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1975 JUN 17 CC MINX 3981 El Segundo, California June 17, 1975 A regular meeting of the City Council of the City of El Segundo, California, was held in the Council Chamber of the City Hall of said City on the above date. Prior to calling the meeting to order, those present joined in pledging allegiance to the Flag of the United States of America, followed by invocation by Pastor Eyrich Hansen of St. John's Lutheran Church. The meeting was then called to order by Mayor E. L. Balmer, the hour being 7:05 o'clock p.m. ROLL CA LL Councilmen Present: Nagel, Van Vranken and Mayor Balmer; Councilmen Absent: Rockhold and Stephens. READING OF MINUTES OF PREVIOUS MEETINGS The minutes of the regular City Council meeting held June 3, 1975; the Special meeting held May 28, 1975 and the Adjourned Regular meeting held June 9, 1975, having been read and no error or omission having been noted, it was moved by Councilman Nagel, seconded by Councilman Van Vranken that the minutes of said meetings be approved as recorded. Motion carried. SPECIAL ORDER OF BUSINESS Mayor pro tempore Nagel stated that the Interactive Cable Television Advisory Board had been formed in July, 1974 and had served the community well. Presented Certificates of Appreciation to the two members who were in attendance, Mrs. Nicky WisLocky and Mr. John Mitchell. The certificates for the other members will be forwarded to their homes. Mayor Balmer commended the committee members for their fine participation. Mr. Ed. Engle of Sunset Flooring presented the Council with a rug and serving trays in patriotic designs to commemorate the Bi- centennial. WRITTEN COMMUNICATIONS The following written communications were read to the Council and were disposed of in the manner indicated: Cittoof_ Gardena, request for support in reactivating the interchange of Route 91 an the Harbor Freeway and the construction of Harbor Freeway on -off ramps at Redondo Beach Boulevard. By .mutual consent of the Council, City Manager Jones was instructed to send a telegram to the California Highway Commission supporting the position of the City of Gardena. REPORTS OF OFFICERS CITY MANAGER JONES MADE REPORTS AS FOLLOWS: 1. Presented the tabulation of bids for one portable sewer cleaning machine with attachments, which bids were as follows: Name Amount of Bid Electric Eel Manufacturing Co. Inc. $ 1,073.89 California Distributors $ 1,076.49 Advised that the bid of Electric Eel Manufacturing Company, Inc., included an alternate bid for one of the attachments, which was not accept- able and, therefore, it was Staff's recommendation that the bid of California Distributors be accepted as the best low bid. 3982 Motion was made by Councilman Van Vranken, seconded by Coun- cilman Nagel, that the bid of California Distributors in the amount of $1, 076. 49 including tax, for one portable sewer cleaning machine with attachments be accepted as the lowest, best bid and that purchase order in said amount be issued to said company. Motion carried by the following vote: Ayes: Councilmen Nagel, Van Vranken and Mayor Balmer; Noes: Councilmen None; Absent: Councilmen Rockhold and Stephens. 2. Presented the tabulation of bids No. 74 -56 for 7 items of office furniture for the Police Planning and Research Unit, for which Grant funds are available. Stated that bids had been analyzed by Staff and the following were recommended as the lowest most acceptable bids: Item Q. Description Name Amount A 1 Steno Chair Swedlow Distributir_g Co. $ 49.38 D 2 Desk Chairs 11 11 It $131.68 F 1 Bookcase " $ 37.83 G 1 Costumer it It $ 15.51 B 1 Steno Desk United Business Interiors $225.00 C 2 Desk 36" x 60" If It it $346.00 E 2 File Cabinets if if if $185.00 Recommended that the low bids received from Los Angeles Desk Company and the low bid for Item B received from Sanders Office Supply Company be rejected as not meeting specifications. Motion was made by Councilman Nagel, seconded by Councilman Van Vranken, that the bids be accepted and rejected as recommended by the City Manager and that purchase orders be issued to Swedlow Distribut- ing Company in total amount of $248.46 including tax, and to United Business Interiors in total amount of $801. 36 including tax. Motion carried by the following vote: Ayes: Councilmen Nagel, Van Vranken and Mayor Balmer; Noes: Councilmen None; Absent: Councilmen Rockhold and Stephens. 