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1978 JUN 20 CC MINMINUTES OF THE REGULAR MEETING OF THE CITY COUNCIL OF THE CITY OF EL SEGUNDO June 20, 1978 1 . CALL TO ORDER The El Segundo City Council convened in regular session on the above date in the Council Chamber of the El Segundo City Hall. 2. PLEDGE OF ALLEGIANCE The pledge to the Flag was led by Director of Finance James Weber. 3. INVOCATION Pastor Edward Hunter of the United Methodist Church delivered the invocation. 4: ROLL CALL Present: Councilmen Benson, Bue, Van Vranken and Mayor Balmer Absent: Councilman Nagel 5. SPECIAL ORDER OF BUSINESS a. Proclamation - Dorothea Fitzgerald Day, June 25, 1978 The Mayor announced that the City Librarian, Dorothea Fitzgerald was retiring this month after 44 years service to the City of El Segundo, and presented her with a proclamation applauding her many contributions to the community. Stated he had declared June 25 as DOROTHEA FITZGERALD DAY and urged everyone to join in honoring her. b. Hearing on proposed Precise Plan No. 4 -78 for 8 -unit condominium development at 310 West Imperial Avenue - Mr. David Garinger ; Mayor Balmer announced that this was the time and place heretofore fixed for subject hearing and inquired of the City Clerk if proper notice of the hearing had been given. The City Clerk replied that affidavits of publishing and mailing the notices were in her file. The Mayor stated the files would become a part of this hearing. The Mayor inquired if any written communications had been received, to which the City Clerk replied that none had been received. Planning Associate Patrick Lee described subject Precise Plan and that the Planning Commission recommended adoption of said plan in its Resolution No. 955 subject to certain conditions, which he 'enumerated. After discussion of the Negative Declaration, motion was made by Councilman Bue, seconded by Councilman Van Vranken, that the answer to Item 22 of the Initial Study Questionnaire regarding change in scenic views from residential areas or public lands be changed from No to Yes. Motion carried. The Mayor inquired if anyone present wished to speak regarding this Precise Plan. Mr. Ed. Erdel 209 West Acacia Avenue, asked Councilman Bue if he owned the apartment next oor to the proposed Plan. Councilman Bue responded that he had sold the property over a year ago. There being no further response, motion was made by Councilman Van Vranken, seconded by Councilman Bue, that the hearing be closed. Motion carried. Motion was made by Councilman Benson, seconded by Councilman Van Vranken, that the Negative Declaration for Precise Plan No. 4-78 be certified. Motion carried. Motion was made by Councilman Bue, seconded by Councilman Van Vranken, that the following resolution, entitled: RESOLUTION NO. 2858 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF EL SEGUNDO, CALIFORNIA, ADOPTING WITH CERTAIN CONDITIONS PRECISE PLAN NO. 4 -78 FOR PROPERTY LOCATED AT 310 WEST IMPERIAL AVENUE WITHIN SAID CITY which was read, be adopted. On roll call, said motion carried by the following vote: Ayes: Councilmen Benson, Bue, Van Vranken and Mayor Balmer Noes: Councilmen None Absent: Councilman Nagel 6. ORAL COMMUNICATIONS a. Dr. John Meschuk, 421 Via Almar, Palos Verdes, reiterated his requests made at the une meeting regarding the need for reducing the pensions and salaries of City employees. Also stated he understood there would be action by the Council regarding a business tax on gross sales and an increase in the bed tax. Suggested the Council vote against these changes. Mayor Balmer assured the audience that the Council would do its very best to make Proposition #13 work in El Segundo with the least amount of change. Stated that when the sales tax change comes about, it will have serious effect on the City's budget. Pleaded with the people to have faith in the Council they elected and work with the Council, that they all had the same problems, but it was the Council's job to look at all ways of generating money just in case it becomes necessary and to look at all types of possible changes before good judgment could be made. Dr. Meschuk stated he thought the sales tax to the City would increase in the future, that it is time the business community states its case. Councilman Van Vranken, in