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1975 JAN 07 CC MINX E1 Segundo, California January 7, 1975 A regular meeting of the City Council of the City of E1 Segundo, California, was held in the Council C1 -mber of the City Hall of said City on the above date. Prior to calling the ieeting to order, those present joined in pledging allegiance to the Flag of the United States of America led by Recreation and Parks Commissioner Charles Stevens, followed by invocation by Pastor Eyrich E. Hansen of St. John's Lutheran Church. The meeting was then called to order by E. L. Balmer, Mayor, the hour being 7:00 o'clock p.m. ROLL CALL Councilmen Present: Nagel, Rockhold, Stephens, Van Vranken and Mayor Balmer; Councilmen Absent: None. READING OF MINUTES OF PREVIOUS MEETING The minutes of the regular City Council meeting held December 17, 1974, having been read and no error or omission having been noted, it was moved by Councilman Nagel, seconded by Councilman Rockhold, that the minutes of said meeting be approved as recorded. Motion carried. SPECIAL ORDER OF BUSINESS 1. The Mayor announced that this was the time and place here- tofore fixed for the hearing on the amendment to Continental Development Corporation's Precise Plan No. 12 as previously amended by Precise Plan No. 3 -73. Councilman Stephens stated that due to a possible conflict of interest, he did not wish to participate in the discussion or action in this matter. The Mayor inquired if proper notice of the hearing had been given, to which the Clerk replied that affidavits of publication and mailing of notices were in the Planning Department files. The Mayor stated that these records would become a part of this hearing. The Mayor then inquired if any written communications had been received, to which the Clerk replied that none had been received. Planning Director Loverde reviewed the proposed modifications to Precise Plan No. 12 and Precise Plan No. 3 -73 as recommended in Planning Commission Resolution No. 832, which constituted a change in the configuration of the parking arrangement and elimination of the decel- eration lane on Rosecrans Avenue. Advised that these amendments would not have an adverse effect on the environment, and therefore, a Negative Declaration had been prepared. Recommended acceptance of the Negative Declaration and approval of the amendment to Precise Plan No. 12 and Precise Plan No. 3 -73. The Mayor inquired if anyone present wished to speak in favor of the amendment. Mr. George Phillips, Vice - president of Continental Development Corporation, stated that his company concurred with the recommendations of the Planning Commission and requested Council's consideration for approval. The Mayor then inquired if anyone present wished to speak against the amendment. There being no response, the Mayor declared the hearing closed. 3861 -1- January 7, 1975 3862 Thereafter, motion was made by Councilman Van Vranken, seconded by Councilman Rockhold, that the Negative Declaration for the Amendment to Precise Plan No. 12 and Precise Plan No. 3 -73 be approved and certified. Motion carried. Motion was made by Councilman Nagel, seconded by Councilman Rockhold, that Resolution No. 2601, entitled: A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF EL SEGUNDO, CALIFOPNIA, ADOPTING WITH CERTAIN CONDITIONS AN AMENDMENT TO SPECIFIC (PRECISE) PLAN NO. 12 AS AMENDED BY PRECISE PLAN NO. 3 -73 (CONTINENTAL DEVELOPMENT CORPORATION)., which was read, be adopted. On roll call, said motion carried and said resolution was adopted by the following vote: Ayes: Councilmen Nagel, Rockhold, Van Vranken and Mayor Balmer; Noes: Councilmen None; Absent: Councilmen None; Not Voting: Councilman Stephens. WRITTEN COMMUNICATIONS The following written communications, received from persons, firms, or corporation hereinafter named, were read to the Council and were disposed of in the manner indicated: 1. City of Huntington Beach, resolution opposing the Element of Powers, Funding and Government of the South Coast Regional Conservation Commission. Ordered filed. 