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1979 SEP 18 CC MIN5028 MINUTES OF THE REGULAR MEETING OF THE EL SEGUNDO CITY COUNCIL SEPTEMBER 18, 1979 1. CALL TO ORDER The El Segundo City Counk�il convened in regular session on Tuesdav, Septembe - 18, 1979 at 7 :00 o'clock p. m. , in the Council of the El Segundo City Hall. 2. PLEDGE OF ALLEGIANCE Finance Director Weber led the salute to the Flag of the united States of America. 3. INVOC AT ION Delivered by Dr. Howard Greer, pastor of Pacific I3;. is` C ,i;ir:` . 4. ROLL CALL Present; Councilmen Benson, Bue, Nagel, Van Vranken and Mayor Balmer A;Dsent: Councilme � None 5. SPECIAL ORDER OF BUSINESS a. Hearing on proposed zone change No. 3 -79 for property betxeeri Douglas Street and Sepulveda Boulevard, south of El Segun.l � Boulev,.,o- i :rom M -2 to C -M The Itlavor announced that this was the time and place 'iereto °or(� fixed for subject hearing and inquired if proper notice of the hearing had been given. The Clerk replied -:hat affidavits of p.iblishing and mailing the notices were in her file. The Mayor stated the files would become a part of this hearing and then inquired if any xr :.ten cornmunications had been received, to which the Clerk replied that nDne had been received. Assistant Planner Cosi_Z r p -ted that none of the present uses in subject area would be rendered non - conforming by this zone change and the proposed uses in the area would be in conformity- with the Commerical - Manufacturing (C- AI) zoning, Recommended certific� - tion of the Negative Declaration, which had been prepared for this change, and adoption of the zoning change. The flavor inquired if anyone wished to speak in regard to this matter. Hearing no response, motion was made, seconded and carried, that the hearing be closed. Thereafter, motion made by Councilman Nagel, seconded by Councilman Bue, that the Nega- tive Declaration for ZC 3 -79 be certified. Motion carried. City Attorney Allen pres_ Aed the ordinance amending zoning in sub- ject area, entitled: AN ORDINANCE OF THE CITY OF EL SEGUNDO, CALIFORNIA, AMENDING TITLE 20 (THl: P _I1HENSIVE ZONING ORDINANCE OF THE "EL SEGUNDO MU`I:CIPAL CODE'' +'I LADING THE ZONING MAP REFERRED TO IN SECTION 20. 16.030 OF SAID CODE (3 -79) which title was rea-l. Upon motion duly made and carried, further rea,i ag j.` said ordinance was waived. T ierea ": said D- dinance was introduced by Councilman Nagel. 6. b. Hearing on abatement of weeds, rubbish, refuse and dirt at various locations in accordance with Resolution of Intention No. 2938 The Mayor announced that this was the time and place heretofore fixed for consideration of all objections to the proposed removall of weeds, rubbish, and di-: -,r va -ious locations within the City in accordance with Resolution of Intention No. 2938, and inquired of the Clerk if proper notice of the hearing had been given. The Clerk- replied that affidavits of pos''-ing and mailing the notices were in the City Clerk's file. The Mayor stated the files would become a part of this hearing. The Mayor then inquired if any written communica- tions had been received, to which the Clerk replied that none had been received. Director of Public Works Glickman reported that the following parcels had been cleaned by the owners satisfactoril-, .i•i l � )uld oe removed from the list contained in A p,3ndix 'A' of Resolution No. 2933: No. 1 615 West Pine Avenue No. 6 Lot north of 508 Main Street No. 9 317 West Sycamore Avenue No. 10 Lot east of 411 East Grand Avenue No. 12 Lot southeast corner of Acacia Avenue and Eucalyptus Drive No, 14 411 Nevada Street No. 15 324 Maryland Street Recommended that the remainder of the parcels be ordered cleaned by City crews. The XIayor inquired if anyone present wished to speak in this matter. There being no reply, the Mayor declared the public hearing closed. Thereafter, motion was made by Councilman Nagel, seconded by Councilman Van Vranken, that the Council sustain the objections as to the properties reported as having been cleaned satisfactorily, which are hereinabove listed, overrule all other objections, auth- orize the Street Superintendent to abate the nuisance by having the weeds, rubbish, refuse and dirt removed from the properties listed in Appendix 'A' of said Resolution No. 2938 except the aforesaid parcels listed above. Motion carried by the following vote: Ayes: Councilmen Benson, Bue, Nagel, Van Vranken and Mayor Balmer Noes: Councilmen None Absent: Councilmen None ORAL COMMUNICATIONS - -- None 7. REPORTS OF COT\IMITTEES