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1977 NOV 01 CC MIN4 X77 MINUTES OF THE REGULAR MEETING OF THE CITY COUNCIL OF THE CITY OF EL SEGUNDO November 1, 1977 1 . CALL TO ORDER The El Segundo City Council convened in regular session on November 1, 1977, at 7:00 o'clock p.m., in the Council Chamber of the El Segundo City Hall. 2. PLEDGE OF ALLEGIANCE The salute to the Flag of the United States of America was led by Director of Building Safety, Mac Dalgleish. 3. INVOCATION The invocation was given by Eunice U. Creason of the First Church of Christ, Scientist. 4. ROLL CALL Present: Councilmen Bue, Nagel, Rockhold, Van Vranken and Mayor Balmer Absent: Councilmen None 5. ORAL COMMUNICATIONS a. Mr. Jim Tehan, El Segundo Youth Counselor, stated the service he performed was part of the Centinela Valley Regional Juvenile Diversion Project, bringing counseling services to youths, under the age of 18, considered to be having problems in schools, with law enforcement, or with parents. Stated that this was the third and last year for funding the program. Reported on the functions of the service, that because of the nature of the program, it was important to relate to the youths and families, sometimes in group settings, sometimes privately, and that recreation and sports were valuable in the development of the youths. Stated he felt the program had been hampered in its effectiveness because of the recent move to smaller quarters and the split of his time between the cities of El Segundo and Lawndale. Asked the Council for suggestions for larger quarters and also for consideration of budgeting the program next year, after the present grant monies have been depleted. The Council, staff and Mr. Tehan discussed several possibilities for larger quarters. Mr. Tehan stated he would like the Council to consider whether the City would be willing to retain the program and that he would then be in a position to present to the Council alternative plans for the program on a longer term basis. 6. REPORTS OF COMMITTEES a. League of California Cities - 1 -105 Freeway Councilman Nagel read a letter from the Secretary of the Business and Trans- portation Agency, stating the California Highway Commission had approved the findings of the Final Environmental Impact Statement clearing the way for sub- mission to the federal government, and that after approval, the long delayed project could move ahead. Motion was made by Councilman Nagel, seconded by Councilman Bue, that letters urging approval of the 1 -105 Freeway Final Environmental Impact Statement be forwarded to Senators Cranston and Hayakawo and Congressman Doman in Washington, D.C. Motion carried. b. S9406 Publication of Wages for Public Works Projects Counc i lamn Nagel reported that subject bill had been passed and that after the first of the year it would no longer be necessary to publish the prevailing rate of wages for public works projects. 4 x'78 c . Noise Abatement Committee Councilman Nagel reported that work was progressing on the new noise ordinance and it should be ready in the not too distant future. d. Regional Housing Element Draft prepared by SCAG Councilman Bue stated the information in the report does not agree with reports and statistics compiled by the Planning Department. Stated he was at odds with SCAG and HUD telling El Segundo what it should do about its community in regard to upgrading areas. Councilman Van Vranken stated that the Planning Director had advised him that Planning was making a study of this report and review of the document would be presented to the Council with recommended action. Council asked Acting City Manager Weber to check into the status of the City's position. 7. CONSENT CALENDAR a. Minutes of the Regular City Council meeting held October 18, 1977 Motion was made by Councilman Nagel, seconded by Councilman Rockhold, that subject minutes be approved as written. Motion carried. b. Warrants No. 57145 through 57339 on Demand Register Summary No. 9 and Expense Checks No. 1653 through 1667 on Expense Check Register No. 8 in total amount of $540,781 .60 Motion was made by Councilman Nagel, seconded by Councilman Rockhold, that subject warrants and expense checks be ratified and approved. Motion carried by the following vote: Ayes: Councilmen Bue, Nagel, Rockhold, Van Vranken and Mayor Balmer Noes: Councilmen None Absent: Councilmen None 8. CALL ITEMS FROM CONSENT CALENDAR None 9. WRITTEN COMMUNICATIONS a. Alcoholism Council of the South Bay requesting that the City urge all citizens to support the Alcoholism Council of the South Bay in its efforts to fight the disease of alcoholism and to proclaim the week of