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1982 SEP 21 CC MIN - 37X.=;76 MINUTES OF THE REGULAR MEETING OF THE EL SEGUNDO CITY COUNCIL September 21, 1982 I CALL TO ORDE -P The E1 Segundo City Council convened in regular session on the above date at the hour of 7:00 o'clock p.m., in the Council Chamber of the E1 Segundo City Hall. II PLEDGE OF ALLEGIANCE - led by Councilman Charles Armstrong III INVOCATION was delivered by Pastor Kelly Birks of the E1 Segundo Four Square Church IV ROLL CALL Present: Council Members Armstrong, Siadek, Synadinos and Mayor Bue Absent: Councilman Johnson V PRESENTATIONS A. The Mayor read a proclamation declaring October 3 - 9, 1982 as FIRE PREVENTION WEEK, which was presented to Fire Chief Sheldon. B. The Mayor read a proclamation declaring October 6, 1982 as SHARE -A -RIDE DAY and presented it to Ms. Barbara Sullivan, representing the Coalition For Clean Air and Commuter - Computer. VI SPECIAL ORDER OF BUSINESS The Mayor announced that this was the time and place heretofore fixed for the Council to act as the Board of Examiners and Appeals in the matter of an appeal of a Fire Department denial of permit for installation of a propane fueling station at 1475 East E1 Segundo Boulevard, and declared the Council in recess to act as the aforesaid Board, the time being 7:05 o'clock p.m. At the hour of 7:42 o'clock p.m., the Council reconvened, the following members answering roll call: Armstrong, Siadek, Synadinos and Mayor Bue. VII REPORTS OF COMMITTEES Councilman Armstrong reported he was called upon to officiate in the Mayor's absence at the Air Force's 35th anniversary celebration, that it was enjoyable to see people recognized with awards for their service to the country. Councilman Armstrong reported he also had the pleasure of issuing the City's award to Frank Wong, Jr., upon his achievement of the rank of Eagle Scout. A. Noise Abatement Committee. Councilman Armstrong stated he could not report on use of Gann Surplus Funds until after this matter is voted on by the people in E1 Segundo at the General Election November 2, 1982, and hopefully noise matters may be included in a share of the funds. B. Airport Commission Meetings. Councilman Armstrong advised he would not be able to attend these meetings, which are held weekly. Suggested that if matters regarding E1 Segundo are listed on the agenda, then some- one be assigned to attend that meeting. Councilman Siadek suggested using a plan similar to what the Chamber of Commerce uses for attendance of the Council meetings. By making the Noise Abatement Committee responsible for meeting attendance and assigning a different member each week to be present at the Airport Commission meet- ings, it would ease the burden of attending another weekly meeting by one person. Councilman Armstrong stated he thought that was a good suggestion and would present it to the Noise Abatement Chairman. P764. C. Progress Report on Airport Noise Control and Land Use Study ( ANCLUC) Councilman Armstrong advised that a hearing will be held on Oc_ooer 5 in Inglewood at 10 AM and a public input meeting on October 7 at 1:30 PM and again at 7 PM where the Board will hear any testimony regarding noise and variances. Stated the ANCLUC Committee, E1 Segundo Section, has been encouraged at the progress made so far. D. Economic Base Study. Councilman Siadek reported he met with staff and reviewed 5 or 6 proposals, which were pared down to two; that these consultants were asked to return for final review and selection. Stated this study will be developing cost benefits analysis on various projects' impacts on the community and a determination of impacts of industry vs. residential. Suggested Council think about making appointments for the advisory board. Mayor Bue stated each Council member was to appoint two members and he would like to have those appointments in to him before the next Council meeting. E. Inauguration of Mayor of City of Guaymas, Mexico. Mayor Bue reported that he and Councilman Johnson had attended subject ceremonies in E1 Segundo's sister city, which also happened to be Mexico's Independence Day. Stated the new mayor was very interested in forming Student Government Day in his city. Also advised that $200 had been budgeted for his trip, and asked that Councilman Johnson's expenses of $120 be reimbursed. Motion was made by Councilman Armstrong, seconded by Mayor Bue, that Councilman Johnson be reimbursed for his expenses on official business in Guaymas. Motion carried. VIII ORAL COMMUNICATIONS A. Mr. Patrick Smith, 947 Virginia Street, spoke regarding the Gann sur- plus funds for the Noise Abatement program, that it was the committee's intent