a. League of California Cities - Councilman Nagel reported that as the voting delegate selected to represent the City- at the San Francisco conference, he urged those who had looked over the resolutions to relay their feelings to him so he could vote according to their wishes at the conference. b. Noise Abatement - Councilman Nagel reported that the Environ- mental Protection Agency had appointed a six -man committee, three elected officials, and three from private enterprise, to serve as an Advisor- Committee to help formulate a five -year noise abatement plan in conjunction with recent legislation from Congress. Stated he had been selected to serve on that committee and that his serving -2- �U?.9 Council Minot e:; Sit. 18, 1979 J LJ �i l would be at no cost to the City. Stated he recently attended a meeting and another would be held in November, with the entire proposal scheduled for presentation to Congress in :March, 1980. Stated this was an opportunity to lay down the noise abatement plans for the future. 8. CONSENT CALENDAR Councilman Bue asked that Item 'd' be removed from the Calendar for discussion. Thereafter, motion was made by Councilman Nagel, seconded b�- Councilman Van Vranken, that the Consent Calendar be approved as recommended with the exception of Item W, Motion carried. a. Minutes of regular City Council meeting held September 4, 1979. ... Approved as written b. Warrants Nos.64444 through 64554 on Demand Register Summary No. 5 and Expense Checks Nos. 2385 through 2401 on Exp ,nse Check Register No. 4, in total amount of $585, 930. 63. ... Ratified and approved C. Sporting goods bids for Recreation Department ... Accepted lowest bid for each item and authorized purchase orders be issued to following for said items: Conlin Bros., Inc. in amount of $2, 057. 73 Bob Ketchams Sporting Goods for $363.05 All Year Sports Den for $421. 88 Total of $2, 842. 66 including sales tax e. Surplus, lost and abandoned property ... Declared surplus and authorized for sale at public auction on October 20, 1979 f. Grievance hearing of Sergeant R. R. Green, Police Department ... Hearing scheduled to be held at first meeting in November, 1979 9. CALL ITEMS FROM CONSENT CALENDAR d; Fire Hose - 11 each 100 ft. lengths of 4 inch Councilman Bue stated he noted the request for bids had been sent to six bidders and only two responded, one of which did not meet the Cite specifications. Asked if these specit %% •r t• different than other fire departments and that wherever possible, competitive kids should be encouraged. Chief Baron advised the specifications call for National Stan- dards threads, which are the standard in the fire service, but that the 4 inch diameter hose was relative new on the ;n Motion was made by Councilman Bue, seconded b,: Councilman Van Vran ,2n, that the bi3 of American Rubber Manufacturing Com- pam- be rejected as not meeting the City's specifications, an.] 'he bid of Wardlaw Fire Equipment, Inc. , be accepted as the lowest responsible bid in total amount of $5, 789. 19 including sales tax, and that purchase order be issued to said company for subject item in said amount. Motion carried by the following vote: A`-es: Councilmen Benson, Bue, Nagel, Van Vranken and Mayor Balmer Noes: Councilmen None Absent: Councilmen None -3- Council 3Iinut(- Sept. 18, 1979 10. WRITTEN COMMUNICATIONS - -- None 11. REPORTS OF OFFICERS a. City Manager Jones 1) Statement of Assurances covering General Revenue Sharing for Entitlement Period No. 11 October 1, 1979 through September 30, 1980 Presented subject Statement of Assurances for Council approval. Motion was made by Councilman Van Vranken, seconded by Coun- cilman Bue, that the following resolution be adopted: RESOLVED, that that certain Statement of Assurances for Federal General Revenue Sharing Entitlement Period No. 11, presented to this Council on this date, be and the same is hereby approved, and after execu- tion a copy be placed on file in the office of the City Clerk; BE IT FURTHER RESOLVED, that the Mayor of the City of E1 Segundo be and he is hereby authorized to execute said Statement of Assurances for and on behalf of the City of E1 Segundo. Motion carried by the following vote: Ayes: Councilmen Benson, Bue, Nagel, Van Vranken and Mayor Balmer Noes: Councilmen None Absent: Councilmen None 2) Continued participation in CETA program October, 1979 through September, 1980 Stated that Congress had authorized continuation of the subject program for the coming year, with budget allocations to be deter- mined at a later