November 14, 1977 as ALCOHOLISM ACTION WEEK in El Segundo. There being no objections, the Mayor proclaimed the week of November 14, 1977 as ALCOHOLISM ACTION WEEK. b. Petition for posted speed signs in area of Maple Avenue and Indiana Court This matter was turned over to the Traffic Committee for evaluation. Council recommended that the Committee consider all aspects of traffic, including the park- ing arrangements, and suggested consideration be given to placing warning signs in the area indicating children at play. -2- Council Minutes November 1, 1977 10. REPORTS OF OFFICERS a. Acting City Manager Weber 1) Designation of panel to hear appeals under the Solid Waste Control Act of 1976 Recommended that the City Council appoint itself as the appeals panel pursuant to subsection 0 ) of Government Code Section 66796.58. Motion was made by Councilman Van Vranken, seconded by Councilman Bue, that the City Council appoint itself to be the hearing panel pursuant to Section 66796.58 of the Government Code to hear all hearings required by the Z'berg - Kapiloff Solid Waste Control Act of 1976. Motion carried, unanimously. 2) State Recreation Block Grant Program Stated that El Segundo was entitled to receive funds under the Roberti - Z'berg Open Space Block Grant Act, which funds would be used for the improve- ment of picnic areas in Recreation Park. Advised that $3,000 had been budgeted for the required matching funds and in the event the entire amount of $13,500 estimated cost would be required for the project, an additional $375 could be transferred from the Recreation Division Account No. 5130-31. Recommended adoption of the resolution authorizing application for said funds. Motion was made by Councilman Van Vranken, seconded by Councilman Nagel, that resolution, entitled: RESOLUTION NO. 2815 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF EL SEGUNDO, CALIFORNIA, APPROVING THE BLOCK GRANT APPLICATION FOR GRANT FUNDS UNDER THE URBAN OPEN -SPACE AND RECREATION PROGRAM which was read, be adopted. On roll call, said motion carried by the following vote: Ayes: Councilmen Bue, Nagel, Rockhold, Van Vranken and Mayor Balmer Noes: Councilmen None Absent: Councilmen None 3) Revised Joint Powers Agreement, South Bay Corridor Transportation Study, Phase III Advised that Los Angeles County had withdrawn from subject project requiring the previous agreement to be revised deleting references to the county. Recommended approval. Motion was made by Councilman Van Vranken, seconded by Councilman Nagel, that the following resolution be adopted: RESOLVED, that the Joint Powers Agreement Phase III (Implementation) South Bay Corridor (Transportation) Study between the State of California, City of Los Angeles and fourteen South Bay cities, entered into on the 1st day of July 1977, replacing previous agreement entered into on June 71 1977, presented to this Council on this date, be and the some is hereby approved, and after execution by each of the parties concerned, a copy of said agreement be placed on file in the office of the City Clerk; and -3- Council Minutes November 1, 1977 4 "N 80 BE IT FURTHER RESOLVED, that the Mayor be and he is hereby authorized to execute said agreement for and on behalf of the City of El Segundo and the City Clerk to attest the some. Motion carried by the following vote: Ayes: Councilmen Bue, Nagel, Rockhold, Van Vranken and Mayor Balmer Noes: Councilmen None Absent: Councilmen None 4) Municipal Liability and Automobile Physical Damage Insurance Advised that Cal- Surance had been successful in obtaining a quotation from Midland Insurance Company to bring the City's liability limit up to $2,000,000 for an annual premium of $65,000. Stated this did not include liability coverage for the mini -bus, that pertinent information needed to be supplied before the insurance carrier would submit a quotation. Recommended approval of the insurance coverage by Midland Insurance Company up to $2,000,000.at a premium of $65,000. Motion was made by Councilman Bue, seconded by Councilman Van Vranken, that the proposal of Midland Insurance Company be accepted for excess liability insurance up to $2, 000, 000 at the premium rate of $65, 000 per year. Motion carried by the following vote: Ayes: Councilmen Bue, Nagel,Rockhold, Van Vranken and Mayor Balmer Noes: Councilmen None Absent: Councilmen None Thereafter, motion was made by Councilman Nagel, seconded by Councilman Bue that the insurance broker be authorized to procure full coverage for the mini -bus as soon as possible. Motion carried. Mr. Weber advised that the lowest quotation for automobile insurance coverage had been received from Lloyds of London