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1981 FEB 03 CC MIN:, .3. MINUTES OF THE REGULAR MEETING OF THE EL SEGUNDO CITY COUNCIL February 3, 1981 1. CALL TO ORDER The E1 Segundo City Council convened in regular session on the above date at the hour of 7:00 o'clock p.m., in the Council Chamber of the E1 Segundo City Hall. 2. PLEDGE OF ALLEGIANCE was led by Councilman Marvin Johnson 3. INVOCATION - was delivered by Dr. J. Howard Greer, Pastor of the Pacific Baptist Church 4. ROLL CALL: Present: Councilmen Armstrong, Bue, Johnson, Siadek and Mayor Van Vranken Absent: Councilmen None 5. SPECIAL ORDER OF BUSINESS a. Public Hearing on I -105 (E1 Segundo - Norwalk) Freeway and I -405 (San Diego) Freeway agreements The Mayor announced that this was the time and place heretofore fixed for subject hearing and inquired if proper notice of the hearing had been given. City Clerk Burrowes replied that an affidavit of publishing the notice was in her file. The Mayor directed that the file become a part of this hearing, and then inquired if any written communications had been received, to which the City Clerk replied that none had been received in her office. Director of Public Works Glickman reported that the Department of Trans- portation, State of California, had asked for approval of agreements which cover freeway sections in the City of El Segundo. Stated the City had not previously entered into an agreement for the San Diego Freeway, which involved the El Segundo Boulevard south on -ramp at the City's east boundary. Further advised that the City had entered into an agreement in 1970 for property involved in the I -105 Freeway, and this hearing was for the purpose of approving the agreements which provide for State acquisition of certain City property for the purpose of closing streets, construction of new roads and ramps to the Freeways. Recommended the agreements be approved. ,Mr. Don Cross. CALTRANS Senior Engineer, Project Development, briefly described the proposed changes in the two freeways, pointing out on maps the locations of the ramps and describing plans for public transportation. After discussion, the Mayor inquired if anyone present wished to speak regarding this matter. There being no response, motion was made by Coun- cilman Bue, seconded by Councilman Siadek, that the hearing be closed. Thereafter, motion was made by Councilman Siadek, seconded by Councilman Bue, that the following resolution be adopted: WHEREAS, a hearing was duly held on this date for the purpose of public discussion of proposed plans of the I -105 and I -405 Freeways as they affect the City of E1 Segundo, in accordance with Section 100.22 of the Streets and Highways Code of the State of California; and WHEREAS, agreements were presented covering proposed I -105 and I -405 Freeway designs; and WHEREAS, the Council examined said documents and the City Attorney approved the same as to form. �C5;323 NOW, THEREFORE, BE IT RESOLVED, that that certain form of Freeway Agreement No. 07 -LA -105 between the State of California and the City of E1 Segundo, presented to this Council on this date, be and the same is hereby approved, and after execution by each of the above -named parties, a copy of said agreement be placed on file in the office of the City Clerk; and BE IT FURTHER RESOLVED, that that certain form of Freeway Agreement No. 07 -LA -405 between the State of California and the City of E1 Segundo, presented to this Council on this date, be and the same is hereby approved and after execution by each of the above -named parties, a copy of said agreement be placed on file in the office of the City Clerk; and BE IT FURTHER RESOLVED, that the Mayor of the City of E1 Segundo be and he is here- by authorized to execute said agreements for and on behalf of said City," On roll call, said motion carried by the following date: Ayes: Councilmen Armstrong, Bue, Johnson, Siadek and Mayor Van Vranken Noes: Councilmen None Absent: Councilmen None 6. ORAL COMMUNICATIONS a. Mr. Mark Marion, 921 McCarthy Court, stated that residents in the area of the proposed development at Imperial Street School have great concerns regarding the impact the condominiums will have on the neigh- borhood. Stated they were not sure they wanted to stop the Plan, but were interested in having it modified. Handed the Council copies of communications to the Planning Commission and the Council outlining residents'concerns regarding the invasion of privacy, increased traffic, and crowded parking on the streets that would develop with building 98 townhouse units on the property. Mr. Marian asked the Council to consider the problems and to visit the area to be more familiar with the neighbors concerns. 