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1983 JAN 18 CC MINMINUTES OF THE REGULAR MEETING OF THE EL SEGUNDO CITY COUNCIL January 18, 1983 I. CALL TO ORDER The E1 Segundo City Council convened in regular session on the above date at the hour of 7:00 o'clock p.m., in the Council Chamber of the El Segundo City Hall. II PLEDGE OF ALLEGIANCE was led by Director of Public Works William Glickman. III INVOCATION was delivered by Fr. Duval, pastor of St. Michael's Episcopal Church. IV ROLL CALL Present: Council Members Armstrong, Johnson, Siadek, Synadinos and Mayor Bue Absent: Council Members None V REPORTS OF COMMITTEES A. Appointment of Fire Life Safetv Advisory Committee Members Acting City Manager Kevin Northcraft advised that eighteen applications had been received; that more than one application had been received from five different industries. Suggested that the ad hoc committee be comprised of thirteen members, and that the addi- tional five be named as alternate delegates by the companies they represent. The Council discussed the merits of only those who are E1 Segundo residents being voting members; others acting as advisors and consultants. The Mayor stated he thought the Fire Chief's intent was to get members with certain technical background, not only from industry, but from construction, real estate, etc; that it was an advisory committee only. Fire Chief Sheldon advised that the committee was being formed to advise the Council, that the expertise gained through the body of a cross section of the community would be good guidance for the Council; that the committee would not have closed doors to anyone. Councilman Armstrong stated he had no objections to any of the people or companies on the list and after further consideration, would withdraw his previous restriction regarding voting members. Motion was made by Councilman Siadek, seconded by Councilman Johnson, that all eighteen applicants be appointed to subject committee as voting members. Motion carried by unanimous vote. B. Appointment of Cable Television Advisory Committee members Acting City Manager Northcraft advised that this was a joint venture with the School District, to be a permanent committee comprised of fifteen members, three appointments by the Council from the public sector, one for a 4 -year term and two for 2-year terms. Councilman Siadek suggested deferring this matter to allow time for review of all the applications, after which, he and Mr. Northcraft would interview the applicants and invited other members of the Council to participate. K 7;;%#ZS Hearing no objections, the Mayor directed that this matter be deferred. C. Hyperion Treatment Plant. Councilman Armstrong reported that he, City Manager Jones and Director of Public Works Glickman visited the plant and discussed the project with the plant manager and other members of the staff. Stated he had suggested that the Mayor and he and possibly two or three other citizens make a ground level tour of the facilities; that he would try to schedule a meeting for next Wednesday afternoon. D. Proposition 'A' Transportation Committee. Councilman Johnson reported that the Rapid Transit District will make a presentation at the meeting to be held January 28th and the public is invited. E. League of California Cities. Councilman Johnson reported that Supervisor Deane Dana gave a State of the County Report at the January 6th meeting, copies of which will be furnished to Council members when received. F. I -105 Freeway Advisory Committee. Councilman Johnson reported that Mr. Ginsberg was the new appointee to the Century Freeway committee and also to the Transportation Committee of the State. Advised the new schedules for the work on the Freeway will be more favorable to the west end construction. G. Councilman Johnson advised that the Trolly Group in Manhattan Beach was sending out a survey and asked that E1 Segundo citizens respond to the questionnaire; that he thought the trollyway would be an asset because the demand will be greater in the future. VI ORAL COMMUNICATIONS A. Mr. Dennis Martin, 836 East Grand Avenue, asked to speak on the subject of changing the turn lanes going west and south on Sepulveda and E1 Segundo Boulevard, which item is on the agenda under Written Communications. Councilman Siadek stated he would save Mr. Martin the time, because he thought his letter carried a valid point, that he would like to see the traffic load problem studied further. Mr. Martin outlined his plan for changing the travel lanes to improve