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1976 OCT 22 CC MINX431.3 E1 Segundo, California October 22, 1976 An adjourned regular meeting of the City Council of the City of E1 Segundo, California was held in the Joslyn Center at 339 Sheldon Street in said city on the above date. The Clerk reported that Notice of Adjournment had been posted as required by law and that an affidavit of posting was in the City Clerk's file. Prior to calling the meeting to order, those present joined in pledging allegiance to the Flag of the United States of America, followed- by invocation by Councilman William D. Bue. The meeting was then called to order by E. L. Balmer, Mayor, the hour being 5:00 o'clock p.m. ROLL CA LL Present: Councilmen Bue, Nagel, Rockhold, Van Vranken and Mayor Balmer; Absent: Councilmen None. READING OF THE MINUTES OF PREVIOUS MEETINGS The minutes of the regular City Council meetings held October 5, and October 19, 1976 having been read and no error or omission having been noted, it was moved by Councilman Nagel, seconded by Councilman Bue, that the minutes of said meetings be approved as recorded. Motion carried. SPECIAL ORDER OF BUSINESS 1. Special Counsel Lee Dolley stated he would like to meet with the Council in Executive Session immediately following the Council meet- ing to discuss the matter of a hearing held on the request for variance from State Noise Standards made by the Los Angeles International Airport. WRITTEN COMMUNICATIONS 1. Yes on A and B Committee, Citizens for a Better Count - Request for Council support of ropositions A an on t e November ballot which would increase the Board of Supervisors to nine members and would create the office of County Mayor. After discussion, motion was made by Councilman Nagel, seconded by Councilman Rockhold, that the Council go on record as supporting Propositions A and B. Motion carried by the following vote: Ayes: Councilmen Bue, Nagel and Rockhold; Noes: Councilman Van Vranken and Mayor Balmer; Absent: Councilmen None. REPORTS OF COMMITTEES 1. Centinela Valley Juvenile Diversion Project. Councilman Bue reporte tat Councilman Jim Ramsey of Lawn ale would replace the chairman who had resigned, and it was anticipated that the program would move ahead very quickly. REPORTS OF OFFICERS CITY MANAGER JONES MADE REPORTS AS FOLLOWS: 1. Presented the tabulation of bids for one spray paint unit, which bids were as follows: Ng.., x434 Name Trade In Amount of Bid Allowance J. E. Bauer Coatings $ 4,515. 79 $75.00 John C. Henberger Co. Inc. $ 4,860. 10 None Graco, Inc. $ 5,249. 13 None Advised that the low bid was $840 higher than the budgeted amount for this item. Stated the amount could be accumulated in the budget through savings on other capital items. Recommended acceptance of the low bid. Motion was made by Councilman Van Vranken, seconded by Councilman Bue, that the low bid of J. E. Bauer Coatings, in total amount of $4,440. 79, including sales tax and trade -in allowance, be accepted and that purchase order be issued to said company in said amount. Motion carried by the following vote: Ayes: Councilmen Bue, Nagel, Rockhold, Van Vranken and Mayor Balmer; Noes: Councilmen None; Absent: Councilmen None. 2. Presented an amendment to the agreement the City has with Aerospace Corporation, on behalf of the South Bay Regional Public Com- munications Authority for a one -month extension of the Program Manage- ment Plan for an additional $7, 582. 00. Advised that the amendment had been approved by the Board of Directors of the Authority. Councilman Van Vranken stated he did not wish to participate in the discussion or action in this matter due to possible conflict of interest. Motion was made by Councilman Nagel, seconded by Councilman Rockhold, that the following resolution be adopted: RESOLVED, that that certain form of Amendment to Agreement between the City of E1 Segundo on behalf of the South Bay Regional Public Communications Authority and Aerospace Corporation for time extension, presented to this Council on this date, be and the same is hereby approved, and after execution by each of the above -named parties, a copy of said Amendment be placed on file in the office of the City Clerk; and BE IT FURTHER RESOLVED, that the Mayor of the City of E1 Segundo be and he is hereby authorized to execute said amendment for and on behalf of said city and the City Clerk to attest the same. Motion carried by the following vote: Ayes: Councilmen Bue, Nagel, Rockhold and Mayor Balmer;' Noes: Councilmen None; Absent: Councilmen None; Not Voting: Councilman Van Vranken. 3. Presented Change Order No. 2 to the contract with Fred A. Walsh, Inc. , for installation of a roof over elevator mechanical equipment at the South Bay Regional Communications Center in Redondo Beach, in the amount of $691. 26. Recommended approval. Motion was made by Councilman Van Vranken, seconded by Council- man Nagel, that Change Order No. 2 to the contract with Fred A. Walsh, Inc. , in the amount of $691. 