7. REPORTS OF COMMITTEES a• South Bay Corridor Study Steering Committee. Councilman Bue reported that a request was made for a study of the impact the construction of industrial buildings east of Sepulveda Boulevard would have on traffic on Sepulveda Boulevard south of E1 Segundo Boulevard and that the cor- ner of Aviation Boulevard and Rosecrans Avenue also go under study. b. South Bay Cities Association. Councilman Bue reported that Thomas Heinscheimer, Mayor of Rolling Hills,had been endorsed for reappointment to the South Bay Quality Management District, and the Mayor of Gardena, Edmond Russ, was endorsed for reappointment to the Los Angeles County Transportation Commission. C. Noise Abatement Committee, Councilman Armstrong reported they had attended an ANCLUC meeting at the Airport and were assured the Committee would be given a voice in the Land Use and Noise Abatement as far as the Airport goes. d. Hyperion Sludge Disposal Program. Councilman Siadek reported he had met with representatives in Robert Dornan's office regarding the sludge problems; that it was a favorable meeting. -2- Council Minutes February 3, 1981 X i73.2'� 8. CONSENT CALENDAR Councilman Bue asked that Item f be discussed separately. Motion was made by Councilman Armstrong, seconded by Councilman Siadek, that the remaining items on the Consent Calendar be approved as recom- mended. Motion carried. a. Minutes of the regular City Council meeting held January 20, 1981 ... Approved as written b. Warrants Nos. 69716 through 69818 on Demand Register Summary No. 14 in total amount of $614,714.84 ... Ratified and approved C. Claim of Daniel J. Murray for personal injuries ... Claim Denied d. State Alcoholic Beverage Control application for person -to- person transfer of On -Sale Beer License, Richmond Bar and Grill 145 Richmond Street .. Ordered received and filed e. State Alcoholic Beverage Control application for person -to- person transfer of Off -Sale General License, Mr. B's Liquor Mart 404 Main Street ... Ordered received and filed g. Promotional examination for position of Fire Battalion Chief ... Approved 9. CALL ITEMS FROM CONSENT CALENDAR f. State Alcoholic Beverage Control application for new On -Sale Beer and Wine Eating Place License, Jack's Tavern 115 Richmond Street Councilman Bue referred to the Building Department report that the building at 115 Richmond Street was in disarray. City Manager Jones responded that the City does not have the option to recommend denial of the license on the basis of the building not being up to Code; that the business would not be permitted to operate until it passes inspection. Motion was made by Councilman Bue, seconded by Councilman Johnson, that subject application be received and filed. Motion carried. 10. WRITTEN COMMUNICATIONS - None 11. REPORTS OF OFFICERS a. City Manager Jones 1) Audit Report of City records for fiscal year 1979 -80 Stated subject report had been reviewed by the City Treasurer and acting Director of Finance and found to reflect the accurate status of the City's records. Recommended approval of the Audit as prepared by the accounting firm of Cotton & Francisco. Motion was made by Councilman Bue, seconded by Councilman Johnson, that the Audit Report of City records for fiscal year 1979 -80 as prepared by Cotton and Francisco be approved. Motion carried. -3- Council Minutes February 3, 1981 Xf/ f/ f 5 2) Mid -Year Budget Adjustments, 1980 -81 Fiscal Year Presented a summary of adjustments recommended by the staff based on new revenue estimates and anticipated expenditures. Recommended that revenue estimates be increased by $1,823,000 and the expenditures for various departments be increased by $51,060. Advised that because of the limits placed by the Gann Initiative, it will be necessary to keep a close watch on revenues and expenditures which may require more than one adjustment to the budget during this fiscal year. Motion was made by Councilman Bue, seconded by Councilman Johnson, that the City Manager's recommendations, as shown in the Mid -Year Budget Adjustments for the 1980 -81 Fiscal Year, dated January 28, 1981, pre- pared