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1980 JUN 17 CC MINMINUTES OF THE REGULAR MEETING OF THE EL SEGUNDO CITY COUNCIL June 17, 1980 1. CALL TO ORDER The E1 Segundo City Council convened in regular session on the above date, at the hour of 7:00 o'clock p.m., in the Council Chamber of the E1 Segundo City Hall. 2. PLEDGE OF ALLEGIANCE was led by Director of Finance James Weber. 3. INVOCATION was delivered by Councilman William Bue. 4. ROLL CALL: Present: Councilmen Bue, Johnson, Siadek and Mayor Van Vranken Absent: Councilman Balmer 5. SPECIAL ORDER OF BUSINESS Mayor Van Vranken announced that the City Manager would make the introductory comments regarding the budget after which the Council would review it, department by department, discussing only those items on which changes are proposed. Invited comments by anyone present at the time an item is presented. At this time, Councilman Balmer entered and took his seat at the Council table. City Manager Jones stated that since proposed adjustments in the 1979 -80 budget would impact next year's budget, asked that the adjust- ments be considered before holding the public hearing on the 1980 -81 budget. Advised that the Council would be asked to make adjustments in three categories - review estimates for current year in accordance with what the revenue will be through June 30, 1980; increase expend- itures in various accounts, and transfer money from the General Fund Reserve to funds the Council had previously established for implemen- tation of the Gann initiative. Further advised that revenues in the General Fund for the current year are expected to be $4,350,000 greater than anticipated at the beginning of the year. Recommended that current revenues be adjusted by the increase of $4,350,000. Recommended increase in expenditures totaling $114,000 in the General Fund and $1,900 in the Water Fund for the following purposes: $ 38,600 Utility Costs $ 37,550 Vehicle Maintenance $ 24,000 Additional fees for litigation $ 15,750 Additional part -time and over -time salaries for plan checking and building inspections (to be offset by fees for the services) Recommended transfer from General Fund to other funds: $ 16,207 Trust Fund for implementation of municipal Cable T.V. $ 70,000 Special Trust Fund for rebate of unsecured property tax payments $250,000 Accrued Vacation -Sick Leave Fund $300,000 Liability Insurance Fund $250,000 Workers' Compensation Insurance Fund $1,500,000 Capital Improvement Fund $250,000 Tax Receipt Delay Reserve Fund (Dry Period Fund) $1,750,000 General Emergency Contingency Fund Stated he believed it important that the appropriations be made prior to July 1, 1980 and recommended transfer of the funds. After discussion, Council stated action would be taken after the public hearing on the new budget. b. Hearing on Budget for 1980 -81 Fiscal Year and hearing on how Revenue Sharing Funds should be used in relation to the City's entire budget The Mayor announced that this was the time and place heretofore fixed for subject hearing and inquired if proper notice had been given, to which the Clerk replied that affidavit of publishing the notice was in the City Clerk's file. The Mayor directed that the files become a part of this hearing, and then inquired if any written communications had been received, to which the Clerk replied that none had been received. The City Manager stated there were few changes from the budget pre- sented at the study session; that there was an overall increase from 1979 -80 of 13.6 percent, total increase of 12.8 percent in the basic budget. The City Manager summarized the various accounts and stated it may be necessary throughout the year to keep watch on anticipated fund balances and at the same time next year, Council consider trans- ferring money into the other funds that need to be supported by General Fund transfers. Advised that staff would keep the Council apprised of the balances throughout the year. Further advised that recommendations would be presented to the Council before September 1, 1980, regarding returning some property tax monies to the property owners. The Mayor asked that this report be given now. The City Manager reported that the law provides that cities may reduce their portion of the$4.00 per $100 assessed valuation levy and pass the revenue back to the property owners. Stated that