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1978 NOV 06 CC MINX 4 830 MINUTES OF THE ADJOURNED REGULAR MEETING OF THE CITY CCUNC IL OF THE CITY OF EL SEG UNDC November 6, 1978 1 . CALL TO ORDER X 4 8 30 The El Segundo City Council convened in an adjourned regular session on Monday, November 6, 1978 at 7:00 o'clock p.m., in the Council Chamber of the El Segundo City Hall. 2. PLEDGE OF ALLEGIANCE Councilman Richard Van Vranken led the salute to the Flag 3. INVOCATION Invocation was delivered by Councilman William Bue. 4. ROLL CALL Present: Councilmen Benson, Bue, Nagel, Van Vranken and Mayor Balmer Absent: Councilmen None 5. PRESENTATIONS a. Report regarding Pan American Airways facilities on Imperial Highway Mr. A. L. Rauschenplat, Director of the southwest region of Pan American Airways, stated he wished to assure the Council that steps were being taken so that they would never again be considered a bad neighbor, that the company would do its part at fixing what could be fixed. Stated that aircraft would be towed in and out of the hangar, that power units may be used at times during some towing operations, but never between the hours of 10 PM and 6 AM. Advised that the company believes the blast fence is causing noise to bounce back to El Segundo, and therefore, PAA is recommending to the Department of Airports that this barrier be torn down. Stated the company agrees to moving the cargo operations as soon as accommodations are available in Cargo City and that PAA would agree to incorporate these covenants in an agreement. Further stated that PAA believes it is not entirely responsible for all the noise coming from the Imperial Highway area, but the company proposes to do its part to be an acceptable neighbor to El Segundo. Invited Council and staff members to visit PAA facilities. Councilman Nagel discussed the matter, that he could foresee at least five years before PAA would have a place to move in Cargo City, but with the condi- tions imposed upon themselves, he thought PAA would be a good neighbor. There- after made a motion, seconded by Councilman Bue, that the Department of Airports be notified that the City wishes to withdraw its objections to the Pan American Airways lease providing the aforementioned conditions are included in the lease. Councilman Benson recommended waiting until PAA lives up to the terms stated by Mr. Rauschenplat. Councilman Van Vranken stated that a 10 -year lease was a long time and the next manager of PAA might not see it in the same way. Mr. Rauschenplat assured the Council that when space is made available, PAA would gladly move, that the present location is one of PAA's worst facilities, that he could give corporate assurance that PAA would live up to the terms set forth in his letter of November 2, 1978. On roll call, the aforesaid motion carried by the following vote: Ayes: Councilmen Bue, Nagel and Mayor Balmer Noes: Councilmen Benson and Van Vranken 6. SPECIAL ORDER OF BUSINESS a. Public hearing on proposed Precise Plan No. 9 -78 for a 9 -unit condominium development at 212 East Imperial Avenue by Parmenter and Ziak The Mayor announced that this was the time and place heretofore fixed for subject hearing and inquired of the City Clerk if proper notice of the hearing had been given, to which she replied that affidavits of publishing and mailing the notice were in her files. The Mayor directed that the files become a part of this hearing, and then inquired if any written communications had been received, to which the Clerk replied that none had been received. X 483 1 Planning Director Loverde described the proposed development on property zoned R -3; that some traffic congestion may result because of only one entrance into the parking structure, but that all the requirements had been met. Recommended certification of the Negative Declaration and approval of the Precise Plan with the conditions set forth in Planning Commission Resolution No. 970. Mr. D. Parmenter stated they would meet the requirements, that he had scheduled a meeting with the Fire Chief to go over the improvements for fire protec- tion. The Mayor inquired if anyone present wished to speak in regard to this Precise Plan. There being no response, the