY CARRIED that the public hearing be closed. Following the closing of the public hearing, Council proceeded through the various sections of the proposed ordinance and attempted to formalize the modifications which had been suggested and /or agreed upon during earlier discussions. IT WAS MOVED BY COUNCILMAN SIADEK AND SECONDED BY MAYOR ARMSTRONG that the word "shall" on line 7 of Section 20.54.012, "Failure to Maintain Required Parking," be changed to "may ". THE MOTION WAS DEFEATED by the following vote: Ayes: Councilman Siadek Noes: Councilmembers Jacobson, Schuldt, Synadinos and Mayor Armstrong IT WAS MOVED BY COUNCILMAN JACOBSON, SECONDED BY COUNCILMAN SCHULDT, AND UNANIMOUSLY CARRIED that the word "or" on line 10 of Section 20.54.012 be changed to "and" and the following language be added at the end of the paragraph: "The owner or tenant affectd by the decision of the Director of Building and Safety may appeal the decision to the City Council by filing a written appeal with the City Clerk within ten (10) days after the Director's decision is made." IT WAS MOVED BY COUNCILMAN SIADEK, SECONDED BY COUNCILMAN JACOBSON, AND UNANIMOUSLY CARRIED that Section 20.54.013, "Permit Approval ", be retained in the proposed ordinance, but that the Planning Commission be asked to reconsider the advisability of splitting the plan checking function at its next meeting. IT WAS MOVED BY COUNCILMAN SIADEK AND SECONDED BY MAYOR ARMSTRONG that subparagraph C(3) of Section Council Minutes August 7, 1984 20.54.020, "Parking Spaces Required ", be amended to read "l space for each 300 square feet of floor area." MOTION CARRIED by the following vote: Ayes: Councilmembers Schuldt, Siadek and Mayor Armstrong Noes: Councilmembers Jacobson and Synadinos IT WAS MOVED BY COUNCILMAN SIADEK AND SECONDED BY MAYOR ARMSTRONG that paragraph A(3) under Section 20.54.060, "General Requirements ", be amended so as to allow compact car parking up to and including 200 of required parking space for office and manufacturing uses. THE MOTION CARRIED by the following vote: Ayes: Councilmembers Schuldt, Siadek and Mayor Armstrong Noes: Councilmembers Jacobson and Synadinos IT WAS MOVED BY COUNCILMAN JACOBSON, SECONDED BY COUNCILMAN SIADEK, AND UNANIMOUSLY CARRIED that paragraph E(1) of Section 20.54.060, "General Requirements ", be amended to read as follows: PARKING OF LICENSED RECREATIONAL VEHICLES AND HABITABLE VEHICLES. Parking of any habitable vehicle outside of an authorized mobile home park or licensed recreational vehicle parking facility is prohibited except that such vehicles may be parked on any public street subject to any applicable parking restrictions or on any developed residential lot as long as the vehicle, if parked in a front yard, must be parked on a non - porous surface pad adequate to accom- modate the parked vehicle. IT WAS MOVED 6Y COUNCILMAN JACOBSON, SECONDED BY COUNCILMAN SIADEK, AND UNANIMOUSLY CARRIED that (1) the following language be added at the end of the first paragraph of Section 20.54.080, "Required Loading Areas ": "...provided, however, that for any building or use enlarged or increased in capacity, additional loading space shall be required only for such enlargement or increase.." and (2) that subpragraphs 2(a) and (c) be retained in Section 20.54.080, but the Planning Commission be asked to provide additional rationale for these sections. IT WAS MOVED BY COUNCILWOMAN SYNADINOS, SECONDED BY MAYOR ARMSTRONG that Section 4 on Page 11 of the proposed ordinance be removed. THE MOTION CARRIED by the following vote: Ayes. Councilmembers Jacobson, Schult, Synadinos, ad Mayor Armstrong Noes: Councilman Siadek -9- Council Minutes August 7, 1984 x .3 6324 Acting City Attorney Thorson presented the subject Ordinance, which was ready for introduc- tion, entitled: ORDINANCE NO. AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF EL SEGUNDO, CALIFORNIA, AMENDING TITLE 20 (THE COMPREHENSIVE ZONING ORDINANCE) OF THE EL SEGUNDO MUNICIPAL CODE RELATING TO LOT COVERAGE AND TO CHAPTER 20.54 (ON -SITE PARKING AND LOADING). which title was read. Mr. Thorson also summarized the changes in the proposed Ordinance which had been approved since it was first circulated. IT WAS THEN MOVED BY COUNCILMAN SIADEK, SECONDED BY COUNCILMAN JACOBSON, AND UNANIMOUSLY CARRIED that further reading be waived and that the subject ordinance be introduced. C. Public Hearing on Proposed Unclassified Use Permit #84 -3, for ground level, limited use helistop at Northrop facility, 800 North Douglas Street Mayor Armstrong announced that this was the time and place heretofore fixed for the subject hearing, and inquired if proper notice of the hearing had been given, to which City Clerk Burrowes replied that the affidavit of publishing was in her file. The Mayor then asked whether any written communications had been received. Mrs. Burrowes replied that none had been received. Mr. Jones reported that an application had been submitted by the Northrop Corporation for an Unclassified Use Permit to operate a limited use helistop at the Northrop facility at 800 North Douglas Street. The helistop area would be 65 feet square, with a properly marked landing pad of 45 square feet. The proposed helistop would be utilized to transport Northrop personnel to and from the site on an intermittent basis. A maximum of eight flights a month between 7:00 a.m. and 9:00 p.m. was proposed. Mr. ,Jones stated that the Environmental Quality Board had reviewed the application on May 16, 1984, and had directed that a Negative Declaration be prepared. The Planning Commission reviewed the application at a public hearing on June 28, 1984, and has recommended that the Council certify the Negative Declaration and approve Unclassified Use Permit #84 -3, subject to the following conditions: 1. That the landing area shall be classified as a helistop limited use as defined in Planning Commission Resolution No. 431 and subject to all applicable restrictions enumerated in that resolution. -10- Council Minutes August 7, 1984 2. That the maximum number of flights be limited to eight per month. 3. That there shall be no flights between 9:00 p.m. of one day and 7:U0 a.m. of the next day. 4. That the applicant provide a method to prevent possible fuel spillage /leakage from draining into /towards adjacent buildings, pedestrian travel routes, roadways, and storm drain inlets to the satisfaction of the Fire Chief. 5. That the applicant provide foam ex- tinguishing units and personnel trained in their use during helicopter takeoffs and landings to the satisfaction of the Fire Chief. 6. That the helistop shall be operated within the permitted noise level for the area established by the E1 Segundo Municipal Code. 7. That aircraft using the helistop facility shall not fly over the residential areas of E1 Segundo in approaching and de- parting the helistop; no flights will be made west of Sepulveda Boulevard in the area bounded by Imperial Highway on the north and E1 Segundo Boulevard on the south; no route of flight along Imperial Highway, west of Sepulveda Boulevard will be used. 8. Construction must be commenced within one year of the effective date of the ordin- ance; any extensions must be approved by Council. 