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1983 OCT 04 CC MIN - 4X 6029 MINUTES OF THE REGULAR MEETING OF THE EL SEGUNDO CITY COUNCIL October 4, 1983 I CALL TO ORDER The E1 Segundo City Council convened in regular session on Tuesday, October 4, 1983 at 7:00 p.m. in the Coun- cil Chamber of the E1 Segundo City Hall. II PLEDGE OF ALLEGIANCE was led by former Mayor Floyd Carr. III INVOCATION was delivered by Police Captain Clark Devilbiss. IV ROLL CALL Present: Council Members Armstrong, Siadek, Synadinos and Mayor Bue Absent: Councilman Johnson V PRESENTATIONS A. The Mayor read a Proclamation declaring October 9- 15, 1983 as Fire Prevention Week. The Proclamation was accepted by Firefighter David Semnacher. B. Mayor Bue presented Certificates of Appreciation to the Fire /Life Safety Master Plan Advisory Committee. The Certificates were accepted by Chairman Richard Patterson. The other members stood and were also recognized. VI REPORTS OF COMMITTEES A. South Bay Juvenile Diversion Project Councilman Siadek reported this project will not require the $5,300.00 the City of E1 Segundo has budgeted for the project, but they are evaluating alternative ways of raising revenue. One of the ways was the development of a non-profit foundation, Friends of the South Bay Juvenile Diversion Project. The foundation will contact industry to raise funds. Councilman Siadek also commented favorably on our local juvenile diversion project, stating Maureen Garcia has appeared on cable television promoting this program. B. Beach Cities Committee Councilman Siadek stated he attended this committee meeting along with representatives from Hermosa Beach, Manhattan Beach and Redondo Beach. Stated they discussed traffic problems, Hermosa Beach's restricted parking situation and the trolley. Stated the-other cities are interested in E1 Segundo's traffic control project that is being implemented in conjunction with industry. X603t1 C. Cable Television Councilman Siadek stated he attended a symposium regar- ding cable television at the University of Southern California. Reported he will be a member of a panel on this subject in a four -day course commencing November 17, 1983 at the University. D. Board of Airport Commissioners Councilman Armstrong reported this group will meet at the Proud Bird Restaurant on October 5, 1983 at 2:00 p.m. to discuss helicopter problems. E. Noise Abatement Committee Councilman Armstrong stated last week, on two occa- sions, the community was awakened at 12:45 a.m. by the noise created by a Republic airplane (Flight 306). Stated he has been in contact with Bob Johnson, Assis- tant Vice President of Flight Operations for Republic, who stated he will take care of the problem imme- diately. Mr. Johnson indicated to Councilman Armstrong that Republic has an employee whose specific responsi- bility it is to handle noise abatement. F. League of California Cities Mayor Bue stated he has attended the League of California Cities Conference for the past two days. The Mayor stated the conference is ongoing and E1 Segundo's delegate, Councilman Johnson, will give a full report upon his return. G. Planning Commission Mayor Bue announced the Council unanimously approved the appointment of Marsha Stewart to the unexpired term caused by Gary Lantner's resignation. H. E1 Segundo High School Councilman Armstrong announced that Brock Edwards, one of the technicians involved in the video playback of the Council meetings, was named Player of the Week for the E1 Segundo High School football team. VII ORAL COMMUNICATIONS G. Roger Siegel stated he has had discussions with young people regarding using the dictionary to stimulate their minds. VIII CONSENT CALENDAR Request was made by Councilman Siadek to discuss item "B" separately. Thereafter, MOTION WAS MADE BY COUNCILMAN ARMSTRONG, SECONDED BY COUNCILMAN SIADER, that the remaining matters on the Consent Calendar be approved as indicated. THE MOTION CARRIED UNANIMOUSLY (Councilman Johnson absent). A. Minutes of.the Adjourned Regular Meeting of the City Council for September 20, 1983, 5:30 