2. City of Los Angeles, resolution opposing the Element of Powers, Funding and Government of the South Coast Regional Coasts! Commission. Ordered filed. Councilman Nagel addressed himself to the subject of the Powers, Funding and Government Elements as proposed by the South Coast Re7ionalConser- vation Commission, and recommended that the City go on recc d a.r oppos- ing the present planning. Councilmen Van Vranken, Nagel and Rockh:>Id agreed to prepare a letter opposing the Element of Powers, Funding and Government as proposed by the South Coast Regional Conservation Commission 3. City of Gardena, resolution relating to licensing ana certi- fication of Community Care Facilities. After discussion, motion was made by Councilman Nagel, seconded by Councilman Van Vranken, that this matter be deferred until the next regu- lar City Council meeting to allow time for consideration of the possible effects the California Care Facilities Act would have on child care facilities in El Segundo. Motion carried. 4. State Public Utilities Commission, Notice of Hearing on appli- cations of Pacific Telephone and Telegraph Company for service rate increases. Ordered filed. 5. State Public Utilities Commission, Order Instituting an Investi- gation to establish a list of existing and proposed grade crossings most urgently needing separation, alterations or removal. Ordered filed. 6. State Department of Alcoholic Beverage Control, Application for Person to Person Transfer of On-Sate e� Beer License, HusseLl R. Rankin, dba Ben's Old Town Barn, 139 Richmond Street. Ordered filed. -2- January 7, 1975 X 3863 7. Mr. Freddie L. Cannon, application for trash removal permit. Motion was made by Councilman Nagel, seconded by Councilman Rockhold, that the above request be granted. Motion carried. 8. League of California Cities, designation of urban counties as provided for in the Housing and Community Development Act of 1974. City Manager Jones reported that under this Act, the Federal Government would provide funds to the communities on a block grant basis for projects to be developed. Asked the Council to make the decision as to whether it wishes to allow E1 Segundo's population to be included with the unincorporated areas of Los Angeles County for the determination of the amount of money to be appropriated or withhold its population from the County, in which case, the City could file a direct application for a dis- cretionary grant if it desired. Recommended participation in the program with the County and approval of the cooperative agreement under this Act. Stated that separate supplemental agreements would be required for approval of specific projects. After discussion, motion was made by Councilman Rockhold, seconded by Councilman Nagel, that the City of El Segundo decline to participate with the County of Los Angeles in the program under the Hous- ing and Community Development Act of 1974 and that the County further be denied the use of the City's share. Motion carried. ORAL COMMUNICATIONS 1. Mr. Harry H. Weber, 433 Bungalow Drive, commended Police Officer Daniel Dye for his efficient handling of a traffic accident on Vista del Mar. Also announced that the Rotary Club was sponsoring the Career Expo of 1975 at the High School on March 3 from 1 p.m. to 6 p. m. and invited the community to participate in this event. 2. Mrs. Doris Evans, 1517 East Palm Avenue, president of the El Segundo Council of Parent and Teachers, read a letter to the Coun- cil requesting permission to sponsor a carnival in the City Hall parking lot on May 2, 3 and 4, 1975, the proceeds of which will go toward benefiting the youth of the community. Mrs. Clelia Legendre, 524 East Palm Avenue, reported on the percentages to be derived from the concessions and that booths would be available for any organization which intended to use the proceeds towards bettering the youth of the City. Motion was made by Councilman Nagel, seconded by Councilman Rockhold, that approval be granted for the El Segundo PTA to hold a carni- val in the City Hall Parking Lot on May 2, 3, and 4, 1975, subjec' to the following conditions: 1. Liability insurance in minimum amounts of $100, 000- $300, 000 and property damage insurance in amount of $25, 000 shall be provided, with the City as an insured party. 2. Hours of operation shall be established so that the carnival is not open during school hours on Friday, May 2, and is c Losed by 11:00 p. m. on all three nights. No amplifying equipment shall be used after 10:00 p.m. 3. ALL electrical work shall be subject to inspection by the City Building and Safety Department. 4. Adequate portable toilets shall be provided for sanitary purposes. 5. The PTA shall agree to reimburse the City for its direct costs for removing and replacing concrete bumpers and signs in the parking lot. -3- January 7, 1975 X 3864 6. Arrangement for cleanup during and after the carnival shall be guaranteed by the PTA. 7. Carnival operators shall pay applicable business registration fees and follow all applicable City ordinances. Fees for PTA shall be waived. 