Mayor ordered the hearing closed. Motion was made by Councilman Bue, seconded by Councilman Nagel, that the Negative Declaration, prepared for Precise Plan No. 9 -78, be certified. Motion carried. Thereafter, motion was made by Councilman Bue, seconded by Councilman Nagel, that the following resolution, entitled: RESOLUTION NO. 2875 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF EL SEGUNDO, CALIFORNIA, ADOPTING WITH CERTAIN CONDITIONS PRECISE PLAN NO. 9 -78 FOR PROPERTY LOCATED AT 212 EAST IMPERIAL AVENUE WITHIN SAID CITY which was read, be adopted. City Attorney Allen advised that the date of November 6, 1978 should be included on Page 2 of said resolution prior to adoption. On roll call said motion carried and said Resolution No. 2875 was adopted by the following vote: Ayes: Councilmen Benson, Bue, Nagel, Van Vranken and Mayor Balmer Noes: Councilmen None Absent: Councilmen None 7. ORAL COMMUNICATIONS a Mr. Hans Anderson, 333 Whiting Street, stated that over the past several years many accidents and near accidents had occurred at the - corner of Grand Avenue and Whiting Street, which could have been avoided had a 4-way stop been placed at that intersection. Presented the Council with a petition signed by residents in that area asking for 4 -way stop signs at the aforesaid location. Council directed the Public Works Director to forward this matter to the Traffic Committee for recommendations to the Council. -2- Council Minutes Nov. 6, 1978 X483Z a to X 4832 REPORTS OF COMMITTEES a. Noise Abatement Committee Motion was made by Councilman Nagel, seconded by Councilman Van Vranken, that Mr. Ed. Craker, 933 Virginia Street and Mr. Pat Smith, 947 Virginia Street be appointed to the Noise Abatement Committee and that Mr. Smith be confirmed to serve as El Segundo's representative on the Airport Advisory Committee. Motion carried unanimously. b. South Bay Corridor Study Steering Committee. Councilman Bue reported that discussions were held regarding putting in a dou a lane for north and south traffic on Aviation Boulevard at Manhattan Beach Boulevard. Also the Committee considered a study by A.T.E. Rapid Transit, servicing South Bay cities, dealing with local jurisdiction of routing needs. c. South Bay Cities Association. Councilman Bue reported that attendance had been very low and asked or input rom the Council of any items it may feel would be appropriate for the Association to undertake which could be presented for the round table discussion planned for next month. Councilman Benson recommended resigning from the Committee. Councilman Nagel suggested that meeting every month may be too often, to cut back to one meet- ing per quarter and then determine whether participation in the association is worthwhile. d. South Bay Regional Public Communications Authority, Board of Directors Councilman Van Vranken reported that the last meeting was taken up with discussions of the issues still not settled in the employees' agreement, that all points had not been finalized and that negotiations were still in process. CONSENT CALENDAR Motion was made by Councilman Van Vranken, seconded by Councilman Nagel, that all the items on the Consent Calendar be approved as indicated. Motion carried. a. Minutes of the regular meeting of the City Council held October 3, 1978 as amended. Approved as amended b. Minutes of the regular meeting of the City Council held October 17, 1978 Approved as written c. Warrants Nos. 61260 through 61422 on Demand Register Summary No. 9 and Expense Checks Nos. 2054 through 2065 on Expense Check Register No. 7, in total amount of $559,863.95 conforming to Budget approved by Ordinance No. 959 Ratified and approved d. Resolution authorizing destruction of certain records in the office of City Clerk entitled: RESOLUTION NO. 2876 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF EL SEGUNDO, CALIFORNIA, AUTHORIZING THE DESTRUCTION OF CERTAIN RECORDS IN THE OFFICE OF THE CITY CLERK Adopted as written -3- Council Minutes Nov. 6, 1978 X 4833 x -4 833 10. CALL ITEMS FROM CONSENT CALENDAR - -- None 11. WRITTEN COMMUNICATIONS a. Report from Planning Commission on review of off - street parking requirements Councilman Van Vranken stated most of the complaints he