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1975 NOV 18 CC MINX 40q 6 El Segundo, California November 18, 1975 A regular meeting of the City Council of the City of El Segundo, California, was held in the Council Chamber of the City Halt of said City on the above date. Prior to calling the meeting to order, those present joined in pledging allegiance to the Flag of the United States of America, followed by invocation by Councilman Gordon T. Stephens. The meeting was then called to order by E. L. Balmer, Mayor, the hour being 7 :00 o'clock p.m. ROLL CALL Present: Councilmen Nagel, Rockhold, Stephens, Van Vranken and Mayor Balmer; Absent: Councilmen None. READING OF MINUTES OF PREVIOUS MEETINGS The minutes of the adjourned regular City Council meeting held October 28, 1975 and of the regular City Council meeting held November 4, 1975, having been read and no error or omission having been noted, it was moved by Councilman Nagel, seconded by Councilman Stephens, that the minutes of said meetings be approved as recorded. Motion carried. SPECIAL ORDER OF BUSINESS 1. The Mayor announced that this was the time and place heretofore fixed for the hearing on the Uniform Mechanical Code, 1973 Edition and in- quired of the Clerk if proper notice of the hearing had been given. The City Clerk replied that an affidavit of publishing the notice was in her file. The Mayor stated the file would be made a part of this hearing. The Mayor then inquired if any written communications had been received, to which the Clerk replied that none had been received. Director of Building Safety Dalgleish reported that this is the standard code providing the complete requirements for the installation and maintenance of heating, ventilating, cooling and refrigeration equipment. The Mayor inquired if anyone present wished to speak in this matter. There being no response, motion was made by Councilman Van Vranken, seconded by Councilman Stephens that the hearing be closed. Motion carried. The City Attorney presented the ordinance adopting the Uniform Mechanical Code, 1973 Edition, entitled: AN ORDINANCE OF THE CITY OF EL SEGUNDO, CALIFORNIA, ADOPTING THE "UNIFORM MECHANICAL CODE, 1973 EDITION" INCLUD- ING APPENDICES A, B, AND C, THEREOF; REPEALING IN ITS ENTIRETY CHAPTER 16.16 OF, AND ADDING CHAPTER 16.16 TO, THE EL SEGUNDO MUNICIPAL CODE" RELATING TO THE MECHANICAL CODE., which title was read. Upon motion duly made and unanimously carried, further reading was waived. Thereafter, motion was made by Councilman Stephens, seconded by Councilman Nagel that Ordinance No. 885 be adopted. Motion carried by the following vote: Ayes: Councilmen Nagel, Rockhold, Stephens, Van Vranken and Mayor Balmer; Noes: Councilmen None; Absent: Councilmen None. X 4047 2. The Mayor announced that this was the time and place hereto- fore fixed for the hearing on the Uniform Plumbing Code, 1973 Edition, and inquired of the City Clerk if proper notice of the hearing had been given. The Clerk replied that an affidavit of publishing the notice was in her file. The Mayor stated the file would be made a part of this hearing. The Mayor then inquired if any written communications had been received, to which the Clerk replied that none had been received. Director of Building Safety Dalgleish reported on the type of plumbing a home owner would be allowed to do under this code without securing a permit. The Mayor inquired if anyone present wished to speak in this matter. There being no response, motion was made by Councilman Van Vranken, seconded by Councilman Stephens, that the hearing be closed. Motion carried. The City Attorney presented the ordinance adopting the Uniform Plumbing Code, 1973 Edition, entitled: AN ORDINANCE OF THE CITY OF EL SEGUNDO, CALIFORNIA, ADOPTING THE "UNIFORM PLUMBING CODE, 1973 EDITION" INCLUDING APPENDICES A, B, C, D, E, F, AND G THEREOF; REPEALING IN ITS ENTIRETY CHAPTER 16.12 OF, AND ADDING CHAPTER 16.12 TO, THE "EL SEGUNDO MUNICIPAL CODE" RELATING TO THE PLUMBING CODE., which title was read. Upon motion duly made and unanimously carried, further reading was waived. Thereafter, motion was made by Councilman Van Vranken, seconded by Councilman Nagel, that Ordinance No. 886 be adopted. Motion carried by the following vote: Ayes: Councilmen Nagel, Rockhold, Stephens, Van Vranken and Mayor Balmer; Noes: Councilmen None; Absent: Councilmen None. 3. The Mayor announced that this was the time and place hereto- fore fixed for the hearing on the