to bring this to the attention of the people of E1 Segundo as one alternative to be used for legal fees needed to counteract some of the noise variance applications. Agreed with the suggestion of sending members of the Noise Abatement Committee to the Airport Commission meetings. B. Mr. Patrick Smith, as a member of the Taxpayers Association, stated Candidates' Night was held last week and asked if these type meetings could be televised for more thorough coverage. Stated the Taxpayers Association is still concerned about audit control of the City's records. IX CONSENT CALENDAR Members of the Council asked that Items A and C be removed from the Calendar for separate discussion. Thereafter, motion was made by Coun- cilman Siadek, seconded by Councilwoman Synadinos, that the balance of the items on the Consent Calendar be approved as recommended. Motion carried. B. Warrants Nos. 76341 - 76600 on Demand Register Summary No. 5 and Expense Checks Nos. 3821 - 3839 on Expense Check Register No. 3 in total amount of $727,908.89 ... Ratified and approved D. Purchase of four multi - channel radios for Police Department ... Normal bidding procedures waived, purchase authorized from Motorola Communications, and $7,029 allocated from Equipment Replacement Fund for this purpose -2- Council Minutes September 21, 1982 X-FiTC5 X CALL ITEMS FROM CONSENT CALENDAR A. Minutes of the regular City Council meeting held September 7, 1982 Councilwoman Synadinos stated she didn't remember actually voting to totally eliminate refuse hauling in the business sector. Councilman Siadek stated he thought he had asked the Chamber of Commerce to come back with a report. After further discussion, the City Clerk was asked to check into this and report back at the next meeting. C. Replacement of Firefighters' helmets Mayor Bue asked if all the firefighters would buy their own helmets, that if not, Guaymas fire department could make very good use of them. Motion was made by Mayor Bue, seconded by Councilman Armstrong, that the old fire helmets be declared surplus and the sale of same be approved to the firefighters at $4.00 each. XI WRITTEN COMMUNICATIONS - - None XII REPORTS OF OFFICERS A. City Manager Jones 1. Licensing procedures for private rubbish and garbage collection Advised that a special permit required from the Council did not seem to be serving any useful purpose, that staff recommended deleting this pro- cedure and handling this type permit under the regular licensing regula- tions. Advised that an ordinance had been prepared, should the Council wish to take this action. City Attorney Allen presented said ordinance, entitled: AN ORDINANCE OF THE CITY OF EL SEGUNDO, CALIF- ORNIA, AMENDING CHAPTER 5.08 OF THE EL SEGUNDO MUNICIPAL CODE BY AMENDING SECTION 5.08.590 RELATING TO LICENSE FEES FOR RUBBISH OR GARBAGE COLLECTION BUSINESSES which title was read. Upon motion duly made and carried, further reading of said ordinance was waived. Thereafter, the ordinance was introduced by Councilman Siadek. 2. Consideration of participating in lobbying efforts against the U.S. Senate action on Cable Telecommunications Act of 1982 Councilman Siadek asked that this item be deferred. Hearing no objections, the Mayor so ordered. 3. Report on productivity incentive program for General Employees in 1981 -82 Administrative Assist. Fred Weiner reported that General Employees used 100.2 hours less sick leave time than the average of the two previous fiscal years, a 2.5% reduction; and used 2,410.4 hours less industrial injury leave time, a 95.5% reduction from the base period of the four prior fiscal years. Stated this results in a savings to the City and an average of approximately $233 for each eligible employee. Stated this program seems to be effective and recommended continuation of the program for 1982 -83. Motion was made by Councilman Armstrong, seconded by Councilman Siadek, that the Productivity Incentive Program for permanent employees in the General Government Series be approved for fiscal year 1982 -83. Motion carried. -3- Council Minutes September 21, 1982 )(.:; -7f; 4. Post - Auditing Services for fiscal year 1982 -83 Advised that proposals had been received for subject service, as follows: Name Amount Myron E. Francisco $ 69600 Diehl, Evans & Co. 14,000 Peat, Marwick, Mitchell & Co. 14,500 Ernst & Whinney 14,500 Simonis Moreland Accountants, Inc. 15,000 Alexander Grant & Co. 15,000 Advised that two Council members and the Finance Director had reviewed the proposals, selected the top three for oral interviews, and recommended the firm of Peate, Marwick, Mitchell & Company as the best suited to per- form audit services for the current fiscal year. Recommended approval and authorization for staff to prepare a contract with said company for these services. Motion was made by Councilman Siadek, seconded by Councilman Armstrong, that the proposal from Peat, Marwick, Mitchell and Company be accepted and an agreement be prepared for auditing services for fiscal year 1982 -83. Motion carried. 