had heard dealt with the parking of automobiles from apartments in front of private residences and that the Commission's report doesn't seem to have addressed that problem. Stated that anywhere an R -1 area adjoins an R -3 area, street parking is impacted. Asked that the Planning Commission take a different approach in trying to solve this problem. Mayor Balmer stated he had no objections to looking into inovative methods of controlling the parking. After further discussion, the Mayor ordered the letter filed and that the Council would get together with the Planning Commission to discuss this matter at some future date. b. Mildred Alexander and Mary Lucas Jones, 323 Virginia Street, citizens complaint regarding on- street parking in the 300 block of Virginia Street The Mayor reported that the police had patrolled the street for violations. Ordered the letter filed. c . Los Angeles County request to support its position before the Public Utilities Commission concerning Southern California Edison Co. charges for street lighting Director of Public Works Glickman advised that a member of the County Road Department had hand carried a copy of subject letter together with four resolutions asking the PUC to re- evaluate high pressure sodium street lighting rates, waiver facilities charge for street lights turned off due to Proposition No. 13, assign local governments a portion of the savings Southern California Edison Company would realize through Proposition No. 13, and re- evaluate street lighting rates for midnight service. Mr. Larry Fine, 427 Loma Vista Street, District Manager of Southern California Edison ompany, stated that the PUC has ordered his company to divert any savings, resulting from Proposition No. 13, back to the users over the next three years. Asked that the matter be postponed for about two weeks. Motion was made by Councilman Nagel, seconded by Councilman Van Vranken, that this matter be deferred until the next regular City Council meeting. Motion carried. 12. REPORTS OF OFFICERS a. Acting City Manager Glickman 1) Administration of the City's Liability Claims Program Advised that R. L. Kautz & Company had provided adequate administra- tion of the City's claims program for the past two years, and had proposed renewal of the program for another year at the same rate of $2,500. Recommended accept- ance of said proposal.. Motion was made by Councilman Benson, seconded by Councilman Nagel, that the proposal of R. L. .Kautz & Company for continuation of its service agree- ment for administration of the insurance liability program in amout of $2,500 be accepted and that said agreement be in effect for one year commencing November 1, 1978. -4- Council Minutes Nov. 6, 1978 A 4834 X 4834 On roll call, the aforesaid motion carried by the following vote: Ayes: Councilmen Benson, Bue, Nagel, Van Vranken and Mayor Balmer Noes: Councilmen None Absent: Councilmen None 2) Liability and Fire Insurance coverage for 1978 -79 Presented proposals for insurance on real and personal property, scheduled equipment, money and securities protection for one year, commencing November 20, 1978. Recommended that the low bid of Federal Insurance Company, in amount of $9,495 for one year's premium for said coverage be accepted. Motion was made by Councilman Benson, seconded by Councilman Nagel, that the proposal of Federal Insurance Company in amount of $9,495 for one year's insurance coverage, commencing November 20, 1978, be accepted and purchase order issued to said company in said amount. Motion carried by the following vote: Ayes: Councilman Benson, Bue, Nagel, Van Vranken and Mayor Balmer Noes: Councilmen None Absent: Councilmen None 3) Bids for reroofing City Hall and Fire Station No. I Presented bids for subject work, which were as follows: Name Amount of Bid De Brouwer Bros. $20,278.00 J. H. Bryant Company $69,075.00 Recommended acceptance of the low bid. Motion was made by Councilman Van Vranken, seconded by Councilman Benson, that the bid of De Brouwer Bros., for reroofing City Hall and Fire Station No. 1 in total amount or' $20,278.00 be accepted and that purchase order be issued to said company in said amount. Motion carried by the follow- ing vote: Ayes: Councilmen