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1977 NOV 15 CC MINX 4587 MINUTES OF THE REGULAR MEETING OF THE CITY COUNCIL OF THE CITY OF EL SEGUNDO NOVEMBER 15, 1977 1 . CALL TO ORDER The El Segundo City Council convened in regular session on November 15, 1977 at 7:00 o'clock p.m., in the Council Chamber of the El Segundo City Hall. 2. PLEDGE OF ALLEGIANCE The salute to the Flag of the United States of America was led by Director of Finance, James Weber. 3. INVOCATION The invocation was given by Councilman William D. Bue. 4. ROLL CALL: Present: Councilmen Bue, Rockhold, Van Vranken and Mayor Balmer Absent: Councilman Nagel 5. SPECIAL ORDER OF BUSINESS a. Hearing on Precise Plan No. 4-77 for two high -rise buildings at 2000 East Imperial Highway, Hughes Aircraft Company Mayor Balmer announced that this was the time and place heretofore fixed for subject hearing and inquired of the Clerk if proper notice of the hearing had been given. The City Clerk replied that affidavits of publishing and mailing the notices were in her file. The Mayor stated the files would become a part of this hearing. The Mayor then inquired if any written communications had been received, to which the City Clerk replied that none had been received. Planning Director Loverde advised that the proposed land use was compatible with the present zoning of the property; that review indicated the project would not have a significant impact on the environment and, therefore, a Negative Dec- laration had been prepared. Advised that the Planning Commission had approved the plan subject to certain conditions as shown in its Resolution No. 934. Recom- mended the Negative Declaration be certified and that the Precise Plan be approved. Councilman Bue announced that due to possible conflict of interest, he would not participate in the discussion or action in this matter. The Mayor inquired if anyone present wished to speak for or against subject matter. Mr. Frank J. Sousa of Hughes Aircraft Company answered Council's inquiries regarding increase in personnel, parking arrangements and traffic flow. There being no further response, motion was made by Councilman Van Vrankery seconded by Councilman Rockhold, that the hearing be close. Motion carried (Councilman Bue not voting). Motion was made by Councilman Rockhold, seconded by Councilman Van Vranken, that the Negative Declaration for Precise Plan No. 4-77 be certified. Motion carried (Councilman Bue not voting). A 4 588 Councilman Van Vranken suggested that another exception to the Precise Plan be included pertaining to the east -west driveway to Walnut Avenue and the improvements of the north -south driveway to Maple Avenue as described in the traffic study made for this project. City Attorney Allen made the requested changes to paragraph 4 of the resolu- tion as follows: (4) Plan shall indicate internal roadway circulation and said circulation shall be approved by the Director of Public Works. Said circulation shall include the construction of a four -lane east -west driveway to Walnut Avenue and improvement of the existing north -south driveway to Maple Avenue, as defined in the Traffic Study prepared by Donald Frischer and Associates. Thereafter, motion was made by Councilman Rockhold, seconded by Council- man Van Vranken, that the following resolution, as hereinabove revised, entitled: RESOLUTION NO. 2818 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF EL SEGUNDO, CALIFORNIA, ADOPTING WITH CERTAIN CONDITIONS, PRECISE PLAN NO. 4 -77 FOR HUGHES AIRCRAFT COMPANY which was read, be adopted. On roll call, said motion carried by the following vote: Ayes: Councilmen Rockhold, Van Vranken and Mayor Balmer Noes: Councilmen None Absent: Councilman Nagel Not Voting: Councilman Bue WRITTEN COMMUNICATIONS At this time, the Mayor asked that Item (b) under Written Communications be presented. City Clerk Burrowes read a proclamation declaring the week of December 3 through December 10, 1977 as El Segundo Auxiliary of Children's Hospital Week in which the Mayor urged all citizens to support the organization in its dedication to secure the best possible health and medical care for children. The Mayor presented the proclamation to members of the Auxiliary in attendance. Mr. Ken Plotkin spoke regarding his written request to the Council for a permit to sell balloons an novelties at the El Segundo Christmas Parade. After discussion, motion was made by Councilman Rockhold, seconded by Councilman Bue, that Mr. Plotkin's request be denied. Motion carried. The Mayor referred back to