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1983 JUN 07 CC MINx593.3 MINUTES OF THE REGULAR MEETING OF THE EL SEGUNDO CITY COUNCIL June 7, 1983 I. CALL TO ORDER: The E1 Segundo City Council convened in regular session on the above date at the hour of 7:00 o'clock p.m., in the Council Chamber of the El Segundo City Hall. II. PLEDGE OF ALLEGIANCE was led by Police Chief James Johnson. III. INVOCATION was delivered by Mr. Floyd Carr, Jr. IV. ROLL CALL: Present: Council Members Armstrong, Johnson, Siadek, Synadinos and Mayor Bue Absent: Council Members None V. PRESENTATIONS: A. Proclamation declaring June, 1983 as CALIFORNIA SPECIAL OLYMPICS MONTH was read by the Mayor asking for public awareness of this program. The proclamation was accepted by Mrs. Mary Tyson. B. The Mayor announced that the City would like to honor the American Field Service students and the students from E1 Segundo's Sister City Guaymas, Mexico for their attendance at E1 Segundo High School this past year and to honor the hosting families of the students. Councilman Armstrong presented a key to the City to Carsten Abendroth, along with a key for the mayor of his home town in West Germany, who was a guest of the Gary Buchanan family this year. Councilman Siadek presented a key to the City to Erich Malschafsky, a guest of the John Mitchell family, whose home town is in Chile. Councilwoman Synadinos presented a key to the City to Valerie Rubani and a key for the mayor of her home town in Italy who was a guest of the Gene Moore family. Councilman Johnson presented a key to the City to Liz Vasquez from Guaymas, hosted by the Bill Bicksler family. The Mayor advised he had a key for Hernando Decima from Guaymas, hosted by the Bernie Kastigar family and since he was not at this meeting, the key would be presented at a later date. VI. SPECIAL ORDER OF BUSINESS A. Public Hearing on vacation of a portion of Pine Avenue between Washington and Illinois Streets (Resolution of Intention No. 3203) Mayor Bue announced that this was the time and place heretofore fixed for subject hearing and inquired if proper notice of the hearing had been given. City Clerk Burrowes advised that affidavits of posting, mailing, and publishing were in her files. The Mayor directed that the files be- come a part of this hearing, and then inquired if any written communications had been received. The City Clerk responded that a letter from the Metropolitan Water District indicated there were no objections to the vacation. A letter received from the County Flood Control District asked that easements be reserved for flood control and water conserva- tion purposes and for ingress and egress into the area. The Mayor ordered the correspondence received and filed. Director of Public Works Glickman reported that portions of the street had been dedicated in 1952 and 1955, but the easement was never developed for street purposes. Advised the proposed action was reviewed by the City's traffic engineers and staff. Stated he believed the subject portion of Pine Avenue was not necessary for street purposes and there- fore recommended it be vacated. %5934 The Mayor inquired if anyone present wished to speak regarding the street vacation. Hearing no response, motion was made by Councilman Armstrong, seconded by Councilman Siadek that the public hearing be closed. Motion carried. Motion was made by Councilman Siadek, seconded by Councilwoman Synadinos, that the following resolution, entitled: RESOLUTION NO. 3205 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF EL SEGUNDO, CALIFORNIA, CERTIFYING A NEGATIVE DECLARATION OF ENVIRONMENTAL IMPACT, AND ORDERING THE VACATION (SUBJECT TO THE RESERVATION AND EXCEP- TION OF CERTAIN EASEMENTS AND RIGHTS -OF -WAY) OF A CERTAIN PORTION OF PINE AVENUE WITHIN SAID CITY AS CONTEMPLATED BY RESOLUTION OF INTENTION NO. 3203 which was read, be adopted. Upon roll, call, said motion carried by unanimous vote. The Mayor announced that Hernando Decima, exchange student, had just arrived and presented him with a key to the City of E1 Segundo. VII. REPORTS OF COMMITTEES A. Planning Commission. The Mayor announced that a letter of resigna- tion had been received from Arch Young, Chairman of the Planning Commi- sion which the Council has not accepted. Further advised that the Vice Chairman of subject committee was hospitalized today, and because of this, Chairman Young rescinded his resignation and agreed to carry on. The Council agreed to meet