Benson, Bue, Nagel, Van Vranken and Mayor Balmer Noes: Councilmen None Absent: Councilmen None 4) Completion of Motorola, Inc., contract for installation of radio equipment Advised that subject work had been satisfactorily completed in accordance with Specification No. 76 -1 and that Notice of Completion had been filed with the County Recorder. Recommended acceptance of the work. Motion was made by Councilman Nagel, seconded by Councilman Van Vranken, that the following resolution be adopted. RESOLVED, that the furnishing and installing certain communications and other electronic equipment by Motorola, Inc., be and it is hereby accepted as satisfactorily complete in accordance with Specification No. 76 -1, as of October 25, 1978. -5- Council Minutes Nov. 6, 1978 x �s 3s On roll call, the aforesaid motion carried by the following vote: Ayes: Councilmen Benson, Bue, Nagel, Van Vranken and Mayor Balmer Noes: Councilmen None Absent: Councilmen None 5) Completion of International Telephone and Telegraph Corporation contract for installation of telecommunications system Advised that subject work had been satisfactorily completed in accordance with Specification No. 76 -2 on October 25, 1978 and that Notice of Completion had been filed with the County Recorder. Recom- mended acceptance of the work. Motion was made by Councilman Van Vranken, seconded by Council- man Bue, that the following resolution be ac'opted: RESOLVED, that the Civic Center Telecommunications System be and it is hereby accepted as satisfactorily complete by International Telephone and Telegraph Corporation in accordance with Specification No. 76 -2, as of October 25, 1978. Motion carried by the following vote: Ayes: Councilmen Benson, Bue, Nagel, Van Vranken and Mayor Balmer Noes: Councilmen None Absent: Councilmen None b. City Attorney Allen 1) Claim from Charles Fredrick Roan, Jr. for accrued sick leave and vacation benefits Presented subject claim for additional severance pay for accumulated sick leave and vacation time. Recommended the claim be rejected. Motion was made by Councilman Benson, seconded by Councilman Nagel, that the claim of Charles Fredrick Roan, Jr., be denied. Motion carried. 2) Claim of Daar & Newman for refund of unsecured property taxes Advised the claim is based on a dispute with the County Assessor on whether the limits of Proposition No. 13 apply to the unsecured tax rule. Stated the County Counsel had agreed to defend the City of El Segundo and recommended that no action be taken until the County Counsel makes a recommendation. No objections having been heard, the Mayor ordered the claim received and filed. c. Director of Public Works Glickman 1) Hughes Aircraft Company request for change in conditions regarding sewage treatment capacity for Precise Plan No. 3 -78 Councilman Bue stated that due to possible conflict of interest, he would not participate in the discussion or action in this matter. -6- Council Minutes Nov. 6, 1978 X -i8 3a Reported that since the application had been approved by Sanitation District No. 5 for annexation of the large development between Sepulveda Boulevard and Douglas Street, south of El Segundo Boulevard for sewage treatment service, the applicant requested that the Council make a deter- mination that Condition No. 4 in Ordinance No. 960 had been satisfied. Stared that Sanitation District staff had advised him that no application of this kind for annexation to a Sanitation District had ever been denied in the past. Recommended, that in order to fully protect theCity, an agreement be entered into with the applicant indicating the City is reasonably satisfied that the annexation will go through, but if not by next March, Hughes shall make a sufficient deposit with the City to pay for additional capacity at flhe Hyperion Treatment Plant. Mr. Frank Sousa, Hughes representative, stated this was the only condi- tion the company had no control over and he would like to get it finalized. Motion was made by Councilman Nagel, seconded by Councilman Benson, that staff be directed to prepare an agreement, as heretofore described, for presentation to the Council for approval. Motion carried (Councilman Bue not voting). 