when final assessed valuation figures are received from the County Assessor, the Council can determine a specific dollar amount in property tax revenue it would like to return. The County Assessor establishes a rate and applies it to all the assessed valuations on parcels in the City, which is then returned to the taxpayers in two increments. First year re- duction is equal to secured valuation and the second year is equiva- lent to amount of the unsecured valuation. Recommended that property tax revenue be reduced by $600,000, which is about ninety percent of the current year's appropriation. Advised that refund of tax money must be acted upon each year. Stated that final action shoulJ he delayed until August when final tax rate valua- tions will be received. Further recommended the Council reduce the in lieu franchise fee that the Water Fund pays to the General Fund by $50,000, and that auuunt be used to offset increased water rates which are expected from the Metropolitan Water District. The City Manager presented the budget. The Council reviewed all the departments and the capital projects' budget, as follows: TITLE TOTAL City Council ...........................$ 16,445 City Manager ........................... 109,107 City Clerk .............................. 33,090 Finance .. ............................... 230,204 CityTreasurer ......................... 37,333 Legal ... ............................... 84,362 Planning ............................... 67,218 Personnel .............................. 47,106 Government Buildings ................... 164,230 Community Promotion .................... 22,500 Election............................... 2,000 Non - Department ......................... 560,826 -2- Council Minutes June 17, 1980 1. .. TITLE TOTAL Police ............ .....................$2,574,815 Fire .... ............................... 2,196,983 Building Safety ........................ 367,199 Disaster Prepardness ................... 4,509 Engineering ............................ 210,495 Street Division ........................ 841,083 StormDrain ............................ 42,050 Sanitation ............................. 249,314 Refuse Disposal ........................ 172,500 City Garage ............................ 50,502 Library. ............................... 266,820 Sub Total $8,350,691 Recreation & Parks .................... 11,0441,964 Sub Total $9,395,655 Water Division ........................ 2,732.721 Dial -A -Ride Program ................... 34,772 Juvenile Diversion Program ............ 35,587 Retirement ............................ 1,371,165 Equipment Replacement ................. 328,730 Workers' Compensation ................. 275,000 Liability Insurance ................... 35,000 Capital Improvement ................... 2,469,175 Total Funds $16,677,805 Intra- transfer 442,714 $16,235,091 Reviewed estimated revenue and recommended expenditures in the Revenue Sharing Fund, as follows: Revenue 1980 -81 Fiscal year allocation Interest on investments Total 1980 -81 Estimated Unappropriated Reserve (6- 30 -80) Total Available Proposed Expenditures Dial -A -Ride Bus Juvenile Diversion Program City Maintenance Yard Design and Construction Reserve Total $ 239,534 100,000 $ 339,534 896,091 $ 1,235,625 $ 34,772 35,587 1,150,000 15,266 $ 1,235,625 Mr. Ron Hart, 608 Hillcrest Street, questioned the reasoning for increased fines for vciLicle code violations. The Mayor responded that the fines were not assessed as a revnue maker for the City. Mr. Hart further asked about certain reports that had been mentioned at previous Council meetings, and if they were available to the public. The Mayor stated that the Planning Report was in response to Council- man Siadek's request for attendance figures of the commissioners; the Community Profile Analysis was mentioned in Chief Johnson's report, but had not been released; the Building Department report was available and would be furnished to Mr. Hart. Mr. Hart also questioned the figures-that outside printing would cost fifty percent higher than in -house printing. The Director of Finance responded. The Mayor inquired if anyone else wished to speak regarding the budget. Hearing no response, motion was made by Councilman Bue, seconded by Councilman Siadek, that the hearing be closed. Motion carried. -3- Council Minutes June 17, 1980 Motion was ;wade