Item (b) under Special Order of Business and stated that due to possible conflict of interest he would not participate in the discussion or action of this item and turned this portion of the meeting over to Mayor pro tempore Van Vranken. -2- Council Minutes November 15, 1977 X 4 ;R9 SPECIAL ORDER OF BUSINESS b. Hearing on Zone Change No. 3 -77 for property located on south side of Binder Place between Whiting Street and the City boundary, from R -3 to OS and P (Chevron U.S.A.) The Mayor pro tem announced that this was the time and place heretofore fixed to consider subject zone change and inquired if proper notice of the hearing had been given. The City Clerk replied that affidavits of publishing and mailing the notices were in her file. The Mayor pro tem stated the files would become a part of this hearing, and inquired if any written communica- tions had been received, to which the City Clerk replied that none had been received. Planning Director Loverde advised that Chevron U.S.A., had requested that this property be rezoned to make it compatible with the land use. Advised that a Negative Declaration had been prepared because the project would not significantly affect the environment of the area. Recommended acceptance of the Negative Declaration and approval of the zone change. The Mayor pro tem inquired if anyone present wished to speak either in opposition or in support of this change. There being no response, motion was made by Councilman Rockhold, seconded by Councilman Bue, that the hearing be closed. Motion carried (Mayor Balmer not voting). Thereafter, motion was made by Councilman Rockhlod, seconded by Council- man Bue, that the Negative Declaration for Zone Change No. 3 -77 be certified. Motion carried (Mayor Balmer not voting) . City Attorney Allen presented the ordinance amending the zoning map entitled: AN ORDINANCE OF THE CITY OF EL SEGUNDO CALIFORNIA, AMENDING TITLE 20 (THE COMPRE- HENSIVE ZONING ORDINANCE) OF THE "EL SEGUNDO MUNICIPAL CODE" BY AMENDING THE ZONING MAP REFERRED TO IN SECTION 20.16.030 OF SAID CODE which title was read. Upon motion duly made and carried, further reading of said ordinance was waived. Thereafter, said ordinance was introduced by Councilman Bue. c. Hearing on Zone Change No. 4-77 of Recreation Park Expansion property from M -1 and Unclassified to Open Space Mayor Balmer announced that this was the time and place heretofore fixed to consider subject zone change and inquired if proper notice of the hearing had been given. The City Clerk replied that affidavits of publishing and mailing the notices were in her file. The Mayor stated the files would become a part of this hearing and inquired if any written communications had been received, to which the City Clerk replied that none had been received. Planning Director Loverde advised that it was necessary to change the zon- ing of the property previously occupied by Mosioc Tile and the adjoining railroad right -of -way, which was now being prepared for recreational facili- ties, to conform the land to its actual use. Stated that the zone change would not have a significant effect on the environment and therefore, a Negative Declaration had been prepared. Recommended certification of the Negative Declaration and adoption of the zone change from M -1 and Unclassified to Open Space. -3- Council Minutes November 15, 1977 4590 The Mayor inquired if anyone present wished to speak either for or in opposition to the zone change. There being no response, motion was made by Councilman Van Vranken, seconded by Councilman Bue, that the hearing be closed. Motion carried. Motion was made by Councilman Bue, seconded by Councilman Rockhold, that the Negative Declaration covering Zone Change No. 4 -77 be certified. Motion carried. Thereafter, City Attorney Allen presented the ordinance effecting zone changes for subject recreational property, entitled: AN ORDINANCE OF THE CITY OF EL SEGUNDO, CALIFORNIA, AMENDING TITLE 20 (THE COMPRE- HENSIVE ZONING ORDINANCE) OF THE "EL SEGUNDO MUNICIPAL CODE BY AMENDING THE ZONING MAP REFERRED TO IN SECTION 20.16.030 OF SAID CODE which title was read. Upon motion duly made and unanimously carried, further reading of said ordinance was waived. Thereafter, said ordinance was introduced by Councilman Van Vranken. 