date. Described the program provisions, that staff was recommending creation of a new classification of Public Service Employee at a wage of $688 per month, Also, that because of the many minor changes in the program throughout the year, proposed that he be authorized to sign the documents with the ex- ception of any new programs or major changes, which would be brought to the Council for approval. Further stated that staff would like to investigate the possibility of one agency administering the CETA programs for others in the area. Recommended the Cite Manager be authorized to execute agreements involving CETA changes that are of a minor nature; approve the use of the classi- fication Public Service Employee at a wage of $688 per month; and approve staff investigating the feasibility of a multi- jurisdictional approach to administration of the CETA program in this area. Motion was made by Councilman Nagel, seconded by Councilman Van Vranken, that the City Manager's recommendations be approved. Motion carried by the following vote: Ayes: Councilmen Bue, Nagel, Van Vranken and Mayor Balmer Noes: Councilman Benson Absent: Councilmen None -4- Council Minutes Sept. 18, 1979 032 3) Entry Level Fire Fighter Classifications Advised that significant time is spent in the training of fire fighter- and the Fire Chief had proposed three levels within the fire fighter class during the training period: Fire Trainee at a rate of 701/o of the regular pay; after six months, advance to Fire Fighter I at a rate of 90% of regular pay; and at the end of one year, advance to Fire Fighter II. Recommended the Council adopt a resolution making these changes in the Fire Safety Service Series of the Administrative Code. Motion was made by Councilman Van Vranken, seconded by Cotin- cilman Nagel, that the following resolution, entitled: RESOLUTION NO. 2940 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF EL SEGUNDO, CALIFORNIA, AMENDING CHAPTER 1A4, FIRE SAFETY SERVICE SERIES OF TITLE lA OF THE EL SEGUNDO ADMINISTRA- TIVE CODE which was read, be adopted. On roll call, said motion carried by the following vote: Ayes: Councilmen Benson, Bue, Nagel, Van Vranken and Mayor Balmer Noes: Councilmen None Absent: Councilmen None 4) Reimbursement for use cf private vehicles on City- business Presented a study report on the use and cost of operating various models of motor vehicles, indicating that the cost ranged from 21c for six - cylinder compact cars to 23C for eight - cylinder cars, using the price of $1, 00 per gallon for gasoline. Recomni( -,,�- ' ` lat the present allovr.:­;:e of '_.i(, per mile be raised to 21( for private use of automobiles. Motion was made by Councilman Bue, seconded by Councilman Van Vranken, that the allowance for use of private vehicles !De raised to 21� per mile. M,,tion carried by the following vote: Ayes: Councilmen Bue, Nagel, Van Vranken and Flavor Balmer Noes: Councilman Benson Absent: Councilmen None 5) Soundproofing Fire Station No. 2 Advised thai six vendors had been contacted for replacement of soundproof windows in the Fire Station and no bids had been re- ceived. Stated that the bidders had indicated the job was too shall, so the consultant recommended the City negotiate the purchase of this installation which could be done on short lead time between other jobs. Recommended that normal bidding procedures be waived and staff be authorized to negotiate with contractors for installation of the windows. Motion was made by Councilman Nagel, seconded by Council- man Bue, that the normal bidding procedures on Bid No. 79 -3 be waived, and that staff be authorized to negotiate with an interested subc_ at- t -,' )r for this joh. Motion carried, —5— Sep`. 18, 10 c, i\ /\ lJ V l� 6) Insurance coverage for Yellow Cab operations Advised that a Certificate of Insurance had been provided to the Citv, which was not entirely in compliance with Code requirements. Stated the certificate provides that the issuing company would en- deavor to mail 30 -days written notice upon cancellation, whereas the City Code requires that 30 days written notice be given :Jy registered mail. Also, the limits of liability in the Code require $250, 000 per person, $500, 000 per incident and $100, 000 pr -)perty damage, whereas the certificate provides $500, 000 combined single limit type of protection, which seems to have become a standard in the insurance industry. Stated he did not think these were serious deviations from the Code, but technically were not in compliance. Recommended acceptance of the insurance