b3, Councilman Johnson, seconded by Mayor Balmer, that the the City Manager's recommendations heretofore made for adjustments in the 1979 -80 budget be approved. Motion carried by the following vote: Ayes: Councilmen Balmer, Bue, Johnson and Mayor Van Vranken Noes: Councilman Siadek Absent: Councilmen None Councilman Siadek asked if more than $600,000 could be returned to the taxpayers. The Mayor stated the City should be prepared to make the transition should the revenue be decreased. The City Manager advised that final action should be delayed until August when the final tax rate valuations will be received. Also advised that under certain circumstances, some of the City's rebate could go into the County General Fund rather than to the local taxpayers. Motion was made by Councilman Bue, seconded by Councilman Johnson, that the following resolution, entitled: RESOLUTION N0, 3001 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF EL SEGUNDO, CALIFORNIA, APPROVING AND ADOPT- ING A BUDGET FOR THE FISCAL YEAR 1980 -81 which was read, be adopted. On roll call, said motion carried by the following vote: Ayes: Councilmen Balmer, Bue, Johnson, and Mayor Van Vranken Noes: Councilman Siadek Absent: Councilmen None Cite; Attorney Allen presented the ordinance approving the budget, entitled: AN ORDINANCE OF THE CITY OF EL SEGUNDO, CALIFORNIA, APPROVING THE BUDGET FOR THE 1980 -81 FISCAL YEAR which title was read. Upon motion duly made and unanimously carried, further reading of said ordinance was waived. Thereafter, the ordinance was introduced by Councilman Bue. Motion was made by Councilman Balmer, seconded by Councilman Siadek, that the following resolution be adopted: RESOLVED, that Revenue Sharing Funds in amount of approximately $1,220,350.00 shall be used in the 1980 -81 fiscal year, allocated for the Dial -A -Ride program in amount of $27,772, the Juvenile Diversion Project in amount of $35,587, and design of the City Maintenance Yard in amount of $1,150,000; and BE IT FURTHER RESOLVED, that proper notice of said allocation of funds be published as prescribed by law. -q- Council Minutes June 17, 1980 __— - - - - -- - - - - - -- 31 e Motion carried by the following vote: Ayes: Councilmen Balmer, Bue, Johnson Siadek and Mayor Van Vranken Noes: Councilmen None Absent: Councilmen None 6. ORAL COMMUNICATIONS - None 7. REPORTS OF COMMITTEES a. South Bay Cities Sanitation District. Mayor Van Vranken reported that the Palos Verdes site is expected to be filled at the end of this year and one alternative being considered is Mission Canyon. Stated the Environmental Impact Report is expected to be presented to the Los Angeles Planning Commission within the next month or six weeks. Stated that use of that facility would constitute considerable savings to the District. b. Juvenile Diversion Project. Councilman Siadek advised that the budget was approved last week and the funds would be forth- coming from Supervisor Yvonne Burke's office. C. Noise Abatement Committee. Councilman Siadek stated that Mr. Nagel's work on noise was reviewed, which was very thorough. Advised the committee should consider some sort of on -going program. d. I -105 Freeway Housing Advisory Committee. Councilman Johnson reported that the problem was discussed of replacing the families from the 4200 houses that must be moved to make way for the freeway. Stated that the Goodyear Plant site was being considered for a large development of various types of living quarters, such as apartments and condominiums. Advised that meetings will now be held four times a month to try to solve some of the problems. 8. CONSENT CALENDAR Councilman Siadek asked that Item 'i' be withdrawn from the calendar for discussion. Motion was made by Councilman Balmer, seconded by Councilman Bue, that all the items, except Item 'i', on the Consent Calendar be approved. Motion carried: a. Minutes of the adjourned regular City Council meetings held on May 27, 1980 ... Approved as written b. Minutes of the adjourned regular City Council meeting held on May 28, 1980 ... Approved as written C. Warrants Nos. 67297 through 67555 on Demand Register Summary No. 23 and Expense Checks Nos. 2782 through 2823 on Expense Check Register No. 19, in total amount of $578,839.83 ... Ratified and approved d. Proposal to hold promotional examination for position of Street Maintenance Supervisor ... Approved e. Bids for janitorial paper products ... Low bid of Ball Industries accepted -5_ Council Minutes June 17, 1980 i� B-Las for one defibrillator /recorder for use by Fire Department ... Loy- bids of Medical Life Systems, Inc., and IDCO Medical Electronics, Div. rejected for not meeting bid specifications. Bid of Physio- Control Corporation accepted in total amount of $6,847.60 including sales tax. g. Emergency repairs to Fire Engine No. 2, as authorized by individually polling the Council ... Staff's action confirmed, ratified and approved li. Completion of Off -site improvements in Tract No. 31569 Hillcrest Properties ... Improvements accepted as complete 9. CALL ITEMS FROM CONSENT CALENDAR i. Summons and Complaint from Safeway Stores, Inc., for refund of property taxes ...Councilman Siadek asked about the time spent by the City Attorney on claims of this type. CitS Attorney Allen responded that this type suit is defended by the County Counsel for all entities involved; that the law allows only thirty days in which action can be taken, and therefore, it has been his practice to immediately forward the paperwork to the County, then present it to the Council at the next meeting asking o confirmation of the action. Councilman Siadek inquired if the costs were pro rated among the parties involved. The City Attorney advised that no charges are made to the City; that this procedure for handling these complaints has been the City's policy throughout the years, which may be changed if the Council so wishes. Motion was made by Councilman Johnson, seconded by Councilman Bue, tl,__t tine action of the City Attorney of forwarding the subject com- plaint to the County Counsel for defense, be approved, ratified and confirmed. Motion carried by the following vote: Ayes: Councilmen Balmer, Bue, Johnson, and Mayor Van Vranken Noes: Councilman Siadek Absent: Councilmen None 10. I4i\)ITTEN COMMUNICATIONS Rockwell international Corporation request for extension of time for completion of Precise Plan No. 1 -79, 301 Douglas Street :Iorion was made by Councilman Siadek, seconded by Councilman Bue, that one -year extension on Precise Plan No. 1 -79 be granted, said extension to expire July 2, 1981. Motion carried. 11. REPORTS OF OFFICERS a. Citl;7 Manaver Jones 1) Extension of agreement for administration of self- insured workers' compensation program Advised that the City's five -year agreement with CDS of California ic,. administering subject program will expire June 30, 1980; that an outside audit is being conducted on the program, scheduled for completion in three months. Recommended the present contract be &­.i-ended until September 30, 1980 at a negotiated fee of $3,504.50, wiiich will allow time for completion of the audit and solicitation of nec:, proposals. -6- Council Minutes June 17, 1980 Motion was made by Councilman Bue, seconded by Councilman Siadek, that the contract between CDS of California and the City of El Segundo for administration of the City's Self= insured Workers' Compensation Program be extended until September 30, 1980 and that a fee of $3,504.50 be paid to CDS of California for the additional services performed during the time extension. Motion carried by the following vote: Ayes: Councilmen Balmer, Bue, Johnson, Siadek and Mayor Van Vranken Noes: Councilmen None Absent: Councilmen None 2) Proposed feasibility study for small hydroelectric project Advised that he had discussed subject project with the Metropolitan Water District, California Energy Commission and the Southern Calif- ornia Edison Company, who had confirmed that E1 Segundo's proposed project is substantially smaller than other hydro projects, that each was unique and required feasibility studies because of size, location and special problems peculiar to each project. Stated the study would cost $22,505, one -half of which the City would be re- sponsible for in matching funds. Recommended the Council accept the grant from the California Energy Commission; approve an agreement with ASL Consulting Engineers for the feasibility study; and appropriate $11,252 from the General Fund Reserve. Motion was made by Councilman Balmer, seconded by Councilman Bue, that the following resolution be adopted: RESOLVED, that that certain form of agreement between the State Energy Resources Conservation and Development Commission and the City