8. A statement shall be filed with the Police Depart- ment not less than 3 days prior to May 2, covering the use of all sound amplifying equipment. Motion carried by the following vote: Ayes: Councilmen Nagel, Rockhold, Van Vranken and Mayor Balmer; Noes: Councilman Stephens; Absent: Councilmen None. REPORTS OF COMMITTEES 1. Bi Centennial Committee, Councilman Nagel reported that Letters had been sent out soliciting recommendations for the Bi- Centennial celebration on July 4, 1976 and that responses had been encouraging. Stated that a meeting was planned for some time after January 15. Re- quested that the people in the community get involved in this endeavor. Asked the Council to make appointments to the committee. Mayor Balmer volunteered to serve on the committee. 2. National League of Cities, Councilman Nagel stated that a law suit had been started in protest against the 1974 amendments to the Fair Labor Standards Act and that the League had asked the cities to voluntarily contribute funds to support this effort. Recommended that $200 be contributed. Motion was made by Councilman Nagel, seconded by Council- man Rockhold, that the City appropriate $200 from the Contingency Account to be donated to the National League of Cities for legal action in regard to the Fair Labor Standards Act. Motion carried. 3. Councilman Van Vranken reported that he, Mayor Balmer, and Planning Director Loverde had met with County Supervisor Hayes re- garding the planning boundaries as set out by the South Coast Regional Coastal Commission and that Commissioner Hayes had suggest( I th( City Staff solicit the cooperation of the Coastal Commission Staff. 1• urth� r sug- gested that the City Staff keep in touch with this and appear before thk. Commission as often as possible to keep it informed of this City's wishes. Councilman Van Vranken reported that he, Councilma: Rockhold and Recreation and Parks Commissioner Charles Stevens had attended a SCAG meeting in regard to Powers, Funding and Government Element. Advised that the first draft was to be revised and that no action would be taken until after the next draft is completed. Asked the public to become involved. Councilman Nagel suggested that support be solicited from mem- bers of the Inter -City Transportation Committee and the South Bay Cities Association. Councilman Van Vranken advised that he had been asked to serve as the vice - chairman of the Inter -City Transportation Committee and un- Less there was objection, he would accept the position. No objection was voiced. -4- January 7, 1975 X 3865 REPORTS OF OFFICERS CITY MANAGER JONES MADE REPORTS AS FOLLOWS: 1. Presented an Audit Report from Cotton and Francisco for the General Government and Water Funds for fiscal year 1973 -74. Advised that the audit on the 1911 Act funds would be submitted separately when completed. Motion was made by Councilman Van Vranken, seconded by Councilman Nagel, that the Audit Report, as prepared by Cotton and Francisco for the fiscal year 1973 -74, be approved. Motion carried. 2. Advised that the City had received title to the Escobar prop- erty and recommended that authority be given to proceed with the demolition of the buildings on said property in preparation for construction of the new police facilities. Motion was made by Councilman Van Vranken, seconded by Councilman Nagel and unanimously carried that the City Manager's recom- mendation be approved. 3. Reported that the General Services Agreement with the County of Los Angeles would expire on June 30, 1975 and recommended that the contract be renewed for another five year period beginning July 1, 1975. Motion was made by Councilman Van Vranken, seconded by Councilman Rockhold, that Resolution No. 2602, entitled: A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF EL SEGUNDO, CALIFORNIA, AUTHORIZING RENEWAL OF A CONTRACT WITH THE COUNTY OF LOS ANGELES CONCERNING GENERAL SERVICES., which was read, be adopted. On roiL call, said motion carried and said resolution was adopted by the following vote: Ayes: Councilmen Nagel, Rockhold, Stephens, Van Vranken and Mayor Balmer; Noes: Councilmen None; Absent: Councilmen None. 4. Recommended that the City enter into an agreement with the International City Management Association (ICMA) Retirement Corporation to establish a deferred compensation