Loading...
1982 NOV 02 CC MINMINUTES OF THE REGULAR MEETING OF THE EL SEGUNDO CITY COUNCIL November 2, 1982 I CALL TO ORDER The E1 Segundo City Council convened in regular session on the above date at the hour of 7:00 o'clock p.m., in the Council Chamber of the E1 Segundo City Hall. II PLEDGE OF ALLEGIANCE was led by Ken Sproul III INVOCATION was delivered by Police Captain Clark Devilbiss IV ROLL CALL Present: Council Members Armstrong, Johnson, Siadek, Synadinos and Mayor Bue Absent: Council Members None V PRESENTATIONS Mayor Bue read a proclamation declaring the week of November 7 -13, 1982 as KEY CLUB WEEK which was presented to the president of the Key Club. VI REPORTS OF COMMITTEES a. Councilman Armstrong advised he had attended many meetings at the Airport regarding LAX requests for variances from the Noise Regulations. b. League of California Cities. Councilman Johnson reported on the annual conference held in San Diego October 17 through 21, that it was very well attended and all gained considerable knowledge from the seminar. C. South Bay Cities Association. Councilman Johnson reported he and Councilwoman Synadinos attended a meeting to discuss usage of the AT &SF railroad as a trolley -way; that SCAG, E1 Segundo Employers Asso- ciation and others updated information; that CALTRANS had agreed to the engineering after which funds may be available for a feasibility study. City Manager Jones advised he attended a Coastal Commission meeting, where the Committee advised that the abandonment of the tracks was not in compliance with the Coastal Plan and, therefore, the Commission would participate in proceedings in Washington, D.C. regarding the petition for abandonment of the tracks. d. South West Area Planning. Councilwoman Synadinos reported on regulations for creating "Granny Plats" for use by senior citizens. Stated action must be taken on this issue before June 1983. Mayor Bue advised that if the City does not act prior to that time then it must abide by the State law; and he understood staff would be presenting a recommendation in the near future. e. South Bay Regional Public Communications Authority. Councilwoman Synadinos reported the treasurer had consented to remain on duty until another is appointed; that she had a copy of the 5 -year program avail- able for anyone interested. f. South Bay Juvenile Diversion Project. Councilman Siadek reported a new director would be selected shortly. g. Hyperion Treatment Plant. Councilman Armstrong asked City Manager Jones to report. City Manager Jones reported the Pacific Legal Foundation participated in the NPDES permit process; the permit was issued and the Foundation has filed for a full evidentiary hearing; that by December 1, news should be received whether the EPA will call a hearing and where it will be held. h. Letter of Resignation from Peter Charland, Planning Commissioner Council agreed to accept Mr. Charland's resignation with regret. Councilman Armstrong recommended Carl Jacobson be appointed to fill the unexpired term, June 30, 1983. Councilman Siadek suggested appointing Loyal Christensen, former member of the Commission to fill the unexpired term and then appoint a new member in accordance with established procedure. After discussion, motion was made by Councilwoman Synadinos, seconded by Councilman Armstrong, that an appointment be made from the latest list of applicants to fill the unexpired term of Peter Charland, said term to expire June 30, 1983. Motion carried by the following vote: Ayes: Council Members Armstrong, Johnson and Synadinos Noes: Councilman Siadek and Mayor Bue Absent: Council Members None The Council discussed setting a time for making an appointment and because of conflicting schedules, deferred this to another time. VII ORAL COMMUNICATIONS a. Mr. Dennis Martin, 836 East Grand Avenue, handed the City Clerk written material for the Council and asked that it be used for the Economic Base Study for economical transformation in E1 Segundo. Spoke of the many companies in E1 Segundo paying their fair share of taxes to support public services. Mr. Martin was notified by the Mayor that his five minutes allowed for oral communications had expired. Mr. Martin continued and requested at least 2 or 3 minutes more, which was denied. VIII CONSENT CALENDAR Requests were made to discuss items A, F and J separately, after which motion was made by Councilman Johnson, seconded by Councilman Siadek that the balance of the Consent Items be approved as recommended. Motion carried: B. Minutes of an adjourned regular City Council meeting held October 8, 1982, approved as written C. Minutes of a regular City Council meeting held October 19, 1982, approved as written D. Warrants Nos. 76820 - 77121 on Demand Register Summaries No. 7 and 8 and Expense Checks Nos. 3840 - 3856 on Expense Check Register No. 4 in total amount of $1,788,660.91, ratified and approved. E. Request to declare recovered and found property and items no longer needed by the City as surplus and authorize sale of same by auction to be held November 20, 1982, approved. G. Claim of Eric V. Weber for personal injuries denied H. Request from Graycon, Inc., for