of El Segundo, to determine the feas- ibility of a small hydroelectric installation, presented to this Council on this date, be and the same is hereby approved, and after execu- tion by each of the above -named parties, a copy of said agreement be placed on file in the office of the City Clerk; and BE IT FURTHER RESOLVED, that the Mayor of the City of E1 Segundo be and he is hereby authorized to execute said agreement for and on behalf of said City and the City Clerk to attest the same. Motion carried by the following vote: Ayes: Councilmen Balmer, Bue, Johnson, Siadek and Mayor Van Vranken Noes: Councilmen None Absent: Councilmen None Motion was made by Councilman Balmer, seconded by Councilman Bue, that the following resolution be adopted: RESOLVED, that that certain form of agreement between the City of E1 Segundo and ASL Consulting Engineers, for study on the feasibility of converting the City's water pressure reducing station to generate electricity, presented to this Council on this date, be and the same is hereby approved, and after execution by each of the above - named parties, a copy of said agreement be placed on file in the office of the City Clerk; and -7 Council Minutes June 17, 1980 BE IT FURTHER RESOLVED, that the Mayor of the City of E1 Segundo be and he is hereby authorized to execute said agreement for and on behalf of said City and the City Clerk to attest the same. Motion carried by the following vote: Ayes: Councilmen Balmer, Bue, Johnson, Siadek and Mayor Van Vranken Noes: Councilmen None Absent: Councilmen None Thereafter, motion was made by Councilman Balmer, seconded by Councilman Bue, that $11,252 be appropriated from the General Fund Reserve for the City's part of matching funds for the heretofore mentioned feasibility study. Motion carried by the following vote: Ayes: Councilmen Balmer, Bue, Johnson, Siadek and Mayor Van Vranken Noes: Councilmen None Absent: Councilmen None At the hour of 9:05 o'clock p.m., the Mayor declared a short recess. At the hour of 9:15 o'clock p.m., the Council reconvened, all members being present and answering roll call. 3) Proposals for excess workers' compensation insurance coverage Presented two proposals for subject insurance, which reflect a lower premium than last year's proposals: Employers' Reinsurance Corporation Admitted Carrier in California Best's Rating A +:XV Pine Top Insurance Company Non - admitted Carrier in California Best's Rating B + :XI @ .25/$100 Minimum Premium $10,700 Deposit $14,275 @ .24/$100 Minimum Premium and Deposit $14,138 including taxes Recommended coverage be continued through the present company, Employers' Reinsurance Corporation, for the fiscal year 1980 -81. Motion was made by Councilman Bue, seconded by Councilman Balmer, that the City Manager's recommendation be approved and excess work- ers' compensation insurance be renewed with Employers' Reinsurance Corporation for fiscal year 1980 -81. Motion carried by the following vote: Ayes: Councilmen Balmer, Bue, Johnson, Siadek and Mayor Van Vranken Noes: Councilmen None Absent: Councilmen None 4) Airport Noise Control and Land Use Compatibility Study Presented a contract between the City for preparation of-the subject study. funded by the Federal Aviation Admini Los Angeles will provide funds to the used for participating in the study. agreement. and the County of Los Angeles Advised that the project is stration, and the County of City to offset amy staff time Recommended approval of the Motion was made by Councilman Balmer, seconded by Councilman Johnson, that the following resolution be adopted: Im Council Minutes June 17, 1980 RESOLVED, that that certain form of agreement between the County of Los Angeles and the City of El Segundo, for preparation of the LAX Noise Control and Land Use Compatibility Study, pre- sented to this Council on this date, be and the same is hereby approved, and after execution by each of the above - named parties, a copy of said agreement be placed on file in the office of the City Clerk; and BE IT FURTHER RESOLVED, that the Mayor of the City of El Segundo be and he is hereby authorized to execute said agreement for and on behalf of said City and the City Clerk to attest the same. Motion carried by the following vote: Ayes: Councilmen Balmer, Bue, Johnson, Siadek and Mayor Van Vranken Noes: Councilmen None Absent: Councilmen None 