3. Presented the tabulation of bids No. 74 -55 for temporary build- ing for the Police Planning and Research Unit, which bids were as follows: Name Amount of Bid Mobil- Facilities, Inc. $ 6, 837.00 Space Sales $ 6,944.00 Albers Manufacturing Co., Inc. $ 8,297. 84 Alan Pre -Fab Buil3ing Corp. $ 8,884.00 M. P. Porta -Built Company $ 9,022.00 Advised that the bid of Mobil- Facilities, Inc. , did not meet the City's specifications; therefore, recommended the bid of Space Sales be accepted as the best low bid. Further recommended that authorization be given to purchase the hitch and axle for relocating the unit when the need arises, at an additional cost of $310. 00. Motion was made by Councilman Van Vranken, seconded by Coun- cilman Nagel, that the bid of Mobil- Facilities, Inc. , be rejected as not meeting specifications and that the bid of Space Sales in amount of $6, 944. 00 plus tax be accepted; that an additional amount of $310. 00 plus tax be authorized for the purchase of the hitch and axle; and. that purchase orders be issued to s9-id company for said amounts as required. Motion carried by the following vote: -2- June 17, 1975 X Ayes: Councilmen Nagel, Van Vranken and Mayor Balmer; Noes: Councilmen None; Absent: Councilmen Rockhold and Stephens. 4. Presented bids for Workers' Compensation Insurance adminis- tration, including Staff's calculations for a 3 -year period, as follows: Amount of Bid Name Yearly 3 Years Esis, Inc. $3,451.00 -- 1 year guarantee only R. L. Kautz $3, 669. 48 $26, 457. 3 year guarantee plus 3. 6% of annual premium for 2nd & 3rd year. Insurance Technology Co. $7, 200. 00 $23, 374 5 year guarantee sub- ject to max. 87o increase over prior year's rate. Gates McDonald & Co. $8, 521. 34 $28, 204. s year guarantee sub- ject to .209 per $100 estimated payroll for subsequent years. Advised that Staff's analysis indicated the bid of Insurance Technology Company as being the best, low bid and, therefore, recommended accept- ance. Motion was made by Councilman Van Vranken, seconded by Council- man Nagel, that the bid of Insurance Technology Company for the administra- tion of Workers' Compensation Insurance be accepted and that an agreement be prepared between said company and the City of E1 Segundo. Motion carried by the following vote: Ayes: Councilmen Nagel, Van Vranken and Mayor Balmer; Noes: Councilmen None; Absent: Councilmen Rockhold and Stephens. 5. Advised that bids had been received for excess insurance on Workers' Compensation, which bids were as follows: Name Cal - Surance Associates, Inc. State Compensation Insurance Fund Spiro & Spiro Insurance Agency Excess Insurance ( 75,000/ $2,000,000 $26,500/yr. No Bid No Bid )n Claims over: $100,000/ $2,000,000 $ 8,100.00/yr. $10,433.54/yr. $14,000.00/yr. Drinkwine -Munson -Robertson & Zillgitt Insurance Agents No Bid $14,500.00/yr. Recommended acceptance of the low bid on excess of $100, 000. Motion was made by Councilman Nagel, seconded by Mayor Balmer, that the bid of Cal- Surance Associates, Inc. , be accepted for excess insurance coverage in total amount of $8, 100 and that purchase order in said amount be issued to said company. Motion carried by the following vote: Ayes: Councilmen Nagel, Van Vranken and Mayor Balmer; Noes: Councilmen None; Absent: Councilmen Rockhold and Stephens. -3- June 17, 1975 X 3984 6. Presented a request to conduct a closed - promotional examination for permanent employees and CETA personnel for the positions of Senior Steno -Clerk and Account Clerk. Recommended approval. Motion was made by Councilman Nagel, seconded by Councilman Van Vranken, and unanimously carried that the above request be granted. 7. Presented an ordinance covering the licensing for the sale of concealable firearms, denoting the Director of Finance as the licensing authority. The Council discussed the ordinance and requested that certain re- visions be made and that after the changes had been made, the ordinance be presented to the Council for approval. 