for an annual premium of $24,646; that staff would like to investigate further to determine if a better deductible could be attained for some vehicles. Motion was made by Councilman Bue, seconded by Councilman Nagel, that the proposal received from Lloyds of London be accepted for an annual premium of $24,646 and that negotiations for lower rates be handled administratively. Motion carried by the following vote: Ayes: Councilmen Bue, Nagel, Rockhold, Van Vranken and Mayor Balmer Noes: Councilmen None Absent: Councilmen None b. City Attorney Allen 1) Resolution amending Chapter IA5 of Administrative Code Presented a resolution bringing up to date the changes made in the salary resolution of the Police Safety Service Series. Motion was made by Councilman Bue, seconded by Councilman Van Vranken, that resolution entitled: -4- Council Minutes November 1, 1977 RESOLUTION NO. 2816 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF EL SEGUNDO, CALIFORNIA, AMENDING CHAPTER IA5 (POLICE SAFETY SERVICE SERIES) OF TITLE lA OF THE EL SEGUNDO ADMINISTRATIVE CODE which was read, be adopted. On roll call, said motion carried by the following vote: Ayes: Councilmen Bue, Nagel, Rockhold, Van Vranken and Mayor Balmer Noes: Councilmen None Absent: Councilmen None 2) Status of 18 temporary trailers at Rockwell International, 2250 East Mariposa Avenue Stated he had received a status report from the Director of Building Safety indicating that eight trailers had been removed from subject premises, six were in the process of being dismantled and will be towed away by the buyer along with four already dismantled. Stated that it appeared the company had complied with the Council's direction. 3) Resolution authorizing destruction of certain records in the Police Department Motion was made by Councilman Nagel, seconded by Councilman Bue, that resolution, entitled: RESOLUTION NO. 2817 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF EL SEGUNDO, CALIFORNIA, AUTHORI- ZING THE DESTRUCTION OF CERTAIN RECORDS IN THE POLICE DEPARTMENT which was read, be adopted. Councilman Van Vranken inquired if this had been checked with the City Attorney in Los Angeles to be sure certain kinds of files were not beinq destroyed. City Attorney Allen advised that these kinds of records, unsubstantiated charges against police officers, were not included in this resolution and that the Council could be assured this type of destruction would not be made without the Council being fully informed prior to the request for destruction. Police Chief Johnson indicated that there might be some records in this category listed under "C" files. Thereafter, motion was made by Councilman Van Vranken, seconded by Councilman Bue, that the prior action by the Council in this matter be reconsidered and the previous motion rescinded. Motion Carried. The City Attorney informed the Council that he had stricken the listing of "C" Files C -1681 through C -3350 Miscellaneous Correspondence March 1965 - February 1974 from the resolution. Motion was made by Councilman Bue, seconded by Councilman Van Vranken, that said resolution, as hereinabove revised, entitled: -5- Council Minutes November 1, 1977 481 RESOLUTION NO. 2817 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF EL SEGUNDO, CALIFORNIA, AUTHORI- ZING THE DESTRUCTION OF CERTAIN RECORDS IN THE POLICE DEPARTMENT which was read, be adopted. On roll call, said motion carried by the following vote: Ayes: Councilmen Bue, Nagel, Rockhold, Van Vranken and Mayor Balmer Noes: Councilmen None Absent: Councilmen None c. Acting Director of Public Works Jack Allen 1) Bids for 6.3 million gallon water reservoir, Project No. 74-22 Mayor Balmer advised that due to possible conflict of interest, he did not wish to participate in the discussion or action in this matter and, therefore, turned this portion of the meeting over to Mayor pro tem Van Vranken. Acting Public Works Director Allen reported that bids had been received on October 5, 1977, which bids were as follows: Name Original Alternate Proposal Proposal Equinox $,�,00 $ Pascal & Ludwig, Inc. 2,508,060 2,408,060 Merco Construction Engineers, Inc. 2,606,800 2,591,800 Peter K i ewit Sons' Company 2,681,000 2,666,000 Oberg Construction Company 3,018,000 2,652,000 Advised that in the afternoon of October 5, 1977, Equinox had requested its bid be withdrawn because of an error in bidding. Stated that Staff had reviewed Equinox's records, the City Attorney had been apprised of the circumstances, and it appeared appropriate to allow the withdrawal. Further advised that the next low bidder, Pascal and Ludwig, Inc., had been contacted regarding insurance coverage in