extension of trailer permit located at 1920 East Grand Avenue; approved to expire December 8, 1983. I. Reassignment of Word Processing Secretary Classification from Range 51 to Range 61 approved. K. Proposal of Mr. Pat Mann for Noise Abatement Consulting and Planning Services accepted. -2 Council Minutes November 2, 1982 Y,:; —1 9 '.) IX CALL ITEMS FROM CONSENT CALENDAR A. Minutes of the regular City Council meeting held October 5, 1982 Councilman Armstrong referred to page 2, stating he thought he had added his remarks about the Washington Street Corridor to Councilman Siadek's motion, but it would not be necessary to change the minutes. F. Resolution authorizing destruction of certain records in the City Attorney's Office Councilman Armstrong referred to destruction of records pertaining to naming of streets and asked if there is some record of how the streets were named. City Attorney Allen responded that resolutions are prepared for all street names. By mutual consent this item was held pending further information. Thereafter, motion was made by Councilman Armstrong, seconded by Council- man Siadek, that Item A, the Minutes of the regular City Council meeting held October 5, 1982,be approved. Motion carried. J. Request for approval of line item transfers within the Community Development Block Grant budget Councilman Siadek asked if some of these funds could be used for the Economic Base Study, and could the allocation possibly be increased. City Manager Jones responded that an amended application might result in receiving $5,000, but he estimated that between $2,000 and $3,000 would be approved, which did not seem a significant amount. Motion was made by Councilman Siadek, seconded by Councilman Armstrong, that the request for line item transfer in subject account be approved. Motion carried. X WRITTEN COMMUNICATIONS - None XI REPORTS OF OFFICERS A. City Manager Jones 1. Application of Mr. Thomas Savas for permit to operate taxicabs Advised that a background search revealed no adverse information that would disqualify Mr. Savas from operating in E1 Segundo. Stated he plans to operate five taxicabs in the City which will require vehicle inspection, permits for vehicles and drivers, plus required insurance coverage. Advised that Mr. Savas was in the audience. Mr. Savas responded to Council inquiries and advised he would like to operate more than five taxicabs in the City due to the increased work- ing population. After further discussion, motion was made by Councilman Siadek, seconded by Councilman Armstrong, that the City Attorney prepare a resolution granting a conditional permit to operate taxicabs in E1 Segundo and the resolution be presented to the Council for approval. Motion carried by unanimous vote. 2. Purchase of two copy machines for Fire & Recreation Departments Councilman Johnson asked that this item be deferred and sent back to staff for re- presentation. Council agreed that since some Council members and the staff had not had an opportunity to review the material received last night, the item was deferred for further consideration. -3- Council Minutes November 2, 1982 r r, 3. Proposals for Fire and All Risks Insurance coverage for City Buildings and Equipment floater Advised that Cal - Surance had received quotations for one -year insurance coverage for real and personal property, including money and securities coverage, two water reservoirs not previously covered, equipment floater, excluding earthquake coverage, the lowest of which was from Fireman's Fund Insurance Company, for an annual premium of $11,700. Recommended acceptance of said proposal, effective November 20, 1982. Motion was made by Councilman Johnson, seconded by Councilman Siadek, that the bid of Fireman's Fund Insurance Company for real and personal property insurance and equipment floater policy for the period November 20, 1982 through November 20, 1983 be accepted in amount of $11,700 and purchase order be issued as required. Motion carried. 4. Rescheduling of Christmas and New Year holidays Advised that the Administrative Code designates December 24, 25, 31 and January 1 as official holidays; and that when a holiday falls on the first day of an employee's regular days -off period, the day before the holiday shall be observed as the holiday, which this year happens to also be a holiday. Reported that the Employees' Association agreed to observe two floating holidays between November 24, 1982 and January 3, 1983 rather than abiding strictly by the Code of observing December 23 and 30 as holidays. Also advised that the Employees' Association had requested that Veterans' Day, Thursday, November 11 be changed to Friday, November 12 this year. Stated he did not concur or recommend this change. After discussion, motion was made by Councilman Siadek, seconded by Councilman Armstrong, that the following resolution be adopted: WHEREAS, The E1 Segundo Adminis- trative Code designates November 11, January 1, December 24, 25, and 31 as legal holidays; and WHEREAS, December 25, 1982 and January 1, 1983 fall on Saturday, a normal non- working day; and WHEREAS, said Code provides that in the event