8. Stated that the City had initially proposed to take over the Urho Saari Swim Stadium for the summer months and now consideration was being given to the School District's request that the City assume responsibility for the plunge for a full year. Advised that it was his recommendation, as well as that of the Recreation and Parks Department that the City enter into an agreement with the School District to assume certain responsibilities for the Swim Stadium for fiscal year 1975 -76. After discussion, motion was made by Mayor Balmer, seconded by Councilman Nagel, that the City Manager's recommendation be approved and that an agreement to this effect be presented to the Council for approval. Motion carried by the following vote: Ayes: Councilmen Nagel, Van Vranken and Mayor Balmer; Noes: Councilmen None; Absent: Councilmen Rockhold and Stephens. Mr. Gene Moore, 540 Standard Street, asked the Council to consider leasing the plunge from the School District, thereby taking over full respon- sibility and maintenance, which obviously would involve greater cost to the City. At the hour of 8:15 o'clock p.m. , the Mayor declared a short recess. At the hour of 8:25 o'clock p.m. , the Council reconvened, the following members being present and answering roll call: Mayor Balmer, Councilmen Nagel and Van Vranken. 9. The City Manager presented a proposal to form a committee for planning the development of the newly acquired property at 438 Sheldon Street. Suggested that at least two members of the Council and Recreation and Parks Commissioners be included in the committee, as well as directors of Recreation and Parks, Planning and Public Works Departments. Council discussed the matter and decided the committee should be composed of the directors and staff members of the Planning Department, Recreation and Parks Department, Public Works Department, members of the Recreation and Parks Commission, two councilmen, and that ideas be solicited from the general public. Thereafter, Mayor Balmer and Council- man Van Vranken volunteered to serve on this committee. 10. Presented an evaluation of the 4-day/10-hour work schedule of the Police Patrol Section, which showed a reduction in court time and personnel replacement costs, minimized sick time and made possible more effective manpower distribution. Police Chief Johnson recommended continuance of the plan. 11. Presented a resolution authorizing the filing of an application for Phase III of the Regional Communications Action Grant to provide computer -aided dispatching, with "911" emergency capability, on behalf of the South Bay Regional Communications Project. Recommended approval. Motion was made by Councilman Nagel, seconded by Councilman Van Vranken, that Resolution No. 2625, entitled: -4- June 17, 1975 X 3985 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF EL SEGUNDO, CALIFORNIA, AUTHORIZING THE FILING OF AN APPLICA- TION ON BEHALF OF THE SOUTH BAY REGIONAL PUBLIC COMMUNICATIONS COMMITTEE FOR A REGIONAL COMMUNI- CATIONS ACTION GRANT., which was read; be adopted. On roll call, said motion carried and said resolution was adopted by the following vote: Ayes: Councilmen Nagel, Van Vranken and Mayor Balmer; Noes: Councilmen None; Absent: Councilmen Rockhold and Stephens. 12. Presented a resolution authorizing the City's participation in Phase III of the South Bay Regional Communications Project and the com- mitment of the City's share in matching funds in amount of $21, 397. 61. Recommended approval. Motion was made by Councilman Van Vranken, seconded by Coun- cilman Nagel, that Resolution No. 2626, entitled: A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF EL SEGUNDO, CALIFORNIA, AUTHORIZING THE FILING OF AN APPLICA- TION ON BEHALF OF THE SOUTH BAY REGIONAL PUBLIC COMMUNICATIONS COMMITTEE FOR A REGIONAL COMMUNI- CATIONS ACTION GRANT., which was read, be adopted. On roll call, said motion carried and said resolution was adopted by the following vote: Ayes: Councilmen Nagel, Van Vranken and Mayor Balmer; Noes: Councilmen None; Absent: Councilmen Rockhold and Stephens. 13. Presented a request from Continental Service Company for a 6-months' extension of the Bank of America Trailer permit. Stated that the permanent quarters for the Bank had been unavoidably delayed and, therefore, recommended approval of the extension. Motion was made by Councilman Nagel, seconded by Councilman Van Vranken, that the trailer permit for the Bank of America building at Rosecrans Avenue and Nash Street be extended for 6 months, to expire December 2, 1975. Motion carried. 14. Presented a request from Northrop Corporation -Pir an exten- sion of its permit for six temporary trailers located at 2031 East Mariposa Avenue. Motion was made by Councilman Nagel, seconded by Councilman Van Vranken, that the Northrop Corporation permit for six temporary trailers be extended for one year, to expire June 18, 1976. Motion carried. DIRECTOR OF PUBLIC WORKS GLICKMAN MADE REPORTS AS FOLLOWS: 1. Presented Change Order No. 1 to Project No. 74 -15, Improve- ment of Illinois Street, in the amount of $100. 