case the city decided to follow the original proposal specifications calling for the existing 3- million gallon tank to remain full during construction of the new reservoir. On October 25, 1977, Pascal and Ludwig submitted a revised bid schedule in the amount of $2,430, 810 or a savings of $77,250. This amount along with the construction engineering costs and contingencies would bring the total project cost to $2,530,000. Recommended that Pascal and Ludwig be awarded the contract in the total amount of $2,430,810, i.e. the original proposal per the specifications in the amount of $2,508,060 less the credit of $77,250, and that funding be allocated as follows: 1977 -78 funds available and or budgeted $1,985,665 1977 -78 Water fund balance 110,665 1978 -79 Anticipated water fund revenue 250,000 Unappropriated reserve of General Fund 183,670 $2,530,000 Mayor pro tem Van Vranken asked if there was anyone present who wished to speak in regard to this matter. There being no reply, motion was made by Council- man Nagel, seconded by Councilman Bue that the request of Equinox to withdraw its bid be approved. Motion carried. (Mayor Balmer not voting). -6- Council Minutes November 1, 1977 Thereafter, motion was made by Councilman Nagel, seconded by Council- 4 5M. man Bue, that the budget be amended to fund subject project as hereinabove recom- mended and that the following resolution be adopted: WHEREAS, the City of El Segundo duly advertised for bids for construction of a 6.3 million gallon water reservoir in accordance with Specification No. 74 -22; and WHEREAS, said bids were received by the City on October 5, 1977; and WHEREAS, the Director of Public Works found that the bid of Pascal & Ludwig, Inc., in total amount of $2,430,810.00, i.e, the original proposal per the specifications in the amount of $2,508,060 less the credit of $77,250, was the lowest responsible bid; NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF EL SEGUNDO, that the bid of Pascal & Ludwig, Inc., the lowest respon- sible bid, be accepted; and BE IT FURTHER RESOLVED, that the Mayor pro tem of said city be and he is hereby authorized and instructed to execute the contract herein awarded for and on behalf of the city and in its name and the City Clerk to attest the same, affix the seal and make delivery thereof in due course; and BE IT FURTHER RESOLVED, that all bids received, except the bid of Pascal & Ludwig, Inc., are hereby rejected and the City Clerk is hereby authorized and instructed to return the bid bonds of all unsuccessful bidders. Motion carried by the following vote: Ayes: Councilmen Bue, Nagel, Rockhold and Van Vranken Noes: Councilmen None Absent: Councilmen None Not Voting: Mayor Balmer 2) Bids for Phase II and III of Civic Center Irrigation System, Specification No. 77 -7 Reported that bids had been received on October 24, 1977, which bids were as follows: Name K & M Landscaping ABC Lawn Sprinkler Co. Allied Sprinkler Co., Inc. Thomsen Landscape Amount of Bid $9,800 9,945 9,947 12,600 Recommended that the bid of K & M Landscaping be accepted. Acting City Manager Weber advised that this project had not been included in the current budget. Recommended the money be allocated from the unappropriated reserve of the General Fund. -7- Council Minutes November 1, 1977 4 Motion was made by Councilman Nagel, seconded by Councilman Bue, that the amount of $9,800 be allocated from the unappropriated reserve of the General Fund for subject project, and that the following resolution be adopted: WHEREAS, the City of El Segundo California, duly advertised for bids for the installa- tion of civic center irrigation system, Phases II and III, in accordance with Specification No. 77 -7; and WHEREAS, the Director of Public Works found that the bid of K & M Landscaping, in total amount of $9,800 was the lowest responsible bid; NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF EL SEGUNDO, . that the bid of K & M Landscaping, the lowest responsible bid, be accepted; and BE IT FURTHER RESOLVED, that the Mayor of said City be and he is hereby authorized and instructed to execute said contract herein awarded for and on behalf of the City and in its name and the City Clerk to attest the same, affix the seal and make delivery thereof in due course; and BE IT FURTHER RESOLVED, that all bids received, except the bid of K & M Landscaping are hereby rejected and the City Clerk is hereby authorized and instructed to return the bid bonds of unsuccessful bidders. Motion carried by the following vote: Ayes: Councilmen Bue, Nagel, Rockhold, Van Vranken and Mayor Balmer Noes: Councilmen None Absent: Councilmen None 3) Completion of