6. ORAL COMMUNICATIONS a. Mr. Rufus Baker, Post Associated Newspapers, extended an invitation to each Council member to attend the grand opening of Post Associated News- papers in Hermosa Beach next Monday. Stated that four weekly community newspapers would be published throughout the South Bay area, the El Segundo edition to be titled, El Segundo Post. 7. REPORTS OF COMMITTEES a. Centinela Valley Juvenile Diversion Project. Councilman Bue reported on a meeting with personnel from the El egun o Police Department, Mr. . Weinberg, Director of the project, and the counselor, Mr. Tehan. Stated the project funds would carry through to March 1978 and probably into June of 1978; that it was the consensus of the group that the counselor should return to El Segundo full time because the program is not effective with the counselor dividing his time between two jurisdictions. Stated that the City Staff had agreed to investigate what additional costs this would involve along with proposal for new location. b. Regional Housing Element Draft prepared by SCAG. Councilman Bue stated that-the action of was stil I at concern and wondered if more direction should be given staff. After discussion, City Manager Jones stated that if the Council wishes, staff would prepare a written response to SCAG. ORAL COMMUNICATIONS The Mayor announced that citizens concerned with the fatal accident that happened on Indiana Court on October 28th were in the audience. Mrs. Millie Mosseri, 723 Indiana Court, stated that the residents in that neighborhood were very concerned as indicated by the petition previously presented to the Council and hoped that some action could be taken to prevent this happening again. -4- Council Minutes November 15, 1977 x 491 Director of Public Works Glickman reported that a field investigation of the area made by himself and the Traffic Sergeant revealed that no special or unusual conditions existed. Stated that a speed limit sign would be installed for west -bound traffic entering Maple Avenue at Sepulveda Boulevard. After further discussion, the Mayor suggested that the concerned residents meet with staff members for clarification of the accident and possible preventive measures. 8. CONSENT CALENDAR a. Minutes of the Regular City Council meeting held November 1, 1977 Motion was made by Councilman Rockhold, seconded by Councilman Bue, that subject minutes be approved as written. Motion carried. b. Warrants No. 57340 through 57499 on Demand Register Summary No. 10 in total amount of $619,320.21 Motion was made by Councilman Rockhold, seconded by Councilman Bue, that subject warrants be ratified and approved. Motion carried by the following vote: Ayes: Councilmen Bue, Rockhold, Van Vranken and Mayor Balmer Noes: Councilmen None Absent: Councilman Nagel 9. CALL ITEMS FROM CONSENT CALENDAR None 10. WRITTEN COMMUNICATIONS C. State Department of Alcoholic Beverage Control application for person to person transfer of On -Sale Beer and Wine License - La Paz Cafe There being no objections, the Mayor ordered subject application received and filed. 11 . REPORTS OF OFFICERS a. City Manager Jones 1) Damaged Police Motorcycle Requested that Unit No. 34TA, which had sustained major damages as result of a collision on September 27, be declared surplus property and that authorization be given to solicit bids for sale of said unit. Motion was made by Councilman Van Vranken, seconded by Councilman Bue, that Police Unit No. 34TA be declared surplus property, that bids be solicited for the sale of same to the highest bidder. Motion carried by the following vote: -- Ayes: Councilmen Bue, Rockhold, Van Vranken and Mayor Balmer Noes: Councilmen None Absent: Councilman Nagel -5- Council Minutes November 15, 1977 a. City Manager Jones (continued) 2) Purchase of replacement motorcycle Presented a proposal to purchase a replacement for Unit 34TA from South Bay Motorcycles, a Division of Jok, Inc., at the some price as those purchased in September under sealed bid of $3,365.50 including sales tax. Motion was made by Councilman Van Vranken, seconded by Councilman Bue, that the proposal from South Bay Motorcycles, A Division of Jok, Inc., for one motorcycle in total amount of $3,365.50 including sales tax, be accepted, and that purchase order be issued to said company in said amount. Motion carried by the following vote: Ayes: Councilmen Bue, Rockhold, Van Vranken and Mayor Balmer Noes: Councilmen None Absent: Councilman Nagel 3) Recommended that this item be deleted. 