9. Approval of the Unclassified Use Permit #84 -3 is granted pending FAA approval. Mr. Harry Harrison, representing Northrop Corpora- tion, stated that his commpany is willing to abide by the conditions specified by the Planning Commission. Question was raised as to who would assume responsibility for keeping a record of the number of flights. Councilwoman Synadinos referred to Council's desire to enact a helicopter ordinance in the near future, and expressed the hope that Northrop's operation of the proposed helistop would be subject to those rules when adopted. Following additional discussion, agreement was reached on the followng points: 1. Condition #2 above should be amended to include a statement that "applicant shall -11- Council Minutes August 7, 1984 X 6325 X 6326 keep appropriate records to verify the number of flights per month." 2. The following additional conditions be imposed: (a) Applicant shall be subject to and shall bear its fair share of costs under any and all future helicopter regulation ordinances; (b) Applicant shall place large lettering and numbers on all helicopters using the facility in accordance with the requirements of the Director of Building and Safety; and (c) Applicant shall furnish to the Director of Building and Safety the helicopter make and model number, color scheme and identifying numbers of all helicopters using the facility. IT WAS THEN MOVED BY COUNCILMAN SIADEK, SECONDED BY MAYOR ARMSTRONG, AND UNANIMOUSLY CARRIED that the subject public hearing be closed. Acting City Attorney Thorson presented the subject Ordinance, which was ready for introduction, entitled: ORDINANCE NO. AN ORDINANCE OF THE CITY OF EL SEGUNDO, CALIFORNIA, GRANTING AN UNCLASSIFIED USE PERMIT 84 -3 SUBJECT TO CERTAIN LIMITA- TIONS AND CONDITIONS, TO NORTHROP CORPORATION, TO ESTABLISH AND OPERATE A GROUND LEVEL LIMITED USE HELISTOP AT 800 NORTH DOUGLAS STREET, BETWEEN IMMPERIAL HIGHWAY AND MARIPOSA AVENUE WITHIN SAID CITY. which title was read. Mr. Thorson also summarized the changes in the conditions recommended by the Planning Commission. IT WAS MOVED BY COUNCILWOMAN SYNADINOS, SECONDED BY COUNCILMAN JACOBSON, AND UNANIMOUSLY CARRIED that further reading be waived and that the subject ordinance, modified as noted above, be introduced. VII. REPORTS OF COMMITTEES A. Recommendation of Proposition "A" Committee to fund "Dial -A- Ride" Program Through Proposition "A" Funds IT WAS MOVED BY COUNCILMAN SIADEK, SECONDED BY COUNCILMAN- JACOBSON, AND UNANIMOUSLY CARRIED that City staff be authorized to make application to -12- Council Minutes August 7, 1984 the Los Angeles County Transportation Commission for the use of approximately $39,200 in Proposition "A" funds for the Dial -A -Ride Program, that Proposition "A" funds be appropriated to fund the Dial -A -Ride program for the remainder of the current fiscal year, and that the funding of the Dial -A -Ride Program with revenue sharing funds be discontinued upon receiving an approval to use Proposition "A" funds for this purpose. VIII. ORAL COMMUNICATIONS There were no oral communications. IX. CONSENT CALENDAR A MOTION WAS MADE BY COUNCILMAN SIADEK, SECONDED BY COUNCILWOMAN SYNADINOS, AND UNANIMOUSLY CARRIED that all items on the Consent Calendar be approved, except items (B), (F), (J) and (N). A. Minutes of the Regular Council Meeting of Tuesday, May 15, 1984 APPROVED AS WRITTEN C. Minutes of the Regular Council Meeting of Tuesday, June 5, 1984 APPROVED AS WRITTEN D. Minutes of the Adjourned Regular Council Meeting of June 19, 1984 APPROVED AS WRITTEN E. Minutes of the Regular Council Meeting of Tuesday, June 19, 1984 APPROVED AS WRITTEN G. Warrants No. 84305 - 84425 on Demand Register Summary No. 2 in total amount of $1,096,271.65 and Expense Checks Nos. 4483 - 4523 on Expense Check Register No. 1 in total amount of $20,999.36 RATIFIED AND APPROVED H. Tablulation of bids for Police Motorcycles REJECTED 13ID OF ONLY VENDOR RESPONDING AND AUTHORIZED READVERTISEMENT. I. Request to declare various vehicles and equipment as surplus and authorize sale at private auction with exception of two units which because of condition are to be declared