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1980 FEB 05 CC MINMINUTES OF THE REGULAR MEETING OF THE EL SEGUNDO CITY COUNCIL February 5, 1980 1. CALL TO ORDER The E1 Segundo City Council convened in regular session on the above date at the hour of 7:00 o'clock p.m., in the Council Chamber of the E1 Segundo City Hall. 2. PLEDGE OF ALLEGIANCE - Led by Acting Senior Leader Kevin Morteson, after Presentation of the Colors by members of Boy Scout Troop 267. 3. INVOCATION - Given by Father Du Val of St. Michael's Episcopal Church. 4. ROLL CALL - Present: Councilmen Benson, Bue, Nagel, Van Vranken and Mayor Balmer Absent: Councilmen None 5. SPECIAL ORDER OF BUSINESS a. Public hearing on Precise Plan No. 4 -79 for a 13 -unit condominium at 352 and 358 Virginia Street - Oak Condominium Partnership The Mayor announced that this was the time and place heretofore fixed for the hearing on subject Precise Plan and inquired if proper notice of the hearing had been given. City Clerk Burrowes advised that affidavits of publishing and mailing the notices were in her file. The Mayor directed the file become a part of this hearing, and then inquired if any written communications had been received, to which the City Clerk replied that none had been received. Associate Planner Cosin explained that the notices mailed to all the property owners within a 300 foot radius of said project had contained an incorrect date for this hearing. Therefore, asked for Council guidance of whether to hold the hearing or continue it. The Mayor inquired if anyone present wished to speak regarding this Precise Plan. Hearing no response, motion was made by Councilman Van Vranken, seconded by Councilman Nagel, that subject hearing be continued until the regular City Council meeting to be held on March 4, 1980. Motion carried. b. Covenants, Conditions and Restrictions (CCR's) regarding parking rights for existing structures in Subdivision 6 -79. Parcel Map No. 11008 (southeast corner of Sepulveda Boulevard and Walnut Ave.) Associate Planner Cosin advised that Tentative Parcel Map No. 11008 had been approved by the Planning Commission with the condition that the applicant furnish a covenant to the City that the parking garage located in Parcel No. 1 would be made available for necessary parking in both Parcels No. 1 and No. 2. Presented a Declaration of Covenants from The Prudential Insurance Company assuring the continued use of parking spaces in Parcel No. 1 by tenants and employees in Parcel No. 2. Council discussed the matter pro and con of charging fees to users of parking garages which has resulted in extra on- street parking in the areas. - Motion was made by Councilman Benson, seconded by Councilman Van Vranken, that the Declaration of Covenants, Conditions and Restric- tions for Parking Rights from The Prudential Insurance Company of America be approved. Motion carried by the following vote: Y5 ; Ayes: Councilmen Benson, Bue, Nagel, Van Vranken and Mayor Balmer Noes: Councilmen None Absent: Councilmen None Councilman Nagel asked the Planning Commission to take into account this particular problem, especially when parking facilities are located near residential areas. The Council did not agree with Councilman Nagel's suggestion C. Ordinance amending Municipal Code relating to publication vending machines City Attorney Allen presented subject ordinance, entitled: ORDINANCE NO. 986 AN ORDINANCE OF THE CITY OF EL SEGUNDO, CALIFORNIA, AMENDING THE EL SEGUNDO MUNICIPAL CODE BY AMENDING SECTIONS 12.20.030, 12.20.040, 12.20.070 AND 12.20.110 AND REPEALING SECTION 12.20.050 OF CHAPTER 12.20 RELATING TO PUBLICATION VENDING MACHINES which title was read. On motion duly made and carried, further reading of said ordinance was waived. City Manager Jones advised that the holders of permits for the vend- ing machines had been notified this matter would be acted upon tonight. The Mayor inquired if anyone present wished to speak regarding this subject. Hearing no reply, motion was made by Councilman Bue, seconded by Councilman Nagel, that said ordinance be adopted. On roll call, said motion carried by the following vote: Ayes: Councilmen Benson, Bue, Nagel, Van Vranken and Mayor Balmer Noes: Councilmen None Absent: Councilmen None Mr. Ken Sproul, 420 Main Street, stated the parking lot next to his residence had been cleaned, and he had been advised the sign would be fixed in the near future. 