as submitted and that staff be directed to prepare an amendment to the Code that would give the Council the option of accepting a different form of insurance than the present Code specifies. Motion was made by Councilman Benson, seconded by Mayor Balmer, that the Certificate of Insurance provided by Yellow Cab Company be accepted; that the City Attorney be instructed to draft an amend- ment to the City Code as recommended by the City Manager and that the Yellow Cab Company be informed in writing that the City expects the company to bring its insurance coverage up to the City Code wi`.h the issuance of a new policy in April, 1980. Motion carried by the following vote: Ayes: Councilmen Benson, Bue, Van Vranken and Mayor Balmer Noes: Councilman Nagel Absent: Councilmen None 7) Outside Plan Check Services Advised that the Building Department was approximately three months behind on issuing building permits because of the backlog in plan checking. Recommended supplementing the department's budget by $15, 000 for outside professional and technical services and for overtime of City employees, said amount to be transferred from the Unappropriated Reserves. Stated the money would be replaced with fees collected for plan checking and would be adjusted at the mid -year budget review. Motion was made by Councilman Van Vranken, seconded by Coun- cilman Benson, that the City Manager's recommendations be approved. Motion carried. 8) Committee for Development of Surplus School Property Advised that the School District was proceeding with the Imperial Street School property sale, drawing up standards for development, etc. , and wished to do this in a way that would create the least conflict with surrounding neighbors and the City. Suggested that Planning Commissioners and Councilmen meet with Planning and other staff members and talk with school people and real estate specialist to formulate some standards that would be acceptable to the City and would obviate conflicts. After discussion, the consensus of the Council was to not participate in this endeavor but that staff meet with school officials. 9) Filling of Storm Drain Retention Basins Mayor Balmer announced that due to possible conflict of interest, he would not participate in the action or discussion of this matter and, therefore, turned this portion of the meeting over to Mayor pro tem Van Vranken. -6- Council Minutes Sept. 18, 1979 5024 Advised that excess fill dirt was available from the East Grand Avenue Storm Drain Project which could be used to fill the storm drain retention basins on Center Street and Pine Avenue and at Nevada Street. Stated the W. J. Lewis Corporation, contractor for the Storm Drain Project, had agreed to fill and compact the basins for an estimated cost of $11, 000. In addition, the cost of required soil testing had been estimated at $4, 000. Recommended that 515, 000 be appropriated on an interim basis from the General Fund Reserves for replacement from the proceeds upon completion of the sale of these two parcels to Chevron Land and Development Company. Motion was made by Councilman Benson, seconded by Councilman Bue, that $15, 000 be appropriated from the General Fund Reserves for payment of costs for soil testing, hauling and compacting fill dirt, said amount to be replaced upon consummating the sale of subject property. Motion carried by the following vote: Ayes: Councilmen Benson, Bue, Nagel and Mayor pro tem Van Vranken Noes: Councilmen None Absent: Councilmen None Not Voting: Mayor Balmer .. Director of Public Works Glickman 1) Time extension for delayed subdivision improvements Tract No. 31569 Hillcrest Properties Presented a letter request from Hillcrest Properties for a 90 -day extension for completion of improvements on subject tract. Stated that staff felt 90 days was not adequate time for this work and, there fore, recommended that the time be extended to December 31, 1971 (130 days). Motion was made by Councilman Van Vranken, seconded by Coun- cilman Nagel, that the agreement between the City and Hillcrest Properties for subdivision improvements in Tract No. 31569 be amended to extend the expiration date for completion of improve- ments from August 21., 1979 to December 31, 1979. Motion carried by the following vote: Aves: Councilmen Benson, Bue, Nagel, Van Vranken and Mayor Balmer Noes: Councilmen None Absent: Councilmen None 2) Final \lap of Tract No, 35527, Elliott- Larson Precise Yian No. 7 -78 Condominium Developm nt at Alain Street and Oa;, A—enue Present, ; ;L "solution approving subject ma,). R.