4) Fire Insurance coverage for city property Stated that the City's insurance broker had obtained proposals for subject insurance coverage and recommended acceptance of the low bid from Travelers Indemnity Company for an annual premium of $6, 898 with $1, 000 deductible applying. Motion was made by Councilman Van Vranken, seconded by Councilman Bue, that the City Manager's recommendation be accepted, that the proposal from Travelers Indemnity Company be accepted at an annual premium of $6,898 with $1,000 deductible. Motion carried by the following vote: Ayes: Councilman Bue, Rockhold, Van Vranken and Mayor Balmer Noes: Councilmen None Absent: Councilman Nagel Advised that he would like to meet in executive session with the Council on a personnel matter and possible litigation. b- City Clerk Burrowes 1) Claim of lima Godino for personal injuries sustained on April 6, 1977 Advised that subject claim had been referred to the City's insurance administrator and recommended the claim be denied. Motion was made by Councilman Bue, seconded by Councilman Rockhold that subject claim of lima Godino be denied. Motion carried. 2) Complaint SWC 42566 lima Godino vs City of El Segundo Advised that subject suit had been forwarded to the City Attorney for handling. Motion was made by Councilman Bue, seconded by Councilman Van Vranken that the action of forwarding said complaint to the City Attorney be ratified and approved. Motion carried. -6- Council Minutes November 15, 1977 Y 4F;93 b. City Clerk Burrowes (continued) 3) Recommendations for conducting General Municipal Election March 7, 1978 Presented the following proposal for subject election: Consolidate voting precincts from 15 to 8 Open Polls at 7 :00 a.m. and close at 7:00 p.m. Provide paper ballots for the election Salary scale for election board workers: Inspectors $30.00 J udges $25.00 C I erks $25.00 Polling Places $30.00 Motion was made by Councilman Bus, seconded by Councilman Rockhold that the City Clerk's recommendations be approved. Motion carried. 4) Selection of Election Supplier for March 7, 1978 Municipal Election Recommended that the firm of Martin and Chapman Company be author- ized to serve the city for the subject election. Motion was made by Councilman Van Vranken, seconded by Councilman Bue, that the City Clerk's recommendation be approved. Motion carried. 5) Recommendations regarding bi- lingual printing of Election documents Advised that the laws had changed regarding the printing of election documents; that Spanish printing of the documents was required, but the City has the option of a) furnishing all documents in English and Spanish, or b) furnishing some doucments in English and Spanish and others only in English, with the provision that the Spanish version would be furnished upon request. Further stated that if the candidate does not request his or her Statement of Qualifications printed in Spanish, the City cannot charge the candidate for this printing. Recommended that the City absorb the cost for all translating and printing in Spanish, that the candidate be charged for the cost of printing Statements of Qualifications in English, and that the documents be furnished in accordance with option (b) as hereinbefore stated. Further recommended that the City Clerk be authorized to hire and negotiate with a translator for the required services. Motion was made by Councilman Bus, seconded by Councilman Rockhold, that the City Clerk's recommendations be approved. Motion carried. c. City Attorney Allen 1) Resolution pertaining to election materials Presented a resolution implementing the recommendations made by the City Clerk. Motion was made by Councilman Bus, Seconded by Councilman Van Vranken, that the following resolution, entitled: -7- Council Minutes November 15, 1977 X 4" 4 ;, 4 c. City Attorney Allen (continued) RESOLUTION NO. 2819 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF EL SEGUNDO, CALIFORNIA, ADOPTING REGULATIONS FOR CANDIDATES FOR ELECTIVE OFFICE, PERTAINING TO MATERIALS SUBMITTED TO THE ELECTORATE AND THE COST THEREOF which was read, be adopted On roll call, said motion carried by the following vote: Ayes: Councilmen Bue, Rockhold, Van Vranken and Mayor Balmer Noes: Councilmen None Absent: Councilman Nagel d. Director of Public Works Glickman 1) Water Rights Lease Agreement Requested that this item be withdrawn and authorization be given to solicit sealed bids for lease of the City's water rights to the end of this water year - September, 1978. Also recommended that after this year, the possibil- ity be explored of leasing for more than a one year period. After discussion, the Council by mutual consent authorized the solicita- tion of bids for lease of the City's water rights for the 1977/78 water year. 2) Local Agency -State Agreement for Federal -Aid Projects Advised that this agreement would permit federal