any holiday falls on the first day of an employees regular days -off period, the previous day shall be considered as a holiday; and WHEREAS, said days before the holi- days hereinabove mentioned are also designated holidays. NOW, THEREFORE, BE IT RESOLVED that December 25 be observed on December 24, 1982, January 1, 1983 be observed on December 31, 1982 and December 24 and 31, 1982 be observed as floating holidays, as agreed upon with the employee's supervisor between November 24, 1982 and January 3, 1983; and BE IT FURTHER RESOLVED, that Veterans' Day, November 11, 1982 be observed by El Segundo City employees on November 12, 1982. On roll call, said motion carried by unanimous vote. Council Minutes -4- November 2, 1982 X'„9,, 5. Employment of Ryland Research, Inc., for preparation of a Fire /Life Safety Master Plan Advised that bids had been received from six firms and two of the bidders had been interviewed by the Selection Committee. Recommended the low bid of Ryland Research, Inc., be accepted in total amount of $24,681. Also recommended that this study be funded by transferring $21,480 from Fire Department Budget Supplemental Request #10, plus $3,201 from the Fire Department Overtime Account to Professional and Technical Account. Motion was made by Councilman Siadek, seconded by Councilman Armstrong that the following resolutin be adopted: RESOLVED, that that certain form of Agreement between the City of E1 Segundo and Ryland Research, Inc., for a Fire /Life Safety Master Plan, presented to this Council on this date, be and the same is hereby approved, and after execution by each of the above - named parties, a copy of said agreement be placed on file in the office of the City Clerk; and BE IT FURTHER RESOLVED, that the Mayor of the City of E1 Segundo be and he is hereby authorized to execute said agreement for and on behalf of said City and the City Clerk to attest the same. On roll call, said motion carried by unanimous vote: 6. Economic Base Analysis by Economic Research Associates Advised that subject company presented a proposal to conduct a citizens' survey for $4,500, which would bring the total for the analysis to $32,500, funds for which are in the budget. Requested that the Council decide whether or not it wished to have the survey conducted and also the Mayor be authorized to sign the contract on behalf of the City, which will be prepared according to the Council's decision. Motion was made by Councilman Johnson, seconded by Councilman Siadek that the proposal received from Economic Research Associates for an Economic Base Analysis, including a Citizens' Survey,be accepted; that an agreement be prepared in accordance with said proposal and the Mayor be authorized to sign said agreement on behalf of the City. On roll call, said motion carried by the following vote: Ayes: Council Members Armstrong, Johnson, Siadek, and Mayor Bue Noes: Councilwoman Synadinos Absent: Council Members None 7. Revenue and expenditure report for first quarter of 1982 -83 Fiscal Year Presented a summarized report of revenues collected and expenditures made from July through September, 1982, advising that no problem areas were apparent for this first quarter. Councilwoman Synadinos.read a newspaper article regarding the City of Inglewood having recovered substantial sales tax revenue from the State through the efforts of a consultant hired to determine if the companies were properly reporting sales that actually occurred in that city. -5- Council Minutes November 2, 1982 X:; - (I-1 The Council agreed it might be worth exploring. City Manager Jones advised that the Finance Director goes to Saramento every year and researches the records for the City of E1 Segundo for this purpose. Councilwoman Synadinos stated she would like the City to consider contacting this company after the Finance Director makes his check with State offices 8. Business License Fees Reported on the possibilities of raising subject fees by deferring payment beyond the first of the year. Stated there were options the Council might wish to consider: Repeal the current business license ordinance and adopt a new ordinance after the Committee makes its recommendation; suspend amending license fees until the Committee's recommendation is received and the Council adopts the new schedules; or divide payment of fees into two six - months' periods, one -half to be paid at the current rate, due on January 1, 1983 and one -half at the new rates due on July 1, 1983. Stated this would allow adequate time to adopt and implement the new ordinance of revised fees. Advised that an ordinance had been prepared amending the Code providing for two tax periods during 1983; which was presented by City Attorney Allen, entitled: AN ORDINANCE OF THE CITY OF EL SEGUNDO, CALIFORNIA, AMENDING CHAPTER 5.04 OF THE EL SEGUNDO MUNICIPAL CODE BY ADDING SECTIONS 5.04.221 AND 5.04.222 RELATING TO DUE DATES AND DELINQUENCY DATES FOR BUSINESS LICENSE TAXES FOR 1983 which title was read. Upon motion duly made and carried, further reading of said ordinance was waived. Thereafter, said ordinance was introduced by Councilman Johnson. The Council discussed the