Loading...
1983 JUN 01 CC MINX 59206 MINUTES OF THE ADJOURNED REGULAR MEETING OF THE EL SEGUNDO CITY COUNCIL June 1, 1983 I CALL TO ORDER The El Segundo City Council convened in an adjourned regular session Wednesday, June 1, 1983 at the hour of 6:00 o'clock p.m., in the Council Chamber of the E1 Segundo City Hall. The Clerk reported that an Order of Adjournment of Meeting of the City Council had been posted as required by law, and that a Declaration of Posting was in the City Clerk's file. II PLEDGE OF ALLEGIANCE was led by Councilman Armstrong III ROLL CALL Present: Council Members Armstrong, Johnson, Siadek, Synadinos and Mayor Bue Absent: Council Members None IV REPORTS OF OFFICERS A. Request to waive normal bidding procedures and authorize emergency replacement of the hot water boiler at the Urho Saari Swim Stadium City Manager Jones advised that staff considered the condition of subject boiler to be of an urgency nature and called three companies for bids, which were as follows: Name Amount of Bid Shoup Mechanical Company, Inc. $ 51,612.00 Boiler Engineering Company, Inc. $ 53,265.00 Air -Ex Air Conditioning, Inc. $ 72,694.00 Stated these were fair and competitive bids and recommended normal bidding procedures be waived and the low bid be accepted. Motion was made by Councilman Siadek, seconded by Councilman Johnson, that normal bidding procedures for subject boiler be waived; that the bid of Shoup Mechanical Company, Inc., in total amount of $51,612.00 be accepted and a purchase order issued to said company in said amount. On roll call, said motion carried by unanimous vote. V NEW BUSINESS Mayor Bue announced that a meeting would be held Friday June 3, 1983 at 9:30 A.M. to discuss the effects of the reallocation of property tax by the County. Stated that Councilman Johnson and City Manager Jones would attend that meeting. The Mayor asked about establishing a policy for conducting luncheons or dinners when E1 Segundo is host. Stated he did not think drinks should be included as part of the host's responsibility. Council discussed the matter and asked City Manager Jones to prepare something on this for future presentation to the Council. The Mayor advised that the Post Office had been looking for a site for relocation with at least 2 -1/2 acres, preferably west of Sepulveda. Stated it was important to the Post Office and the City to have the facility remain west of Sepulveda, but if no property is available, sub- stations might be considered if the main station had to be located east of Sepulveda. X591 City Manager Jones asked the Council to consider when an appropriate time would be to discuss Police Association negotiations in closed session. The Mayor suggested this be determined by the length of tonight's meeting. VI UNFINISHED BUSINESS A. Report on implementation of recommendations in the Traffic Circulation Studv. Phase II Acting Director of Public Works Allen advised the report consisted of four elements: Group IA, projects with immediate priority; Group IB projects with immediate need with potential scheduling problems; Group IIA, short range projects scheduled during 1984 -88 if funding is available; and Group IIB long range projects. Mr. George Villegas, Traffic Consultant, advised the priority list repre- sents those projects which could be accomplished realistically with staff and fund sources. Councilman Siadek asked why the Main Street signalization held a priority over Sepulveda Boulevard. Mr. Villegas responded that the priority is established by need and implementation by staff; that Main Street had been previously funded, the equipment is very old, difficult to repair and parts are scarce. Council discussed the items at length and requested that the priority be lowered on Item IA -2 Main Street, Grand Avenue to Palm Avenue (replace traffic controllers) and Item IA -3 Grand Avenue at Kansas Street and Lomita Street (replace traffic controllers). Suggested that these two items be replaced with Item IB -1 Rosecrans Avenue /Sepulveda Boulevard (reconstruct median to provide double left turns at east and west legs and modify the signals)and Item IB -2 El Segundo Boulevard deceleration lane at Prudential Towers (replace 50 -foot transition road with 150 -foot deceleration lane) and that be the responsibility of the developer. Councilman Siadek suggested that staff come back with recommendations regarding development and evaluation of funding to get some of the pro- jects done, possibly taking funds out of the reserves to make headway in solving traffic problems. City Manager Jones advised that all four of these projects have been funded; the reason IB -1 was scheduled for 1984 -85 was to coordinate with Manhattan Beach in the acquisition of right -of -way. Suggested that the Capital Improvement program might be modified to achieve Councilman Siadek's suggestions. VII SPECIAL ORDER OF BUSINESS A. Consideration of the Capital Improvement Program The City Manager reviewed the overall approach to the Capital Budgeting process and summarized the recommended capital projects for the next five years, 1983 through 1988 and beyond. The Council reviewed the Capital Improvement Program, approving