the traffic in all directions at subject intersection. B. Councilman Armstrong advised he had received a letter from Mr. Holler, president of the Deutsch Fastener Corporation, 1315 East Grand Avenue, questioning whether a left turn lane going north on Sepulveda could be provided to alleviate the problem of traffic leaving his plant. Councilman Armstrong stated he had contacted Mr. Holler and advised him this change in traffic control would have to go through CALTRANS. The Mayor advised this should be forwarded to the Traffic Committee and the new traffic engineer. VII CONSENT CALENDAR Councilwoman Synadinos asked that Item E be discussed, after which motion was made by Councilman Armstrong, seconded by Councilman Johnson, that the balance of the items on the Consent Calendar be approved as recommended. Motion carried. A. Minutes of regular City Council meeting held December 21, 1982 approved as written. B. Minutes of regular City Council meeting held January 4, 1983 approved as written. C. Warrants Nos. 77810 - 78013 on Demand Register Summary No. 13 and Expense Checks Nos. 4002 - 4023 on Expense Check Register No. 7, in total amount of $851,871.31 ratified and approved. -2- Council Minutes • VIII IX X D. Bid No. 82 -16 for annual requirement of gasoline and diesel fuel Low bid for each item accepted from Gale Barstow, Inc., and offer to extend agreement for an additional year at City's option approved. CALL ITEMS FROM CONSENT CALENDAR E. Status report on construction of City Maintenance Facility, as of January 1. 1983 Councilwoman Synadinos asked the Director of Public Works if the plumbing was part of the solar system on the roof or a separate item, and asked if the proposed development of the Hessell Chevrolet property just south of the City Yard would shadow the solar unit. Director of Public Works Glickman responded that the solar unit was a separate item, that consideration had been given to development to the south, but staff does not know what the plans are for that property. Motion was made by Councilwoman Synadinos, seconded by Councilman Siadek, that Item E on the Consent Calendar be accepted and filed. Motion carried. WRITTEN COMMUNICATIONS A. Mr. Dennis C. Martin, 836 East Grand Avenue, request for change in traffic lane assignments on E1 Segundo and Sepulveda Blvds. The Mayor advised that this item had been discussed and, therefore, referred the letter to the Traffic Committee. REPORTS OF OFFICERS A. City Manager Jones 1. Request from South Bay Cable News to cablecast a half -hour mews program over E1 Segundo's local channel Acting City Manager Northcraft reported that the Crackerjack Production Company in Redondo Beach would like to get established in this area and had asked to cablecast a South Bay evening news program over E1 Segundo's Channel L-25, which would carry about seven commercials during the half hour program, planned for five evenings a week at 7:00 P.M. Advised there would be some cost to the City for salary of one person to monitor the program here at City Hall. The Council discussed the inconvenience of scheduling the news at 7:00 P.M., which is the regularly scheduled time for Council, Commission, and some committee meetings. Acting City Manager advised the company proposed to cablecast the news for a 2-month trial period, after which the merits of the program would be assessed. Councilman Johnson stated he would not object to the trial period providing it did not'interfere with regularly scheduled meetings at City Hall. After further discussion, motion was made by Councilman Siadek, seconded by Councilman Johnson, that the proposal from Crackerjack Production Company be accepted provided said company covers the operation costs and indemnifies the City of E1 Segundo from damages. On roll call, said motion carried unanimously. Councilman Siadek stated the City was looking for new sources of revenue, and wondered if this might be pursued. -3- Council Minutes January 18, 1983 X I 2. Establishment of special assignment and pay differential for Construction Inspector assigned supervisory duties Advised that the Director of Building and Safety had recommended an inspector be assigned to provide supervisory and possibly training of inspection personnel, while performing regular inspection services, to be compensated at ten percent above the Construction Inspector range. Councilman Armstrong asked that this item be tabled until the mid-year budget review. The Mayor stated he thought this program was self= supporting; that there would be no cost for this request; it would be paid out of plan check fees. Councilwoman Synadinos advised the plan check fees were not now covering expenses. Acting City Manager Northcraft stated the next item on the agenda addresses the subject of plan check fees, and that there were funds in the salary and benefits surplus account to cover the recommended increase. Councilman Siadek asked that the item not be deferred, that the back log of plan checking was a serious problem. The Mayor suggested that Item 3 be discussed and then action be taken on Item 2. 