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1976 MAY 04 CC MINX 4203 E1 Segundo, California May 4, 1976 A regular meeting of the City Council of the City of El Segundo, California, was held in the Council Chamber of the City Hall of said City on the above date. Prior to calling the meeting to order, those present joined in pledging allegiance to the Flag.of the United States of America, followed by invocation by Mrs. Eunice U. Creason, First Church of Christ Scientist. The meeting was then called to order by E. L. Balmer, Mayor, the hour being 7:00 o'clock p.m. ROLL CALL Present: Councilmen Bue, Nagel, Rockhold, Van Vranken and Mayor Balmer; Absent: Councilmen None. READING OF MINUTES OF PREVIOUS MEETINGS The minutes of the regular City Council meeting held April 20, 1976 and the adjourned regular-City Council meetings held April 19, April 22, and April 26, 1976 having been read and no error or omission having been noted, it was moved by Councilman Van Vranken, seconded by Councilman Bue, that the minutes of said meetings be approved as recorded. Motion carried. SPECIAL ORDER OF BUSINESS 1. Ms. Kathy Bivings, Manager of Civic Affairs of TRW Systems Group, presented a Bicentennial Scroll and plaque to Mayor Balmer, sug- gesting that it be displayed on the wall of the El Segundo Public Library. 2. Mr. Ben Cole, President of the El Segundo Chamber of Com- merce, presented a chrome plated railroad spike to Mrs. Jack Carter, in honor of her late husband, Ernest S. Donaldson, who served the City of E1 Segundo for many years as trainmaster. Mayor Balmer presented Mrs. Carter with a Distinguished Public Service Award for the services her late husband had rendered as train - master of the Southern Pacific Railroad. 3. Mayor Balmer read a proclamation naming May 12, 1976 as JOE ROCHEFORT DAY in the City of El Segundo. City Manager Jones stated that Captain Joseph J. Rochefort was not a familiar name to many in the City, but was well known for his service as founder of the Area G Civil Preparedness Organization from which he was retiring, having served since 1959. 4. Mayor Balmer read a proclamation honoring the work of City Clerks throughout the nation and declared the week of May 10 through May 14, 1976 as CITY CLERK'S WEEK. Thereafter, presented the Proclamation to City Clerk Valerie Burrowes. 5. Mayor Balmer read a proclamation naming the week of MJy 10 through May 15, 1976 as NATIONAL POLICE WEEK and May 15, 1976 as POLICE OFFICERS MEMORIAL DAY in honor of those officers who had lost their lives or had become disabled in the performance of their duties. WRITTEN COMMUNICATIONS 1. Richmond Street Merchants Association, request for permit to close Ric ond Street between Grand Avenue and El Segundo Boulevard on June 12, 1976 for the purpose of holding an Art and Craft Show. May 4, 1976 X 4204 City Manager Jones stated that Staff recommended approval, sub- ject to the terms and conditions in the Director of Public Work's memor- andum dated April 29, 1976. Motion was made by Councilman Nagel, seconded by Councilman Rockhold, that Richmond Street Merchants Association be granted a permit to hold an Art and Craft Show on June 12, 1976 between the hours of 10 :00 o'clock a. m. and 6 :00 o'clock p.m., subject to the terms and conditions set forth in the memorandum of the Director of Public Works, dated April 29, 1976. Motion carried. ORAL COMMUNICATIONS 1. Mr. George Fall of the El Se do Kiwanis Club presented a check for $500 to ouncilman agel for the Bic entennial ommittee to help with the building of the bandstand in Library Park. REPORTS OF COMMITTEES 1. League of California Cities. Councilman Nagel stated he had just returned from a three -day conference in northern California, at which he reviewed the work programs for the coming year and current legislation pertaining to cities. Stated the League Committee had indicated it would support legislation to overturn the Moscone Act and that the Board had voted to oppose Proposition No. 15, which is the proposition advocating the elimination of the use of nuclear power. Motion was made by Councilman Nagel, seconded byXouncilman Rockhold, that the City of E1 Segundo go on record as opposing Proposition No. 15. Motion carried. 