p.m. APPROVED AS WRITTEN -2- Council Minutes October 4, 1983 X 6031 C. Warrants Nos. 80813 - 80949 on Demand Register Summary No. 6 in the Amount of $1,355,126.06 RATIFIED AND APPROVED D. Bids for Fire Hose No. 83 -4 AWARDED TO LOW BIDDER, HALPRIN SUPPLY CO. FOR $7,046.04, INCLUDING SALES TAX E. Recommendation to Accept Donation of a Surplus Sedan from the South Bay Burglary Team for Police Use DONATION ACCEPTED F. Presentation of Agreement for Labor Relations Legal Services with Liebert, Cassidy & Frierson APPROVED AGREEMENT IX CALL ITEMS FROM CONSENT CALENDAR Councilman Siadek stated he missed the Minutes for the September 20, 1983 Regular Meeting; therefore, he wished to abstain from voting on Item B on the Consent Calendar. MOTION WAS MADE BY COUNCILMAN ARMSTRONG, SECONDED BY COUNCILWOMAN SYNADINOS, that Item B on the Consent Calendar, Minutes of the Regular Meeting of the City Council for September 20, 1983 be approved as written. THE MOTION WAS CARRIED AS FOLLOWS: Ayes: Council Members Armstrong, Synadinos and Mayor Bue Noes: Council Members None Abstain: Councilman Siadek Absent: Councilman Johnson X WRITTEN COMMUNICATION Deputy City Clerk Taylor indicated no written communica- tion had been received in the City Clerk's Office. XI REPORTS OF OFFICERS A. Acting City Manager Northcraft 1. Presentation of Agreement with E1 Segundo Employers Association for the E1 Segundo Boulevard Traffic Control Proiect Mr. Northcraft stated the Agreement for this previously approved one -year project has been signed by the representative of the E1 Segundo Employers Association and-is now ready for consid- eration by Council. The projected starting date for this program is November 1, 1983. Councilman Siadek pointed out the City's contri- bution to this project is less than what was originally projected In response to Councilwoman Synadinos' question, Mr. Northcraft stated the employees for this program would be under the City's administration; therefore, the City is responsible for their insurance coverage. -3- Council Minutes October 4, 1983 �( fio -n MOTION WAS MADE BY COUNCILMAN SIADER, SECONDED BY COUNCILMAN ARMSTRONG, that the following resolution be adopted: RESOLVED, that that certain Agreement between the City of E1 Segundo and the E1 Segundo Employers Association for the implementation of a traffic control program, presented to Council this date, be and the same is hereby approved, and after execu- tion by each of the above-named parties, a copy of said agreement be placed on file in the office of the City Clerk; and BE IT FURTHER RESOLVED, that the Mayor of the City of E1 Segundo be and he is hereby autho- rized to execute said agreement for and on behalf of said City and the City Clerk to attest the same. THE MOTION WAS UNANIMOUSLY CARRIED (Councilman Johnson absent). 2. Presentation of Recommendation for Salary Benefits For Management /Confidential Employees Mr. Northcraft stated the annual adjustment to management and confidential employees' salaries and benefits is conducted in October after analyzing the adjustments made to the classified employee groups. Stated the City Manager is requesting the following recommendations, which are funded in the currently approved budget appropriations, be adopted by Council: • Increase the executive and confidential employees salary range by an average of 6% for the current fiscal year. • Provide an additional 1% increase in salary range in lieu of step increases, educational incentives and longevity pay, making a total average salary adjustment of 7%. • Approve the guide for salary adjustments which is based upon the employees' annual performance rating. • Set the City's contribution to the monthly flexible benefit plan at the flat rate of $225 (an increase of $17.02) and eliminate the previous provision providing 90% of the highest health insurance premium. • Offer management employees the option of a long term disability plan that would be entirely funded by the flexible benefit plan. This dis- ability plan would be mandatory if a majority of employees voted for said