6. ORAL COMMUNICATIONS - None 7. REPORTS OF COMMITTEES - None 8. CONSENT CALENDAR Motion was made by Councilman Nagel, seconded by Councilman Van Vranken, that all the items on the Consent Calendar be approved except Items W, ' i' , and ' j' . Motion carried unanimously. a. Minutes of regular City Council meetings held December 18, 1979 January 1, 1980 and January 15, 1980; and adjourned regular meetings held January 2, 1980 and January 21, 1980 ... Approved as written b. Warrants Nos. 65842 through 65978 on Demand Register Summary No. 14 and Expense Checks Nos. 2511 through 2533 on Expense Check Register Nos. 12 and 13, in total amount of $988,111.84 ... Ratified and approved -2- Council Minutes Feb. 5, 1980 C. Claim against the City from Mrs. Wynogene McNulty for Vehicle damases ... Claim denied d. Claim against the City from Stardust West Apartments for water damage ... Claim denied e. Claim against the City from Mr. Rafael Key for injuries ... Claim denied f. Complaint from Continental Air Lines, Inc., for recovery of property taxes ... Ratified and confirmed forwarding to Los Angeles County Counsel for defense by the City Attorney g. Complaint from Mr. David Dunbabin for personal injuries ... Ratified and confirmed forwarding to the City Attorney for action by the City Clerk 9. CALL ITEMS FROM CONSENT CALENDAR h. Resolution authorizing destruction of certain records in office of the Director of Finance Motion was made by Councilman Benson, seconded by Mayor Balmer, that action on subject resolution be deferred until after the election of a new treasurer. Motion carried by the following vote: Ayes: Councilmen Benson, Bue, Van Vranken and Mayor Balmer Noes: Councilman Nagel Absent: Councilmen None i. Bids for 4- frequency base stations and remote radios for Fire Department Councilman Bue questioned accepting a bid when only one response is received. City Manager Jones explained that competitive bids could not be received since Motorola is the only manufacturer that could supply the radios with a channel scanning capability. Motion was made by Councilman Bue, seconded by Councilman Van Vranken, that the bid of Motorola Communication and Electronics, Inc., in total amount of $5,098.12 be accepted as the only responsible bid received, and that a purchase order be issued in said amount to said company. Motion carried by the following vote: Ayes: Councilmen Bue, Nagel, Van Vranken, and Mayor Balmer Noes: Councilman Benson Absent: Councilmen None j. Bids fcr Unifcrm Service for City employees Mr. Bob Leach of Prudential Supply - Company suggested that the Council postpone awarding the contract until it has an opportunity to review the materials available from his company. Stated he classified this as a service bid and that more thought should be given to this factor. -3- Council Minutes Feb. 5, 1980 After discussion, motion was made by Councilman Nagel, seconded by Councilman Van Vranken, that the low bid of Blue Seal Cover- all Uniform Supply be accepted for a 2 -year period, commencing May 1, 1980, and a purchase order issued to said company for said materials and services. Motion carried by the following vote: Ayes: Councilmen Benson, Bue, Nagel, Van Vranken and Mayor Balmer Noes: Councilmen None Absent: Councilmen None 10. WRITTEN COMMUNICATIONS a. Memorandum from Chairman Loyal Christensen, Planning Commission, notifying of his withdrawal from participation in the Century Freeway Housing Advisory Committee The Mayor asked for volunteers, hearing none, volunteered himself to serve until his term of office on the Council expires in April. 