1981 JAN 06 CC MINt.1 I t�
MINUTES OF THE REGULAR MEETING
OF THE EL SEGUNDO CITY COUNCIL
January 6, 1981
1. CALL TO ORDER
The E1 Segundo City Council convened in regular session on the above
date at the hour of 7:00 o'clock p.m., in the Council Chamber of the
El Segundo City Hall.
2. PLEDGE OF ALLEGIANCE
The salute to the Flag was led by Staff Sgt. Tom Dorsey of the United
States Army Recruiting Command.
3. INVOCATION
The opening prayer was delivered by Dr. Howard Greer, pastor of the
Pacific Baptist Church.
4. ROLL CALL
Present: Councilmen Armstrong, Bue, Johnson,
Siadek and Mayor Van Vranken
Absent: Councilmen None
5. ORAL COMMUNICATIONS - - None
6. REPORTS OF COMMITTEES
a. South Bay Cities Association. Councilman Bue advised that reports
of the Hyperion Sludge Management Program had been passed on to the
other cities in the organization and he hoped that some support would
be gained in this City's efforts.
7. CONSENT CALENDAR
Requests were made to remove Items 'b' and 'e' from the Consent Calendar
for separate discussion.
Thereafter, motion was made by Councilman Armstrong, seconded by Council-
man Siadek, that the balance of the items on the Consent Calendar be
approved as recommended. Motion carried:
a. Minutes of regular City Council meeting held December 2, 1979.
... Approved as written
C. Warrants Nos. 69391 through 69545 on Demand Register Summary
No. 12 in total amount of $544,483.32.
... Ratified and approved
d. Bid No. 80 -14 for replacement of floor tiles at Recreation Park
Clubhouse
... All bids rejected, to be resolicited under procedures of
Public Works Department at a later date.
f. Request for Associate Planner to attend Airport Management Course
January 13 -16, 1981
... Approved request and authorized $400 from the Contingency
Account of General Fund for expenses.
g. Request to set date of February 3, 1981 for public hearing on two
Freeway Agreements -(I -105 and I -405)
... Request approved.
h. Report on the City's involvement in Ride - Sharing Program
... Ordered report received and filed
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8. CALL ITEMS FROM CONSENT CALENDAR
b. Minutes of regular City Council meeting held December 16, 1980
Councilman Johnson referred to Page 3 of subject minutes regarding
appointment to Metropolitan Cooperative Library System Advisory
Board. Stated he thought the Council had voted on a policy that when
there was a vacancy, the position would be advertised and the applica-
tion reviewed by the Council before making an appointment.
After discussion, motion was made by Councilman Johnson, seconded by
Councilman Bue, that this item be deferred until the next regular City
Council meeting. Motion carried.
e. Resolution amending Administrative Code to correct error in Police
Salary Ranges
Mr. Ron Hart asked if the one person in the position affected by this
error would receive the additional amount that was miscalculated as a
bonus.
City Manager Jones explained that arrangements had been made for the
employee to repay the City the amount of money overpaid.
notion was made by Councilman Siadek, seconded by Councilman Armstrong,
that the following resolution, entitled:
RESOLUTION NO. 3040
A RESOLUTION OF THE CITY COUNCIL OF THE CITY
OF EL SEGUNDO, CALIFORNIA, AMENDING SUBSECTION
(A) OF SECTION 1A5.020 OF CHAPTER 1A5 (POLICE
SAFETY SERVICE SERIES) OF TITLE 1A OF THE EL
SEGUNDO ADMINISTRATIVE CODE, WHICH SUBSECTION
RELATES TO THE FIVE PERCENT EDUCATIONAL INCEN-
TIVE PAY SALARY SCHEDULE
which was read, be adopted.