response to Dr. Meschuk's remarks, advised that the staff had not been directed to prepare an ordinance covering a business license tax on gross receipts. Mr. Pat Jamele, stated he agreed with the Mayor, but thought the Council should go on the assumption that there would be no change in the sales tax distribu- tion. Mr. Walt Eggert, 1435 East Sycamore Avenue, asked whether a person could speak when an item on the agenda is being discussed or only under the oral communi- cation section; how this would be handled in regard to the Consent Calendar items; and whether further budget hearings would be held. Staff and Council members responded that further hearings would be held on the budget before adoption and that the dates would be publicized. -2- Council Minutes June 20, 1978 x• `4 �.t Mr. Eggert further recommended, referring to the first item under the City Manager's agenda, that El Segundo keep its gasoline tax allocation and forget the bike path. Mr. John Grosvenor, 808 California Street, stated he thought most of the people wanted to Relp in the fight, but they wanted a voice in how it happens, that if the Council deals with industry in a cooperative way, industry will help with the problems. Mr. Ed. Erdely, questioned the City employees' fringe benefits and pension plan. Council and staff responded. Dr. John Meschuk suggested the Council look into pension plans offered by insurance companies as a possible savings from the escalating costs of the state plan. City Attorney Allen summarized the conditions, advising of the law covering the retirement system. Mr. David Wilson, 413 West Pine Avenue, spoke of another city that adopted the Highway Patrol pension plan at a much lower cost. The City Attorney advised that the portion quoted was only the contribution made by the employee and not that city's portion. 7. REPORTS OF COMMITTEES a. Juvenile Diversion Project - Councilman Bue stated the LEAA funding had expired and with the money e t over the Board will administer the program for the next four to six months on a limited basis, supplying counseling to some communities as needed. b. Planning Commission appointment - Motion was made by Councilman Van Vranken, seconded by Councilman Bue, to reappoint Loyal Christensen for a full four -year term on the Planning Commission, said term to expire June 30, 1982. Motion carried. 8. CONSENT CALENDAR Councilman Van Vranken requested that Item g, Claim against the City, be discussed in executive session. The following items appearing on the Consent Calendar of the agenda were acted upon by one motion made by Councilman Bue, seconded by Councilman Van Vranken, and unanimously carried, that staff's recommendations for these items be approved. a. Minutes of regular meeting of the City Council June 7, 1978 Approved as written b. Warrants Nos. 59750 through 59897 on Demand Register Summary No. 24 and Expense Check Nos. 1925 through 1945 on Expense Check Register No. 22 rn total amount of $768,583.38. Approved and ratified C. Bids for telemetering maintenance services Approved award of maintenance agreement to low bidder, Southwest Services. -3- Council Minutes June 20, 1978 X'< 1 d. Bids for annual requirements of oil and lubricants Approved rejection of al bids, for rebid at a later date. e. Resolution No. 2859 authorizing destruction of certain records in the office of the City Clerk Resolution passed, approved and adopted. 9. CALL ITEMS FROM CONSENT CALENDAR f. Resolution updating the Administrative Code of General Government Series Emp I oyees City Manager Jones advised this resolution reflected salary increases approved by Resolution No. 2853 in accordance with the three -year Memorandum of Under- standing entered into last year which provided for increases in salary and health benefits. Motion was made by Councilman Van Vranken, seconded by Councilman Bue, that the following resolution, entitled: RESOLUTION NO. 2860 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF EL SEGUNDO, CALIFORNIA, AMENDING SECTIONS 1A3.010 AND 1A3.030 OF CHAPTER IA3 (GENERAL GOVERNMENT SERIES) OF TITLE lA OF THE EL SEGUNDO ADMINISTRATIVE CODE whicl, waE real. ad tad. Crc roi! ;a,:, said motion carried by the following vote: Councilmen Sue, Van Vranken and Mayor Balmer Boa= : Ccunc i iman Benson F1` e`'' C.