option. -4- Council Minutes October 4, 1983 x 60:43 • Provide non - safety management employees a self - insured service retirement benefit similar to the PERS single highest year option or, as an alter- native, increase sick leave payoff on service retirement or death from 50% to 75 %. • Increase uniform allowance for safety manage- ment. • Expand the annual physical examination provided by the City to safety management, department heads and the City Manager to include a stress EKG at certain age levels. Councilman Armstrong felt high for salaries alone; able. However, stated he cate an amount equal to a salaries and benefits. a 6% increase was too that 3 -4% was more equit- would be willing to allo- 6% increase for both Councilman Siadek stated his opinion that 6% was appropriate but felt the guide for salary adjust- ments should be changed to lower the salary increase for the Improvement Needed category. Councilwoman Synadinos felt a 3 -4% increase is sufficient at this time and stated Council would be setting a precedent for future salary negotiations by their action tonight. Mayor Bue stated an increase lower than 6% would worsen the compression factor. Also stated he prefers to increase the sick leave payoff on service retirement to 75% instead of the single highest year option. After further discussion by Council, MOTION WAS MADE BY COUNCILMAN SIADEK, SECONDED BY COUNCILMAN ARMSTRONG, that the Executive and Confidential salary ranges be increased by 6 2; that the benefits recommended by the City Manager be approved, exclu- ding the single highest year option; that suffi- cient amounts be allocated for salary and benefit adjustments from the Salary and Benefits Reserve Account; that the guide for salary adjustments be adjusted to reflect an average increase of 6 -1/2 %; and that staff be directed to re-evaluate the per- centage increase in salary for the Improvement Needed category and prepare a report for Council review showing how the overall performance evalua- tions are prepared for management employees. THE MOTION CARRIED as follows: Ayes: Council Members Armstrong, Siadek and Mayor Bue Noes: Councilwoman Synadinos Absent: Councilman Johnson -5- Council Minutes October 4, 1983 xtiu: -'4 3. Presentation of Revised Joints Powers Agreement (JPA) with the Metropolitan Cooperative Library System Mr. Northcraft presented subject agreement for Council approval. The updated agreement, which was reviewed by City Attorney Dolley, provides better liability protection to all members and enables the JPA to enter into contracts. Mr. Northcraft stated the JPA is supported by City Librarian Barbara Kirby. MOTION WAS MADE BY COUNCILWOMAN SYNADINOS, SECONDED BY COUNCILMAN SIADEK, that the following resolution be adopted: RESOLVED, that that certain Amended Joint Powers Agreement Creating as a Separate Legal Entity The Metropolitan Coop- erative Library System, between the City of E1 Segundo and the Cities of Alhambra, Arcadia, Azusa, Beverly Hills, Burbank, Cer- ritos, Commerce, Covina, Downey, Glendale, Glendora, Long Beach, Los Angeles, Monrovia, Monterey Park, Pasadena, Pomona, Redondo Beach, San Marino, Santa Fe Springs, Santa Monica, Sierra Madre, South Pasadena, Torrance, Whittier, and the Altadena and Palos Verdes Library Districts, presented to Council this date, be and the same is hereby aproved, and after execution by each of the above -named parties, a copy of said agree- ment be placed on file in the office of the City Clerk; and BE IT FURTHER RESOLVED, that the Mayor of the City of E1 Segundo be and he is hereby authorized to execute said agreement for and on behalf of said City and the City Clerk to attest the same. THE MOTION CARRIED UNANIMOUSLY (Councilman Johnson absent). 