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1974 SEP 03 CC MINVN E1 Segundo, California September 3, 1974 A regular meeting of the City Council of the City of E1 Segundo, California, was held in the Council Chamber of the City Hall of said City on the above date. Prior to calling the meeting to order, those present joined in pledging allegiance to the Flag of the United States of America, followed by invocation by Councilman Gordon T. Stephens. The meeting was then called to order by E. L. Balmer, Mayor, the hour being 7:00 o'clock p.m. ROLL CALL Councilmen Present: Nagel, Rockhold, Stephens, Van Vranken and Mayor Balmer; Councilmen Absent: None READING OF MINUTES OF PREVIOUS MEETINGS The City Clerk advised that in the minutes of August 27 regarding the decrease in property tax rate, the motion should have read as being made by Councilman Stephens and that this correction had been made in said minutes. Motion was made by Councilman Councilman Van Vranken that the minutes meetings held August 6 and August 19; of meetings held August 20 and August 27 as Special City Council meeting held August Motion carried. Nagel, seconded by 3f the Regular City Council the Adjourned City Council corrected; and of the 22, 1974, be approved. SPECIAL ORDER OF BUSINESS 1. Mr. Arch Young, President of the Babe Ruth League, announced that the E1 Segundo Babe Ruth Team had won the State Tournament, Regional Tournament and the World Series, and proudly presented the plaques and trophy received for these accomplishments. Mr. Young introduced the team members, their coach and managers: Chris Doukakis Joe Dornblaser Dean De Fontes Bill Nusbaum Joe Stewart Marcelo Gigena Don Johnson Mike Young Doug McCann Parry Markle Bob Helsom Joe Imrisek John Stewart Steve Randall Bob Gilbert Sgt. Jack Wayt, Manager Police Officer Ron Green, Coach Sgt. Tim Grimmond, Coach 2. The Mayor announced that this was the time and place heretofore fixed for the hearing to consider all objections to the proposed removal of weeds, rubbish, refuse and dirt at various locations within the City in accordance with Resolution No. 2579, and inquired of the City Clerk if proper notice of the hearing had been given. The Clerk replied that affidavits of posting notice of the hearing and service by mail were in her files. The Mayor stated the files would be made a part of this hearing. 3'785 The Mayor inquired if any written communications had been received. The City Clerk replied that a memorandum had been received from Captain Don Oaks of the Fire Prevention Bureau. City Attorney Allen read the memorandum which stated that three parcels listed in Resolution No. 2579 had been cleaned satisfactorily and, therefore, no action would be required by the City on these properties. X 3'786 Parcel No. 4 - 319 Richmond Street Parcel No. 6 - 633 West Walnut Avenue Parcel No. 11 - 733 Eucalyptus Drive The Mayor inquired if anyone present wished to speak on this matter. Mrs. Adella Harrell, 807 Main Street, stated escrow on the property at 848 Main Street and 854 Main Street was due to close within a week and that the debris on the lots had been placed there by the new owner. There being no further response, the Mayor declared the hearing closed. After discussion, motion was made by Councilman Van Vranken, seconded by Councilman Nagel that the Council sustain the objections as to the properties which are listed above as having been cleaned satisfactorily, overrule all other objections, authorize the Street Superintendent to abate the nusiances by having the weeds, rubbish, refuse and dirt removed from the properties listed in Appendix "A" of said Resolution No. 2579, except Parcels 4, 6 and 11 and instruct the Street Superintendent to schedule the cleaning so that the last lots to be cleaned will be Parcels 8 and 9 (848 and 854 Main Street). Motion carried by the following vote: Ayes: Councilmen Nagel, Rockhold, Stephens, Van Vranken and Mayor Balmer; Noes: Councilmen None; Absent: Councilmen None. 3. The Mayor announced that this was the time and place heretofore fixed for the continued hearing on proposed zone change of Imperial Strip from R -1 (Single Residential) to OS (Open Space) and inquired of the Clerk if any written communications had been received. The Clerk replied that none had been received. Planning Director Loverde reported that the Planning Staff and Commissioners had met with Mr. O'Connell of Cal Trans to study the I -105 Freeway plans and it is the Planning Commission's recommendation that the westerly portion of the Imperial Strip to the certerline of Sheldon Street be rezoned Open Space and the remainder of the Strip, Sheldon Street easterly to California Street, remain in its present classification of R -1 until construction of the I -105 Freeway is completed. The Mayor inquired if anyone present wished to speak regarding this matter. There being no reply, the Mayor declared the hearing closed. Motion was made by Councilman Nagel, seconded by Councilman Rockhold, that the City Attorney be instructed to prepare an ordinance changing the zoning of a portion of the Imperial Strip from R -1 to OS as recommended by the Planning Commission and that said ordinance be referred to the Planning Commission for its comment before adoption by the City Council. Motion carried. WRITTEN COMMUNICATIONS 1. State Public Utilities Commission, Notice of filing of application of Southern California Gas Company for authority to increase revenues to offset effect of certain increased costs. Ordered filed. 