5. Report on status of Commercial- Manufacturing zone west of Sepulveda (C -M -W) Presented a chronological report of action by the Council and staff involving proposed C -M -W zoning, indicating the study of this zone had been moved down in priority by the Council. In response to Council inquiries, Planning Director Romaniello advised that the Commission will be presenting to the Council a specific plan for the area known as Sleepy Hollow, which is mostly zoned M -1. Stated the Commission prefers to deal with the C -RS zone first. After further discussion, Council concurred that it was important to deal with the C -RS and C -M zones prior to studying the downtown area. 6. Report on the Police Officer Bicycle Patrol Councilman Armstrong asked that this report be tabled. There being no objections, the Mayor directed that the report be deferred until the next regular Council meeting. 7. Cancellation of regular Council meeting of October 19, 1982 Advised that three members of the Council had indicated they would be attending the League of California Cities meeting in San Diego October 17 through 20, 1982, and several staff members also plan to attend. Council agreed that subject Council meeting would not be held and proper notice would be given as required by law. Mr. Ross Kongable asked that public notice be given that the meeting would not be held. B. City Attorney Allen 1. Surety Bond endorsement of Arkenberg & Ball for Tract 38985 (East Pine Avenue at Center Street) Presented Surety Bond Endorsements to Bonds 2SM 563 198, 2SM 563 360 and 2SM 563 361 changing the name of the subdivider of subject tract from Fred Arkenberg and David R. Ball to Arkenberg & Ball, Inc. Advised that he had approved the endorsements as to form and recommended the Council accept subject endorsements. -4- Council Minutes September 21, 1982 X.7; ­7 F, Motion was made by Councilman Armstrong, seconded by Councilman Siadek, that the City Attorney's recommendation be approved. Motion carried. 2. Ordinance placing building moratorium in the C -RS zone Advised he had prepared two ordinances for Council consideration, one marked 'A' provides the matter be referred to the Planning Commission for study, holding a public hearing with subsequent recommendations to the Council for action. The alternate ordinance, marked 'B' would place the C -RS zone in a moratorium starting in early November for four months provided the ordinance is introduced tonight and adopted at the next regular Council meeting. Council and staff discussed the objectives. Planning Director Romaniello advised that Planning preferred the ordinance designated 'A', that the Commission's objective was to avoid the procedure where a Plan could be submitted, checked and a permit issued on the basis that the Plan conforms to the present City Code. Council agreed its intent was to allow building in the C -RS zone during the moratorium if discretionary approval is given. The Planning Director advised an applicant's plan would have to meet the intent of the morator- ium regulations. After discussion regarding including provisions for discretionary proce- dures for all types of building in the C -RS zone, City Attorney Allen suggested a phrase be added to Section 4, paragraph D of Ordinance 'A' to read, "whether or not such Variance, Conditional Use Permit or Precise Plan is otherwise required." After further discussion, Council consensus was that the ordinance desig- nated 'A' be amended as hereinabove cited and forwarded to the Planning Commission for study and for holding a public hearing before that body. C. Director of Public Works Glickman 1. Change Order No. 2 to Aris Engineering contract for modifications to Sanitation Pumping Plant No. 4, Project No. 81 -4 Presented subject Change Order in the amount of $1,060.52 for modifications necessary to mount the new motors requiring a 7 -day extension to the contract time. Recommended approval and the said amount be appropriated from the Capital Improvement Fund. Motion was made by Councilman Siadek, seconded by Councilwoman Synadinos, that Change Order No. 2 to Aris Engineering contract, in amount of $1,060.52 and time extension of 7 calendar days for subject modifications be approved. said amount appropriated from the Capital Improvement Fund; the Mayor auth- orized to sign said Change Order on behalf of the City and the City Clerk to attest the same. Motion carried. 