by the Acting Director of Finance, be approved. Motion carried by the following vote: Ayes: Councilmen Armstrong, Bue, Johnson, Siadek and Mayor Van Vranken Noes: Councilmen None Absent: Councilmen None 3) Purchase procedures for two dogs for Canine Program Advised that there were only two kennels in the area that train dogs for police work and that the Police Department's investigation revealed that the training at the Alderhorst Kennels in Riverside, California, was the most suitable for use in E1 Segundo. Advised that there was only $50.00 difference in the cost. Recommended that normal bidding procedures be waived and authorization given to purchase two dogs from the Alderhorst Kennels for a total cost of $4,550.00, including full training course, one week of which will be conducted in E1 Segundo. Motion was made by Councilman Bue, seconded by Councilman Johnson, that normal bidding procedures be waived, and that the proposal of Alderhorst Kennels in amount of $4,550.00 including training, be accepted, and that purchase order be issued as required. Motion carried by the following vote: Ayes: Councilmen Armstrong, Bue, Johnson, Siadek and Mayor Van Vranken Noes: Councilmen None Absent: Councilmen None 4) Compensation for Council appointed Commission and Committee members Advised that Planning and Recreation Commissioners were paid $10.00 per meeting, up to three meetings per month; that no compensation was paid to any other appointed board or committee members. Further advised that these rates had been established in December, 1947 for the Plan- ning Commission and May, 1956 for the Recreation and Parks Commission. Council discussed reimbursement for expenses and the possibility of raising the compensation to $20.00 per meeting. The City Manager advised that reimbursement for expenses was Council policy and he understood that anyone appointed by the Council has the right to reimbursement, but did not believe the Sister City, Fine Arts Committee or Library Board members were included in that category. Stated that the Noise Abatement Committee may need Council consideration. After further discussion, motion was made by Councilman Johnson, seconded by Councilman Bue, that the Planning and Recreation and Parks Commissioners be paid $20.00 per meeting. Motion carried by the following vote: Ayes: Councilmen Bue, Johnson and Siadek Noes: Councilman Armstrong and Mayor Van Vranken Absent: Councilmen None -4- Council Minutes February 3, 1981 X5 3 .2 6 b. City Clerk Burrowes 1) Retention of Council meeting tape recordings Reported that it had been estimated that 180 hours of tapes would be required to record two years of the Council meetings; that at least twenty hours of tapes would be necessary in order to operate and still maintain the two years of recordings. Advised that the office now has on hand a total of 153 hours of tapes, both recorded and unrecorded, and if the Council wished to keep the tapes for two years, it would require 47 additional tapes of 60 minutes each at an estimated cost of $77.55. Motion was made by Councilman Siadek, seconded by Councilman Armstrong, that the Council make it a policy to retain Council meeting recordings for a two -year period, and that the recordings be made available for copying at a nominal fee. Motion carried by the following vote: Ayes: Councilmen Armstrong, Bue, Johnson and Siadek Noes: Mayor Van Vranken Absent: Councilmen None c. Director of Public Works Glickman 1) Report on extension of Holly Avenue between Washington Street and Illinois Street Reported that staff members met to review subject matter, that the purpose of extending Holly Avenue was to provide an alternate means of access between Sepulveda Boulevard and a small industrial area south of Grand Avenue and possibly discourage traffic through the residential area north of Holly Avenue. Stated that Holly Avenue was a boundary between the residential area and industrial area, which causes some problems. Advised that by opening the street it may cause increased traffic in the residential area of Holly Avenue; that a better plan might be to pursue the improvement of Washington Street between Grand and Holly Avenues, where dedication and improvements would be at the cost of the adjacent property owners. Councilman Siadek expressed concern that opening Holly Avenue would create more traffic problems on the residential streets, that it may be better if those streets in the area were totally closed off. Thereafter, motion was made by Councilman Siadek, seconded by Council- man Bue, that this matter be tabled for further study until the second meeting in March. Motion carried. 