funding of certain projects should the City elect to avail itself of the monies. Stated that each project must be individually approved by the Council before any funds from this agreement could be used. Recommended adoption of the master agreement. After discussion, motion was made by Councilman Bue, seconded by Mayor Balmer, that the following resolution be adopted: RESOLVED, that that certain form of Local Agency -State Agreement for Federal -Aid Projects between the City of El Segundo and the State of California, presented to this Council on this date, be and the some is hereby approved, and after execution by each of the above -homed parties, a copy of said agreement be placed on file in the office of the City Clerk; and BE IT FURTHER RESOLVED, that the Mayor of the City of El Segundo be and he is hereby authorized to execute said agreement for and on behalf of said City and the City Clerk to attest the same. Motion carried by the following vote: Ayes: Councilmen Bue, Van Vranken and Mayor Balmer Noes: Councilman Rockhold Absent: Councilman Nagel -8- Council Minutes November 15, 1977 X 4595 3) Specification No. 77 -1, Phase II of Expansion of Recreation Park Recommended approval of subject Plans and Specifications, and that authorization be given to advertise for bids. Motion was made by Councilman Van Vranken, seconded by Councilman Bue, that the following resolution be adopted: RESOLVED, that SPECIFICATION NO. 77 -1 and NOTICE INVITING BIDS FOR PHASE II OF THE EXPANSION OF RECREATION PARK FOR THE CITY OF EL SEGUNDO, CALIFORNIA, presented to the City Council on this date, be and the same are hereby approved, and a copy placed on file in the office of the City Clerk; and BE IT FURTHER RESOLVED, that sealed bids be and the same are hereby invited under said NOTICE, and the City Clerk be and she is hereby authorized and instructed to cause said NOTICE to be given and published in time, form and manner as required by law, the date and time for receipt of bids being hereby fixed at 11 :00 o'clock a.m. on Tuesday, December 20, 1977. Motion carried by the following vote: Ayes: Councilmen Bue, Rockhold, Van Vranken and Mayor Balmer Noes: Councilmen. None Absent: Councilman Nagel 4) Sepulveda Properties, Inc. delayed subdivision improvements - -- Parcel Map No. 7343 Mayor Balmer announced that due to possible conflict of interest, he would not participate in the action or discussion of matters pertaining to the agreements with Sepulveda Properties, Inc., and, therefore, turned this portion of the meeting over to Mayor pro tem Van Vranken. Advised that a condition of approval of subject project was that improve- ments be installed at the time of the development or at such time as deemed necessary by staff. Presented an agreement for construction of the required improvements at some time in the future. Recommended approval. Motion was made by Councilman Bue, seconded by Councilman Rockhold, that the following resolution be adopted: RESOLVED, that that certain form of Agreement for Subdivision Improvements between the City of El Segundo and Sepulveda Properties, Inc., presented to this Council on this date, be and the some is hereby approved, and after execu- tion by each of the above -named parties, a copy of said agreement be placed on file in the office of the City Clerk; and BE IT FURTHER RESOLVED, that the Mayor pro tem of the City of El Segundo be and he is hereby authorized to execute said agree- ment for and on behalf of said City and the City Clerk to attest the same. -9- Council Minutes November 15, 1977 x 4596 4) (continued) Motion carried by the following vote: Ayes: Councilmen Bue, Rockhold and Van Vranken Noes: Councilmen None Absent: Councilman Nagel Not Voting: Mayor Balmer 5) Agreement with Sepulveda Properties, Inc., for storm drain facilities Advised that subject company was planning development of its property east of Sepulveda Boulevard and north of El Segundo Boulevard; that staff had conditioned the filling of the storm drain retention basin in that area with the requirement that the developer construct the necessary storm drain facilities to transport the water from its property to Grand Avenue and Kansas Street. Recommended that the City's share of this cooperative project be allocated from the unappropriated reserve of the General Fund in amount of $100,000 and that the agreement be approved for the construction of the storm drain facilities. Motion was made by Councilman Bue, seconded by Councilman Rockhold, that the necessary funds from the unappropriated reserve