plan for executive employee . Motion was made by Councilman Nagel, seconded by Councilman Van Vranken, that Resolution No. 2603, entitled: A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF EL SEGUNDO, CALIFORNIA, IN THE MATTER OF ESTABLISHING A DEFERRED COMPENSATION PLAN., which was read, be adopted. On roll call, said motion carried and said resolution was adopted by the following vote: Ayes: Councilmen Nagel, Rockhold, Stephens, Van Vranken and Mayor Balmer; Noes: Councilmen None; Absent: Councilmen None. -5- January 7, 1975 X 3866 5. Reported on the City's proposal to hire 20 local high school students under Title I of the CETA program. Advised that the proposal had been accepted and when the contract is received, it will be presented to the Council for approval. 6. Reported on the effects the Fair Labor Standards Act would have on the City's fire protection and law enforcement employees. Stated that the financial impact on the Police Department would be relatively minor, but it would be quite substantial in the Fire Department. Related other changes which will be required in the departments as the result of this Act. 7. Presented the tabulation of bids for lights for Recreation Park parkways, tennis courts and volley ball court, which bids were as follows: Name Amfac Electrical Company Alternate Associated of Los Angeles Crown Wholesale Electric Pacific States Electric Wholesale Company Superior Wholesale Electric 36 fixtures for 45 fixtures Ball Courts for Parkways $ 6,999. 12 $ 9,820.35 7,529.76 7,473.15 6,911.28 9,605.25 6,985.08 9,796.05 7,065.00 9,581.85 7,711.56 7,587.90 Advised that the bid of Associated of Los Angeles was the lowest bid for Ball Court lights, but the bid had been submitted as an all or nothing bid. Recommended that the next low bid of Amfac Electrical Company for these items and the alternate bid of Amfac Electrical Company for Parkway lights be accepted. Motion was made by Councilman Nagel, seconded by Councilman Van Vranken, that the bids of Amfac Electrical Company in total amount of $14, 472. 27, including sales tax, be accepted as the best lowest bids for Recreation Park Lighting and that purchase order in that amount be issued to said company. Motion carried by the following vote: Ayes: Councilmen Nagel, Rockhold, Stephens, Van Vranken and Mayor Balmer; Noes: Councilmen None; Absent: Councilmen None. 8. Advised that the CETA program had been extende( to F -)vide funds for employment of persons in the community for one year whc lad been unemployed for over 15 days. This plan places no requirement )n the City to absorb any of the participants at the end of the program. .1ecom- mended approval to submit a proposal to participate in the CETA -'itle VI program. Motion was made by Councilman Stephens, seconded by Council- man Nagel, and unanimously carried that the aforesaid recommendation of the City Manager be approved. 9. Stated that the City had entered into an agreement with the County for construction of storm drains, which requires that the City pay $222, 500 as its share of construction costs upon demand by the County. Recommended that the Council appropriate this amount from the Capital Account of the General Fund and authorize payment upon demand to the County Flood Control District. Motion was made by Councilman Stephens, seconded by Council- man Rockhold, that the amount of $222, 500 be allocated from the Capital Account of the General Fund and paid to the County Flood Control District upon demand for the 1964 -70 Bond Issue Storm Drain Project. Motion carried by the following vote: Ayes: Councilmen Nagel, Rockhold, Stephens, Van Vranken and Mayor Balmer; Noes: Councilmen .None; Absent: Councilmen None. -6- January 7, 1975 X 386'7 CITY ATTORNEY ALLEN MADE REPORTS AS FOLLOWS: 1. Presented for the Council's consideration, a resolution ascertaining and determining the prevailing rates of wages to be paid on public works projects in the City of E1 Segundo. Motion was made by Councilman Stephens, seconded by Council- man Van Vranken, that Resolution No. 2604, entitled: A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF EL SEGUNDO, CALIFORNIA, ASCER- TAINING AND DETERMINING PREVAILING RATES OF WAGES TO BE PAID ON PUBLIC WORKS IN THE CITY OF EL SEGUNDO, CALIFORNIA, AND REPEALING RESOLUTION NO. 2519., which was read, be adopted. On roll call, said motion carried and said resolution was adopted by the following vote: Ayes: Councilmen Nagel, Rockhold, Stephens, Van Vranken and Mayor Balmer; Noes: Councilmen None; Absent: Councilmen None. At the hour of 9 :10 o'clock P. m. , the Mayor declared a short recess. At the hour of 9 :20 o'clock p.m., the Council reconvened, all members being present and answering roll call. DIRECTOR OF PUBLIC WORKS GLICKMAN MADE REPORTS AS FOLLOWS: 1. Advised that the Curb and Sidewalk Improvement Project, Contract No. 4, had been completed by Layne Bros., and a Notice of Ccm- pletion had been filed with the County Recorder. Presented the Street Superintendent's final report of construction costs which indicated that $28. 