3. Proposal to increase fees for Plan Checking of Commercial and Industrial Droiects. Director of Building and Safety Dalgleish reported that the existing staff was not adequate to meet the demands for plan checking, that the average turn - around time was currently running 6 to 8 weeks and that it was important to the applicant to have expeditious service. Advised that many methods had been studied and he felt hiring plan checkers to perform work in -house on a contract basis would best suit the needs, raising the plan checking fees so that the service would be self - supporting. In reply to Council inquiries, the Director advised that hiring outside plan checkers was a self - liquidating situation; the fees would offset the cost of the plan checkers and ultimately would cover the cost of the increased salary of the inspector- supervisor; that these were purposely temporary assignments, easily adjusted according to the work load. Further advised that a fast turn around time could be accomplished barring any unusual circumstances; that there would be a significant decrease in the back log unless there was a significant increase in applications. After further discussion, motion was made by Councilman Siadek, seconded by Councilman Johnson, that the following resolution, entitled: RESOLUTION NO. 3186 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF EL SEGUNDO, CALIFORNIA, AMENDING CHAPTER 1A3, GENERAL GOVERNMENT SERIES, OF TITLE lA OF THE EL SEGUNDO ADMINISTRATIVE CODE which was read, be adopted. On roll call, said motion carried by the following vote: Ayes: Council Members Mayor Bue Noes: Council Members Absent: Council Members -4- Johnson, Siadek and Armstrong and Synadinos None Council Minutes January 18, 1983 X:;'41 Acting City Attorney Dolley presented an ordinance, entitled: AN ORDINANCE OF THE CITY OF EL SEGUNDO, CALIFORNIA, AMENDING CHAPTER 16.04 (BUILDING CODE) OF THE EL SEGUNDO MUNI- CIPAL CODE BY AMENDING SECTION 16.04.075 THEREOF, RELATING TO BUILDING PERMIT AND PLAN CHECK FEES which title was read. Upon motion duly made and carried, further reading of said ordinance was waived. Thereafter, the ordinance was introduced by Councilman Johnson. 4. Proposed transfer of strip of land east of Crest Drive to the City of Manhattan Beach Recommended the 21 foot strip of land, belonging to Chevron Oil Company, used for parking by tenants in the area, be transferred to the City of Manhattan Beach. Stated policing had been a problem with the residents being located in Manhattan Beach, parking their vehicles in E1 Segundo. Advised the two city staffs reviewed this and found it would be advantageous to each city; that negotiations for exchange of property tax revenue had been accomplished, resulting in no tax revenue being involved. Recommended adoption of a joint resolution approving this exchange. Motion was made by Councilman Siadek, seconded by Councilman Armstrong, that the following unnumbered resolution, entitled: JOINT RESOLUTION OF THE CITY COUNCIL OF THE CITY OF MANHATTAN BEACH AND THE CITY COUNCIL OF THE CITY OF EL SEGUNDO APPROVING AND ACCEPTING NEGO- TIATED EXCHANGE OF PROPERTY TAX REVENUES RESULTING FROM THE TRANSFER OF TERRITORY FROM THE CITY OF EL SEGUNDO TO THE CITY OF MANHATTAN BEACH IDENTIFIED AS THE CREST DRIVE ANNEXATION which was read, be adopted. On roll call, said motion carried by unanimous vote. 5. Request of Southern California Gas Company to support House Joint Resolution 58 relating to costs of natural gas Mr. Jerry Davis, District Manager, Southern California Gas Company, Inglewood, related the problems of higher costs and effect of regulations due to the Natural Gas Policy Act of 1978. Reported on the history of natural gas production and reasons for cost escalation. Stated the company was proposing to report to all municipalities asking for support of subject legislation, which would affect gas companies throughout the United States. Mayor Bue stated he thought it was somewhat