2) Proposed increase in water rates Advised it was proposed to increase certain water rates in accordance with increases in charges made to the City by the Metropolitan Water District. Motion was made by Councilman Benson, seconded by Councilman Nagel, that this matter be deferred until the next regular City Council meeting. Motion carried unanimously. 3) Lease of City's water rights Advised that only one bid, in amount of $32.00 per acre foot, had bean received last year for lease of the City's water rights, and that an offer had been received from the some company, Atlantic Richfield Company, for $33.00, per acre foot for use of the water rights during the 1979 water year. Recom- mended the offer be accepted and agreements be approved for the water yeor October 1, 1978 through September 30, 1979. After discussion, motion was made by Councilman Van Vranken, seconded by Councilman Nagel, that the following resolution be adopted: RESOLVED, that that certain Water Right License and Agreement and that certain Cost Agree- ment between the City of El Segundo and Atlantic Richfield Company, presented to the City Council on this date, be and the same are hereby approved and after execution by each of the above -named parties, a copy of each agreement be placed on file in the office of the City Clerk; and BE IT FURTHER RESOLVED, that the Mayor of the City of El Segundo be and he is here- by authorized to execute said License Agreement and Cost Agreement for and on behalf of the City and the City Clerk to attest the some. Motion carried by the following vote: Ayes: Councilmen Benson, Bue, Nagel, Van Vranken and Mayor Balmer Noes: Councilmen None Absent: Councilmen None -7- Council Minutes Nov. 6, 1978 x 453 7 4) Phase IV of Civic Center Irrigation System, Specification No. 78 -4 Advised that bids had been solicited for subject project, but none had been received. Stated that some of the potential bidders were contacted and had indicated they would submit a bid if this project were readvertised. Recommended that authorization be given to readvertise for bids on subject project, scheduling receipt of bids for December 5, 1978. Motion was made by Councilman Benson, seconded by Councilman Bue, that the following resolution be adopted: RESOLVED, that sealed bids be and the some are hereby invited under NOTICE OF INVIT- ING BIDS FOR CIVIC CENTER IRRIGATION SYSTEM PHASE IV - SPECIFICATION NO. 78 -4, and the City Clerk be and she is hereby authorized and instructed to cause said notice to be given and published in time, form and manner as required by law, the date and time for reception of said bids being hereby fixed for 11 :00 o'clock a.m., on Tuesday, December 5, 1978. Motion carried by the following vote: Ayes: Councilmen Benson, Bue, Nagel, Van Vranken and Mayor Balmer Noes: Councilmen None Absent: Councilmen None 5) Waiver of bidding procedures for 6" water meter for Hughes Aircraft Co. Councilman Bue stated that due to possible conflict of interest, he would not participate in the discussion or action in this matter. Advised that Hughes Aircraft had ordered replacement of a 4" meter with a 6" meter at its Imperial Highway construction project and that bidding pro- cedures would cause undue delay. Recommended that normal purchasing pro- cedures be waived and that staff be authorized to purchase the 6" meter from the Hersey Meter Company at a cost of $2,625. Motion was made by Councilman Benson, seconded by Councilman Nagel, that normal bidding procedures be waived and that one 6" water meter be authorized for purchase from Hersey Meter Company in amount of $2,625 plus tax, and that purchase order be Issued to sold company In sold amount. Motion carried by the following vote: Ayes: Councilmen Benson, Nagel, Van Vranken and Mayor Balmer Noes: Councilmen None Absent: Councilmen None Not Voting: Councilman Bue 6) Allocation of County- Aid -to- Cities Funds for street maintenance Presented a resolution providing for transfer of County of Los Angeles funds in amount of $23,550 to the City of El Segundo for the maintenance of streets in the City's select system. Recommended adoption of the resolu- tion requesting said allocation. -8- X4837 Council Minutes Nov. 6, 1978 X 4838 X A558 Councilman Nagel stated that this