00 for adjustment of asphalt slopes and driveways. Recommended approval. -5- June 17, 1975 X 3986 Motion was made by Councilman Nagel, seconded by Councilman Van Vranken, that Change Order No. 1 to Project No. 74 -15 in amount of $100. 00 be approved and the Mayor be authorized to sign said Change Order on behalf of the City of E1 Segundo and the City Clerk to attest the same. Motion carried by the following vote: Ayes: Councilmen Nagel, Van Vranken and Mayor Balmer; Noes: Councilmen None; Absent: Councilmen Rockhold and Stephens. 2. Reported that the improvement of Illinois Street between Grand and Holly Avenues had been completed satisfactorily by McAmis Engineer- ing and Notice of Completion had been filed with the Los Angeles County Recorder. Advised that the total contract amount of $35, 398. 14, including Change Order No. 1 would be paid partially by the City and abutting property owners. In this regard, advised that Mr, and Mrs. Kizirian were entitled to a refund of $972. 58 of their deposit. Recommended authorization for the refund and acceptance of the project as complete as of June 4, 1975. Motion was made by Councilman Nagel, seconded by Councilman Van Vranken, that the following resolution be adopted: RESOLVED, that the City Council concurs in the recommendation of the Director of Public Works and that the Improvement of Illinois Street in accordance with Specification No. 74 -15 by McAmis Engineering be accepted as complete as of June 4, 1975; and BE IT FURTHER RESOLVED, that a refund of $973. 58 be made to James and Mary Kizirian. Motion carried by the following vote: Ayes: Councilmen Nagel, Van Vranken and Mayor Balmer; Noes: Councilmen None; Absent: Councilmen Rockhold and Stephens. 3. Mayor Balmer stated he did not wish to participate in the action or discussion in the matter regarding water rate changes and, therefore, turned this portion of the meeting over to Mayor pro tempore Nagel. After discussion between Staff and Council, it was mutually agreed that this matter be deferred until the next Council meeting to be held June 23, 1975. UNFINISHED BUSINESS 1. City Attorney Allen presented an ordinance changing the zoning of 732 West Imperial Avenue from R -1 to R -3, entitled: AN ORDINANCE OF THE CITY OF EL SEGUNDO, CALIFORNIA, AMENDING TITLE 20 (THE COMPREHENSIVE ZONING ORDINANCE) OF THE "EL SEGUNDO MUNICIPAL CODE" BY AMENDING THE ZONING MAP REFERRED TO IN SECTION 20. 16.030 OF SAID CODE (PP 1 -73)., which title was read. Upon motion duly made and unanimously carried, the further read- ing of Ordinance No. 873 was waived. Following motion made by Council- man Van Vranken, seconded by Councilman Nagel, Ordinance No. 873 was adopted by the following vote: -6- June 17, 1975 X 398'7 Ayes: Councilmen Nagel, Van Vranken and Mayor Balmer; Noes: Councilmen None; Absent: Councilmen Rockhold and Stephens. RATIFICATION AND APPROVAL OF WARRANTS Motion was made by Councilman Nagel, seconded by Councilman Van Vranken, that Warrant Numbers 47292 through 47416, totaling $268, 397. 13, drawn in payment of demands, a list of which had been presented to the Council as Demand Register Summary No. 27 and certi- fied by the Director of Finance as conforming to the Budget approved by Ordinance No. 853, be ratified and approved. Motion carried by the following vote: A Ayes: Councilmen Nagel, Van Vranken and Mayor Balmer; Noes: Councilmen None; Absent: Councilmen Rockhold and Stephens. At the hour of 8:55 o'clock p. m. , the Council recessed to the Mayor's office for an executive session. At the hour of 9:04 o'clock p.m. the Council reconvened, the following members being present and answering roll call: Mayor Balmer, Councilmen Nagel and Van Vranken. No other business appearing to come before the Council at this session, motion was made by Councilman Nagel, seconded by Councilman Van Vranken, that the meeting adjourn until June 23, 1975 at the hour of 7 :00 o'clock p.m. , in the Council Chamber of the City Hall of the City of E1 Segundo, California, the hour of adjournment of this meeting being 9 :05 o'clock p.m. Motion carried. APPROVED: R Is ag�� L. a mer, May6r Respectfully submitted, Valerie A. Burrowes, City Clerk -7- June 17, 1975