11. REPORTS OF OFFICERS a. City Manager Jones 1) Mid -year adjustments to 1979 -80 Operating Budget Presented recommendations for adjustments to revenues and operating expenditures,and adjustments in accounting and budget procedures, in order to stay within the Gann Initiative, involving establishment of new funds and appropriation of money from current reserves to those funds. Stated that the resolutions effecting the recommended changes were not ready and, therefore, suggested that action on the creation of the new funds be deferred until the resolutions are prepared. Recom- mended the following increases in the Operating Budget in total amount of $43,198 be approved. a) Legal Department for services of outside attorneys $ 9,000. Motion was made by Councilman Van Vranken, seconded by Council- man Nagel, that the budget for the Legal Department be increased in amount of $9,000. Motion carried by the following vote: Ayes: Councilmen Bue, Nagel, Van Vranken and Mayor Balmer Noes: Councilman Benson Absent: Councilmen None b) Government Buildings adjustment in contract for maintenance of elevator in Police Building $ 420. Motion was made by Councilman Bue, seconded by Councilman Nagel, that the budget for Government Buildings be increased in amount of $420. Motion carried unanimously. c) Community Promotion for Summer concert programs at Library Park and additional costs for service pins and keys to the City $ 2,967. Motion was made by Councilman Nagel, seconded by Councilman Bue, that the budget for Community Promotion be increased in amount of $2,967. Motion carried by the following vote: Ayes: Councilmen Bue, Nagel and Van Vranken Noes: Councilman Benson and Mayor Balmer Absent: Councilmen None -4- Council Minutes Feb. 5, 1980 d) Non - Departmental replacement of offset printing press $9,500. Council and staff discussed the difference between costs for outside printing and in -house work. Mr. Ron Hart,608 Hillcrest Street,challenged the figure that outside printing costs might be as much as fifty percent more than doing the work by city personnel and equipment. Stated he would like to see the City make an evaluation of printing costs, that this was a good time to question and look at alternatives; that there is more than one approach to printing for the City, such as combining copying and printing facilities. By mutual consent, this item was deferred for further investiga- tion. e) Engineering Department traffic counter repair $1,000. Motion was made by Mayor Balmer, seconded by Councilman Van Vranken, that the budget for the Engineering Department be increased by $1,000 for repair of traffic counters. Motion carried unanimously. f) Garage Department uniforms and small tools, the cost of which had not been included in the current budget $ 460. Motion was made by Councilman Van Vranken, seconded by Council- man Bue, that the budget for the Garage be increased by $460. Motion carried unanimously. g) Library Department for book racks $ 651. Motion was made by Councilman Bue, seconded by Councilman Van Vranken, that the Library Department budget be increased by $651. Motion carried unanimously. h) Parks Department contractual services for tree trimming and maintenance $16,800. Recommended authorization to solicit bids for outside services for three or four months to bring the tree maintenance program back to respectability. Motion was made by Councilman Bue, seconded by Councilman Van Vranken, that the City Manager's recommendation be approved. Motion carried by the following vote: Ayes; Councilmen Bue, Nagel, Van Vranken and Mayor Balmer Noes: Councilman Benson Absent: Councilmen None i) Parks Department replacement of funds used for emergency repair of the bucket on the tree trimming truck to bring it up to OSHA Standards $ 2,400. Motion was made by Councilman Nagel, seconded by Councilman Van Vranken, that $2,400 be placed in the Parks Department account to replace funds withdrawn for emergency repairs. Motion carried unanimously. Stated that it may be necessary to include an additional $50,000 in the Building Safety Department budget for plan checking and build- ing inspection services. Advised that detailed information would be submitted to the Council after the Management Analysis of that depart- ment had been completed. -5- Council Minutes Feb. 5, 1980 t •, a� a_ i. v City Manager Jones (continued) 2) Modification to Agreement with County of Los Angeles for coordinated paramedic communications system Presented Modification No. 1 to subject agreement for