4. Presentation of Agreement with Southern Calif- ornia Edison Company for Extension of Lease on Washington Park Mr. Northcraft stated the City has leased subject property since 1975. The City is now recommending Council approval of a 3 -year extension of this lease. The minor changes have been reviewed by City Attorney Dolley and Parks and Recreation Director Ruis and have been found acceptable. MOTION WAS MADE BY COUNCILMAN SIADEK, SECONDED BY COUNCILMAN ARMSTRONG, that the following resolution be adopted: RESOLVED, that that certain Park License Agreement between the City of E1 Segundo and Southern California Edison Company, for the use of certain real property, presented to council this date, -6- Council Minutes October 4, 1983 X 603 5 be and the same is hereby approved, and after execution by each of the above -named parties, a copy of said agreement be placed on file in the office of the City Clerk; and BE IT FURTHER RESOLVED, that the Mayor of the City of E1 Segundo be and he is hereby authorized to execute said agreement for and on behalf of said City and the City Clerk to attest the same. THE MOTION CARRIED UNANIMOUSLY (Councilman Johnson absent). 5. Resolution to Adopt Reasonably Available Control Measures as Part of South Coast Basin Air Quality Management Plan Mr. Northcraft stated in 1982 subject Plan was updated by the Southern California Association of Governments (SCAG). SCAG is now requesting an updated resolution from the City of E1 Segundo outlining the City's control measures in imple- menting subject Plan. Mr. Northcraft recommends Council approval of said resolution which includes an implementation schedule for the proposed measures. Mr. Northcraft stated the City will indicate to SCAG that we are presently meeting the require- ment of Item 17 (increased residential density near transit routes) through current zoning and the City does not plan to take any additional action at this time. After further discussion, MOTION WAS MADE BY MAYOR BUE, SECONDED BY COUNCILMAN ARMSTRONG, that the following resolution entitled: RESOLUTION NO. 3228 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF EL SEGUNDO, CALIFORNIA, INDICATING ITS INTENT TO IMPLEMENT HEREIN DEFINED "REASONABLY AVAILABLE CONTROL MEASURES" FROM THE.1982 REVISION OF THE AIR QUALITY MANAGEMENT PLAN FOR THE SOUTH COAST AIR BASIN which was read, be adopted. On roll call said motion carried by the following vote: Ayes: Councilmembers Armstrong, Synadinos and Mayor Bue Noes: Councilman Siadek Absent: Councilman Johnson Mr. Northcraft indicated there was a matter of poten- tial litigation that he wished to discuss with Council in closed.session. -7- Council Minutes October 4, 1983 �fiu -xti B. Director of Public Works Glickman 1. Contract Award for the Widening and Improvement of E1 Segundo Boulevard Between Aviation Boule- vard and 400 Feet East of Isis Avenue - Project 81 -14 Mr. Glickman stated that on September 13, 1983, the following bids were received for subject project: W. D. Richadson $372,564.50 Sully- Miller Contracting Co. 398,569.90 Griffith Co. 408,758.00 Silveri & Ruiz Construction Co. 432,776.00 Excel Paving Co. 450,909.30 Mr. Glickman stated after reviewing the 5 bids, it was found that the low bidder, W. D. Richard- son, did not comply with all requirements and conditions established in the Notice Inviting Bids. Additionally, Mr. Richardson, in his pro- posal, did not provide adequate references for the City to determine whether he could perform the job in a responsible fashion. Therefore, Mr. Glickman recommended Council reject the low bid from W. D. Richadson and award the contract to the next low bidder, Sully- Miller Contracting Co., in the amount of $398,569.90. City Attorney Dolley indicated the low bid can be rejected on the basis of not meeting the established specifications. Mayor Bue stated he spoke to Los Angeles County Supervisor Kenneth Hahn regarding this matter. Supervisor Hahn indicated the County will assist in the funding of this project. Mayor Bue directed staff prepare a confirming letter to the County of Los Angeles. After further discussion, MOTION WAS MADE BY COUNCILMAN SIADEK, SECONDED BY COUNCILWOMAN SYNADINOS, that the low bid of W. D. Richardson be rejected as not meeting specifications and that the bid of Sully- Miller Contracting Co. in the amount of $398,569.90 be accepted as the lowest responsible bid for the above - enumerated project. THE