as junk Authorized Sale of Sedans #4120, 4121, 4122, 4124, 4126, 4127, 4128, 4129, 4130, 4134, 4191, and 5708; also a truck #6401; one 500 gallon tank trailer #455 -42, one air compressor #22746 and one gasoline PUMP- Declared units #4123 and 4125 as junk. -13- Council Minutes August 7, 1984 xf3a�n X. K. Request to accept furnishing and application of Slurry Seal at various locations - Project No. 84 -4 APPROVED AS REQUESTED L. Request to Award Contract for Replacement of Curbs and Sidewalks at Various Locations - Project No. 84 -8 APPROVED AS REQUESTD M. Request to Schedule Public Hearing for Abatement of Weeds, Rubbish, Refuse and Dirt RESOLUTION ADOPTED O. Request to approve Funding Agreement with Southern California Rapid Transit District for continued service on Bus Express Employee Routes (BEEP) 685 and 686 throucjh June, 1985 APPROVED AS REQUESTED P. Recommendation regarding Amendment No. 1 to Ageement No. 30570 between the City of E1 Segundo and the County of Los Angeles for the E1 Segundo Police Department to participate in the Los Angeles County Sheriff's Justice Data Interface Controller System (JDIC) APPROVED AS REQUESTED CALL ITEMS FROM THE CONSENT CALENDAR LISM, F. J. Minutes of the Adjourned Regular Council Meeting of May 31, 1984 It was noted that Councilman Siadek should have been indicatd as absent from the subject meeting. Also, in paragraph 4 on page 3, the word "million" should be.inserted after $1.2 on line 1, and the word "not" should be included at the end of line 2. IT WAS MOVED BY COUNCILWOMAN SYNADINOS, SECONDED BY COUNCILMAN SIDAEK, AND UNANIMOUSLY CARRIED that the subject minutes be approved as corrected. Minutes of the Ajourned Regular Council Meeting of Tuesday, June 26, 1984 It was noted that the figure $18 million in numbered paragraph (1) on page 3 of the subject minutes should be changed to *1.8 million. IT WAS MOVED BY COUNCILWOMAN SYNADINOS, SECONDED BY MAYOR ARMSTRONG, AND UNANIMOUSLY CARRIED that the subject minutes be approved as corrected. Request to accept Construction of Wheelchair Ramps, Curbs, and Sidewalks at Various Locations - Project No. 84 -2 Question was raised regarding the adequacy of the -14- Council Minutes August 7, 184 XI. XII. N. tinishing on the subject construction. Director of Public Works Glickman said that an amount equal to 10% of the construction price has been withheld pending the completion of necessary corrections. It was agreed that approval of the subject item be held over until the next meeting of Council. Permission requested to accept donation of a van from Hughes EDSG for use by the Police Department SWAT Team Councilmembers acknowledged the subject gift and expressed their appreciation to Hughes for its donation. IT WAS THEN MOVED BY COUNCILWOMAN SYNADINOS, SECONDED BY COUNCILMAN JACOBSON, AND UNANIMOUSLY CARRIED that approval be given for pennission to accept the subject gift. WRITTEN COMMUNICATIONS There were none. REPORTS OF OFFICERS A. City Manager 1. Presentation of Memorandum of Understanding with the E1 Segundo'Police Officers Association and Corresponding changes to the City's Administative Code Mr. Jones presented the subject Memorandum of Understanding, which would cover the two fiscal years ending June 30, 1986. The fiscal year cost of the agreement in total compensation would be 8.49% to 11.33% for two years, depending upon the percentage change in the Consumer Price Index, and an annualized cost of-9.91% to 12.75%. Acting City Attorney Thorson then pesented the subject resolution, which was ready for adoption, entitled: RESOLUTION NO. 3271 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF EL SEGUNDO, CALIFORNIA, AMENDING SECTIONS 1A5.010, 1A5.020, 1A5.023, 1A5.025, 1A5.033, 1A5.050, 1A5.055, 1A5.150, and 1A5.240 OF CHAPTER 1A5 (POLICE SAFETY SERVICE SERIES), ADDING SECTIONS 1A5.031 AND 1A5.155 TO CHAPTER lA5 (POLICE SAFETY SERVICE SERIES), AND AMENDING SECTIONS 1A6.080 AND 1A6.290 (GENERAL RULES) OF TITLE lA OF THE EL SEGUNDO ADMINISTRATIVE CODE which title was read. IT WAS THEN MOVED BY COUNCILMAN JACOBSON, -15- Council Minutes August 7, 1984 X632.1 X 6330 SECONDED 13Y COUNCILMAN SIADEK, AND UNANIMOUSLY CARRIED that further reading be waived and that the subject resolution be adopted. 