reimbursement of costs for the 10- channel radios. Recommended approval of the amendment. Motion was made by Councilman Van Vranken, seconded by Councilman Bue, that the following resolution be adopted: RESOLVED, that that certain form of Modification No. 1 to agreement between the City of El Segundo and County of Los Angeles to reimburse the City certain expenses in accord- ance with County Paramedic Grant No. 117708, pre- sented to this Council on this date, be and the same is hereby approved, and after execution by each of the above -named parties, a copy of said Modification be placed on file in the office of the City Clerk; and BE IT FURTHER RESOLVED, that the Mayor of the City of E1 Segundo be and he is hereby authorized to execute said modification to agree- ment for and on behalf of the City and the City Clerk to attest the same. Motion carried by the following vote: Ayes: Councilmen Benson, Bue, Nagel Van Vranken and Mayor Balmer Noes: Councilmen None Absent: Councilmen None 3) Establishment of South Bay Regional Public Communications Authority as an Entitlement Jurisdiction to administer Law Enforcement Assistance Administration grant funds Reported that this program provides for direct grants to cities with over 100,000 population and that the Los Angeles County Division of the League of California Cities had suggested that eighty cities (excepting City of Los Angeles) join together in order to qualify for these grants. Advised that the city managers of the cities belonging to the SBRPCA had recommended that the SBRPCA become an Entitlement Jurisdiction to administer the LEAA funds. Recommended that the League of California Cities be notified that E1 Segundo, with other cities in the SBRPCA, intends to form an Entitlement Jurisdiction, but would like to reserve the option of either using the League's County -wide body or the SBRPCA as the administration agency. Recommended that Councilman Van Vranken be authorized to act on the Council's behalf to vote favorable at the next SBRPCA Board Meeting on making the SBRPCA an Entitlement Jurisdiction. Motion was made by Councilman Van Vranken, seconded by Councilman Nagel, that the City Manager's recommendation be approved. Motion carried unanimously. 4) Extension of Trailer Permit, Hughes Aircraft Company Councilman Bue announced that due to possible conflict of interest, he would not participate in the discussion or action of this matter. City Manager Jones recommended approval of subject extension. Motion was made by Councilman Van Vranken, seconded by Councilman Nagel, that a one -year extension be granted for a 7- trailer complex located at 2030 East Maple Avenue, said permit to expire December 10, 1980. Motion carried with Councilman Bue not voting. Council Minutes Feb. 5, 1980 b. City Attorney Allen 1) Resolution transferring funds from General Obligation Bond Fund No. 19 to the General Fund Motion was made by Councilman Nagel, seconded by Councilman Van Vranken, that the following resolution, entitled: RESOLUTION NO. 2968 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF EL SEGUNDO, CALIFORNIA, TRANSFERRING MONEY BETWEEN FUNDS (FUND NO. 19) which was read, be adopted. On roll call, said motion carried by the following vote: Ayes: Councilmen Benson, Bue, Nagel, Van Vranken and Mayor Balmer Noes: Councilmen None Absent: Councilmen None 2) Resolution providing for deregulation of cable television rates Councilman Bue announced that due to possible conflict of interest, he would not participate in the discussion or action of this matter. The City Attorney presented subject resolution consenting to Theta Cable Television establishing its rates free of any restriction provided in the franchise issued by the City for a two -year trial period. Mr. John Luger, Telecommunications Committee of Screen Actors Guild, stated his group was concerned about fee increases and asked for continuance since they were not prepared to present an argument at this time. Introduced other members of the committee, Mr. John Russell and Mr. Tod Martin. Mr. Jack Siadek, 421 Washington Street, stated he favored deregulation. Made a request that the local Channel '0' reception be