of the General Fund be allocated for subject project, and that the following resolution be adopted: RESOLVED that that certain form of Agreement between the City of El Segundo and Sepulveda Properties, Inc., for construction of Storm Drain Facilities, presented to this Council on this date, be and the some is hereby approved, and after execution by each of the above -named parties, a copy of said Agreement be placed on file in the office of the City Clerk; and BE IT FURTHER RESOLVED that the Mayor pro tam of the City of El Segundo be and he is hereby authorized to execute said Agreement for and on behalf of said City and the City Clerk to attest the some. Motion carried by the following vote: Ayes: Councilmen Bue, Rockhold and Van Vranken Noes: Councilmen None Absent: Councilman Nagel Not Voting: Mayor Balmer 6) Amendment to Municipal Code - provisions for designating parking areas for disabled persons (blue curbing) Stated that blue curb markings had recently been authorized by the State Vehicle Code, said areas to be used exclusively for vehicles displaying special markings. Recommended approval of the ordinance. -10- Council Minutes November 15, 1977 X 4597 6) (continued) City Attorney Allen presented the ordinance, entitled: AN ORDINANCE OF THE CITY OF EL SEGUNDO, CALIFORNIA, AMENDING SECTION 10.36.020 OF THE EL SEGUNDO MUNICIPAL CODE WHICH SAID SECTION RELATES TO PARKING REGULATIONS which title was read. Upon motion duly made and unanimously carried, further reading of the ordinance was waived. Thereafter, said ordinance was introduced by Councilman Van Vranken. 7) Landscaping and maintenance of Storm Drain Rentention Basin at Center Street and Grand Avenue Reported that the County had plans for fertilizing and seeding subject area, replacing the shrubbery and trees that had not thrived, and were working toward better conditions. Stated that the Director of Recreation and Parks indicated that the planting of street trees in this area was being considered. 8) Sidewalk cleaning on Main Street Reported that he had met with maintenance people regarding the commercial cleaning of sidewalks in the downtown area. Stated the first time cleaning would amount to $672 which could be paid for out of Street Maintenance Funds. Stated the Chamber of Commerce appeared to be responsive to this program and that the merchants might get involved in ongoing maintenance. After discussion of including other areas besides Main Street in the clean up area, there being no objections, the Council approved the one -time trial cleaning as proposed by the Director of Public Works. 9) Water Usage Councilman Bue inquired about enforcement of the hours for watering, that it now becomes dark early making it difficult to accomplish much after 4:00 p.m. Water Superintendent Holquin explained that the police are not involved in this operation, that infractions of the rules are handled by Water Division personnel . 12. UNFINISHED BUSINESS a. City Manager Jones reported that he had met with the Superintendent of Schools for the purpose of arranging a joint meeting between the Council and the Board of Education. Stated it was suggested that after the first of the year an informal dinner meeting be held, open to the press and interested citizens, for the purpose of develop- ing a better understanding between the boards and to serve the purpose of exchanging information on topics such as the impact of the new school financing bill, progress in implementing the school's master plan, etc. The Council mutually agreed that such a meeting would be beneficial and that an agenda be issued showing specific items for discussion. 13. NEW BUSINESS None -11- Council Minutes November 15, 1977 X 4 5--15 14. ORAL COMMUNICATIONS None 15. RECESS At the hour of 9:16 o'clock p.m., the Council recessed to an executive session in the Mayor's office. At the hour of 9 :48 o'clock p.m., the Council reconvened, the following members being present and answering roll call: Councilmen Bue, Rockhold, Van Vranken and Mayor Balmer. 16. ADJOURNMENT No other business appearing to come before the Council at this meeting motion was made by Mayor Balmer, seconded by Councilman Van Vranken, that the meeting adjourn in memory of Kenneth Benfield who served the City on the Recreation and Parks Commission and on the Council as Mayor from 1956 to 1960; the hour of adjournment of this meeting being 9 :50 o'clock p.m. Motion carried. APPROVED: E.L. Balmer, Mayor Respectful I submitted, Valerie A. Burrowes,7-C-it-y-TFerk -12- Council Minutes November 15, 1977