2. Presentation of Memorandum of Understanding with the E1 Segundo General Employees Association (CLOCEA) Mr. Jones presented the subject agreement, which would cover the two fiscal years ending June 30, 1986. The agreement provides an average salary increase of 5 %. The cost of the agreement in total compensation would be 10. 32%. Acting City Attorney Thorson then presented the subject resolution, which was ready for adoption, entitled: RESOLUTION NO. 3272 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF EL SEGUNDO, CALIFORNIA, PROVIDNG FOR INCREASED COMPENSATION AND BENEFITS FOR CERTAN EMPLOYEES IN THE GENERAL GOVERNMENT SERIES which title was read. IT WAS THEN MOVED BY COUNCILMAN SIADEK, SECONDED BY COUNCILMAN JACOBSON, AND UNANIMOUSLY CARRIED that further reading be waived and the subject resolution be adopted. 3. Presentation of Agreements with Police Data Systems and the City of Hawthorne to provide Data Processing System for the E1 Segundo Police Department Mr. Jones reported that the subject agreement follows up on the recommendations of the City's data processing consultant, the Warner Group, which found that the Hawthorne Police Department's data processing system was the best system for E1 Segundo's needs. IT WAS THEN MOVED BY COUNCILMAN JACOBSON, SECONDED BY COUNCILMAN SIADEK, AND UNANIMOUSLY CARRIED that the subject agreements with Police Data Systems and the City of Hawthorne be approved, and that authorization be given for the appropriation and transfer of $128,279 in revenue sharing funds and $22,600 from the unappropriated reserve of the General Fund to the appropriate line item budget accounts. 4. Pesentation of recommendations to establish a "Life- Line" Water Rate plan*for permanently disabled persons Mr. Jones presented the subject re- commendation, which would extend lifeline 0Sv. Council Minutes August 7, 1984 X 6331 rates currently available to heads of household over 62 years of age with a gross family income of $10,000 or less to disabled persons as well. The proposed resolution would also increase the maximum allowable income from $10,000 to $12,000 per year. Acting City Attorney Thorson then presented the subject resolution, which was ready for adoption, entitled: RESOLUTION NO. 3273 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF EL SEGUNDO, CALIFORNIA AMENDING RESOLUTION NO. 3233 TO ESTABLISH LIFELINE RATES FOR DISABLED PERSONS which title was read. IT WAS THEN MOVED BY COUNCILMAN SIADEK, SECONDED BY COUNCILMAN JACOBSON, AND UNANIMOUSLY CARRIED that further reading be waived and the subject resolution be adopted. 5. Recommendation to approve extension of Lease Agreement with Ametek Inc. for City owned property at 605 South Douglas Street, to be used as a parking lot Mr. Jones presented the proposed lease with Ametek Microelectronics for a portion of Lot 22 at 605 Douglas Street to be used as a parking lot. Under this agreement, Ametek would pay the City $1,328 per month in rent. Mr. Jones reported that the City first entered into an agreement with Ametek for the subject property in September, 1979, for a monthly rental of $750. The present lease expires August 31, 1984. Mr. Jones noted that Ametek had not as yet telephoned their approval of the terms of the proposed lease. IT WAS THEN MOVED BY COUNCILMAN SIADEK, SECONDED BY COUNCILMAN JACOBSON, AND