-comrn_nded adoption. Motion was made by Councilman Nagel, seconded by Councilman Bue, that the following resolution, entitled: RESOLUTION NO. 2941 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF EL SEGUNDO, CALIFORNIA, A PPROV - L \G THE FINAL \'LAP OF TRACT NO. 35527 LOCATED WITHIN SAID CITY �� %-hich %i -as read, be adopted. -7- Council .Minute Sept. 18, 197j r-:) ) (' .J" -L, On roll call, said motion carried by the following vote: Ayes: Councilmen Benson, Bue, Nagel, Van Vranken and Mayor Balmer Noes: Councilmen None Absent: Councilmen None 3) Amendment No. 2 to County Solid Waste Management Plan Advised that staff had reviewed the amendment to subject Plan and found no changes that would adversely affect the City. Recommended adoption of a resolution approving the amendment. Motion was made by Councilman Bue, seconded by Councilman Van Vranken, that the following resolution, entitled: RESOLUTION NO. 2942 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF EL SEGUNDO, CALIFORNIA, CONCUR- RING WITH AMENDMENT NO. 2 OF THE LOS ANGELES COUNTY WASTE MANAGEMENT PLAN which was read, be adopted. On roll call, said motion carried by the following vote: Ayes: Councilmen Bue, Nagel, Van Vranken and Mayor Balmer Noes: Councilman Benson Absent: Councilmen None 4) Street Sweeping Specifications No. 79 -9 Presented subject specifications for outside street sweeping services and recommended authorization to advertise for bids for said services, to be received October 2, 1979. Mr. Jerry Costello, South Bay Sweeping Company responded to questions regarding problems if the sweeper didn't show on the designated day. Stated this would create a great burden on the contractor to catch up, and that keeping good relations with the residents was a very essential part of the contract. Motion was made by Councilman Nagel, seconded by Councilm,i i Van Vranken, that the following resolution be adopted: RESOLVED, that Specification No. 79 -9 and "NOTICE TO BIDDERS ON SWEF.PINCr OF STREETS AND ALLEYS AND DISPOSAL OF SWEEPING DEBRIS, " in the City of E1 Segundo, California, presented to this Council on this date, be approved and a copy placed on file in the office of the City Clerk; and BE IT FURTHER RESOLVED, that sealed bids be and the same are hereby invited under said NOTICE and the City Clerk be and she is hereby authoriz �d and instructed to cause said NOTICE to be given and published in time, form and manner as required by law, the date and-time for reception of-said bids being hereby fixed for 11:00 o'clock a.m., on Tuesday, October 9, 1979. -8- Council Minutes Sept. 18, 1979 50N O On roll call, said motion carried by the following vote: Ayes: Councilmen Benson, B z Nadel, Van Vranken and Mayor Balmer Noes: Cowicilmen None Absent: Councilmen None 5) Noise Code Enforcement Signs A,ivised that twelve locations had been marked on a map on the bulletin board for installation of subject signs which would be aluminized on an aluminum backing; that if the Council wished placement in residential areas only, six signs would be require(i and six more for placement in iZ,lu: -3tri -ii areas. Motion was made by Councilman Nagel, seconded by Councilm,i '3ue, that six signs be erected in the residential areas and that the amount of $300 be allocated from the Contingency Account for thes(� signs. Motion carried. 12. UNFINISHED BUSINESS City Attorney Allen stated he would like to speak to the Council in Executive Session regarding possible litigation. 13. NEW BUSINESS a. Councilman Nagel asked staff to look into the possibility of using Dial -A -Ride bus for transportation to the Los Angeles Inter- national Airport. b. Mayor Balmer inquired about placing a parmanen± '\- sign at the northea:?t entrance .-)f City Hall, and about an announce- ment board to show dates of meetings, etc. , City Manager Jones stated the Building Department was working on this and would have recommendations. 14. ORAL COMMUNICATIONS - -- None 15, RECESS At the hour of 8:45 o'clock p.m., the Council recessed to an Exec.t;- tive Session to discuss a matter of possible litigation. At the hoi.1r of 8:58 o'clock p.m., the Council reconvened, all member.- bein(, pr _!G ,,At an! . -crl; v°ring roll call. Jil) 1.- : `' 16. A0 I: No other business appearing to come before the Council at this session, the Mayor declared the meeting adjourned, the hour of adjournment being 9 :00 o'clock p.m. Respectfully submitted, APPR -WED: Valerie A. Burro�%,es, City. Ull(�i'l. E. L. almer, Mayor -9- Council _llintitc. Sept. 18 1`' 1`