National Electrical Code, 1975 Edition and inquired of the City Clerk if proper notice of the hearing had been given. The Clerk replied that an affidavit of publishing the notice was in her file. The Mayor stated the file would be made a part of this hearing. The Mayor then inquired if any written communications had been received, to which the Clerk replied that none had been received. Director of Building Safety Dalgleish reported on the provision for comprehensive permits. The Mayor inquired if anyone present wished to speak in this matter. There being no response, the Mayor declared the hearing closed. The City Attorney presented the ordinance adopting the National Electrical Code, 1975 Edition, entitled: AN ORDINANCE OF THE CITY OF EL SEGUNDO, CALIFORNIA, ADOPTING THE "1975 EDITION OF THE NATIONAL ELECTRICAL CODE, " REPEALING IN ITS ENTIRETY CHAPTER 16.08 OF, AND ADDING CHAPTER 16. 08 TO, THE "EL SEGUNDO MUNICIPAL CODE" RELATING TO THE ELECTRICAL CODE., which title was read. -2- November 18, 1975 X 4098 Upon motion duly made and unanimously carried, further reading was waived. Thereafter, motion was made by Councilman Van Vranken, seconded by Councilman Nagel, that Ordinance No. 887 be adopted. Motion carried by the following vote: Ayes: Councilmen Nagel, Rockhold, Stephens, Van Vranken and Mayor Balmer; Noes: Councilmen None; Absent: Councilmen None. REPORTS OF COMMITTEES 1. South Bay Cities Association. Councilman Van Vranken stated that the meeting this -month will include discussions regarding the formation of a new county comprised of cities in the South Bay area and asked for Council's guidance for input to this program. After discussion, it was the consensus of the Council that no action be taken at this time, neither to encourage or discourage any efforts being made in this direction. 2. Centinela Valley Diversion Project. Councilman Nagel reported the project was getting underway, that a director and assistant director had been hired and that the City of Inglewood had provided space in its new City Hatt for the project. Stated it was expected to have the system working by the first of the year. Advised that the Youth Advisory Council was short one member and moved that Linda Huskey, EL Segundo High School student, be appointed to this board. Motion was seconded by Councilman Van Vranken and unanimously carried. REPORTS OF OFFICERS CITY MANAGER JONES MADE REPORTS AS FOLLOWS: 1. Presented a letter agreement from the Southern California Edi son Company providing for a change in the License fee for the use of the right of way adjacent to Washington Parkette, reducing the fee from $185. 00 to $85. 00 per year. Recommended approval. Motion was made by Councilman Van Vranken, seconded by Council- man Rockhold, that the following resolution be adopted: RESOLVED, that that certain form of Letter Agreement from Southern California Edison Company amending the contract for rental of the right of way adjacent to Washington Parkette, presented to this Council on this date, be and the same is hereby approved, and after proper execu- tion, a copy of said Letter Agreement be placed on file in the office of the City Clerk; and BE IT FURTHER RESOLVED, that the Mayor of the City of EL Segundo be and he is hereby authorized to execute said Letter Agree- ment on behalf of the City of EL Segundo and the City Clerk to attest the same. Motion carried by the following vote: Ayes: Councilmen Nagel, Rockhold, Stephens, Van Vranken and Mayor Balmer; Noes: Councilmen None; Absent: Councilmen None. -3- November 18, 1975 X 40 49 2. Advised that the Fire Department had requested a special tool for use in emergency evacuation situations and that the Hurst Power Rescue Tool Model No. 32 was the only one found to be available for this purpose. Recommended that normal bidding procedures be waived and that purchase be authorized from the local supplier, Western States Fire Apparatus of California at a cost of $5, 243. 82 including sales tax. Motion was made by Councilman Van Vranken, seconded by Council- man Nagel, that normal bidding procedures be waived, that one Hurst Power Rescue Tool Model No. 32 be purchased from Western States Fire Apparatus of California and that a purchase order in total amount of $5, 243. 