26 be approved and the Mayor be authorized to sign said Change Order on behalf of the City of E1 Segundo and the City Clerk to attest the same. -2- October 22, 1976 X 435 Motion carried by the following vote: Ayes: Councilmen Bue, Nagel, Rockhold, Van Vranken and Mayor Balmer; Noes: Councilmen None; Absent: Councilmen None. 4. Presented Change Orders No. 1 and 2 to the contract with R. J. Mc Andrews for emergency power equipment for the radio com- munications site in Palos Verdes, a project of the South Bay Regional Public Communications Authority. Advised that Change Order No. 1 in amount of $960 was for furnishing and installing a fuel tank, and Change Order No. 2, in amount of $10, 383 was for furnishing and instailating an emergency generator. Further advised that funds were available for these changes and approval had been given by the Board of Directors of the Authority. Motion was made by Councilman Bue, seconded by Councilman Van Vranken, that Change Orders No. 1 and 2 to the contract with R. J. McAndrews, in total amount of $11, 343 be approved and the Mayor be authorized to sign said Change Orders on behalf of the City of E1 Segundo and the City Clerk to attest the same. Motion carried by the following vote: Ayes: Councilmen Bue, Nagel, Rockhold, Van Vranken and Mayor Balmer; Noes: Councilmen None; Absent: Councilmen None. 5. Presented an escrow instruction agreement with Southern Pacific Land Company for purchase of the railroad property between Eucalyptus Drive and Pine Avenue for a sum of $300, 000. Advised that it was proposed to develop this property as part of the Park Expan- sion Program. Stated that the escrow cannot be closed until the final parcel map is filed, which is now in the hands of the County for final review. Recommended that the agreement be approved, subject to approval of the final parcel map. Motion was made by Councilman Nagel, seconded by Council- man Rockhold, that the escrow instruction agreement between Southern Pacific Land Company and the City of E1 Segundo be approved subject to modifications that may be required when the final parcel map creat- ing the parcels is filed. Motion carried by the following vote: Ayes: Councilmen Bue, Nagel, Rockhold, Van Vranken and Mayor Balmer; Noes: Councilmen None; Absent: Councilmen None. 6. Requested that Mr. Mike Bogen, vice - president of Cal- Surance present the liability insurance proposals. Mr. Bogen reported that each year more insurance companies were withdrawing from the field of municipal insurance coverage. Presented proposals from Fremont Insurance Company and Admiral Insurance Company, the city's present carrier. Stated that Fremont was using a different type of format and that it would be difficult to get excess coverage above its basic policy limit of $250, 000. Further stated that Admiral Insurance Company is no longer writing coverage with a deductible, thus requiring cities to be self- insured up to a certain dollar amount, the lowest being $25, 000 per claim per year with a stop aggregate of three times that amount. City Manager Jones recommended that the proposal of Admiral Insurance Company for a 3 -year policy with $50, 000 self - insurance retention and the stop aggregate of $150, 000 per year be accepted and that no action be taken on the excess coverage at this meeting. -3- October 22, 1976 X 4316 Mr. Tom Pickard, 819 Washington Street, stated he was speaking as a concerned taxpayer, not as an insurance agent. Stated he thought that in the future, insurance coverage should be put out to bid and asked the Council to consider other businessmen in the city, that he thought they could compete with the proposals presented by Cal- Surance. After discussion, motion was made by Councilman Van Vranken, seconded by Councilman Bue, that the City Manager's recommendation be approved. Motion carried by the follcwing vote: Ayes: Councilmen Bue, Nagel, Rockhold, Van Vranken and Mayor Balmer; Noes: Councilmen None; Absent: Councilmen None. Presented a proposed design for a chain link fence along the west side of Washington Parkette with a gate opening at Oak Avenue. Motion was made by Councilman Nagel, seconded by Councilman Bue, that the concept shown on drawing H -256 presented to the Council, be approved. Motion carried by the following vote: Ayes: Councilmen Bue, Nagel, Van Vranken and Mayor Balmer; Noes: Councilman Rockhold; Absent: Councilmen None. 8. Presented a request for authority to pay to the South Bay Regional Public Communications Authority an assessment of $25, 461. 76 for E1 Segundo's portion of the fire department communications system. Stated that Staff recommended purchase of the teletype rather than a lease -type arrangement as in the past. Further stated that funds had been budgeted for this assessment. Recommended approval. Motion was made by Councilman Van Vranken, seconded by Councilman Bue, that $25, 461. 