intent of Proposition 13 and the possibility of placing this matter on the ballot for the people to decide whether business taxes should be increased. City Attorney Allen advised that if the issue is to be submitted to the people, then this ordinance is unnecessary; that subject ordinance does not change the business tax rate, it only provides for two payment periods during 1983. The Mayor stated that if a deficiency exists, the people would agree some action has to be taken, but not necessarily by an election. City Manager Jones advised that he would like to meet with the Council in closed session to discuss matters of current and threatened litigation. B. Director of Public Works Glickman 1. Proposals for professional services to update the Sewer Master Plan Advised that proposals were solicited for subject service; that staff members had reviewed the proposals and interviewed two of the consulting firms. Recommended that the proposal from Robert Bein, William Frost and Associates be accepted in an amount not to exceed $25,200. Advised that the estimated costs exceed budgeted funds by $2,900 and therefore asked that authority be granted to transfer this amount from the Economic Base Analysis Account. -6- Council Minutes November 2, 1982 X5794 Motion was made by Councilman Siadek, seconded by Councilman Armstrong that the proposal from Robert Bein, William Frost and Associates for professional services to update the Sewer Master Plan, in an amount not to exceed $25,200 be accepted; that $2,900 be transferred from the Economic Base Analysis Account to this project; and that an agreement be prepared for subject services and presented to the Council for approval. On roll call, said motion carried by unanimcus vote. 2. Change Order No. 3 to Aris Engineering Contract for modifications to Sewer Pumping Plant Nc. 4 at Holly and Kansas Street, Project No. 81 -4 Presented subject Change Order for an 8 -day extension of the contract at no additinal cost. Stated the work was completed on October 15, 1982, and Notice of Completion had been filed with the County. Recommended approval of the Change Order and acceptance of the contract as having been completed satisfactorily. Motion was made by Councilman Johnson, seconded by Councilman Armstrong, that Change Order No. 3 to Aris Engineering contract be approved and the Mayor be authorized to sign said Change Order; that modifictions to Sewer Pumping Plant No. 4 by Aris Engineering be accepted as satisfactorily complete in accordance with Specification No. 81 -4 as of October 15, 1983. On roll call, said mction carried by unanimous vote. 3. Change Order No. 8 to McAlpine, Inc. contract for construction of the City Maintenance Facility Project No. 81 -8 Presented subject Change Order covering substitution of valves on four fuel pumps to improve ease of fuel dispensing for additional cost of $1,313.36. Recommended approval. Motion was made by Councilman Siadek, seconded by Mayor Bue, that Change Order No. 8 to McAlpine, Inc., contract be approved and the Mayor be authorized to sign said Change Order on behalf of the City. Motion carried unanimously. 4. Bids for painting the 200,000 gallon elevated water tank at 400 Lomita Street, Specification No. 82 -8A Advised that one bid had been received on September 21, 1982 for subject project from Rustproofing, Inc., in amount of $44,250. Recommended that said bid be accepted; that a proposal received from Harper & Associates in the amount of $5,000 be accepted for inspection services; and that $27,000 be appropriated for this project from the Water Fund Reserve. Motion was made by Councilman Siadek, seconded by Councilman Johnson, that the bid of Rustproofing, Inc., in total amount of $44,250 be accepted for exterior painting and interior coating of the 200,000 gallon elevated water tank in accordance with Specification No. 82 -8A; that the Mayor be authorized to execute a contract herein awarded to said company and the City Clerk to attest his signature; that $27,000 be appropriated from the Water Fund Reserve to make up budget deficit; that the proposal of Harper & Associates, Inc., in amount of $5,000 for inspection services for Project 82 -8A be accepted and a purchase order in said amount be issued to said company. On roll call, said motion carried by unanimous vote. -7- Council Minutes November 2, 1982 5. Replacement of hot water boiler at the City Library, Specification No. 82 -16 Advised that bids for subject boiler had been received on October 26, 1982 which bids were as follows: Name Amount of Bid Air -Ex Air Conditioning, Inc. $ 4,977.00 Boiler Engineers Company, Inc. $ 5,400.00 Los Angeles Air Conditioning, Inc. $ 6,066.00 Recommended the low bid be accepted. Motion was made by Councilman Armstrong, seconded by Councilman Johnson, that the bid of Air -Ex Air Conditioning, Inc., in total amount of $4,977.00 be accepted as the lowest responsible bid; that the Mayor be authorized to execute the contract herein awarded; the City Clerk to attest his signature; that all bids received except that of Air -Ex Air Conditioning, Inc., be rejected and bid bonds of said bidders returned. On roll call, said motion carried by unanimous vote of the Council. 