at 6:00 o'clock p.m. on June 14, 1983 to interview applicants for a position on the Planning Commission. B. Beach Cities Committee. Mayor Bue reported discussions were had about the Joint Powers Agreement and what can be done about local trans- portation issues. VIII. ORAL COMMUNICATIONS A. Mr. David Davis of Jerry's Super Shoe Store, 327 Main Street, objected to the citations he had received from the Building Department for conducting a parking lot sale at the rear of his store. Stated his sales were not a detriment to the community and asked for some direction in order to continue the operation. IX CONSENT CALENDAR Motion was made by Councilman Johnson, seconded by Councilman Siadek, that the items on the Consent Calendar be approved as recommended. Motion carried: A. Minutes of the regular City Council meeting held April 26, 1983 approved as written B. Minutes of the regular City Council meeting held May 3, 1983 approved as written C. Minutes of an adjourned regular City Council meeting held May 10, 1983 approved as written D. Minutes of an adjourned regular City Council meeting held at 6:30 o'clock p.m. May 17, 1983 approved as written E. Warrants Nos. 79413 - 79612 on Demand Register Summary No. 22 in total amount of $740,800.23 ratified and approved -2- Council Minutes June 7, 1983 KM F. Resolution authorizing destruction of certain records in office of the City Attorney, entitled: RESOLUTION NO. 3206 RESOLUTION OF THE CITY COUNCIL OF THE CITY OF EL SEGUNDO, CALIFORNIA, AUTHORIZING THE DESTRUCTION OF CERTAIN RECORDS IN THE OFFICE OF THE CITY ATTORNEY Adopted as read. G. State Alcoholic Beverage Control application from California Estate Wines, Inc., for premises to premises transfer of Beer & Wine Wholesaler and Importer license at 2241 East Grand Avenue ordered received and filed. H. Amendment to agreement with Southern California Humane Society for increased fees approved and Mayor authorized to sign on behalf of the City. I. Staff members Fire Chief Sheldon, Finance Director Sanchez, Police Captains Devilbiss and Lewis appointed to serve on the Management Negotiating Team J. Resolution authorizing emergency replacement of the steam boiler at the Urho Saari Swim Stadium, entitled: RESOLUTION NO. 3207 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF EL SEGUNDO, CALIFORNIA, AUTHORIZING THE EMERGENCY REPLACEMENT OF THE STEAM BOILER AT THE URHO SAARI SWIM STADIUM (219 WEST MARIPOSA AVENUE) WITHOUT BIDDING Adopted as read. CALL ITEMS FROM CONSENT CALENDAR - None xi WRITTEN COMMUNICATIONS A. Mr. David Davis of Jerry's Super Store, regarding parking lot sales at 327 Main Street City Manager Jones advised that the Code requires business to be conducted on the inside, therefore, citations had been issued to several merchants who were displaying and selling wares on the outside of their buildings, that Mr. Davis is the only one that had not complied with the citations, so normal course of action was to refer this violation to the District Attorney. Council discussed ways of not hampering merchants from selling there mer- chandise and still be within the intent of the law. Mr. Ron Hart, 116 West Grand Avenue, asked for clarif ication of the status of the citations issued to Mr. Davis. The Mayor stated he thought since Mr. Davis disregarded the notices, that the action should stand. City Attorney Dolley advised he would be reluctant to advise the Council, in cases were violations have occurred, to withdraw the violation, until the problem has been taken care of. Advised that sidewalks are public walk ways and cannot be used for other purposes without a special permit, while parking lot sales are against the City's Code. City Manager Jones stated that periodic sidewalk sales could be handled on a permit basis, but for frequent activity, such as Mr. Davis holds in his parking lot, a Conditional Use Permit may be required. -3- X593 Council Minutes June 7, 1983 )�-9.63u After further discussion, the Mayor asked staff to prepare a proposed policy for handling outdoor sales for the Council to consider. B. Mr. Dennis Martin, 836 East Grand Avenue, recommendation regarding a contribution by the City for High School Band uniforms Hearing no objections, the Mayor ordered the letter received and filed. XII REPORTS OF OFFICERS A. City Manager Jones 1. Procedures governing Employer-Employee relations Advised a resolution had been prepared after many meetings with the three associations representing Police, Fire