76 be paid to the South Bay Regional Public Communications Authority for E1 Segundo's portion of the fire department communications system. Motion carried by the following vote: Ayes: Councilmen Bue, Nagel, Rockhold, Van Vranken and Mayor Balmer; Noes: Councilmen None; Absent: Councilmen None. At this time, Mr. Jones introduced Mr. James Munson, the new Executive Director of the South Bay Regional Public Communications Authority. CITY CLERK BURROWES MADE REPORTS AS FOLLOWS: 1. Advised that a complaint against the City from the Automobile Club of Southern California had been received on behalf of Ila M. Gormley for recovery of the cost of vehicle damages sustained in an accident on January 12, 1976 and that this complaint had been referred to the city's insurance carrier. Motion was made by Councilman Nagel, seconded by Councilman Rockhold, that the action of the City Clerk in referring the complaint from the Automobile Club of Southern California to the insurance carrier be approved, ratified and confirmed. Motion carried. 2. Advised that a claim had been received from Helen K. Moore for vehicle damages resulting from an accident on September 1, 1976 and that said claim had been referred to the city's insurance carrier. -4- October 22, 1976 X4317 Motion was made by Councilman Nagel, seconded by Councilman Rockhold, that the claim of Helen K. Moore be rejected and that the action of the City Clerk in forwarding same to the insurance carrier be approved, ratified and confirmed. Motion carried. 3. Advised that a claim had been received from Richard Lense for personal injuries received in an accident on July 15, 1976 and that said claim had been referred to the city's insurance carrier. Motion was made by Councilman Nagel, seconded by Councilman Van Vranken, that the claim of Richard Lense be rejected and that the action of the City Clerk in forwarding same to the insurance carrier be approved, ratified and confirmed. Motion carried. 4. Advised that a claim had beets received from Otto Kohagen for vehicle damages resulting from an accident on August 14, 1976 and that said claim had been referred to the city's insurance carrier. Motion was made by Councilman Nagel, seconded by Councilman Bue, that the claim of Otto Kohagen be rejected and that the action of the City Clerk in forwarding same to the insurance carrier be approved, ratified and confirmed. Motion carried. ACTING CITY ATTORNEY DOLLEY MADE REPORTS AS FOLLOWS: 1. Presented an ordinance fixing the place for holding_ City Council meetings from November 1 through November 30, 1976, entitled: AN ORDINANCE OF THE CITY OF EL SEGUNDO, CALIFORNIA, TEMPORARILY FIXING THE PLACE OF THE MEETINGS OF THE CITY COUNCIL AND DECLARING THIS ORDINANCE TO BE AN URGENCY ORDINANCE AND STATING THE REASONS THEREFOR., which title was read. Upon motion duly made and unanimously carried, the further reading was waived. Thereafter, said ordinance was introduced by Councilman Van Vranken. The Acting City Attorney then presented the ordinance for adoption entitled: AN ORDINANCE OF THE CITY OF EL SEGUNDO, CALIFORNIA, TEMPORARILY FIXING THE PLACE OF THE MEETINGS OF THE CITY COUNCIL AND DECLARING THIS ORDINANCE TO BE AN URGENCY ORDINANCE AND STATING THE REASONS THEREFOR., which title was read. Upon motion duly made and unanimously carried, the further read- ing of Ordinance No. 913 was waived. Following a motion made by Council- man Van Vranken, seconded by Councilman Bue, Ordinance No. 913 was adopted by the following vote: Ayes: Councilmen Bue, Nagel, Rockhold, Van Vranken and Mayor Balmer; Noes: Councilmen None; Absent: Councilmen None. RATIFICATION AND APPROVAL OF WARRANTS Motion was made by Councilman Nagel, seconded by Mayor Balmer, that Warrant Numbers 52677 through 52803 and Expense Check Numbers 1186 through 1203 totaling $538, 183. 09 drawn in payment of demands, a list of which had been presented to the Council as Demand Register Sum- mary No. 10, and Expense Check Register No. 7, certified by the Director of Finance as conforming to the Budget approved by Ordinance No. 908, be ratified and approved. -5- October 22, 1976 94318 Motion carried by the following vote: Ayes: Councilmen Bue, Nagel, Rockhold, Van Vranken and Mayor Balmer; Noes: Councilmen None; Absent: Councilmen None. ORAL COMMUNICATIONS 1. Mr. Douglas Heitkamp, 614 Lomita Street, advised that the corner of Lomita Street and Mariposa Avenue had obscured visibility, that the situation had been remedied somewhat by extending the red zone to eliminate parking close to the corner, but this had not solved the problem. f Mayor Balmer stated the matter would be referred to the Traffic Committee for investigation. At the hour of 6 :00 o'clock P. m., the Council recessed to the Recreation Room of the Joslyn Center for an executive session. At the hour of 6:40 o'clock p.m,, the Council reconvened, all members being present and answering roll call. No other business appearing to come before the Council at this session, motion was made by Councilman Nagel, seconded by Mayor Balmer, that the meeting adjourn in memory of Mrs. Ann Abrams, Mr. Russell Hall and Mr. David Caskey. Motion carried. APPROVED: E. L. Balmer, Mayor Respectfully submitted, Valerie A. Burrowes, City Clerk -6- October 22, 1976