82 including sales tax be issued to said company. Motion carried by the following vote: Ayes: Councilmen Nagel, Rockhold, Stephens Van Vranken, and Mayor Balmer; Noes: Councilmen None; Absent: Councilmen None. 3. Presented the tabulation of bids received for the City's annual requirements of duplicating paper in various sizes and colors, which bids were as follows: Name Amount of Bid Kirk Paper Company $ 2, 775.50 Kirk Paper Company (Alternate) $ 3,077.21 Blake, Moffitt & Towne $ 2, 963,34 Boise Cascade $ 3, 146.08 NoLex Corporation $ 3, 159. 70 Ingram Paper Company $ 3,217.52 Recommended acceptance of the low bid. Motion was made by Councilman Nagel, seconded by Councilman Stephens, that the bid of Kirk Paper Company in the amount of $2, 775. 50 including sales tax for annual duplicating paper requirements be accepted and that purchase order in said amount be issued to said company. Motion carried by the following vote: Ayes: Councilmen Nagel, Rockhold, Stephens Van Vranken and Mayor Balmer; Noes: Councilmen None; Absent: Councilmen None. 4. Presented the tabulation of bids for replacement vehicles for various departments, which bids were as follows: -4- November 18, 1975 Item Quantity Description D 1 Pickup Truck, subcompact E 1 Compact Sedan F 2 Subcompact 4-door sedan G 1 Subcompact 2-door sedan Amount of Bid Bob Warren Hessen Earle Ike Ray Vane Item Qty. Pontiac, Inc. Chevrolet Dodge, Inc. South, Inc. D 1 $ N/B $ 3,400.00 $ N/B $ N/B E 1 3, 752. 86 3, 863.00 3, 920.01 3,875.45 F 2 N/B 6, 782.00 N/B N/B G 1 3, 166.48 3,249.00 N/B N/B -4- November 18, 1975 X 4100 Advised that a survey had been made regarding the use of personal cars for City business and it was his recommendation that the policy not be adopted at this time. Stated that the Fire Department had advised it could use a subcompact car instead of a compact (Item E). Therefore, recom- mended that the bids for Item E be rejected; an additional Item G be purchased and that the Low bid for each item be accepted. Motion was made by Councilman Stephens, seconded by Councilman Rockhold that all bids for the Compact Sedan (Item E) be rejected; that the bid of Hessell Chevrolet be accepted for Items D and F in total amount of $10, 792. 92 including sales tax and Bob Warren Pontiac for two subcompact 2 -door sedans (Item G) in total amount of $6, 712. 94 including sales tax; and that purchase orders be issued to said companies for said amounts. Motion carried by the following vote: Ayes: Councilmen Nagel, Rockhold, Stephens Van Vranken and Mayor Balmer; Noes: Councilmen None; Absent: Councilmen None. 5. Reported that the Standard OR Company had notified the City that Oil Well No. 12 had been abandoned and had requested the bond covering this well be exonerated. Mayor Balmer stated he did not wish to participate in the discussion or action in this matter and, therefore, turned this portion of the meeting over to Mayor pro tem Nagel. City Manager Jones further stated that a report had been received from the State Department of Conservation, Division of Oil and Gas indicating that aLL abandonment requirements had been fulfilled; and the Director of Building Safety advised that the premises had been restored to their original condition as required. Recommended cancellation of the permit and exonera- tion of the bond. Motion was made by Councilman Stephens, seconded by Councilman Van Vranken, that the permit covering Standard Oft Refinery Well No. 12 be cancelled and that the following resolution be adopted. RESOLVED, that that certain Rider dated January 20, 1975, to Performance Bond No. SL- 6223647 covering Refinery Well No. 12 with Standard Oil Company as Principal and The American Insurance Company as Surety, be and the same is hereby exonerated from any Liability accruing thereunder subsequent to midnight this date, November 18, 1975. Motion carried by the following vote: Ayes: Councilmen Rockhold, Stephens, Van Vranken and Mayor pro tem Nagel; Noes: Councilmen None; Absent: Councilmen None; Not voting: Mayor Balmer. 