On roll call, said motion carried by the following vote:
Ayes: Councilmen Armstrong, Bue, Johnson,
Siadek and Mayor Van Vranken
Noes: Councilmen None
Absent: Councilmen None
9. WRITTEN COMMUNICATIONS - - None
10. REPORTS OF OFFICERS
a. City Manager Jones
1) Adjustment of salaries for City Treasurer and City Clerk
Advised that analyses had been made of the two elected positions to
determine appropriate salary levels for the work performed, based on
statutory and nonstatutory duties currently performed in the two offices,
and that reports had been forwarded to the Council for review.
Reported that when the Treasurer's position was reduced to part -time,
the nature of the job was meant to be changed so that the Treasurer
would perform statutory duties only. Stated that this does not seem to
be entirely feasible, and suggested that the investment of City funds
remain the responsibility of the Treasurer, but that other functions
and one position be transferred to the Finance Department.
Advised that some nonstatutory duties performed in the City Clerk's
office could be handled by other departments, but he felt it advisable
not to make any changes. Stated the major issue was the administration
of the elections, with a choice of the City Clerk administering or this
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January 6, 1981
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duty delegated to the County Registrar of Voters. Stated he believed
the community's best interests would be served by retaining this
function in the City Clerk's office.
Stated that based on the study and surveys made of like positions in
other cities, recommended that the transfer of the Account Clerk position
in the City Treasurer's office be accomplished as of July 1, 1981 and
that the Treasurer be compensated at $900 per month, and at the time the
cashiering function and the Account Clerk transferred, the salary be
reduced to $750 per month. Also recommended that the City Clerk's
salary be established at $750 per month, including the responsibility
of administering the City elections.
Councilman Siadek questioned the length of time it took to make the
study and prepare the reports and that he thought this was to be an
outside study.
City Manager Jones responded that he did not have this in mind, only
that the study be made by another department.
Councilman Armstrong stated that the breakdown of duties in the City
Clerk's office by frequency rather than by hours left no basis for
figuring salary.
Councilman Bue stated he did not think the City Clerk's job could be
based on hours spent, that it is an elected position, responsible to
the public, and cannot be figured by the hour.
After further discussion, motion was made by Councilman Armstrong,
seconded by Councilman Siadek, that this matter be deferred until
the next regular City Council meeting and that any salary increase
approved at that time be effective as of December 27, 1980. Motion
carried.
2) Special Counsel, Liebert, Cassidy and Frierson, for salary
neeotiatine services
Advised that the principals in this firm had assisted during salary
negotiations in past years and that a proposal had been received to
perform like services at the same rate of $85.00 per hour worked.
Recommended approval of the proposal on a stand -by basis for use as
needed in negotiations with the Police and Fire Associations this year.
Motion was made by Councilman Johnson, seconded by Councilman Bue, that
the proposal from Liebert, Cassidy and Frierson be accepted. Motion
carried by the following vote:
Ayes: Councilmen Bue, Johnson,
Siadek and Mayor Van Vranken
Noes: Councilmen None
Abstaining: Councilman Armstrong
Absent: Councilmen None
3) Purchase of electronic cash register for City Treasurer's Office
Presented a report prepared by the City Treasurer giving details of her
search for a cash register suitable for the City's computer system; re-
questing that normal bidding procedures be waived and that authorization
be given to purchase a new cash register from Sheldon Industries, the
only firm known that manufactures a unit adaptable to the City's computer
system.
Motion was made by Councilman Siadek, seconded by Councilman Bue, that
normal bidding procedures be waived, and the proposal from Sheldon
Industries for one cash register be accepted in amount of $5,130.40,
including programming to the City's specifications, installation, deliv-
ery and sales tax, and that purchase order in said amount be issued to
said company.
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January 6, 1981
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Motion carried by the following vote:
Ayes: Councilmen Armstrong, Bue, Johnson,
Siadek and Mayor Van Vranken
Noes: Councilmen None
Absent: Councilmen None
4) Purchase of Check Writing Equipment for City Treasurer's Office
Presented a report from the City Treasurer recommending purchase of a
used 1980 Model Burroughs electric checkwriter /signer in amount of
$1,200.