and General Employees. Stated the main objection of the associations has been in the unit determination; the Police Association is not in agreement that the lieutenant classification be placed under management. Mr. Liebert of Liebert, Cassidy & Frierson, the City's salary negotiation attorneys, reported on the negotiations and responded to the letter written on behalf of the Police Officers' Association by Mr. Silver dated June 3, 1983. Mr. Silver of Silver & Kreisler, the attorneys for the Police Officers Association, related events of the negotiations and stated passage of the proposed resolution would disrupt meaningful discussions still on- going; that if discussions are to take a natural course, he believed the passage of the resolution should be deferred. Asked that action be held in abeyance to see if the differences could be worked out in an orderly transition, that a joint agreement acceptable to both sides could be reached. Police Lt. Dave Johnson, president of the Police Officers Association, stated the employees were not properly informed, having received a copy of staff's report on negotiations at 10:00 A.M. yesterday morning. The City Manager stated there was no need to delay action, that negotia- tions could continue on salaries and benefits and would be incorporated into another resolution. The Council discussed the resolution. Councilman Siadek stated he could not vote on the resolution until he knows what the lieutenants expect. Thereafter, motion was made by Councilman Armstrong, seconded by Council- woman Synadinos, that the following resolution, entitled: RESOLUTION NO. 3208 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF EL SEGUNDO CALIFORNIA, ESTABLISH- ING PROCEDURES GOVERNING EMPLOYER - EMPLOYEE ORGANIZATION RELATIONS which was read, be adopted. On roll call, said motion carried by the following vote: Ayes: Council Members Armstrong, Johnson, Synadinos and Mayor Bue Noes: Councilman Siadek Absent: Council Members None -4- Council Minutes June 7, 1983 x59:37 RECESS: At the hour of 8 :50 o'clock p.m., the Mayor declared a short recess. At the hour of 9:00 o'clock p.m., the Council reconvened, all members being present and answering roll call. Council discussed the problem of having to hurridly read material that has been placed on the Council table and then take action on that item. City Clerk Burrowes suggested that if material is received in her office between the time the Council packets are delivered and the Monday before the Council meeting, she could see that the material is delivered to each member's home; that material received on the day of the meeting could be placed in the Council mail boxes at City Hall and each member notified of that fact. 2. Disposition of 1970 Chevrolet one -half ton pick -up truck Advised that subject truck was replaced this year and the School District had shown an interest in purchasing same. Recommended the vehicle be declared surplus and sold to the School District for $500. Councilwoman Synadinos stated she would prefer the regular bidding procedure be followed. Motion was made by Councilman Johnson, seconded by Councilman Siadek, that Vehicle No. 2304 be declared surplus and sold to the El Segundo School District for $500. Motion carried with Councilwoman Synadinos voting no. 3. Status report on property tax legislation for voter approved pension systems Reported that as of July 1, 1983, the County Auditor will start with- holding property taxes from the 17 cities in Los Angeles County that had a voter - approved property tax levy for retirement in the three years prior to the Jarvis Amendment. Advised that retroactive payment for the past five years would be $2,150,000 with $616,000 per year for every year hereafter if the matter is not resolved in the Legislature or the courts. Stated there were about 70 cities in the State affected that are putting together a Legislative package for consideration. Advised that two identical bills were introduced, AB260 and SB24X, which would have corrected the retroactive problems, but would not relieve the penalty of $616,000 for future years; that the package would cure the retroactive penalty but would impose the penalty on cities that have levied the PERS tax since the Jarvis Amendment and on those cities that levy the tax in the future. Stated that tele- grams had been sent to all members of the Senate Committee, asking that the League of California Cities amendments be incorporated