inappropriate for this Council to take action since Chevron, USA, Inc., was a major producer in this City. Councilman Siadek stated he would abstain from voting because he would like to meet with Mr. Davis at a later time to discuss the matter further for more information. After fuvzlic� discussion, caution was made by Councilman Johnson, seconded by Councilwoman Synadinos, that the matter of support for HJR 58 be tabled. Motion carried, with Councilman Siadek abstaining from voting. B. ACTING CITY ATTORNEY DOLLEY I. Resolution granting taxicab operating permit to City Cab Co -5- Council Minutes January 18, 1983 Motion was made by Councilman Siadek, seconded by Councilwoman Synadinos, that the following resolution, entitled: RESOLUTION NO. 3187 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF EL SEGUNDO, CALIFORNIA, GRANTING A CONDITIONAL PERMIT TO LOS ANGELES CITY CAB CO., INC., DBA "CITY CAB CO.," TO OPERATE A TAXICAB BUSINESS IN THE CITY OF EL SEGUNDO which was read, be adopted. On roll call, said motion carried by unanimous vote. Councilman Siadek stated he had met with some business people who had complaints about the inadequate cab service. Council discussed the problems, possible ways of getting better service and agreed that a letter be sent by the Mayor to the franchised cab companies in E1 Segundo advising them of the concerns and needs of the residential and industrial community. C. Director of Public Works Glickman 1. Agreement with Willdan Associates for professional services regarding two storm drain pump stations Advised that Willdan Associates had completed the first phase study, determining deficiencies and ways of reducing drainage problems at Franklin Avenue & Arena Street and at E1 Segundo Boulevard & Standard Street. Stated that staff had negotiated with the consultant for design and construction inspection services for drainage improvements. Recommended approval of the agreement. Motion was made by Councilman Siadek, seconded by Councilman Johnson, that the following resolution be adopted: RESOLVED, that that certain form of Agreement for engineering services for design of drainage improvements at Storm Water Pump Plant No. 15 and Storm Water Pump Plant No. 19, between the City of E1 Segundo and Willdan Associates, presented to this Council on this date, be and the same is hereby approved, and after execution by each of the above-named parties, a copy of said agreement be placed on file in the office of the City Clerk; and BEIT FURTHER RESOLVED, that the Mayor of the City of E1 Segundo be and he is hereby authorized to execute said agreement for and on behalf of said City and the City Clerk to attest the same. On roll call, said motion carried by unanimous vote. 2. Reroofing of three City buildings, Swim Stadium, Recreation Clubhouse and Joslyn Center, Specification No. 82 -20 Advised that bids had been received for subject work on January 11, 1983, which bids were as follows: Name Amount of Bid Armor Roofing Corp. Stout Roofing, Inc. Nelson Roof & Painting, Inc. San Marino Roof Co., Inc. McDanel Roofing Co. Coast Roof Company, Inc. Veltri & Sons Roofing Co., Inc. $27,846.00 $36,656.00 $39,555.00 $44,507.00 $44,850.00 $45,327.00 $56,692.00 Council Minutes January 18, 1983 13 Reported that the low bidder had included the cost of the bid bond as a separate item in his bid. Stated the City Attorney had reviewed this and determined it to be a minor irregularity that could be legally waived by the Council. Recommended acceptance of the low bid. Also asked Council to consider retaining an inspector to watch over the job as it progresses, to be paid on an hourly basis, not to exceed $3,500. Stated funds for this project were deficient and, therefore, requested that $5,346 be appropriated from the General Fund Reserve. Council discussed the need for an inspector, that if the contractor were responsible, the job would be done according to the specifica- tions and City inspection would be adequate. The Public Works Director pointed out that the City inspectors inspect to see the jobs are accomplished according to the Code, whereas the contract inspector would inspect for quality control. Advised that the City has only one public works inspector, who can spend very little time on any one project; that this project needs more surveillance than staff can furnish. Councilman Armstrong asked if knowledgable people in the audience could be asked to speak regarding this matter. Mr. Jim Weber, 803 Virginia Street, responded, that while he was Director of