6. Presented an amendment to the contract with Marion J. Varner and Associates, the architect for Civic Center improvements, providing allowance for additional architectural fees if construction is prolonged more than 60 days beyond the approved contract period. Mr. Jerry Keller, architect, explained this was a provision required in case the construction contractor caused delays which would in turn create additional work for the architect. After discussion, motion was made by Councilman Stephens, seconded by Councilman Van Vranken, that this matter be referred back to Staff for rewritting of the contract amendment in more explicit language and that it -5- November 18, 1975 X 4101 be presented to the Council for consideration at a later date. 7. Presented the final plans for the Civic Center improvements and proposed that the Council review the plans at this time so that if changes are desired, the architect would have time to make the changes before the plans are finally approved in January. Mr. Jerry Keller, introduced Mr. Walter Jen, Project Architect, Mr. WiLLiam King, Electrical Engineer and Mr. Tom Parry, Mechanical Engineer, and discussed the phasing of the project. Councilman Stephens stated he thought more time was needed to go over the plans with Staff and moved that this matter be deferred until 5:00 PM November 26, 1975. Motion was seconded by Councilman Nagel and carried unanimously. 8. Presented a request from Director of Finance Weber to attend a 2-day Xerox Computer Services Users Conference in Chicago. Motion was made by Councilman Van Vranken, seconded by Councilman Nagel, that Director of Finance Weber be granted permission to attend the Xerox Conference in Chicago using personal Leave days for this purpose. Motion carried. 9. Presented a request from Mrs. Evelyn Rose for a Conditional Use Permit to allow continued operation of the Trailer Park at 123 Sierra Street, until December 31, 1977. Advised that the property was on the market for sale and recommended the Council grant the time extension as requested. After discussion, motion was made by Councilman Stephens, seconded by Councilman Rockhold, that this request be continued until December 31, 1976, and that Mrs. Rose be relieved of the responsibilities of complying with Sections 20. 41. 130 to 20. 41. 240 of the El Segundo Municipal Code pending further action by the Council. Motion carried by the following vote: Ayes: Councilmen Nagel, Rockhold, Stephens Van Vranken and Mayor Balmer; Noes: Councilmen None; Absent: Councilmen None. Mrs. Evelyn Rose stated she was interested in selling as quickly as possible and that she was Eappy with the December 31, 1976 date. 10. Presented a request to conduct open /promotional examinations for the position of Senior Stenographer and Library Assistant on November 22, 1975. Recommended approval. Motion was made by_ Councilman Nagel, seconded by Councilman Rockhold, that the above request be granted. Motion carried. 11. Presented a request to conduct a promotional examination for the position of Fire Engineer on December 1, 1975. Recommended approval. Motion was made by Councilman Nagel, seconded by Councilman Rockhold, that the above request be granted. Motion carried. CITY CLERK BURROWES MADE REPORTS AS FOLLOWS: 1. Recommended that authorization be given for the Martin and Chapman Company to serve the City as Election Suppliers for the Municipal Election to be held March 2, 1976. Motion was made by Councilman Nagel, seconded by Councilman Stephens, that the City Clerk's recommendation be accepted. Motion carried. -6- November 18, 1975 X A 102 2. Presented recommendations for conducting the General Munici- pal Election to be held March 2, 1976, as follows: Consolidate voting precincts from 21 to 9 Open Polls at 7 :00 a.m. and close Polls at 7:00 p.m. Provide paper ballots for the election Salary scale for election board workers: Inspectors $25.00 Judges $20.00 Clerks $20.00 Polling Places: $25.00 Motion was made by Councilman Nagel, seconded by Councilman Rockhold, that the City Clerk's recommendations be approved. Motion carried. 3. Advised that recent election laws require that a candidate's Statement of Qualifications for insertion in the ballots be printed in Spanish as well as English and that it was the responsibility of the City Clerk to arrange for the translation and printing of these Statements. Requested guidance from the Council as to whether the candidate shall be charged for printing and translation or if the City would be responsible for all or part of these charges. After consideration by the Council, motion was made by Councilman Stephens, seconded by Councilman Van Vranken, that this matter be referred back to the Staff for further information as to estimated costs. Motion carried. CITY ATTORNEY ALLEN MADE REPORTS AS FOLLOWS: 1. Presented an amendment to a Lease with TRW, Inc., for rental of additional Land adjacent to Lot 22 in the Utah Mining and Manufacturing Tract subdivision. Motion was made by Councilman Van Vranken, seconded by Council- man Nagel, that the following resolution be adopted: RESOLVED, that that