2. Park Expansion Committee. Councilman Van Vranken presented plans and final report of the committee for development of the property at 438 Sheldon Street (Mosaic Tile) and changes to the existing Recreation Park area. Stated that the plan, showing the closing of Sheldon Street between Pine and Grand Avenues, was contingent upon the extension and improve- ment of Pine Avenue straight through to Center Street, and that the cost had been estimated at $1, 422, 000. Recommended the Council support the plan and proceed to budget for the improvements. Further reported that the Recreation and Parks Commission had reviewed the plans and report and recommended implementation at the earliest possible date. Motion was made by Councilman Van Vranken, seconded by Coun- cilman Nagel, that the Council accept the report and plan for use as guide- lines for developing and budgeting the recreational improvements. Motion carried by the following vote: Ayes: Councilmen Bue, Nagel, Rockhold, Van Vranken and Mayor Balmer; Noes: Councilmen None; Absent: Councilmen None. 3. New Councilmembers and Mayors Conference. Councilman Bue stated he had attended this conference in Coronado and felt that it was worthwhile, and as a new councilman had learned a great deal by attending. 4. South Bay Cities Association. Councilman Bue reported that he and Councilman Van Vranken had attended the meeting last week at which a presentation of the B -1 program had been made by Rockwell International representatives. Stated that Councilman Van Vranken presented a report on the Hyperion modifications and that members showed great interest in securing more information. Councilman Van Vranken reported that the Association went on record as opposiag the State Board's decision to delete the South Bay Regional Public Communications Authority P -DAT (Portable Digital Access Transeiver) project and directed that a letter be written supporting the P -DAT program. -2- May 4, 1976 X 5. National League of Cities. Councilman Nagel reported on a meeting he attended in San Francisco on environmental quality; that Bill HR -1580 had been discussed which proposes that waste water be discharged on individual bases rather than on one standard. Recommended the Council go on record in support of the Bill urging the extension of the deadline date for waste water discharge systems and that the analyses be made on a case by case basis. Thereafter, Staff was directed to draft a position for the Council along these lines. REPORTS OF OFFICERS CITY MANAGER JONES MADE REPORTS AS FOLLOWS: 1. Reported that the present brush chipper used by the Parks Depart- ment, exceeds the permitted noise regulations of the City, having been recorded at 98 dba at 50 feet from the equipment; and since this chipper is scheduled for replacement in 1976 -77, bids were solicited for early replacement, which bids were as follows: Name Asplundh Equip. Sales Dearth Machinery Co. Causco West B. Hayman Co. B. Hayman Co. (alternate) Average Noise Amount Less Factor of Bid Trade -in at 50 ft. $6,087.61 $5,587.61 85 dba $7,067.02 $6, 167.02 85 dba $6,709.80 $6,2-09.80 85 dba $7,842.94 $7,042.94 90. 5 dba $8,374.00 $7,574.00 89. 5 dba Stated that the noise tests taken on the bidders' equipment indicated that none of the equipment met the City's noise regulations. Recommended that the Council permit exception to the noise code for operation of the chipper under the following conditions: a) Operation only during hours of 7 :00 o'clock a.m. to 6:00 o'clock p.m. b) Operation limited in any one location to maximum of four hours per day. Further recommended that permission be granted to purchase the equipment at this time from the low bidder, Asplundh Equipment Sales and Service in the amount of $6, 087. 61 and that the present chipper be sold by sealed bid. After discussion, motion was made by Councilman Nagel, seconded by Councilman Rockhold, that the bid of Asplundh Equipment Sales and Service be accepted in total amount of $6, 087. 