2) Speed Limits on Sepulveda Boulevard Advised that the State Department of Transportation recently completed a speed zone survey on State Highway Sepulveda Boulevard as required as a prerequisite to radar speed enforcement, the results of which show no changes are required at this time. Stated that a resolution had been prepared to this effect. Motion was made by Councilman Siadek, seconded by Councilman Bue, that the following resolution, entitled: RESOLUTION NO. 3047 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF EL SEGUNDO, CALIFORNIA, ADOPTING THE CALIFORNIA DEPARTMENT OF TRANSPORTATION RECOMMENDED SPEED LIMITS FOR SEPULVEDA BOULEVARD BETWEEN EL SEGUNDO BOULEVARD AND ROSECRANS AVENUE AND SEPULVEDA BOULEVARD BETWEEN IMPERIAL HIGHWAY AND EL SEGUNDO BOULEVARD IN THE CITY OF EL SEGUNDO which was read, be adopted. _ Council Minutes -5 February 3, 1981 X On roll call, said motion carried by the following vote: Ayes: Councilmen Armstrong, Bue, Johnson, Siadek and Mayor Van Vranken Noes: Councilmen None Absent: Councilmen None 3) Completion of Recreation Park Baseball Backstop, Specification No. 80 -10 Master Bilt Chain Link Fence Company. Inc. Advised that subject work had been completed on January 22, 1981 within the time specified in the contract; that Notice of Completion had been filed; and no change orders had been required. Recommended acceptance of the work as complete. Motion was made by Councilman Johnson, seconded by Councilman Bue, that subject project be accepted as satisfactorily complete in accordance with Specification No. 80 -10, as of January 22, 1981. Motion carried. 4) Completion of Irrigation System at Holly /Kansas Parkette Specification No. 80 -12 J & R Landscaping & Sprinklers Advised that subject work had been completed on January 22, 1981 well within the time specified in the contract; that Notice of Completion had been filed; and no change orders had been required. Recommended acceptance of the work as complete. Motion was made by Councilman Siadek, seconded by Councilman Bue, that subject project be accepted as satisfactorily complete in accord- ance with Specification No. 80 -12, as of January 22, 1981. Motion carried. 5) Exoneration of bonds for Tract No. 315691 Hillcrest Properties Advised that on January 7, 1981 all requirements set forth in Subdivision Agreement the City has with subject company had been fulfilled. Therefore, recommended that American Motorists Insurance Company Subdivision Bond No. 8SM173115 in amount of $275,000 for faithful performance of offsite im- provements, labor and materials be exonerated; and Bond No. 8SM173117 in amount of $1,000 for the setting of survey monuments in subject tract be exonerated. Motion was made by Councilman Bue, seconded by Councilman Johnson, that the following resolution be adopted: RESOLVED, that those certain Sub- division Bonds Nos. 8SM173115 and 8SM173117, dated February 6, 1978 with Hillcrest Properties, a Partnership, as Principal and American Motorists Insurance Company as Surety, in amount of $275,000 and $1,000 respectively, be and the same are here- by exonerated from all liability accruing thereunder subsequent to midnight this date, to wit: February 3, 1981. Motion carried by the following vote: Ayes: Councilmen Armstrong, Bue, Johnson, Siadek and Mayor Van Vranken Noes: Councilmen None Absent: Councilmen None 6) Status of Street Sweeping Operations Advised that the Street Sweeping contractor had completed the change of hours on street sweeping signs and that the operations would be monitored to determine if service is improved. Council Minutes February 3, 1981 7) Security Fencing for Water Reservoir Advised that a problem existed on the west side of the reservoir where replacement of the railing and installation of higher fencing would be required for security purposes, estimated at a cost of $2500. Recom- mended that authorization be given to allocate said amount from the project funds for said fence. Motion was made by Councilman Bue, seconded by Councilman Armstrong, that the Director of Public Works recommendation be approved. Motion carried. 