^urrcilmon Nagel h. Resolution amending Administrotive Code for Police Safety Series Employees The City Manager explained that this resolution reflected salary increases provided in the Memorandum o` Understanding, entered into three years ago. Motion was made by Councilman Van Vranken, seconded by Councilman Bue, that the followirg� resolution, entitled: RESCLUTICr -; NO. 2861 �; RESOLUTION OF THE CITY COUNCIL OF THE CIT`, OF EL SEGUNDC, CALIFORNIA, AMENDING SECTIONS 1A5.010, 1A. 5.020 AND 1A5.030 OF CHAPTER IA5 OF TITLE i', ^F THE EL SEGUNDO �D,'AiNISTRATIVE CODE which was read, be adopted. On roll call, said motion carried by the following vote: A� es: Councilmen Bue, Van Vranken and Mayor Balmer Noes: Councilman Benson .Absent: Councilman Nagel -�- Council Minutes June 20, 1978 10. i. Health and Medical Benefits for Police Safety Series Employees The City Manager advised that this Memorandum of Understanding, entered into with the Police Officers, provided for an increase in the health and medical insurance contribution made by the City. Motion was made by Councilman Bue, seconded by Councilman Van Vranken, that the City shall provide for the employees enumerated in Chapter IA5 of the El Segundo Administrative Code an additional $15.00 per month up to a total of $85.96 per month for health and medical insurance under the existing group plan for the employee and one dependent, commencing with the payroll deduction made August 4, 1978, from the payroll for the pay period ending July 28, 1978. On roll call, said motion carried by the following vote: Ayes: Councilmen Bue, Van Vranken and Mayor Balmer Noes: Councilman Benson Absent: Councilman Nagel WRITTEN COMMUNICATIONS - -- None REPORTS OF OFFICERS a. City Manager Jones 1) Reallocation of State gasoline tax money for Bike Way on Imperial Highway Reported the City had been receiving allocations of funds since 1974, now amounting to $7,050, which had been earmarked for bikeway construction. That an additional $8,500 had been allocated to El Segundo this year which could be used for this construction and that the funds must be expended this year or revert back to the Southern California Association of Governments (SCAG) for redistribution. Recommended that SCAG be requested to reallocate the funds to the City of Los Angeles for its proposed bicycle path construction on Imperial Highway. Mr. Walt Eggert asked what strings would be attached by the reallocation. Mayor Balmer respo —lnced that there would be none, that if El Segundo did not use or reassign the money it would be of no benefit to the City. Motion was made by Councilman Bue, seconded by Councilman Van Vranken, that the City Manager's recommendation be approved. Motion carried by the following vote: Ayes: Councilmen Bue, Van Vranken and Mayor Balmer Noes: Councilman Benson Absent: Councilman Nagel 2) Report on South Bay Regional Public Communications System Presented the semimonthly report on the performance of the communications system. Stated he thought that the data submitted by Mr. Munson, Director of the Communications Center, could be in the future included in the Police Chief's report. Council consensus was to combine the two reports for future presentations -5- Y ; , w /� `1 i, `/ 1 Council Minutes June 20, 1978 a. City Manager Jones (continued) 3) Plan for implementing the 911 Emergency Telephone System Stated that the seven cities involved in the Regional Communications Authority submitted preliminary plans for subject system designating the Authority as the answering point for this plan. Presented the plan for Council's consideration with recommendation that the 911 Plan as presented be approved. Motion was made by Councilman Van Vranken, seconded by Councilman Bue, that the 911 Emergency Telephone System Plan, as presented, be approved and the Mayor of the City of El Segundo be authorized to sign concurrence of said plan on behalf of said city. Motion carried unanimously. 