2. League of California Cities, recommendations of the Resolutions Committee for Council's consideration and comments. After some discussion, Council declared that this matter be postponed for further discussion at the end of tonight's meeting. -2- September 3, 1974 X 3'78'7 ORAL COMMUNICATIONS 1. Mr. Gene Moore, 510 Arena Street, stated there was some concern regarding rumors that there would be an override bond issue for the Hillcrest property and that offshore oil drilling leases would be issued by the Federal Government without the benefit of proper environmental impact reports. Councilman Nagel responded to Mr. Moore's questions. 2. Mr. James Morgan, 346 Whiting Street, thanked the Council and the Public Works Department personnel for a job well done in installing new signals on Main Street. REPORTS OF COMMITTEES 1. Councilman Nagel reported that the survey made by the City of Inglewood of aircraft flying over El Segundo revealed that no violations were recorded during the observation period, that noise levels had been recorded and the reports were now available. Stated there was an opening on the Noise Abatement Com- mittee and moved that Mrs. Janice Cruikshank, 1509 East Elm Avenue be appointed to that committee. Motion was seconded by Councilman Stephens and unanimously carried. REPORTS OF OFFICERS CITY MANAGER JONES MADE REPORTS AS FOLLOWS: 1. Introduced the City's new Fire Chief, Thomas J. Baron. 2. Advised that an ad hoc committee had been formed to study plans for a new Police Building and recommendations were as follows: a) Acquire the adjoining property at Main Street and Grand Avenue for the new facility. b) Employ the firm of Marion Varner and Associates as architect for the proposed project. c) Include in the agreement with the architect, the preparation of an overall plan for Civic Center, such as supplemental design to unify the entire Civic Center through landscaping and architectural treatment of the existing buildings. d) Provide for preparation of design and program- ming portion of the architectural project as a first phase, and after approval by Council, submit complete architectural plans for Council approval. Motion was made by Councilman Nagel, seconded by Councilman Stephens, that the firm of Marion Varner and Associates be approved as architect for the new Police Facilities Building and that Staff be directed to negotiate a contract for submission to Council for approval. Motion carried. Motion was made by Councilman Stephens, seconded by Councilman Nagel, that Staff investigate acquisition and secure appraisal for the Escobar property at Main Street and Grand Avenue, and that preliminary negotiations be entered into for the procure- ment of this property. Motion carried. Motion was made by Councilman Stephens, seconded by Mayor Balmer, that the agreement with the architect include an overall plan for Civic Center. Motion carried. 3. Presented for Council's consideration, Liability and Fire Insurance Specifications. Recommended the specifications be approved and that authorization be given to invite proposals covering the specifications. -3- September 3, 1974 X 3'788 Motion was made by Councilman Stephens, seconded by Councilman Van Vranken and unanimously carried that Liability and Fire Insurance Specifications, presented to the Council on this date, be approved and that proposals be solicited for this insurance. 4. Reported that Parallel bar and one portable partment, which bids were as Name bids had been received for an uneven conversion kit for the Recreation De- follows: Amount of Bid E. F. Finnegan Company $ 1,822.62 Conlin Bros. $ 1,827.55 Stated that the bids included sales tax and delivery charges. Recommended acceptance of the low bid. Motion was made by Councilman Van Vranken, seconded by Councilman Nagel, that the low bid of E. F. Finnegan Company, in total amount of $1,822.62 be accepted and that purchase order in that amount be issued to said company. Motion carried by the follow- ing vote: Ayes: Councilmen Nagel, Rockhold, Stephens, Van Vranken and Mayor Balmer; Noes: Councilmen None; Absent: Councilmen None. 5. Advised that Bid No. 74 -15 had been solicited for 50M rounds of .38 caliber new ammunition for the Police Department and that it had been determined the bidders submitted prices for re -load ammunition. Recommended that all bids be rejected as not meeting the City's specifications. Stated that Director of Finance Weber had determined that El Segundo is eligible to purchase subject ammunition under the cooperative purchase program with the State of California, the cost of which would be as follows: 14M rounds $54.00/M $756.00 Plus 5% surcharge 37.80 Plus 6% sales tax 47.63 $841.43 Recommended purchase of this equipment through the State of California. Motion was made by Councilman Nagel, seconded by Councilman Stephens, that all bids received for ammunition under Bid No. 74 -15 be rejected as not meeting specifications, that 14,000 rounds of .38 caliber new ammunition be procured under State of California Contract in accordance with Resolution No. 2347 and that a purchase order in total amount of $841.43 be issued to the State of California for said ammunition. Motion carried by the following vote: Ayes: Councilmen Nagel, Rockhold, Stephens, Van Vranken and Mayor Balmer; Noes: Councilmen None; Absent: Councilmen None. 6. Advised that bids had of a concrete block wall at the rear Acacia Parkette and that the one bid Staff's estimate. Recommended that materials for accomplishing the work aforesaid bid be rejected. been solicited for construction of Sanitation Plant No. 1 and received was in excess of the City purchase the necessary by City forces and that the Motion was made by Councilman Nagel, seconded by Council- man Rockhold, that the bid received for construction of a concrete ME September 