improved. Councilman Van Vranken stated he thought Theta Cable had guaranteed the increases would not exceed 75 percent of the Consumer Price Index, but he did not see any reference to this in the resolution. City Attorney Allen stated he could redraft the resolution to include this provision if the Council so desired and read an insertion provid- ing for any increase shall not exceed 75 percent of the percentage increase in the Consumer Price Index for the period since the last previous rate increase. City Manager Jones suggested this be changed to All Consumer Price Index for Los Angeles /Long Beach. Motion was made by Councilman Van Vranken, that the aforesaid language be included in the resolution. Motion failed for lack of a second. Thereafter, motion was made by Councilman Nagel, seconded by Council- man Benson, that the resolution be presented without the increase limitation, entitled: RESOLUTION NO. 2969 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF EL SEGUNDO, CALIFORNIA, CONSENTING TO A TWO -YEAR TRIAL PERIOD OF RATE DEREGULATION FOR THETA CABLE TELEVISION which was read, be adopted. -7- Council Minutes Feb. 5, 1980 I X ,. 115 On roll call, said motion carried and Resolution No. 2969 was adopted by the following vote: Ayes: Councilmen Benson, Bue, Nagel Van Vranken and Mayor Balmer Noes: Councilmen None Absent: Councilmen None 3) Ordinance regarding responsibilities for public improvements Advised that subject ordinance had been prepared to clarify Section 16.44.050 of Ordinance No. 977 which had been adopted by the Council on October 16, 1979. RECESS At this time, the hour being 9:00 o'clock p.m., the City Clerk asked for a short recess so that the public address system could be repaired. There being no objections, the Mayor so ordered. At the hour of 9:10 o'clock p.m., the Council reconvened, all members being present and answering roll call. The City Attorney presented subject ordinance, entitled: AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF EL SEGUNDO, CALIFORNIA, AMENDING SECTION 16.44.050 OF THE EL SEGUNDO MUNICIPAL CODE WHICH SAID SECTION RELATES TO BUILDING PER- MITS FOR A PARTICULAR PARCEL OF PROPERTY which title was read. Upon motion duly made and unanimously carried, further reading of said ordinance was waived. Thereafter, said ordinance was introduced by Councilman Van Vranken. c. Director of Public Works Glickman 1) Plans and Specifications for expansion of Checkout building at Recreation Park. Proiect No. 78 -3 Presented subject specifications for an extension to the checkout building which had been declared exempt from the EPA requirements. Stated the estimate for this project is approximately $7,000 over the original estimate made in 1977 and staff may request additional funds after the bids have been received. Recommended approval of the specifications and authorization to advertise for bids. Motion was made by Councilman Bue, seconded by Councilman Nagel, that the following resolution be adopted: RESOLVED, that SPECIFICATION NO. 78 -3 and NOTICE INVITING BIDS FOR CONSTRUC- TION OF THE EXTENSION TO CHECKOUT BUILDING AT COMMUNITY RECREATION CENTER IN THE CITY OF EL SE'CUNDO, CALIFORNIA, dated February 5, 1980 presented to this Council on this date, be approved and a copy placed on file in the office of the City Clerk; and BE IT FURTHER RESOLVED, that sealed bids be and the same are hereby invited under said NOTICE and said NOTICE be given and published in time, form and manner as required by law, the date and time for reception of said bids being hereby fixed for 11:00 o'clock a.m., on Tuesday, March 4, 1980. -8- Council Minutes Feb. 5, 1980 t • On roll call, said motion carried by the following vote: Ayes: Councilmen Bue, Nagel, Van Vranken and Mayor Balmer Noes: Councilman Benson Absent: Councilmen None 2) Distribution of water conservation dev;rPG rn ,-Pc;rlA„rc Advised that the State Department of Water Resources had surplus water conservation kits and had offered them to the City of E1 Segundo for distribution to local residents free of charge. Stated the total cost to accomplish this had been estimated at $1,275. Recommended that the offer of the free kits be accepted