4) Proposals for excess insurance coverage for workers' compensation Advised that the current carrier, Employers' Reinsurance Corporation, had submitted the best bid for subject insurance for an annual premium of $16,800. Recommended Council's acceptance of the proposal. Motion was made by Councilman Bue, seconded by Councilman Van Vranken, that the bid of Employers' Reinsurance Corporat'-on be accepted for excess insur- ance coverage of workers' compensation in total amount of $16,800 and that purchase order be issued to said company in said amount. Motion carried by the following vote: Ayes: Councilmen Benson, Bue, Van Vranken and Mayor Balmer Noes: Councilmen None Absent: Councilman Nagel 5) Report on Off - Street Parking Director of Planning Loverde advised that the Planning Commission held a study session to look at the off - street parking situation in the city; that no action was taken, the Commission would await direction from the Council. Reviewed the off - street parking study which had been furnished the Council and displayed a map outlining the various parking areas in the city. Stated he thought El Segundo was below standard in its off - street parking requirements and that some action shluld be taken to prevent the streets from becoming parking lots. After discussion of different methods of setting parking standards, the Mayor suggested the matter be referred to the Planning Commission for consideration and possible public hearing. 6) Employment of part-time summer recreation personnel Presented a request for authorization to fill six part -time position for summer- time recreation programs at Imperial School, Recreation Park and the city swimming pools. Motion was made by Councilman Van Vranken, seconded by Councilman Bue, that the request to hire six part-time recreation personnel for planned summer programs be approved. Motion carried by the following vote: Ayes: Councilmen Bue, Van Vranken and Mayor Balmer Noes: Councilmen Benson Absent: Councilman Nagel 7) Ordinance increasing room occupancy tax from 5% to 6% Advised that the subject tax would generate approximately $18,360 revenue for the city which would be paid by transient residents. Irm Council Minutes June 20, 1978 Council inquired if there was anyone present who would care to speak regard- ing the tax. There was no response. City Attorney Allen stated that the ordinance had been drafted as an urgency ordinance which could be introduced and adopted at this meeting. After discussion, all references to the urgency was stricken from the ordinance and the City Attorney presented the ordinance for introduction, entitled: AN ORDINANCE OF THE CITY OF EL SEGUNDO, CALIFORNIA, AMENDING CHAPTER 3.12 OF THE EL SEGUNDO MUNICIPAL CODE WHICH SAID CHAPTER RELATES TO TRANSIENT OCCUPANCY TAX; AND DECLARING THIS ORDINANCE TO BE AN ORDINANCE RELATING TO TAXES FOR THE USUAL AND CURRENT EXPENSES OF THE CITY which was read in its entirety. Thereafter, said ordinance was introduced by Councilman Van Vranken. 8) Agreement for test preparation services with State Personnel Board Advised that this is a renewal of a 3 -year agreement for services that the City does not have the copability of performing. Recommended approval. Motion was made by Councilman Van Vranken, seconded by Councilman Bue, that the following resolution be adopted: RESOLVED, that that certain form of Cost Service Contract Agreement between the State Personnel Board and the City of El Segundo, for period of three years, commencing September 1, 1978, presented to this Council on this date, be and the some is hereby approved, and after execution by each of the above -named parties, a copy of said agreement be placed on file in the office of the City Clerk; and BE IT FURTHER RESOLVED, that E. L. Balmer, Mayor of the City of El Segundo be and he :is hereby authorized to execute said agreement for and on behalf of said city and the City Clerk to attest the same. Motion carried by the following vote: Ayes: Councilman Benson, Bue, Van Vranken and Mayor Balmer Noes: Councilmen None Absent: Councilman Nagel The City Manager requested to meet in executive session with the Council regarding negotiations with the El Segundo Fire fighters. At this time, the hour being 9 :30 o'clock p.m., the Mayor declared a short recess. At the hour of 9 :38 o'clock p.m., the Council reconvened, the following members being present and answering roll call: Mayor Balmer, Councilmen Benson, Bue and Van Vranken. -7- Council Minutes June 20, 1978 X b. Acting Director of Public Works Jack Allen 1) Purchase of replacement engine for tractor - loader Relayed the problems encountered with subject equipment