61 including sales tax, and that purchase order be issued to said company in said amount; that opera- tion of the equipment be restricted to the hours of 8:00 a. m. to 6:00 p. m. for not more than four hours per day in any one location; and that the present chipper be sold by sealed bid. Motion carried by the following vote: Ayes: Councilmen Bue, Nagel, Rockhold, Van Vranken and Mayor Balmer; Noes: Councilmen None; Absent: Councilmen None. 2. Presented the tabulation of bids for one utility truck for use by the Parks Department, which bids were as follows: Name Amount of Bid Cushman Motors Sales, Inc. (Alt. #2) $ 2,237.66 Cushman Motors Sales, Inc. (Alt. #1) $ 2,371.22 West Point Industries, Inc. $ 2,432.70 Cushman Motors Sales, Inc. $ 2,699.82 B. Hayman Co., Inc. $ 3,694.10 4205 -3- May 4, 1976 X 4206 Advised that the bid of West Point Industries, Inc., and the alter- nate bids of Cushman Motors Sales, Inc., did not meet the City's specifi- cations, and therefore, recommended that the bid of Cushman Motors Sales, inc., for $2, 699. 82 be accepted as the best low bid. Motion was made by Councilman Nagel, seconded by Councilman Bue, that the bids of West Point Industries, Inc., and the alternate bids of Cushman Motors Sales, Inc., be rejected as not meeting specifications; that the bid of Cushman Motors Sales, Inc., in total amount of $2, 699. 82, including sales tax, be accepted for one utility truck; and that purchase order be issued in said amount to said company. Motion carried by the following vote: Ayes: Councilmen Bue, Nagel, Rockhold, Van Vranken and Mayor Balmer; Noes: Councilmen. None; Absent: Councilmen None. 3. Advised that the Municipal Code did not specify the location for placement of Business Registration Tags on vehicles, making it difficult for police officers to readily observe valid business tags on the vehicles. Stated that an ordinance had been prepared specifying that tags be dis- played uniformly in the lower right hand corner of the windshield. City Attorney Allen presented the ordinance amending the Municipal Code relating to vehicle tags, entitled: AN ORDINANCE OF THE CITY OF EL SEGUNDO, CALIFORNIA, AMENDING SECTION 5.04. 200 OF THE "EL SEGUNDO MUNICIPAL CODE" WHICH SAID SECTION RELATES TO VEHICLE TAGS., which title was read. Upon motion duly made and unanimously carried, the further read- ing was waived. Thereafter, said ordinance was introduced by Councilman Van Vranken. 4. Presented an agreement with PRC Public Management Services, Inc. , to supply, install and test the computer system as part of the South Bay Regional Public Communications system. Recommended approval of the agreement, which is subject to the formal approval by the California Council on Criminal Justice (CCCJ). Mr. Hugh Young, Executive Director of the South Bay Regional Public Communications Authority, stated the PRC contract involved the hardware and software for the computer system and the contract with E- Systems related to the radio system. Motion was made by Councilman Nagel, seconded by Councilman Bue, that the following resolution be adopted: RESOLVED, that that certain form of Agreement between PRC Public Management Services, Inc., and the City of E1 Segundo, on behalf of the South Bay Regional Public Commun- ications Authority, presented to this Council on this date, be and the same is hereby approved, and after execution by each of the above -named parties, a copy of said Agreement be placed on file in the office of the City Clerk; and BE IT FURTHER RESOLVED, that the Mayor of the City of E1 Segundo be and he is hereby authorized to execute said Agreement for and on behalf of said City and the City Clerk to attest the same. -4- May 4, 1976 X 4207 The foregoing motion carried by the following vote: Ayes: Councilmen Bue, Nagel, Rockhold, Van Vranken and Mayor Balmer; Noes: Councilmen Nome, Ab sent: Councilmen None. 5. Presented an agreement with E-Systems, Inc., to supply, install, test and integrate radio, console and mobile data systems as part of the South Bay Regional Public Communications System. Recommended approval contingent upon final approval by the CCCJ. Motion was made by Councilman Van Vranken, seconded by Council- man Nagel, that-the fallowing. resolution be adopted.: RESOLVED, that that certain form of Agreement between E-Systems, Inc., and the City of El Segundo, on behalf of the South - Bay