certain form of Amendment to Lease between the City of El Segundo and TRW, Inc. , presented to this Council on this date, be and the same is hereby approved, and after execution by each of the above -named parties, a copy of said Amendment be placed on file in the office of the City Clerk; and BE IT FURTHER RESOLVED, that the Mayor of the City of El Segundo be and he is hereby authorized to execute said Amend- ment to Lease for and on behalf of said City and the City Clerk to attest the same. Motion carried by the following vote: Ayes: Councilmen Nagel, Rockhold, Stephens Van Vranken and Mayor Balmer; Noes: Councilmen None; Absent: Councilmen None. 2. Presented a letter from the League of California Cities re- questing that he testify on behalf of the League before the Assembly Com- mittee on Finance, Insurance and Commerce on December 5, 1975. Requested permission to appear. Motion was made by Councilman Nagel, seconded by Mayor Balmer, that the City Attorney be granted permission to appear as requested. Motion carried. -7- November 18, 1975 X4 /03 DIRECTOR OF PUBLIC WORKS GLICKMAN MADE REPORTS AS FOLLOWS: 1. Advised that considerable inflation had occurred since the 1964 and 1970 County Storm Drain Bond Issues had passed, causing finan- cial deficits in the projects remaining to be completed. Advised the District had indicated that $1, 245, 000 is available at this time, however, the sum of $276, 000 is available only for the first project in the region ready for construction. Stated that priorities had been placed on two projects to eliminate the flooding on EL Segundo Boulevard and Kansas Street and at Kansas Street and Holly Avenue and that is was the District's broad estimate that $776, 000 additional funds would be needed to guarantee completion of these projects. The amount required over and above the $400, 000 already included in the Capital Improvement Program could be obtained by diverting funds from other projects of Lower priorities, by reducing the General Fund Reserve and by using increased sales tax revenue. Recommended the Council adopt the concept of contributing City funds in the amount of $776, 000 for implementing as much of the improvement program as these funds would permit, for concurrence by the District and preparation of a betterment agreement. Motion was made by Councilman Nagel, seconded by Councilman Rockhold, that the Director of Public Works' recommendation be approved and this concept be presented to the Los Angeles County Flood Control District for preparation of a formal betterment agreement. Motion carried by the following vote: Ayes: Councilmen Nagel, Rockhold, Van Vranken and Mayor Balmer; Noes: Councilman Stephens; Absent: Councilmen None. 2. Advised that the City solicited and received five proposals for design of the irrigation system in the Imperial Strip and found the proposal of Irrigation Design Consultants in total amount of $1, 907 to be the lowest best bid. Recommended acceptance of this proposal. Motion was made by Councilman Van Vranken seconded by Councilman Nagel that the proposal of Irrigation 'design Consultants in total amount of $1, 907 be accepted for design services of the Imperial Strip Automatic Ir- rigation System, and that a purchase order be issued to said company in said amount. Motion carried by the following vote: Ayes: C ouncilmen Nagel, Rockhold, Stephens, Van Vranken and Mayor Balmer; Noes: Councilmen None; Absent: Councilmen None. 3. Presented a proposed method of reducing the requirements for Washington Parkette to bring the contract within budgeted funds as requested by the Council, as follows: Reduce depth of tot sand box $ 700.00 Eliminate concrete slab $ 990.00 Delete trees and shrubs $1, 540.00 Eliminate 6 ft. wide concrete wall: .$1, 900. 00 Advised that the low bidder, Allied Sprinkler Company, Inc. , had agreed to this concept. Recommended Council approval. Motion was made by Councilman Van Vranken, seconded by Council- man Nagel that the following resolution be adopted: WHEREAS, the City of El Segundo, California duly advertised for bids for construction of Washington Parkette, Specification No. 75 -3; and WHEREAS, the Director of Public Works found that the bid of Allied Sprinkler Company, in total amount of $49, 490. 