MOTION CARRIED UNANIMOUSLY (Coun- cilman Johnson absent) 2. Contract Award for the Slip Lining of Eighteen - Inch Welded Steel Pressure Line in Holly Avenue from Eucalyptus Drive to the Manhole West of Main Street - Project 83 -6 Mr. Glickman reported that on September 27, 1983 the following bids were received for subject project: T. A. Rivard S26,387.00 Rodding - Cleaning Machines, Inc. 33,652.00 Mr. Glickman recommended the low bid be accepted. -8- Council Minutes October 4, 1983 X60:47 MOTION WAS MADE BY COUNCILMAN SIADER, SECONDED BY COUNCILWOMAN SYNADINOS, that the bid of T. A. Rivard in the amount of $26,387.00 be accepted for the above - described project. THE MOTION CARRIED UNANIMOUSLY (Councilman Johnson absent). 3. Mr. Glickman introduced Mr. Wesley Greenwood, who is Milton LaPointe's successor at Southern Cali- fornia Edison Company. 4. Mr. Glickman reported the monument in front of City Hall with the drinking fountain on it is now working. The repairs were made by Mr. Tom Curtis and other members of the Public Work's Water Department staff. 5. Mr. Glickman reported the sandblasting on the water tower should be completed within a week. 6. Mayor Bue reported Supervisor Deane Dana has indicated the County of Los Angeles will assist in the funding of 3 major City projects. Mr. Glickman stated the projects are the re- surfacing of Aviation Boulevard; the TSM (traffic systems management) project at the intersection of Avia- tion and Rosecrans; and the improvement of Douglas Street. %II UNFINISHED BUSINESS None %III NEW BUSINESS Councilman Armstrong made referece to a citizen's thank you to the Council and the City for their help in resolving the power outage problem the residents in the 200 block of Acacia Street experience following heavy rains. %IV ORAL COMMUNICATIONS A. Ellen Avak, 731 West Pine Avenue, suggested the remo- val of ashtrays in the last three rows of the Council Chamber since it has been designated as a no smoking section. She also suggested the placing of decals on the appropriate seats indicating this rule. B. G. Roger Siegel, 1022 Mariposa, stated he brought good tidings from conversations with individuals from Los Angeles. %V RECESS At the hour of 8:49 p.m., the Council recessed to the Mayor's office for a closed session to discuss matters of personnel and potential litigation. At the hour of 9:20 p.m., the Council reconvened, the following members being present and answering roll call: Council Members Arm- strong, Siadek, Synadinos and Mayor Bue. City Attorney Dolley announced a settlement had been reached in the Toan Tri Mai traffic accident case (fF28446). Thereafter, MOTION WAS MADE BY COUNCILMAN ARMSTRONG, SECONDED BY COUNCILMAN SIADER, that the following resolution be adopted: -9- Council Minutes October 4, 1983 x603, RESOLVED, that that certain form of Agreement between the City of E1 Segundo and Toan Tri Mai where- in Toan Tri Mai agrees to pay the City of E1 Segundo $3,634.16 plus 7% interest on the unpaid balance for twenty -four (24) months for damages to City property, presented to Council on this date, be and the same is hereby approved, and after execution by each of the above -named parties, a copy of said agreement be placed on file in the office of the City Clerk; and BE IT FURTHER RESOLVED, that the Mayor of the City of E1 Segundo be and he is hereby authorized to execute said agreement for and on behalf of said City and the City Clerk to attest the same. THE MOTION CARRIED UNANIMOUSLY (Councilman Johnson absent). Mr. Dolley then announced that with reference to the performance of Armor Roofing Company, the Council authorized staff to take action to protect the public property in the amount of $10,000. %VI ADJOURNMENT No other business appearing to come before the Council at this session, MOTION WAS MADE BY COUNCILMAN SIADEK, SECONDED BY COUNCILMAN ARMSTRONG, AND UNANIMOUSLY CARRIED, that the meeting adjourn, the hour of adjournment being 9:25 p.m. APPROVED: IfIlliam D. Bue, Mayor Respectfully submitted, Valerie A. Burrowes, City Clerk -10- Council Minutes October 4, 1983