Councilman Johnson questioned the advisability of purchasing a used
machine.
Councilman Armstrong asked if there were any employees knowledgable of
office machines who could check out the machines before purchase.
City Manager Jones responded that the City usually has maintenance con-
tracts for the equipment.
Motion was made by Councilman Siadek, seconded by Councilman Armstrong,
that the Burroughs electric checkwriter /signer be purchased from the
Checkwriter Company at a total cost of $1,272 including sales tax and
one year's maintenance, and that a purchase order be issued in said
amount to said company. Motion carried by the following vote:
S
Ayes: Councilmen Armstrong, Bue, Johnson,
Siadek and Mayor Van Vranken
Noes: Councilmen None
Absent: Councilmen None
5) Implementation of Crossing Guards at Center Street and
Mariposa Avenue
Advised that this program had been assigned to the Police Department
Traffic Division for administration. Stated that the City of Torrance
has a crossing guard training program and will provide that service to
the guards at no cost to the City. Recommended that the pay rate be
established at $4.00 per hour for the remainder of the school year,
which would total $2,400 for salaries, plus $350 for miscellaneous
equipment and expenses, and that this total be allocated from the un-
appropriated reserves of the General Fund for two regular and one back-
up guard.
Motion was made by Councilman Siadek, seconded by Councilman Bue, that
the following resolution, entitled:
RESOLUTION NO. 3041
A RESOLUTION OF THE CITY COUNCIL OF THE
CITY OF EL SEGUNDO, CALIFORNIA, ESTAB-
LISHING RULES AND REGULATIONS FOR SCHOOL
CROSSING GUARDS
which was read, be adopted
On roll call, said motion carried by the following vote:
Ayes: Councilmen Armstrong, Bue, Johnson,
Siadek and Mayor Van Vranken
Noes: Councilmen None
Absent: Councilmen None
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January 6, 1981
Motion was made by Councilman Siadek, seconded by Councilman Armstrong,
that the following resolution, entitled:
RESOLUTION NO. 3042
A RESOLUTION OF THE CITY COUNCIL OF THE
CITY OF EL SEGUNDO, CALIFORNIA, AMENDING
SECTION 1A3.020 OF CHAPTER 1A3 (GENERAL
GOVERNMENT) OF TITLE lA OF THE EL SEGUNDO
ADMINISTRATIVE CODE (PART -TIME TEMPORARY
PERSONNEL AND WAGE RATES)
which was read, be adopted.
On roll call, said motion carried by the following vote:
Ayes: Councilmen Armstrong, Bue, Johnson,
Siadek and Mayor Van Vranken
Noes: Councilmen None
Absent: Councilmen None
Motion was made by Councilman Siadek, seconded by Councilman Armstrong,
that $2,750 be appropriated from the unappropriated reserves of the
General Fund to finance the Crossing Guard Program for'the balance of
the 1981 school year. Motion carried.
Councilman Siadek asked if the School could be approached regarding
sharing the costs for this program. Mayor Van Vranken recommended
that a letter be written to the School at the end of the school year
in this regard.
6) Employment of consulting firm for supplemental planning assistance
Adbised that the work load in
person could handle and, ther
Company, Inc., be employed as
the Planning Associate or the
with the individual preparing
agreement for said services.
the Planning Department was more than one
afore, recommended that the firm of Phelps
supplemental staff on an on -call basis by
City Manager, at a pay scale commensorate
the work. Recommended approval of an
Motion was made by Councilman Johnson, seconded by Councilman Bue, that
the following resolution be adopted:
RESOLVED, that that certain form of
Contract for Services between the City of E1
Segundo and The Phelps Company, Inc., presented
to this Council on this date, be and the same is
hereby approved, and after execution by each of
the above -named parties, a copy of said agreement
be placed on file in the office of the City Clerk;
and
BE IT FURTHER RESOLVED, that the Mayor
of the City of E1 Segundo be and he is hereby auth-
orized to execute said agreement for and on behalf
of said City and the City Clerk to attest the same.