5) Proposal to establish solid waste site in E1 Segundo Advised that an informal approach from Conrock Corporation, located on Aviation Boulevard, had been received concerning using a portion of its property for a fully enclosed facility for storing solid waste. After discussion, Council agreed to hear Conrock's proposal at 6:00 o'clock p.m., prior to the regular Council meeting of July 1, 1980. Requested permission to meet in Executive Session to discuss matters regarding meet and confer negotiations with the Police and General Employees Associations. b. City Clerk 1) Special Election November 4, 1980 City Attorney Allen presented resolutions giving notice of a special election to be held in conjunction with the Statewide Election and asking the County Board of Supervisors to consolidate said election for the purpose of electing a member to the City Council to fill the unexpired term of Dexter Benson. Mayor Van Vranken inquired about the possibility of the City Clerk performing some of the duties so candidates could file their papers locally rather than in Los Angeles. The City Attorney stated he would check with the County Registrar's office. Motion was made by Councilman Bue, seconded by Councilman Siadek, that the following resolution, entitled: RESOLUTION NO. 3002 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF EL SEGUNDO, CALIFORNIA, CALLING AND GIVING NOTICE OF THE HOLDING OF A SPECIAL MUNICIPAL ELECTION TO BE HELD IN SAID CITY ON TUESDAY, NOVEMBER 4, 1980, FOR THE ELECTION OF A MEM- BER OF THE CITY COUNCIL OF SAID CITY AS RE- QUIRED BY THE PROVISIONS OF THE LAWS OF THE STATE OF CALIFORNIA RELATING TO GENERAL LAW CITIES which was read, be adopted. -9- Council Minutes June 17, 1980 On roll call, said motion carried by the following vote: Ayes: Councilmen Balmer, Bue, Johnson, Siadek and Mayor Van Vranken Noes: Councilmen None :absent: Councilmen None Motion was made by Councilman Johnson, seconded by Councilman Bue, that the following resolution, entitled: RESOLUTION NO. 3003 F. : «SOLI?TlOi OF THE CITY COUNCIL OF THE CITY OIL EL SEGUNDO, CALIFORNIA, REQUESTING THE BOARD OF SUPERVISORS OF THE COUNTY OF LOS ANGELES TO CONSOLIDATE A SPECIAL MUNICIPAL ELECTION OF SAID CITY TO BE HELD ON NOVEMBER 4, 1980, WITH THE STATEWIDE GENERAL ELECTION TO BE HELD ON SAID DATE PURSUANT TO SECTION 2330 2 OF THE ELECTIONS CODE which was read, be adopted. On roll call, said motion carried by the following vote: Ayes: Councilmen Balmer, Bue, Johnson, Siadek and Mayor Van Vranken Noes: Councilmen None Absent: Councilmen None Advised that the Council had a choice of permitting either 200 or 400 words in a candidate's statement of qualifications. Stated the City Clerk's recommendation was to limit the number to 200 as in past City elections. "lotion was made by Councilman Bue, seconded by Councilman .Johnson, that Candidate's Statement of Qualifications be limited to no more than 200 words. Motion carried. Further advised that the charges for printing the candidate's state- ment of qualificati.-nns will be based on the number of words and the number of ballots printed, cost for which may be charged at the time the candidate files the nomination papers or if the Council wishes, the County can bill the City, placing the responsibility on the City for collectioi. of the fee. Stated the City Clerk recommended charging; the candic-ite for the printing at the time of nomination filing. motion was made. by Councilman Siadek, seconded by Councilman Bue, that the charges for printing Candidates Statements of Qualifications be paid by the candidgry at the time of filing nomination papers. :Motion carried. C. Director or Public Works Glickman ]) Bids for reconstruction of Center Street northerly of Pine Avenue, Specification No. 80 -1 Advised that bids had been received on June 3, 1980, for subject work, which bids were as follows: Name Ruiz Engineering Sullv- Miller Contracting Co. Newman and Sons, Inc. Amount of Bid $ 72,770.97 $ 89,166.56 $119,507.25 Recommended the low bid of Ruiz Engineering be accepted. -10- Council Minutes June 17, 1980 Motion was made by Councilman Bue, seconded by Councilman Balmer, that the following resolution be adopted: WHEREAS, the City of E1 Segundo, California, duly advertised for bids for reconstruction of Center Street northerly of Pine Avenue in accordance with Specifi- cation No. 80 -1; and WHEREAS, said bids were received by the City Council on June 3, 1980; and WHEREAS, the Director of Public Works found that the bid of Ruiz Engineer- ing, in total amount of $72,770.97, was the lowest responsible bid. NOW, THEREFORE, BE IT RESOLVED, BY THE CITY COUNCIL OF THE CITY OF EL SEGUNDO that the bid of Ruiz Engineering, the lowest responsible bid, be accepted; and BE IT FURTHER RESOLVED, that the Mayor of said City be and he is hereby auth- orized and instructed to execute the contract herein awarded for and on behalf of the City and in its name, and the City Clerk to attest the same, affix the seal and make delivery thereof in due course; and BE IT FURTHER RESOLVED, that all bids received, except the bid of Ruiz Engineering are hereby rejected and the City Clerk is hereby authorized and instructed to return the bid bonds of all unsuccessful bidders. On roll call, said motion carried by the following vote: Ayes: Councilmen Balmer, Bue, Johnson, Siadek and Mayor Van Vranken Noes: Councilmen None Absent: Councilmen None 2) Bids for resurfacing portions of Vista del Mar Avenue and Grand Avenue from Main Street to Center Street, Specification No. 80 -2 Advised that bids had been received on June 3, 1980 for subject work, which bids were as follows: Name Sully- Miller Contracting Co. Robert Escudero, Inc. Vernon Paving Company Amount of Bid $ 84,222.54 $ 84,938.73 $ 85,997.89 Recommended the low bid of Sully- Miller Contracting Company be accepted. Motion was made by Councilman Siadek, seconded by Councilman Johnson, that the following resolution be adopted: WHEREAS, the City of E1 Segundo, California, duly advertised for bids for resurfacing Vista del Mar Avenue and Grand Avenue in accordance with Specification No. 80 -2; and -11- Council Minutes June 17, 1980 WHEREAS, said bids were received by the City Council on June 3, 1980; and WHEREAS, the Director of Public Works found that the bid of Sully- Miller Contracting Company, in total amount of $84,222.54, was the lowest responsible bid. NOW, THEREFORE, BE IT RESOLVED, BY THE CITY COUNCIL OF THE CITY OF EL SEGUNDO, that the bid of Sully- Miller Contracting Company, the lowest responsible be, be accepted; and BE IT FURTHER RESOLVED, that the Mayor of said City be and he is hereby authorized and instructed to execute the contract herein awarded for and on behalf of the City and in its name, and the City Clerk to attest the same, affix the seal and make delivery thereof in due course; and BE IT FURTHER RESOLVED, that all bids received, except the bid of Sully Miller Contracting Company, are hereby rejected and the City Clerk is hereby authorized and instructed to return the bid bonds of all unsuccessful bidders. On roll call, said motion carried by the following vote: Ayes: Councilmen Balmer, Bue, Johnson, Siadek and Mayor Van Vranken Noes: Councilmen None Absent: Councilmen None 3) Bids for installation of Guard Railing on Vista del Mar, Specification No. 80 -4 Advised that bids had been received on June 3, 1980 for subject work, which bids were as follows: Names Alcorn Fence Company Modern Alloys, Inc. Amount of Rid $ 25,970.00 $ 27,540.65 Advised that the low bidder, Alcorn Fence Company, had failed to spell out in letters the amount of its total bid as required in the bid specifications. Recommended that this requirement be waived in this instance since the total figures were in the bid, and award the contract to Alcorn Fence Company. Motion was made by Councilman Balmer, seconded by Councilman Bue, that the requirement that the total bid figures be written in words be waived, and that the following resolution be adopted: WHEREAS, the City of E1 Segundo California, duly advertised for bids for installation of guard railing on Vista del Mar Avenue in accordance with Specification No. 80 -4; and WHEREAS, the Director of Public Works found that the bid of Alcorn Fence Company, in total amount of $25,970 was the lowest responsible bid. -12- Council Minutes June 17, 1980 NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF EL SEGUNDO, that the bid of Alcorn Fence Company, the lowest responsible bid, be accepted; and BE IT FURTHER RESOLVED, that the Mayor of said City be and he is hereby auth- orized and instructed to execute the contract herein awarded for and on behalf of the City and in its name, and the City Clerk to attest the same, affix