when SB24X comes up for consideration. B. Director of Public Works Glickman I. Change Order No. 1 to J & R Construction contract for repair of sewer lines at various locations, Project No. 82 -26 Advised that the Council had authorized extra work on this contract to correct unforseen damage to the sewer system; that the Change Order formalizes this work. Recomm ended approval of the Change Order. Motion was made by Councilman Siadek, seconded by Councilman Johnson, that Change Order No. 1 to the contract with J & R Construction Project No. 82 -26, in the amount of $9,803.95 for additional work and 10 days' extension, be approved, and the Mayor be authorized to sign said Change Order on behalf of the City. Motion carried by unanimous vote. _5 Council Minutes June 7, 1983 MIS 2. Completion of Sewer Force Lines cleaning at various locations, Specification No. 82 -21 by Flowline Services Company Advised that Notice of Completion had been filed with the County Recorder and recommended the Council accept subject contract as being satisfactorily completed as of May 17, 1983. Motion was made by Councilman Armstrong, seconded by Councilman Siadek, that subject cleaning of Sewer Force Lines be accepted as satisfactorily complete in accordance with Specification No. 82 -21, as of May 17, 1983. Motion carried by unanimous vote. 3. Dedication of deceleration and acceleration lanes on Sepulveda Boulevard between E1 Segundo Boulevard and Grand Avenue Recommended acceptance of an Easement Deed from Prudential Insurance Company for widening of Sepulveda Boulevard on the east side, south of Grand Avenue. Motion was made by Councilman Johnson, Seconded by Councilman Siadek, that following resolution be adopted: RESOLVED, that that certain Easement Deed dated April 1, 1983 from The Prudential Insurance Company of America to the City of E1 Segundo, for the following described property: All that portion of Parcel 4, in the City of E1 Segundo, County of Los Angeles, State of California, as shown on Parcel Map No. 10334 recorded in Book 94, Page 95 of Parcel Maps, in the office of the County Recorder of said county, as more particularly described in Exhibit "A" in said Easement Deed, be and the same is hereby accepted for and on behalf of the City of E1 Segundo; and BE IT FURTHER RESOLVED, that the City Clerk be and she is hereby authorized and directed to cause said instrument to be filed for record in the office of the County Recorder of Los Angeles County, California. On roll call, said motion carried by unanimous vote. 4. City's Sewer Master Plan - Robert Bein, William Frost & Associates Mr. Michael P. Rudinica, project engineer for the Sewer Master Plan, reported on the findings of the study made by subject consultants with recommendations that the City not allow additional wastewater connections within the area to the Hyperion Plant until additional treatment capacity is obtained; that the proposed wastewater collection system improvements be implemented; the City acquire additional treatment capacity, preferably by annexing areas east of Sepulveda Boulevard into the County Sanitation District; alternate financing methods be investigated for capital improve- ment programs and that a connection or user fee program be established to finance acquisition of additional wastewater treatment capacity and capital improvements suggested in the report. Council discussed the report and feasibility of establishing an assessment district to finance additional wastewater collection capacity. -6- Council Minutes .Tune 7, 1983 XIII UNFINISHED BUSINESS - None XIV NEW BUSINESS - None XV ORAL COMMUNICATIONS - None XVI RECESS At the hour of 9:55 o'clock p.m., the Council recessed to the Mayor's office for a closed session to discuss two matters of litigation. At the hour of 10:25 o'clock p.m., the Council reconvened, all members being present and anwering roll call. XVII ADJOURNMENT No further business appearing to come before the Council at this session, motion was made and carried that the meeting adjourn in memory of Hazen Gage Evernden, a resident of E1 Segundo for 40 years; and that the meeting be adjourned until Tuesday, June 14, 1983 at 10:00 o'clock a.m., in the Council Chamber of the City Hall of the City of El Segundo, the hour of adjournment of this meeting being 10 :30 o'clock p.m. APPROVED: 5: ,t i William D. Bue, Mayor Respectfully submitted, Valerie A. Burrowes, City Clerk -7- Council Minutes June 7, 1983 x591033