Project No. 77 -6 for removal and replacement of asphaltic concrete and resurfacing various streets Advised that subject project had been completed on October 11, 1977 and Notice of Completion had been filed with the County Recorder. Further advised that Change Order No. 1 had been prepared providing for 47.63 tons of additional pavement material and an extension of 18 days over the original contract time limit. Recommended the project be accepted as complete and that the Change Order be approved in total amount of $933.55 . Motion was made by Councilman Bue, seconded by Councilman Rockhold, that the following resolution be adopted: RESOLVED, that Change Order No. 1 to Project No. 77 -6 in total amount of $933.55 be approved, the Mayor be authorized to sign said change order on behalf of the City of El Segundo and the City Clerk to attest the same; and BE IT FURTHER RESOLVED, that the removal and replacement of asphaltic concrete and resurfacing various streets by Vernon Paving Company is hereby accepted as satisfactorily completed in accordance with Specification No. 77 -6, as of October 11, 1977. -8- Council Minutes November 1, 1977 Motion carried by the following vote: Ayes: Councilmen Bue, Nagel, Rockhold, Van Vranken and Mayor Balmer Noes: Councilmen None Absent: Councilmen None 4) Final Draft Specification No. 77 -15 for collection and disposal of garbage and rubbish Presented the final draft of subject specification, which the Council had previously authorized the publishing of the Notice inviting bids for said project. Councilman Nagel asked that a correction be made on page 21, paragraph (b) to insert "5 feet" after the words "25 feet." Advised that bids would be received on Tuesday, November 29, 1977. 11 . UNFINISHED BUSINESS a. Ordinance amending Bingo Game regualtions City Attorney Allen presented subject ordinance, entitled: ORDINANCE NO. 943 AN ORDINANCE OF THE CITY OF EL SEGUNDO, CALIFORNIA, AMENDING IN VARIOUS PARTICULARS CHAPTER 5.46 OF THE EL SEGUNDO MUNICIPAL CODE RELATING TO BINGO GAMES which title was read. Upon motion duly made and unanimously carried, further reading of said ordinance was waived. Thereafter, motion was made by Councilman Nagel, seconded by Councilman Rockhold, that said ordinance be adopted. On roll call said motion carried by the following vote: Ayes: Councilmen Bue, Nagel, Rockhold, Van Vranken and Mayor Balmer Noes: Councilmen None Absent: Councilmen None 12. NEW BUSINESS a. Councilman Van Vranken advised that he was the appointed delegate to the South Bay Regional Public Communications Authority Board of Directors and that there have been times when it was difficult to gather a quorum in order to hold a meeting. Suggested that every member of the council be named as an alternate delegate so that if one could not attend another may be called upon. Thereafter, motion was made by Councilman Van Vranken, seconded by Mayor Balmer, that each member of the Council be named as an alternate delegate to the South Bay Regional Public Communications Authority, to serve on the Board of Directors in the absence of the delegate. Motion carried by the following vote: Ayes: Councilmen Bue, Nagel, Rockhold, Van Vranken and Mayor Balmer Noes: Councilmen None Absent: Councilmen None -9- Council Minutes November 1, 1977 a5Rs b. Councilman Van Vranken stated it appeared that some of the trees and shrubbery had died at the Storm Drain Pumping Station on the comer of Grand Avenue and Center Street. Asked Staff to look into this and see if the county would replace some of the vegetation. c. Councilman Rockhold stated he had received numerous calls regarding penalties imposed for over usage of water. Stated that some merchants were having an in- crease in business causing an increase in water usage because it was a way for resi- dents to cut down on their own water usage. Asked staff to furnish a report to the Council showing trends of water usage. d. Mr. Clint Richmond, President El Segundo Chamber of Commerce stated he had also had complaints regarding the penalties imposed for the over usage of water. e. Mayor Balmer asked the Traffic and Safety Committee to review the dead -end on Pine Street to determine if reflectors or guard rails might be required. 13. ORAL COMMUNICATIONS None 14. ADJOURNMENT No further business appearing to come before the Council at this session, motion was made by Councilman Nagel, seconded by Councilman Rockhold, that the meeting adjourn, the hour of adjournment being 8:50 o'clock p.m. Motion carried APPROVED: — e2z._� 40'Alx,,� E. L. Balmer, Mayor Respectfully submitted, Valerie A. Burrowes, City er By Deputy -10- Council Minutes November 1, 1977