12. UNFINISHED BUSINESS a. Councilman Armstrong complained of having to read 14 pages of traffic reports when he thought sufficient information could have been supplied with fewer pages. b. Councilman Siadek asked if parking fines were posted anywhere so a person would know the penalty if overparked. Mayor Van Vranken responded that each time a change was made, the signs would require changing. Councilman Siadek and Mayor Van Vranken agreed that some publicity should be put out regarding the fines for various parking violations. C. Ordinance classifying certain railroad right -of -way as multiple residential (R -3) City Attorney Allen presented subject ordinance, entitled: ORDINANCE NO. 998 AN ORDINANCE OF THE CITY OF EL SEGUNDO, CALIFORNIA, AMENDING TITLE 20 (THE COM- PREHENSIVE ZONING ORDINANCE) OF THE EL SEGUNDO MUNICIPAL CODE BY AMENDING THE ZONING MAP REFERRED TO IN SECTION 20.16.030 OF SAID CODE (2 -80) which title was read. Upon motion duly made and carried, further reading of said ordinance was waived. Thereafter, motion was made by Councilman Bue, seconded by Councilman Johnson, that said ordinance be adopted. Motion carried by the following vote: Ayes: Councilmen Bue, Johnson and Mayor Van Vranken Noes: Councilmen Armstrong and Siadek Absent: Councilmen None d. Ordinance amending the Administrative Code regarding holidays City Attorney Allen presented subject ordinance, entitled: ORDINANCE NO. 999 AN ORDINANCE OF THE CITY OF EL SEGUNDO, CALIFORNIA, ADDING SECTION 2.32.020 TO CHAPTER 2.32 OF THE EL SEGUNDO MUNICIPAL CODE WHICH SECTION RELATES TO HOLIDAYS which title was read. X5 3 09; S -7- Council Minutes February 3, 1981 529t Upon motion duly made and carried, further reading of said ordinance was waived. Thereafter, motion was made by Councilman Johnson, seconded by Councilman Siadek, that said ordinance be adopted. Motion carried by the following vote: Ayes: Councilmen Armstrong, Bue, Johnson, Siadek and Mayor Van Vranken Noes: Councilmen None Absent: Councilmen None e. Ordinance relating to appointments to fill vacancies on City Council City Attorney Allen presented subject ordinance, entitled: ORDINANCE NO. 1000 AN ORDINANCE OF THE CITY OF EL SEGUNDO, CALIFORNIA, REPEALING ORDINANCE NO. 988 RELATING TO APPOINTMENTS TO FILL VACANCIES ON THE CITY COUNCIL which title was read. Upon motion duly made and carried, further reading of said ordinance was waived. Thereafter, motion was made by Councilman Siadek, seconded by Councilman Johnson, that said ordinance be adopted. Motion carried by the following vote: Ayes: Councilmen Armstrong, Bue, Johnson, Siadek and Mayor Van Vranken Noes: Councilmen None Absent: Councilmen None City Attorney Allen advised he had two matters of threatened litigation and one matter of possibility of the City becoming a plaintiff in an action and requested a closed session with the Council to discuss these matters. 13. NEW BUSINESS a. The Mayor advised that the traffic situation had increased and believes it will not stop. Stated he was concerned that the City do everything in its power to use the roadways in their most efficient way. Asked if the signalling was correct to provide the greatest flow of traffic and if the streets were properly signed. Suggested it may be time to get professional help to look at the City's Circulation Element to see if there is a way to make the highways more efficient. Advised that a committee of personnel from industry was meeting to discuss ways to improve the traffic situation in the City. Stated he thought it was the City's responsibility to see that every- thing possible is being done and, therefore, asked for Council's permis- sion to request staff to report on this subject with a plan of attack on how to proceed to study the traffic situation. Council agreed some action was necessary now even though it may be neces- sary to again make a study in a year or two. -8- Council Minutes February 3, 1981 14. ORAL REPORTS - None 15. RECESS XC5340 At the hour of 9:00 o'clock p.m., the Council recessed to an Executive Session in the Mayor's office to discuss matters of litigation. At the hour of 9:49 o'clock p.m., the Council reconvened, all members being present and answering roll call. 16. ADJOURNMENT No further business appearing to come before the Council at this session, the Mayor declared the meeting adjourned, said adjournment being 9:50 o'clock p.m. APPROVED R. K. Van Vranken, Mayor Respectfully submitted, Valerie A. Burrowes, City Clerk -9- Council Minutes February 3, 1981