Motion carried by the following vote:
Ayes: Councilmen Armstrong, Bue, Johnson,
Siadek and Mayor Van Vranken
Noes: Councilmen None
Absent: Councilmen None
Council expressed its concern that certain subjects should be handled
by City staff and not assigned to an outside firm.
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January 6, 1981
7) Advised that he had been invited to attend a 4 -day seminar in
Emmitsburg, Maryland on January 26 -29, 1981 at the expense of the Federal
Emergency Management Association, to assist in the drafting of a national
policy on civil preparedness.
By mutual consent of the Council, the City Manager was authorized to
attend the seminar in Emmitsburg January 26 through 29, 1981.
b. Director of Public Works Glickman
1) Storm Drain deficiencies
Presented a priority list and plan for storm drain deficiencies within
the City, as requested by the County Flood Control District, purportedly
to establish a method of funding construction costs for deficiencies
within the District.
Stated that submitting the list would not represent any commitment by
the City.
Councilman Siadek stated that the area at California Street and Imperial
Avenue flooded every rainy season, but he did not see it on the list.
Mr. Glickman stated that there was not a plan for permanent drainage
facilities in that area.
Councilman Armstrong stated that in the early 1960's, E1 Segundo approved
a County levy for all remaining storm drains.
Mr. Glickman stated there had been several storm drain bond issues, but
they did not come close to funding all the storm drains in the Master
Plan.
f
Councilman Armstrong then asked about the amount of money E1 Segundo had
paid into storm drain assessments since 1972 -73.
City Manager Jones stated he would check into this and advise.
In response to Councilman Siadek's inquiry, City Manager Jones stated
he would recommend that the Director of Public Works investigate the
flooding in the area of California Street and Imperial Avenue.
Mr. Wesley Bush, E1 Segundo Chamber of Commerce, stated complaints had
been received regarding flooding in the area of Lairport and Mariposa
Avenue.
Mr. Glickman stated this area is included on the list, but the project
is not one hundred percent funded; that it will require participation
of developers in the area.
Hearing no objections, the Mayor directed that the list and plan of
E1 Segundo's Storm Drain Deficiencies be submitted to the County Flood
Control District.
2) Agreement for professional services for design of the new
Maintenance Yard Facilities
Presented subject agreement with Anthony and Langford Architects which
provides for services from schematic plans to review of construction.
Advised that the fee schedule would be determined by the City Council
after review and approval of the preliminary plans for the yard.
Recommended approval.
Motion was made by Councilman Bue, seconded by Councilman Johnson,
that the following resolution be adopted:
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January 6, 1981
RESOLVED, that that certain form of
of Agreement for Architectural Services - New
Maintenance Yard Facility between the City of E1
Segundo and Anthony & Langford Architects, pre-
sented to this Council on this date, be and the
same is hereby approved, and after execution by
each of the above -named parties, a copy of said
agreement be placed on file in the office of the
City Clerk; and
BE IT FURTHER RESOLVED, that the Mayor
of the City of E1 Segundo be and he is hereby auth-
orized to execute said agreement for and on behalf
of said City and the City Clerk to attest the same.
Motion carried by the following vote:
Ayes: Councilmen Armstrong, Bue, Johnson,
Siadek and Mayor Van Vranken
Noes: Councilmen None
Absent: Councilmen None
3) Renewal of license agreement for use of Washington Parkette
Advised that in 1975 Southern California Edison Company granted the City
a 5 -year license to occupy its right of way along Washington Street
between Palm and Walnut Avenues for use as a park. Presented a 3 -year
extension to that license at the same cost of $85.00 per year.
Recommended approval.