the items with the following comments: ** PF82 -1 Small Hydroelectric Plant. Councilwoman Synadinos stated that other cities had developed this type plant with the help of private company funds. PF83 -1 Civic Center Parking Deck. Council agreed that this item be held over for evaluation at Mid -Year Budget Review, or until the Economic Base Study Advisory Committee completes its study. PF83 -2 Library Expansion. Recommended holding for Mid -Year Budget Review. -2- Council Minutes ** Corrected per Council action June 1, 1983 June 21, 1983 A5929 Councilwoman Synadinos advised that the Economic Committee was not con- sidering the Capital Improvement Program. PF83 -3 Curb & Gutter, Sidewalks, etc. Capital Improvement Fund Code (c) changed to Other Financing Code (f) SH83 -7 Rosecrans Avenue at Aviation Boulevard. Extension of east bound left turn lane. Recommended this be moved to higher priority (1983 -84) SH83 -8 E1 Segundo Boulevard, Prudential Towers deceleration Lane. Recommended this be moved to higher priority (1983 -84) and Gasoline Tax Fund Code (e) be changed to Other Financing Code (f). SH83 -10 Rosecrans Avenue at Sepulveda Boulevard - provide double left turn lanes at east and west legs. Recommended this be moved up (1983 -84) SD77 -1 Storm Drain on Franklin Avenue from Arena Street to Sierra Street Pump Plant No. 19. Councilman Siadek inquired about forming a partial assessment district, and using the funds allocated for this project for traffic alleviation. City Manager Jones suggested leaving the project in the budget now and directing staff to review it; that drainage assessments are more compli- cated and difficult than street assessments. Council asked staff to report on this item. W83 -5 16- Million Gallon Reservoir. Councilman Siadek objected to this being listed even though it is beyond 1988. RECESS: At the hour of 7 :55 o'clock p.m., the Mayor declared a short recess. At the hour of 8:00 o'clock p.m., the Council reconvened, all members being present and answering roll call. In summarization, City Manager Jones advised that service levels would not be affected by the cut in the budget; that 3 -1/2 million would need to be raised in new revenue to have a decent operating budget and recom- mended this be done gradually over a 3 -year period. This would give the City a little more than ten percent reserve in the operating budget and thought it was advisable to keep that level. Operating Budget 1983 -84 City Manager Jones made general comments regaring the operating accounts and presented each department's budget. Councilman Siadek asked that more aggressiveness be shown in seeking grants from other agencies. Stated there is a service that will search for types of grants available to this City. The Mayor stated that this was a change in philosophy and something the Council would need to decide. After discussion, it was the general con- sensus of the Council to have staff pursue sources of grants that may be available to E1 Segundo. Items were reviewed by the Council and approved as recommended, except for the following: City Council Account Nu. 110030 Membership - Meetings & Travel The Mayor advised that two Council members would not be attending the League Conference and the Sister City account could be reduced by $200. City Treasurer Account No. 150068 - Computer Services To be considered at Mid -Year Budget Review after the Data Processing Study is completed. -3- Council Minutes June 1, 1983 x59'9 City Attorney Account No. 160030 - Membership- Meetings & Travel Council inquired about travel expenses being shared with other cities that the City Attorney serves. Staff to investigate and report back to the Council. Planning Department Account No. 170068 - Supplemental Request No. 3 Specific Plan for the Sleepy Hollow Area Planning Director Romaniello advised there was no specific money placed in the budget for this plan. Council decided to look at redevelopment funds for this project. Cable Television Programming Account No. 182091 By majority agreement of the Council, Supplemental Request No. 2 for a 3/4" video editor /recorder was approved for purchase at an estimated cost of $6,000. Government Buildings Account No. 190096 - Vacuum Cleaners Council disapproved Supplemental Request No. 1 and approved Request No. 2 for $800. Community Promotion Account No. 210071 - Christmas Decoration City Manager Jones advised that money had not been budgeted for these decorations and if the Council wished to have decorations, reservations must be made with the supplier of this service in July. Council asked that a report on the requirements for Christmas Decorations be presented at the Budget Hearing. Councilman Siadek offerred some recommendations for improving the Newsletter. Council agreed to discuss this matter at a future meeting. VIII ORAL COMMUNICATIONS - None IX ADJOURNMENT No further business appearing to come before the Council at this session, the Mayor adjourned the meeting until June 2, 1983 at 6:00 o'clock p.m. Time of adjournment of this meeting being 9:40 o'clock p.m. APPROVED: Villiam D. Bue, Mayor Respectfully submitted, Valerie A. Burrowes, City Clerk -4- Council Minutes June 1, 1983