73 would be required to be allocated in addition to the previously authorized $4500 as the City's contribution. Recommended that the date of January 21, 1975 be set for hearing any protests against the asse -sments of this project. Motion was made by Councilman Stephens, seconded by Council- man Nagel, and unanimously carried that the following resolutic i be ..dopted: RESOLVED, that the Curb and Sidewalk Improvements at various locations in the City of El Segundo be accepted as being complete in aecordanc- with Specification No. 72-9 by Layne Bros. , as of December 6, 1974. Thereafter, motion was made by Councilman Stephens, seconded by Councilman Nagel, that an additional amount of $28. 73 be allocated for this project from the Unappropriated Reserves of the General Fund; that the Street Superintendent's final report of costs be accepted; and that a public hearing on this matter be set for January 21, 1975. Motion carried by the following vote: Ayes: Councilmen Nagel, Rockhold, Stephens, Van Vranken and Mayor Balmer; Noes: Councilmen None; Absent: Councilmen None. 2. Reported that bids had been received for alterations to the Public Library in accordance with Specifications 74 -2, which bids were as follows: -7- January 7, 1975 X 3868 Name Amount Willard -Brent Co., Inc. $44,500 RJM Construction Company 45,300 Boyd's Construction Company 46,320 Robert L. Reeves Construction Co. 46,500 Ron Jones, Inc. 47, 777 Boyse & Associates 50,385 R. J. McAndrews Construction Co. 50,840 B. I. S. , Inc. 51,000 Pfleider - - GrimontConstruction Co. 51,451 Layne Bros. 55,751 Recommended acceptance of the low bid. Motion was made by Councilman Nagel, seconded by Council- man Rockhold, that the following resolution be adopted: WHEREAS, the City of El Segundo duly advertised for bids for alterations to the Public Library in accordance with Specifica- tions No. 74 -2; and WHEREAS, the Director of Public Works found that the bid of Willard Brent Com- pany, Inc. , in total amount of $44, 500 was the lowest responsible bid; NOW, THEREFORE, BE IT RESOLVED. by the City Council of the City of E1 Segundo, that the bid of Willard -Brent Company, Inc., the lowest responsible bid, be accepted; and BE IT FURTHER RESOLVED, that the Mayor of said City be and he is hereby auth- orized and instructed to execute the contract herein awarded for and on behalf of the City and in its name and the City Clerk to attest the same, affix the seal and make delivery thereof in due course; and BE IT FURTHER RESOLVED, that all bids received, except the bid of Willard -Brent Company, Inc. , are hereby rejected and the City Clerk is hereby authorized and instructed to return the bid bonds of all unsuccessful bidders. Motion carried by the following vote: Ayes: Councilmen Nagel, Rockhold, Stc ,hens, Van Vranken and Mayor Balmer; Noes: Councilmen None; Absent: Councilmen None. 3. Advised that the Plans and Specifications for the installation of traffic signals at the intersection of Rosecrans and Pacific Avenues had been completed by the City of Manhattan Beach in accordance with the pre- viously approved agreement between the City of E1 Segundo, City of Man- hattan Beach and Standard Oil Company. Recommended approval of the Plans and Specifications and authority for the City of Manhattan Beach to advertise for bids for this project. Mayor Balmer advised that he did not wish to participate in the discussion or action in this matter and, therefore, turned this portion of the meeting over to Mayor pro tempore Nagel. Motion was made by Councilman Van Vranken, seconded by Councilman Rockhold, that the Plans and Specifications for the installation of traffic signals at the intersection of Rosecrans and Pacific Avenues be accepted and that approval be given for the City of Manhattan Beach to advertise the project for competitive bidding. Motion carried by the follow- ing vote: -8- January 7, 1975 X 3869 Ayes: Councilmen Rockhold, Stephens, Van Vranken and Mayor pro tempore Nagel; Noes: Councilmen None; Absent: Councilmen None; Not Voting: Mayor Balmer. 