Motion was made by Councilman Johnson, seconded by Councilman Armstrong,
that the following resolution be adopted:
RESOLVED, that that certain form of
Renewal of License for Washington Parkette between
the City of E1 Segundo and Southern California
Edison Company, presented to this Council on this
date, be and the same is hereby approved, and after
execution by each of the above -named parties, a copy
of said license be placed on file in the office of
the City Clerk; and
BE IT FURTHER RESOLVED, that the Mayor
of the City of E1 Segundo be and he is hereby auth-
orized to execute said agreement for and on behalf
of said City and the City Clerk to attest the same.
Motion carried by the following vote:
Ayes: Councilmen Armstrong, Bue, Johnson,
Siadek and Mayor Van Vranken
Noes: Councilmen None
Absent: Councilmen None
4) Repair of Guard Rail on Vista del Mar
Reported that the recently installed guard rail along Vista del Mar had
been damaged by parties unknown; that the firm that installed the rail,
Alcorn Fence Company, had submitted a proposal to make the necessary
repairs at a cost of not more than $2800. Recommended authorization
be given to have the work done by Alcorn and that the necessary funds
(not to exceed $2800) be appropriated from the General Fund Contingency
Account.
Motion was made by Councilman Siadek, seconded by Councilman Johnson,
that the Director of Public Works recommendation be approved. Motion
carried.
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January 6, 1981
11. UNFINISHED BUSINESS
Mayor Van Vranken reported that he, Councilman Armstrong, City Manager
Jones and legal counsel would be going to San Francisco on Thursday
to meet with the Environmental Protection Agency to gather information
regarding the Hyperion Sludge Disposal Program, and to get a better
understanding of the next step proposed. Stated that staff and Council
have been actively pursuing the matter and are still investigating legal
action.
Councilman Siadek reported that County Supervisor Deane Dana was sup-
portive of E1 Segundo's efforts, that he had made a motion at the
December 30th Board meeting that the Environmental Protection Agency
reconsider its Environmental Impact Statement of the Hyperion Sludge
Program and the Department of County Engineering - Facilities had been
asked to report back to the Board on what the implications would be on
Los Angeles County should the Carver - Greenfield Process be implemented
at the Hyperion Treatment Plant.
Councilman Armstrong made a formal request of City Manager Jones that
the Council table be changed so that the council members could see each
other while talking.
12. NEW BUSINESS
a. Councilman Bue °asked if there was still some Southern California
Edison Company right -of -way property that could be utilized by the
City; that he had been approached regarding establishing community
gardens.
Director of Public Works Glickman answered that he believed all the
property along Washington Street had not been committed.
13. ORAL COMMUNICATIONS
a. Mr. Wesley Bush, E1 Segundo Chamber of Commerce, stated that the
northeast corner of Sepulveda Boulevard and Imperial Highway looks like
the City dump and reflects on this City even though the property belongs
to the State of California. Asked if the City could do anything about
the litter.
City Manager Jones advised that on February 3, there will be a meeting
with CALTRANS to discuss the I -105 Freeway and that might be an appro-
priate time to bring up this problem.
b. Councilman Siadek asked about the City's policy for retaining
recordings of the Council meetings.
City Attorney Allen advised the tapes are prepared to assist the Clerk
in doing the minutes, that if they are for any other purpose, they
1 become public record and must be kept for two years.
City Clerk Burrowes advised that tapes are erased and re -used as needed,
that no time period had been established for retaining the recordings.
Councilman Siadek suggested that the tapes be made a part of the public
record.
After further discussion, Council decided to give further thought to
this subject.
14. ADJOURNMENT - No further business appearing to come before the Council
at this session, the Mayor declared the meeting adjourned, the hour of
adjournment being 8:35 o'clock p.m.
Respectfully submitted,
APPROVED:
. _1iL4Zt� -Q
94 t Valerie A. Burrowes, City Clerk _
R. K. Van Vranken, Mayor
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January 6, 1981