allocation was the direct result of action taken by the League of California Cities at a Los Angeles County Division meeting with the County Supervisors, demonstrating what cities can do in group effort. Motion was made by Councilman Nagel, seconded by Councilman Van Vranken, that the following resolution, entitled: RESOLUTION NO. 2877 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF EL SEGUNDO, CALIFORNIA, REQUESTING AN ALLOCATION OF COUNTY AID TO CITIES FUNDS FOR THE MAINTENANCE OF SELECT SYSTEM STREETS which was read, be adopted. On roll call, said motion carried by the following vote: Ayes: Councilmen Benson, Bue, Nagel, Van Vranken and Mayor Balmer Noes: Councilmen None Absent: Councilmen None 7) Revocation of Encroachment Permit on Nash Street (Rockwell International ) Advised that an encroachment permit had been granted in 1954 by Resolu- tion No. 1455 for parking space and construction of an asphalt sidewalk on Nosh Street near Maple Avenue and it is now proposed to revoke this permit in order to facilitate the widening and reconstruction of Nash Street between Imperial Highway and Mariposa Avenue. Recommended approval of the reso- lution giving notice of the City's intention to revoke the permit, setting the date of December 5, 1978 for a public hearing on this matter. Motion was made by Councilman Nagel, seconded by Councilman Van Vranken, that the following resolution, entitled: RESOLUTION NO. 2878 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF EL SEGUNDO, CALIFORNIA, DECLARING ITS INTENTION TO REVOKE A CERTAIN CONDITIONAL ENCROACHMENT PERMIT which was read, be adopted. On roll call, said motion carried by the following vote: Ayes: Councilmen Benson, Bue, Nagel, Van Vranken and Mayor Balmer Noes: Councilmen None Absent: Councilmen None 8) Final Tract Map No. 32963 and subdivision improvements - Hillcrest Properties Presented subject map for six single family lots to be developed between Maple and Sycamore Avenues west of Hillcrest Street and also an agreement with Hillcrest Properties, the developer of this tract, for subdivision improve- ments. Recommended adoption of the resolution and approval of the agreement. -9- 4ouncil� Minutes Nov. 6, 1978 X 483 9 Motion was made by Councilman Bue, seconded by Councilman Van Vranken, that the following resolution, entitled: RESOLUTION NO. 2879 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF EL SEGUNDO, CALIFORNIA, APPROVING THE FINAL MAP OF TRACT NO. 32963 LOCATED WITHIN SAID CITY, CONDITIONED THAT A CERTAIN AGREE- MENT BE ENTERED INTO AND CERTAIN BONDS AND CASH DEPOSIT BE MADE AND FURNISHED FOR THE CONSTRUCTION OF CERTAIN IMPROVEMENTS WITHIN SAID TRACT which was read, be adopted. Cn roll call, said motion carried by the following vote: Ayes: Councilmen Benson, Bue, Nagel, Van Vranken and Mayor Balmer Noes: Councilmen None Absent: Councilmen None Motion was made by Councilman Bue, seconded by Mayor Balmer, that the following resolution be adopted: RESOLVED, that that certain form of Agreement for Subdivision Improvements between the City of El Segundo and Hillcrest Properties, pre- sented to this Council on this date, be and the same is hereby approved, and after execution by each of the above -named parties, a copy of said agreement be placed on file in the office of the City Clerk; and BE IT FURTHER RESOLVED, that the Mayor of the City of El Segundo be and he is hereby authorized to execute said agreement for and on behalf of said City and the City Clerk to attest the same. Motion carried by the following vote: Ayes: Councilmen Benson, Bue, Nagel, Van Vranken and Mayor Balmer Noes: Councilmen None Absent: Councilmen None X4839 13. UNFINISHED BUSINESS - -- None 14. NEW BUSINESS - -- None 15. ORAL COMMUNICATIONS -- None 16. ADJOURNMENT - No further business appearing to come before the Council at this session, motion was made by Mayor Balmer, seconded by Councilman Nagel, that the meeting adjourn in memory of Mrs. Mary Jones, mother of the City Manager, who passed away on November 2, 1978; the hour of adjournment of his meeting being 9:00 o'clock p.m. Motion carried. Respectfully submitted, APPROVED: k"Z, Va I eri e A. Burrowes, C ity C I erk E. L. Balmer, Mayor -10- Council Minutes Nov. 6, 1978