6. Ordinance changing speed limit on Rosecrans Avenue between Blanche Road and the west City limits Advised that Manhattan Beach had changed the speed limit in subject location from 45 mph to 35 mph and that he concurred in doing the same on E1 Segundo's side of Rosecrans Avenue. The City Attorney presented subject ordinance, entitled: AN ORDINANCE OF THE CITY OF EL SEGUNDO, CALIFORNIA, AMENDING THE "EL SEGUNDO MUNICIPAL CODE" BY AMENDING SECTION 10.52.020 RELATING TO SPEED LIMITS ON CERTAIN STREETS WITHIN SAID CITY which title was read. Upon motion duly made and carried, further reading of said ordinance was waived. Thereafter, the ordinance was introduced by Councilman Armstrong 7. Status report of Refuse Collection Services Advised that the report would be presented at the next City Council meeting. 8. Emergency replacement of storm drains in 200 block on Eucalyptus Drive Advised that M.G.R. Construction Company, Inc., performed emergency replacement of subject storm drain pipe at a cost of $7,700. Recommended this action be ratified and confirmed and that funds be appropriated from the General Fund Reserve. Motion was made by Councilman Johnson, seconded by Councilman Armstrong, that the work of replacing storm drain pipe in the 200 block of Eucalyptus Drive, completed by M.G.R. Construction Company, Inc., on October 17, 1982, be ratified and confirmed; that $7,700 be appropriated from the General Fund Reserve for this project; and payment made to said company for said work.- On roll call, said motion carried by unanimous vote. -8- Council Minutes November 2, 1982 K:_► i q(,i XI UNFINISHED BUSINESS A. Councilman Siadek questioned the use of more than one design for the City Seal. The Mayor responded that he and Councilwoman Synadinos had been working on this and would present a report on their findings. City Manager Jones advised that there is a difference between the City Logo and the City Seal, that the seal is in the keeping of the City Clerk and used for legal documents. B. Councilman Armstrong inquired about terms of the Chamber of Commerce agreement that require quarterly financial statements be furnished to the City. City Manager Jones advised that the Chamber was not in compliance with the terms of the contract. Motion was made by Councilman Armstrong, seconded by Councilman Siadek, that monthly payments be withheld from the Chamber of Commerce until such financial statements are received. Motion carried. C. Councilman Siadek asked that the matter of replacing deteriorated organization, church and club signs be investigated for possible use of the City's sign equipment. The City Manager advised that the Chamber of Commerce had volunteered to follow through on new signs. D. Councilman Armstrong requested that the Action Calendar be brought up to date: Study of Traffic Accidents at Intersections, Virginia /Sycamore Director of Public Works Glickman advised that staff had made some study of this area, but thought it would be appropriate for the traffic engineer to include this area in his study, for possible report at the first meeting in December. Rewrite of Resolution No. 2541 EQA of 1970) Councilman Armstrong stated he will discuss this with the Planning Director. Underground Utility Areas Director of Public Works advised staff has not had time to study this matter. Health Hazards of Trash Pick up from Businesses Director of Public Works reported that he has a letter on file from County Health Department stating it will help in every way possible to control sanitation problems. XII. NEW BUSINESS A. Councilwoman Synadinos presented a newspaper clipping of a legal Notice of a public hearing and wondered if staff could check the difference in cost of publishing the full text in small print vs publishing a synopsis in large print. B. Mayor Bue asked that consideration be given to broadcasting the Planning Commission hearings on television. Council Minutes November 2, 1982 XIII ORAL COMMUNICATIONS A. Mr. Dennis Martin, 836 East Grand Avenue, asked if there was a possibility of using the Gann overage in a joint project with the E1 Segundo School District to provide computer education to E1 Segundo residents. B. Mr. James Weber, 803 Virginia Street, advised that in regard to checking sales tax records in Sacramento, the Council should understand that E1 Segundo is on a gross receipts basis and the City of Inglewood is not. Further stated he is now performing professional financial consulting and if this City desires to retain someone to check records, he would like to be considered. XIV RECESS At the hour of 9:20 o'clock p.m., the Council recessed to the Mayor's Office for a closed session to discuss matters of litigation. At the hour of 9 :55 o'clock p.m., the Council reconvened, all members being present and answering roll call. XV ADJOURNMENT No other business appearing to come before the Council at this session, the Mayor declared the meeting adjourned, time of adjournment being 10:00 o'clock p.m. APPROVED: WilliaK D. Bue, Mayor Respectfully submitted, Valerie A. Burrowes, City Clerk -10- Council Minutes November 2, 1982