and staff be authorized to execute a Distribution Agreement with the State of California Resources Agency, Department of Water Resources. Motion was made by Councilman Nagel, seconded by Councilman Bue, that the Director of Public Work's recommendation be approved. Motion carried by the following vote: Ayes: Councilmen Benson, Bue, Nagel, Van Vranken and Mayor Balmer Noes: Councilmen None Absent: Councilmen None 3) Encroachment Permit, International Rectifier Advised that the Council had previously approved in concept subject encroachment on Holly Avenue between Washington Street and the Sou- thern California Edison Right -of -Way for parking, providing the City worked with the company regarding terms and conditions for maintaining the area during the time of occupancy. Presented a letter agreement with subject company limiting the permit period to 18 months and requiring certain improvements after the permit period ends. Recom- mended that the permit be authorized subject to the terms of the Letter Agreement. Motion was made by Councilman Nagel, seconded by Councilman Van Vranken, that an Encroachment Permit be issued to International Rectifier subject to the terms of that certain Letter Agreement dated January 2, 1980 between the City of E1 Segundo, Department of Public Works and International Rectifier. Motion carried by the following vote: Ayes: Councilmen Benson, Bue, Nagel, Van Vranken and Mayor Balmer Noes: Councilmen None Absent: Councilmen None 4) Abandonment of portion of Pine Avenue easterly of Center St. Stated that previous discussion had been held regarding extending Pine Avenue easterly and now that development was being proposed in that area and the City plans on lowering Center Street at Pine Avenue, it relates to the extension of this street. Requested that a decision be made regarding whether the area should remain as it is or Pine Avenue extended. After discussion, by mutual consent of the Council, this matter was deferred and staff was directed to prepare maps and a report on the effects of Pine Avenue being improved or abandoned for presentation at the regular City Council meeting on March 4, 1980. -9- Council Minutes Feb. 5, 1980 J1 -J 12. 13. 14. 15. C. Director of Public Works (continued) 5) Request for County Aid to Cities Funds Recommended adoption of the resolution requesting funds for main- tenance of arterial and collector streets allocated in the 1979 -80 fiscal year. Advised that these funds had previously been allocated for the City's select system of streets, which title has now been abolished. Motion was made by Councilman Nagel, seconded by Councilman Van Vranken, that the following resolution, entitled: RESOLUTION NO. 2970 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF EL SEGUNDO, CALIFORNIA, REQUEST- ING AN ALLOCATION OF COUNTY AID TO CITIES FUNDS FOR THE MAINTENANCE OF ARTERIAL AND COLLECTOR STREETS which title was read, be adopted. On roll call, said motion carried by the following vote: Ayes: Councilmen Benson, Bue, Nagel, Van Vranken and Mayor Balmer Noes: Councilmen None Absent: Councilmen None UNFINISHED BUSINESS a. Ordinance No. 984 adding definition of Condominium to Code The City Attorney presented subject ordinance, entitled: ORDINANCE NO. 984 AN ORDINANCE OF THE CITY OF EL SEGUNDO, CALIFORNIA, AMENDING TITLE 20 (THE COMPRE- HENSIVE ZONING ORDINANCE) OF THE EL SEGUNDO MUNICIPAL CODE BY ADDING SECTION 20.08.122 RELATING TO A DEFINITION OF CONDOMINIUM which title was read. Upon motion duly made and carried, further reading of said ordinance was waived. Thereafter, motion was made by Councilman Van Vranken, seconded by Councilman Bue, that Ordinance No. 984 be adopted. On roll call, said motion carried by the following vote: Ayes: Councilmen Benson, Bue, Nagel, Van Vranken and Mayor Balmer Noes: Councilmen None Absent: Councilmen None NEW BUSINESS - None ORAL COMMUNICATIONS - None No other business appearing to come before the Council at this session, the Mayor declared the meeting adjourned, the hour of adjournment being 9:40 o'clock p.m. APPROVED: E. L. Balmer, Mayor Respectfully submitted, � 6) Valerie A. Burrowes, City Clerk -10- Council minutes Feb. 5,1980