2. Phase II of Traffic and Transportation Study prepared by ASL Engineers Asked that subject presentation be deferred until the next regular City Council meeting; that copies were not available until yesterday, which did not allow ample time for review by the Council. Councilman Siadek asked if this delay would significantly affect Phase III study and if the Council would consider approving the go ahead on that phase at this time. After discussion, motion was made by Councilman Siadek, seconded by Councilman Armstrong, that funds be released to proceed with Phase III of the Traffic and Transportation Study. Motion carried. 3. Report on sewer repair in 400 block of Valley Street Advised that a video tape had been set up in the West Conference room for viewing subject sewer. Stated that more problem areas had been -5- Council Minutes September 21, 1982 X :;7F4 located that staff feels should be repaired at this time as long as the contractor is on the job, and for which funds would need to be appropriated Motion was made by Councilman Siadek, seconded by Councilman Armstrong, that emergency repairs be authorized on the sanitary sewer line in the 400 block of Valley Street by MGR Construction Company, Inc., and that $85,000 be appropriated from the General Fund Reserve for all the repairs required on this line between Holly and Pine Avenues. Motion carried by the following vote: Ayes: Council Members Armstrong, Siadek, Synadinos and Mayor Bue Noes: Council Members None Absent: Councilman Johnson 4. Stated that he is very proud to announce that Mr. Gene Taylor. a long -time employee in the City's water department, has been a Scout Master for some time, involved with the seven scouts who have attained Eagle status in E1 Segundo. XIII UNFINISHED BUSINESS A. Ordinance amending the moratorium Ordinance No. 1025 allowing for exclusion of Special Commercial District (C -3) zone The Mayor asked that this item be held over for full council attendance. There being no objection, it was so ordered. B. Councilman Armstrong, referring to the new Follow -Up Action Calendar, asked Mr. Glickman if Change Orders for public works had built -in pro- visions for overruns because of inclement weather. Councilman Siadek advised there was literature on this subject in the Council members' mail boxes. C. Councilwoman Synadinos asked that the Action Calendar include a request that television tapes of the Council meetings be replayed more than one time and that one daytime - viewing be provided. Councilman Siadek reported that the Cable Television people would be meeting this week and suggested that this item be considered at that time. The Mayor asked that the subject of interviews with City personnel being shown over and over be brought up at that meeting. D. Councilwoman Synadinos stated she had previously inquired about the quarterly financial reports from the Chamber of Commerce and that she still had not received any reports. E. Councilman Siadek inquired about health hazards that might be encoun- tered with diminishing commercial and business trash pick ups. City Manager Jones advised there were items on the refuse collection contract that need further review which he thought would be completed for presentation at the next meeting. X7V NEW BUSINESS A. Councilwoman Synadinos asked about the various City Seals being used. The Mayor advised that this had been turned over to staff and the legal department for review. . XV ORAL COMMUNICATIONS None -6- Council Minutes September 21, 1982 i X511,789 The Mayor announced that Ms. Leah Jeffries from County Supervisor Deane Dana's Office was present. Ms. Jeffries stated she was here merely to get acquainted with E1 Segundo. Councilman Armstrong invited Ms. Jeffries to attend the next Council meeting because he was going to present a matter regarding the County Life Guard situation that may be of interest to her office. XVI RECESS At the hour of 9:15 o'clock p.m., the Council recessed to the Mayor's Office to discuss one item of pending and one item of potential litigation. At the hour of 9:40 o'clock p.m., the Council reconvened, the following members being present and answering roll call: Council Members Armstrong, Siadek, Synadinos and Mayor Bue. XVII ADJOURNMENT No other business appearing to come before the Council at this session, motion was made by Councilwoman Synadinos, seconded by Councilman Armstrong, that the meeting adjourn, the hour of adjournment being 9:42 o'clock p.m. Motion carried. APPROVED William D. Bue, Mayor Respectfully submitted, Valerie A. Burrowes, City Clerk -7- Council Minutes September 21, 1982