the seal and make delivery thereof in due course; and BE IT FURTHER RESOLVED, that all bids received, except the bid of Alcorn Fence Com- pany are hereby rejected and the City Clerk is hereby authorized and instructed to return the bid bonds of all unsuccessful bidders. On roll call, said motion carried by the following vote: Ayes: Councilmen Balmer, Bue, Johnson, Van Vranken and Mayor Van Vranken Noes: Councilmen None Absent: Councilmen None 4) Bids for furnishing and application of slurry seal at various locations, Specification No. 80 -5 Advised that bids had been received on June 3, 1980 for subject work, which bids were as follows: Name Amount of Bid Pavement Coatings Company $ 24,456.32 Roy Allen Slurry Seal, Inc. $ 29,383.20 Ted R. Jenkins $ 29,675.76 Recommended the low bid of Pavement Coatings Company be accepted. Motion was made by Councilman Siadek, seconded by Councilman Johnson, that the following resolution be adopted: WHEREAS, the City of El SEgundo, California, duly advertised for bids for furnishing and application of slurry seal at various locations, in accordance with Specification No. 80 -5; and WHEREAS, said bids were received by the City Council on June 3, 1980; and WHEREAS, the Director of Public Works found that the bid of Pavement Coatings Com- pany, in total amount of $24,456.32, was the lowest responsible bid. NOW, THEREFORE, BE IT RESOLVED, BY THE CITY COUNCTL OF THE CITY OF EL SEGUNDO, that the bid of Pavement Coatings Company, the lowest responsible bid, be accepted; and BE IT FURTHER RESOLVED, that the Mayor of said City be and he is hereby auth- orized and instructed to execute the contract herein awarded for and on behalf of the City and in its name, and the City Clerk to attest the same, affix the seal and make delivery thereof in due course; and -13- Council Minutes June 17, 1980 f I BE IT FURTHER RESOLVED, that all bids received, except the bid of Pavement Coatings Company, are hereby rejected and the Cite Clerk is hereby authorized and instructed to return the bid bonds of all unsuccessful bidders. On roll call, said motion carried by the following vote: Ayes: Councilmen Balmer, Bue, Johnson, Siadek and Mayor Van Vranken Noes: Councilmen None Absent: Councilmen None 5) Inspection of City bridges Advised that the County of Los Angeles had been inspecting the bridges in El Segundo for safety since 1973 and are now requesting that the City indemnify the County against any liability that might occur in the performance of the inspections. Recommended adoption of a resolution, which had been prepared for this purpose. In response to Council's inquiries, City Attorney Allen advised that there were no charges involved to the City for this service. Motion was made by Councilman Johnson, seconded by Councilman Balmer, that the following resolution be adopted: RESOLUTION NO. 3004 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF EL SEGUNDO, CALIFORNIA, DETERMINING THE AUTHORITY AND RESPONSIBILITY FOR INSPECTION OF CITY BRIDGES; INDEMNIFYING THE COUNTY OF LOS ANGELES FOR SUCH INSPECTION; AND PROVIDING FOR PAYMENT OF COSTS THEREOF which was read, be adopted. On roll call, said motion carried by the following vote: Ayes: Councilmen Balmer, Bue, Johnson, Siadek and Mayor Van Vranken Noes: Councilmen None Absent: Councilmen None 12. UNFINISHED BUSINESS None 13. NEW BUSINESS None 14 ORAL COMMUNICATIONS None 15. RECESS At the hour of 10:00 o'clock p.m., the Council recessed t(i an Executive Session in the Mayor's Office. At the hour of 10:33 o'clock p.m.,the -14- Council Minutes June 17, 1980 Council reconvened, all members being present and answering roll call. 16. ADJOURNMENT No other business appearing to come before the Council at this session, motion was made by Councilman Balmer, seconded by Council- man Bue, that the meeting adjourn in memory of Mr. Richard A. Hitchcock, father of the City Clerk Valerie A. Burrowes, and Mrs. Doris Moreno of San Jose, sister of Recreation and Parks Director Jack Ruis; and further, that the meeting be adjourned until Tuesday July 1, 1980 at the hour of 6:00 o'clock p.m., in the Council Chamber of the City Hall of the City of E1 Segundo; the hour of adjournment of this meeting being 10:35 o'clock p.m. Motion carried. APPROVED: R. K. Van Vranken, Mayor Respectfully submitted, Valerie A. Burrowes, City Clerk -15- Council Minutes June 17, 1980