Regional Public Communications Authority, presented to this Council on this date, be and the same is hereby approved, and after execu- tion by each of the above -named parties, a copy of said Agreement be placed on file in the office of the City Clerk;-and BE IT FURTHEIR RESOLVED, that the Mayor-of the City of El Segundo be and he is hereby authorized to execute said Agreement for and on behalf of said City and the City Clerk to attest the same. Motion carried by the following vote: Ayes: Councilmen. Bue, Nagel, Rockhold, Van Vranken and Mayor Balmer; Noes: Councilmen None; Absent: Councilmen None. In response to Council inquiries, Mr. Young:-advised that the South Bay Regional Public Communications Authority was preparing material to submit an appeal to the CCCJ to reinstate the P -DAT program. Stated he thought a resolution by the Council supporting the program would be helpful. Thereafter, motion was made by Councilman Van Vranken, seconded by Councilman Nagel, that-the Council go on record supporting the Portable Digital Access Transeiver System (P -DAT) and authorize the Mayor to send a letter to the California Council on Criminal Justice to this effect. Motion carried. 6. City Manager Jones reported on Assembly Bill AB -3598 relat- ing to the distribution of sales and use tax. Stated the proposed redistribu- tion would adversely affect El Segundo's revenue structure. Recommended that legislative representatives be contacted urging them to oppose this Bill. Motion was made by Councilman Nagel, seconded by Councilman Van Vranken, that this Council go on record as opposing AB -3598. Motion carried. 7. City Manager Jones asked that dates be considered for study sessions of the operating and capital improvements budget. Suggested the Council consider convening on May 24, 25 and if necessary May 26th, and that June 7 be considered for holding the public hearing on the budget. By mutual consent, the Council agreed to meet on the aforementioned dates. DIRECTOR OF PUBLIC WORKS GLICKMAN MADE REPORTS AS FOLLOWS: 1. Advised that Project No. 75 -4 for furnishing and installing a sewer pressure line in Center Street and in Oak Avenue had been completed -5- May 4, 1976 X 420 S by the Jade Construction Company at a total cost of $56, 187. 50 and that Notice of Completion had been filed with the County Recorder. Recom- mended acceptance of the work as complete as of April 9, 1976. Motion was made by Councilman Van Vranken, seconded by Coun- cilman Nagel, that the following resolution be adopted: RESOLVED, that the City Council concurs in the recommendation of the Director of Public Works, and the work covering the construction of a sewer line in Center Street and Oak Avenue in accordance with Specifica- tion No. 75 -4 by Jade Construction Company is accepted as complete as of April 9, 1976. Motion carried by the following date: Ayes: Councilmen Bue, Nagel, Rockhold, Van Vranken and Mayor Balmer; Noes: Councilmen None; Absent: Councilmen None. 2. Presented Specification No. 75 -6 for construction of Imperial Strip Sprinkler System between Imperial Avenue and Imperial Highway. Advised that the project had been determined to be exempt from the re- quirements of the Environmental Quality Act and recommended the Spec- ifications be approved and authority granted to advertise for bids, to be received on June 7, 1976. Motion was made by Councilman Nagel, seconded by Councilman Bue, that the following resolution be adopted: RESOLVED, that SPECIFICATION NO. 75 -6 and NOTICE OF INVITING BIDS FOR CONSTRUCTION OF IMPERIAL STRIP SPRINKLER SYSTEM BETWEEN IMPERIAL AVENUE AND IMPERIAL HIGHWAY, presented to the City Council on this date, be approved and a copy placed on file in the office of the City Clerk; and BE IT FURTHER RESOLVED, that sealed bids be and the same are hereby invited under said NOTICE, and the City Clerk be and she is hereby authorized and instructed to cause said NOTICE to be given and published in time, form and manner as required by law, the date and time for receipt of bids being hereby fixed at 11:00 o'clock a.m. , on Monday, June 7, 1976. Motion carried by the following vote: Ayes: Councilmen Bue, Nagel, Rockhold, Van Vranken and Mayor