00 was the Lowest responsible bid; and -8- November 18, 1975 X 4104 WHEREAS, the low bid was found to be over and above budgeted funds for this project; NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF EL SEGUNDO, that the bid of Allied Sprinkler Company, Inc., the lowest responsible bid be accepted; and BE IT FURTHER RESOLVED, that the Mayor of the City of El Segundo be and he is hereby authorized and instructed to execute a con- tract herein awarded for and on behalf of the said City and in its name and the City Clerk to attest the same, affix the seal and make delivery thereof in due course; and BE IT FINALLY RESOLVED, that all bids received, except the bid of Allied Sprinkler Company, Inc., are hereby rejected and the City Clerk is hereby authorized and instructed to return the bid bonds of all unsuccessful bidders Motion carried by the following vote: Ayes: Councilmen Nagel, Rockhold, Stephens, Van Vranken and Mayor Balmer; Noes: Councilmen None; Absent: Councilmen None. Motion was made by Councilman Van Vranken seconded by Councilman Nagel that the Public Works Director be authorized to issue Change Order No. 1 to Allied Sprinkler Company, Inc. , in the amount of $5, 130. 00 as follows: 1. Delete furnishing & installing all trees & shrubs (4 trees and 57 shrubs( (Portion of Bid Item 5) $1,540.00 2. Reduce the depth of sand in the tot sand box from 18" to 12" (Portion of Bid Item 6) $ 700.00 3. Delete construction of 6- foot -wide concrete walk around tot lot area (Portion of Bid Item 6) $1,900.00 4. Delete construction of concrete slab under the Edison Company transmission towers (Bid Item 7) $ 990.00 and that the Mayor be authorized to sign said Change Order on behalf of the City of El Segundo and the City Clerk to attest the same. Motion carried by the following vote: Ayes: Councilmen Nagel, Rockhold, Stephens, Van Vranken and Mayor Balmer; Noes: Councilmen None; Absent: Councilmen None. UNFINISHED BUSINESS 1. City Attorney Allen presented the ordinance amending the Residential Property Report requirements in the Municipal Code, entitled: AN ORDINANCE OF THE CITY OF EL SEGUNDO, CALIFORNIA, AMENDING CHAPTER 16.38 OF THE "EL SEGUNDO MUNICIPAL CODE" WHICH CHAPTER RELATES TO RESIDENTIAL PROPERTY REPORTS., which title was read. - 9 - November 18, 1975 X 4105 Upon motion duly made and unanimously carried, the further reading of Ordinance No. 888 was waived. Following a motion made by Councilman Nagel, seconded by Mayor Balmer, Ordinance No. 888 was adopted by the following vote: Ayes: Councilmen Nagel, Stephens Van Vranken and Mayor Balmer; Noes: Councilman Rockhold; Absent: Councilmen None. 2. City Manager Jones advised that a public hearing on the environ- mental impact of conversion of Unit 3 of the Scattergood Steam Plant to fuel oil operation was scheduled for November 25 and inquired if the Council wished to make a presentation at that meeting. Stated that Staff had reviewed the EIR and believed it appropriate to request certain considerations be made with regard to noise impact on adjacent residences. After discussion, motion was made by Councilman Stephens, seconded by Councilman Nagel, that the City Manager be instructed to take the suggestions of the Council before the Commission for consideration in the Environmental Impact Report. Motion carried. RATIFICATION AND APPROVAL OF WARRANTS Motion was made by Councilman Nagel, seconded by Councilman Van Vranken, that Warrant Numbers 48977 through 49127 and Expense Check Numbers 701 through 719, totaling $147, 318. 76, drawn in payment of demands, a list of which had been presented to the Council as Demand Register Summary No. 12 and Expense Check Register No. 9, certified by the Director of Finance as conforming to the budget approved by Ordinance No. 874, be ratified and approved. Motion carried by the following vote: Ayes: Councilmen Nagel, Rockhold, Stephens, Van Vranken and Mayor Balmer; Noes: Councilmen None; Absent: Councilmen None. At the hour of 9:55 o'clock p.m. the Council recessed to the Mayor's office for an Executive Session. At the hour of 10:09 o'clock p.m., the Council reconvened, all members being present and answering rolL call. No other business appearing to come before the Council at this session, motion was made by Councilman Stephens, seconded by Councilman Rockhold, that the meeting adjourn until Wednesday, November 26, 1975 at the hour of 5:00 o'clock p. m. in the Council Chamber of the City Hall of the City of El Segundo, the hour of adjournment of this meeting being 10 :10 o'clock p. m. Motion carried. APPROVED: e I bak �n E. L. aLmer,Mayor, Respectfully submitted, Valerie A. Burrowes, City ler -10- November 18, 1975