4. Presented an agreement for professional engineering ser- vices in connection with the design of storm drain facilities in Oak Avenue, Penn Street, Walnut Avenue and Mc Carthy Court. Stated that review of proposals from five firms had been made and recommended that the pro- posal of Tierra Engineering Company, in total amount of $40, 000 be accepted. Advised that $30, 000 had been budgeted for this purpose and, therefore, an additional allocation of $10, 000 would be required. Motion was made by Councilman Nagel, seconded by Councilman Stephens, that an additional $10, 000 be allocated for the services of Tierra Engineering Company, said amount to be drawn from the Unappropriated Reserve of the General Fund; and that the following resolution be adopted: RESOLVED, that that certain form of Agreement between the City of E1 Segundo and the Tierra Engineering Company for engineering ser- vices pertaining to Storm Drain Projects, presented to this Council on this date, be and the same is hereby approved, and that after execution by each of the above - named parties, a copy of said Agreement be placed on file in the office of the City Clerk; and BE IT FURTHER RESOLVED, that the Mayor of the City of E1 Segundo be and he is hereby authorized to execute said Agreement for and on be- half of said City and the City Clerk to attest the same. Motion carried by the following vote Ayes: Councilmen Nagel, Rockhold, Stephens, Van Vranken and Mayor Balmer; Noes: Councilmen None; Absent: Councilmen None. UNFINISHED BUSINESS 1. City Attorney Allen presented a resolution authori Ling arti- cipation in the South Bay Regional Burglary Team. City Manager Joi- �s advised that $704. 85 was El Segundo's share for participating in this project and recommended approval. Motion was made by Councilman Nagel, seconded by Council- man Stephens, that the amount of $704. 85 be appropriated from the Con- tingency Account for the purpose of participating in the South Bay Regional Burglary Team and that Resolution No. 2605, entitled: A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF EL SEGUNDO, CALIFORNIA, AUTHOR- IZING THE FILING OF AN APPLICATION ON BE- HALF OF THE SOUTH BAY CHIEFS OF POLICE., which was read, be adopted. On roll call, said motion carried and said resolution was adopted by the following vote: Ayes: Councilmen Nagel, Rockhold, Stephens, Van Vranken and Mayor Balmer; Noes: Councilmen None; Absent: Councilmen None. -9- January 7, 1975 X 38'70 City Manager Jones and Police Chief Johnson recommended that an officer from the El Segundo Police Department be assigned to the Burglary Team and that authority be given to increase the strength of the Police Force to replace this officer for the period of time this program will be in effect. After discussion, motion was made by Mayor Balmer, seconded by Councilman Stephens, that one Police Officer be assigned to the South Bay Regional Burglary Team and authorization be granted for a replace- ment in the Police Department. On roll call, said motion carried by the following vote: Ayes: Councilmen Nagel, Stephens and Mayor Balmer; Noes: Councilmen Rockhold and Van Vranken; Absent: Councilmen None. RATIFICATION AND APPROVAL OF WARRANTS Motion was made by Councilman Stephens, seconded by Council- man Nagel, that Warrant Numbers 45527 to 45748 inclusive and Expense Check Numbers 306 and 307, totaling $626, 929. 79, which had been pre- sented to the Council as Demand Register Summary No. 15 and Expense Check Register No. 6, certified by the Director of Finance as conforming to the Budget approved by Ordinance No. 853, be ratified and approved. Motion carried by the following vote: Ayes: Councilmen Nagel, Rockhold, Stephens, Van Vranken and Mayor Balmer; Noes: Councilmen None; Absent: Councilmen None. At the hour of 10:05 o'clock p.m., the Council recessed to the Mayor's office for an executive session. At the hour of 10 :40 o'clock p.m. the Council reconvened, all members being present and answering roll call. No other business appearing to come before the Council at this session, motion was made by Councilman Nagel, seconded by Counci man Van Vranken, that the meeting adjourn, the hour of adjournment being, 10 :45 o'clock p. m. Motion carried. Respectfully submitted, zo a ere . urrowes, Ci ., CLeir c APPROVED: e- ,�d4L a mer, Mayor -10- January 7, 1975