UNANIMOUSLY CARRIED that the subject lease extension be approved. B. Director of Public Works 1. Recommendation to Award Contract for Furnishing of Equipment for Hydroelectric Facility - Project No. 83 -3(A) Mr. Glickman reported that on March 20, 1984, Council approved plans and specifications for the subject project and authorized staff to advertise for public bidding. On May 15, the ` City Clerk received three bids, the lowest of which was from Westinghouse Electric Corpora- tion. The bid submitted by Westinghouse, however, provided for clarifications and exceptions to several sections of the bid -17- Council Minutes August 7, 1984 XIII. XIV. specifications. The City Attorney indicated that the exceptions taken to the specifica- tions could not properly be accepted by the City since each bidder must be provided the same opportunity. Subsequent discussions among City staff, its consultants and Westinghouse have resulted in Westinghouse withdrawing its exceptions to the specifications and providing clarifying comments on other specifications. The City Attorney, the consultant and Mr. Glickman have reviewed these clarifications and have agreed that they do not substantially change the specifications. Furthermore, the City's consultant, Boyle Engineering, has evaluated the bids submitted and has recommended awarding the contract to Westinghouse. Mr. Glickman stated that it is therefore recommended that Council accept the clarficiations to the specifications and award the contract to the lower bidder, Westinghouse Electric Corporation, in the amount of $187,500. IT WAS MOVED BY COUNCILMAN SIADEK, SECONDED BY COUNCILWOMAN SYNADINOS that the subject recommendation be approved. Councilman Siadek questioned the apparently large discrepancy between the Westinghouse bid of $187,500, and the next lowest bid of $304,250. Mr. Glickman stated that the Westinghouse bid appeared to be a reasonable, responsible bid. THE MOTION CARRIED by the following vote: Ayes: Councilmembers Jacobson, Schuldt, Siadek, Synadinos, and Mayor Armstrong Noes: Councilmembers None 2. Report and Recommendation regarding Storm Drain Pump Plant No. 15 located at Franklin and Arena Discussion of the subject item was deferred until closed session. UNFINISHED BUSINESS Councilwoman Synadinos noted that there had been two requests for meetings with Councilmembers. It was agreed that possible dates and times would be discussed following the meeting. Councilman Jacobson noted that the Park and Recreation Commission does not audiotape its meetings, and requested that consideration be given to this possibility. NEW BUSINESS There was no new business to come before the Council. Council Minutes August 7, 1984 X 6333 XVI. CLOSED SESSION At 12:24 a.m., the Council recessed into closed session. At 12:55 a.m., the Council reconvened with the following members answering roll call: Present: Councilmembers Jacobson, Schuldt, Siadek, Synadinos, and Mayor Armstrong Absent: Councilmembers None XII. REPORTS OF OFFICERS B. Director of Public Works 2. Report and recommendation regarding Storm Drain Pump Plant No. 15 located at Franklin and Arena A MOTION WAS MADE BY COUNCILMAN SIADEK, SECONDED BY COUNCILMAN JACOBSON, TO APPROVE Change No. 1 with modifications to Section 1(E) Beginning and Completion of Work; and Section 1(M) Partial Payment. MOTION CARRIED UNANIMOUSLY. XVII. ADJOURNMENT There being no further business to come before the Council, upon motion duly made, seconded and passed, the meeting was adjourned at 1:00 a.m, in memory of employee Lorna bush'a mother, Maddie whiting, and long- time residents, Dixie Martin, Agnes Livingston, and Ernie Mitchell. ATTEST: Char Respectfully submitted, ��� (�f • j��k��u,y1.e. -�.�. -,ems Valerie A. Burrowes, City Clerk -19- Council Minutes August 7, 1984