and that as an emergency measure, a new motor had been purchased and installed in said tractor. Recommended that normal purchase procedures be waived, purchase of the motor be approved, and funds authorized from the Contingency Account in an amount not to exceed $3,000 to cover the cost of said engine. Discussions were held on the possibility of recovering some costs on the old engine after which, motion was made by Councilman Bue, seconded by Mayor Balmer, that normal purchasing procedures be waived and funds be allocated from the Contingency Account for said engine, not to exceed $3,000 Motion carried by the following vote: Ayes: Councilmen Benson, Buo,, Van Vranken and Mayor Balmer Noes: Councilmen None Absent: Councilman Nagel 2) Destruction of Water Well #5 at California Street and Elm Avenue Stated that this well was on vacant property owned by the City and had been abandoned in 1964. Stated the well required filling and removing of certain facilities in order to meet the State and County destruction standards Recommended authorization for destruction of subject well. Motion was made by Councilman Benson, seconded by Mayor Balmer, that Water Well #5 at California Street and Elm Avenue be destroyed in accordance with the State and County water well destruction standards. Motion carried. 3) Agreement for design and construction of modifications to Sewer Pump Plant #13, Sepulveda Properties, Inc. Mayor Balmer stated that due to possible conflict of interest, he would not participate in the discussion or action in this matter and, therefore, turned this portion of the meeting over to Mayor pro tem Van Vranken. Presented subject agreement for modifications to the sewer pump plant located at the northeast corner of Sepulveda Boulevard and Grand Avenue, all costs of which would be the responsibility of Sepulveda Properties, Inc. Recommended approval of the agreement. Motion was made by Councilman Bue, seconded by Mayor pro tem Van Vranken, that the following resolution be adopted: RESOLVED, that that certain form of Agree- ment between the City of El Segundo and Sepulveda Properties, Inc., for the design and construction of modifications to Sanitary Sewer Pump Plant 013, presented to this Council on this date, be and the some is hereby approved, and after execution by each of the above -named parties, a copy of said agreement be placed on file in the office of the City Clerk; and BE IT FURTHER RESOLVED, that the Mayor pro tem of the City of El Segundo be and he is hereby authorized to execute said agreement for and on behalf of said city and the City Clerk to attest the same. -8- Council Minutes June 20, 1978 Motion carried by the following vote: Ayes: Councilmen Benson, Bue and Mayor pro tem Van 'Vranken Noes: Councilmen None Absent: Councilman Nagel Not Voting: Mayor Balmer 12 UNFINISHED BUSINESS a. Bids for tile work in rest rooms at Teen Center City Manager Jones advised that after review of subject project, the Recrea- tion and Parks Director recommended that all bids be rejected and the rest rooms be upgrated by City personnel. Motion was made by Councilman Bue, seconded by Councilman Van Vranken, that all Lids received on Bid No. 77 -30 for rest room tile work be rejected. Motion carried. b. , Noise Guidelines and adoption of Noise Ordinance By mutual consent of the Council, subject item was deferred until the next regular Council meeting. 13. NE'N BUSINESS a. By mutual consent of the Council, the regular City Council meeting scheduled for July 4, shall be held on July 5, 1978. 14. ORAL COMMUNICATIONS - -- None 15. RECESS At the hour of 9 :53 o'clock p.m., the Council recessed to an Executive Session in the Mayor's office. At the hour of 10 :35o clock p.m., the Council reconvened, the following members being present and answering roll call: Councilmen Benson, Bue, Van Vranken and Mayor Balmer. 16. ADJOURNMENT No other business appearing to come before the Council at this session, the Mayor daclared the meeting adjourned until Tuesday, June 27, 1978 at the hour of 7:00 o'clock p.m., in the Council Chamber of the City Hall of the City of El Segundo, the hour of adjournment of this meeting being 10 :40 o'clock p.m. Respectfully submitted, APPROVED: Valerie urrowes, ity er e Z� �� E. L. Balmer, Mayor x -9- Council Minutes June 20, 1978