Finance for the City, several reroofing jobs were done with no special inspector on the jobs. The Mayor asked Mr. Newstrom of Hughes Aircraft Company and Mr. Moske of Northrop Corporation, if they would have inspectors on the job. Both men indicated they would have inspectors on the jobs. Building & Safety Director Dalgleish advised that two of the buildings would not be ordinary jobs, that the plunge was an old building were dry rot would be expected. Stated the Clubhouse ducting work runs all over the roof with very low clearance to the top, and if these problems are not handled property, the ultimate inside damage would far exceed the inspector's fee. Stated he considered the inspector as an insurance policy for the job. Motion was made by Councilman Johnson, seconded by Councilman Armstrong, that Mr. John Young be hired to perform inspection services for subject project; that a purchase order be issued in his name in an amount not to exceed $3,500; that $5,346 be appropriated from the General Fund Reserve to cover the deficit in budgeted funds for this project; and that the following resolution be adopted: WHEREAS, the City of E1 Segundo, California, duly advertised for bids for reroofing three government buildings in accordance with Specifications No. 82-20, said bids having been received on January TI, 1983; and WHEREAS, the Director of Public Works found that the bid of Armor Roofing Corporation in total amount of $27,846 was the lowest responsible bid; and WHEREAS, said bid was found to contain an irregularity of listing the cost for the bid bond as a separate item. NOW, THEREFORE, BE IT RESOLVED, BY THE CITY COUNCIL OF THE CITY OF EL SEGUNDO, that the irregularity in the lowest resonsible bid be waived, that the bid of Armor Roofing Corporatin be accepted; and -7- Council Minutes January 18, 1983 BE IT FURTHER RESOLVED, that the Mayor of said City be and he is hereby authorized and instructed to execute the contract herein awarded for and on behalf of the City and in its name, and the City Clerk to attest the same, affix the seal and make delivery thereof in due time; and BE IT FURTHER RESOLVED, that all bids received, except the bid of Armor Roofing Corporation, are hereby rejected and the City Clerk is hereby authorized and instructed to return the bid bonds of all unsuccessful bidders. On roll call, said motion carried by unanimous vote. XI UNFINISHED BUSINESS A. Councilwoman Synadinos asked to speak to the acting City Attorney in closed session regarding a matter of litigation. B. Councilman Johnson asked the Director of Public Works about the progress of the Electrical Generating Plant. The Public Works Director responded that he will present, in a month to six weeks, a recommendation to the Council regarding consulting services for this project. XII NEW BUSINESS A. The Mayor asked Director of Recreation and Parks Ruis if cards were required to get into the plunge. Director Ruis advised that no cards are required, that the plunge is open to the public. B. Councilman Johnson proposed that a committee be formed to gather historical data on the airplanes produced in E1 Segundo throughout the years. The Mayor stated he thought this should be a volunteer type organization at no cost to the City. Councilman Siadek and City Librarian Barbara Kirby volunteered to serve on the committee. XIII ORAL COMMUNICATIONS A. Mr. Robert Dein, 204 West Walnut Avenue, spoke regarding the costs for natural gas increasing 300 percent in one month; that it will cost los Angeles area three billion dollars in federal funds because the air is not cleaned up to standards of the Clean Air Act. B. City Librarian Kirby reported that a history committee, ART OF THE FRIENDS, for several years had been sorting materials left by the Historical Society. Stated there were albums with pictures of early aircraft; also that Mr. Boschetto of the El Segundo Camera Shop was working with the committee, coordinating his collection of old photos. XIV RECESS - At the hour of 9:40 o'clock p.m., the Council recessed to the Mayor's office for a closed session to discuss a matter of litigation. At the hour of 9:52 o'clock p.m., the Council reconvened all members being present and answering roll call. XV ADJOURNMENT - No other buiness appearing to come before the Council at this session, the Mayor declared the meeting adjourned, the hour of adjournment being 9:55 o'clock p.m.. APPROVED: William D. Bue, Mayor Respectfully submitted, Valerie A.Burrowes, City Clerk -8- Council Minutes January 18, 1983