Balmer; Noes: Councilmen None; Absent: Councilmen None. 3. Presented Specification No. 76 -1 for construction of Concrete Gutter and Storm Drain Improvements on the east side of Aviation Boule- vard, 891 feet south of the Centerline of E1 Segundo Boulevard. Advised that the project had been determined to be exempt from the requirements of the Environmental Quality Act and recommended the Specifications be approved and authority granted to advertise for bids, to be received on June 7, 1976. Motion was made by Councilman Van Vranken, seconded by Council- man Bue, that the following resolution be adopted: -6- May 4, 1976 X4209 RESOLVED, that SPECIFICATION NO. 76 -1 and NOTICE OF INVITING BIDS FOR CONSTRUCTING GUTTER AND STORM DRAIN IMPROVEMENTS ON THE EAST-SIDE-OF AVIATION BOULEVARD,. 8.91. FEET SQUTH -OF THE. CENTERLINE✓OF- EL. SEGUNDO BOULEVARD, presented to the City Council on -this• date; be approved. and a copy placed-on file: in the office of the City Clerk;. and BE- IT FURTHER RESOLVED, that sealed bids be and the same are- hereby invited under said.NOTICE, and the City Clerk be and she is hereby authorized and instructed to cause said NOTICE to be given and published in time, form and manner as: required -by law,. the date and time for receipt of bids being hereby fixed at 11 :00 o'clock a..m. , Monday, June 7, 1976. Motion carried by the following. -vote: Ayes: Councilmen Rue, Nagel,. Rockhold, Van Vranken and Mayor Balmer; Noes: Councilmen None;. Absent: Councilmen None. 4. Presented a new master- maintenance agreement, between the City of Los Angeles and E1 Segundo for operation and maintenance of six traffic signals along_ Imperial Highway between Main Street and Aviation Boulevard. Advised that this agreement supersedes -two previous agree- ments for maintenance of the signals along Imperial'Highway. Recommended approval. Motion was made by Councilman Nagel, seconded by Councilman Rockhold, that the following resolution be adopted: RESOLVED, that that certain form of Maintenance Agreement between the City of E1 Segundo and the City of Los - Angeles for signal maintenance services, presented to this Council on this date, be and the same is-hereby approved, and after execution by each of the above -named parties, a copy of said Agreement be placed on file in the office of the City Clerk; and BE IT FURTHER RESOLVED, that the Mayor of the City of El Segundo be and-he is hereby authorized to execute said Agreement for and on behalf of the City of El Segundo and the City Clerk to attest the same. Motion carried by the following.vote: Ayes: Councilmen Bue, Nagel,. Rockhold, Van Vranken and Mayor Balmer; Noes: Councilmen None; Absent: Councilmen None. 5. Presented a report on water rate reduction for senior citizens (Lifeline Rates). Stated that Staff would like guidelines from the Council regarding type of rate reductions to be considered, eligibility requirements, etc. After discussion, this matter was deferred until the next regular City Council meeting by mutual consent of the Council. -7- May 4, 1976 X 4210 RATIFICATION AND APPROVAL OF WARRANTS Motion was made by Councilman Nagel, seconded by Councilman Rockhold, that Warrant Numbers 50807 through 50969 and Expense Check Numbers 984 through 1004, totaling $532, 331. 93, drawn in payment of demands, a list of which had been presented to the Council as Demand Register Summary No. 26 and Expense Check Register No. 20, certified by the Director of Finance as conforming to the Budget approved by Ordinance No. 874, be ratified and approved. Motion carried by the following vote: Ayes: Councilmen Bue, Nagel, Rockhold, Van Vranken and Mayor Balmer; Noes: Councilmen None; Absent: Councilmen None. No other business appearing to come before the Council at this session, motion was made by Mayor Balmer, seconded by Councilman Nagel, that the meeting adjourn in memory of Mrs. Jean Ballmer, wife of Lloyd Ballmer, former president of the Security Pacific National Bank in El Segundo, who passed away on May 1, 1976. The hour of adjournment of this meeting was 9:00 o'clock p.m. Motion carried. APPROVED: 1,34AnA--% Balmer, Mayor Respectfully submitted, Valerie A. Burrowes, Uity Clerk- -8- May 4, 1976