3, 1974 X 3'789 wall at Sanitation Plant No. 1 and Acacia Parkette be rejected, that Staff be authorized to purchase the required materials and that construction be accomplished by City forces. Motion carried by the following vote: Ayes: Councilmen Nagel, Rockhold, Stephens, Van Vranken and Mayor Balmer; Noes: Councilmen None; Absent: Councilmen None. 7. Advised that Bids No. 74 -11 and 74 -13 had been solicited for Fire Service Parts and that gate valves had been inad- vertently omitted from the specifications. Recommended that the bids be rejected and that the proper specifications be submitted for re -bid. Motion was made by Councilman Nagel, seconded by Council- man Stephens and unanimously carried that Bids 74 -11 and 74 -13 be rejected as not meeting required specifications and that the proper specifications be submitted for re -bid. 8. Presented a list of property owned by the City which is no longer needed for municipal purposes, and lost or abandoned property which had been accumulated by the Police Department, the owners of which cannot be located and which had been in the pos- session of the Police Department for the length of time required by law. Requested authorization to sell all the items on said list at public auction on October 5, 1974. Motion was made by Councilman Nagel, seconded by Councilman Van Vranken, that the list of property presented to this Council on this date be declared surplus and approved for sale; that all items on said list be sold at auction and that the City Clerk be and she is hereby authorized to publish Notice of Public Auction and a list of articles to be included in the auction to be held in the City of E1 Segundo, beginning at 10:00 o'clock a.m, on Saturday, October 5, 1974. Motion carried by the following vote: Ayes: Councilmen Nagel, Rockhold, Stephens, Van Vranken and Mayor Balmer; Noes: Councilmen None; Absent: Councilmen None. 9. Advised that conversion to the Xerox Computer System had been completed and, therefore, the IBM 6400 Accounting Machine would no longer be used. Requested this equipment be declared surplus and authority be given to offer it for sale on an open market. Motion was made by Councilman Nagel, seconded by Council- man Stephens, that the IBM 6400 Accounting Machine be declared surplus and sold to the bidder offering the best advantage to the City. 10. Presented a request to conduct a closed promotional examination for the position of Assistant Chief Librarian and an open and promotional examination for the position of Police Desk Clerk. Motion was made by Councilman Nagel, seconded by Council- man Rockhold, and unanimously carried that the above request be granted. 11. Presented a request for extension of temporary trailer permit from Mr. Warren Moger for use as watchman's quarters at the Boat Yard, 1617 East El Segundo Boulevard. Recommended the permit be extended until December 1, 1974 and that the applicant be advised of the pending change in the Municipal Code which would preclude his residing at that location after that time. M12 September 3, 1974 X 3'790 Motion was made by Councilman Nagel, seconded by Councilman Rockhold, and unanimously carried that the permit for one trailer at 1617 East E1 Segundo Boulevard be extended to December 1, 1974. 12• Inquired if the Council wished to set a date for study session to go over the report of the City's Water System. It was mutually agreed by Council members that a meeting be set for September 30, 1974 at 7:00 o'clock p.m. for this purpose. DIRECTOR OF PUBLIC WORKS GLICKMAN MADE REPORTS AS FOLLOWS: 1. Presented a proposal for Council's consideration for a telemetry system for water, sanitation and storm drain facilities. Water and Sanitation Superintendent Ray Waren reported on the needs and function of such a system and recommended that the firm of Alderman Swift and Lewis be approved to prepare plans and speci- fications for a telemetry system. Councilman Van Vranken stated he thought it was a good practice to solicit proposals from several firms to make sure the City gets the best possible service. Mr. William D. Lewis of Alderman Swift and Lewis ad- vised the type of services his company would provide and answered Council's questions. Motion was made by Councilman Stephens, seconded by Mayor Balmer, that Staff be instructed to prepare an agreement with Alderman Swift and Lewis for engineering services to prepare plans and specifications for telemetry system for water, sanitation and storm drain facilities, and present it for Council approval. On roll call, said motion carried by the following vote: Ayes: Councilmen Nagel, Rockhold, Stephens and Mayor Balmer; Noes: Councilman Van Vranken; Absent: Councilmen None. UNFINISHED BUSINESS 1. The City Manager presented a resolution providing for the application to the State of California for funds to develop park facilities on Washington Street between Palm and Maple Avenues on Southern California Edison Company right -of -way. Recreation and Parks Director Ruis stated it was planned to develop this site to provide a passive recreation area, picnic areas and children's playground area and that the plan had been endorsed by the Recreation and Parks Commission. Motion was made by Councilman Van Vranken, seconded by Councilman Stephens, that Resolution No. 2587, entitled: A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF EL SEGUNDO, CALIFORNIA, APPROVING THE APPLICATION FOR 1974 STATE GRANT FUNDS WASHINGTON PARK PROJECT which was read, be adopted. On roll call, said motion carried and said resolution was adopted by the following vote: Ayes: Councilmen Nagel, Rockhold, Stephens, Van Vranken and Mayor Balmer; Noes: Councilmen None; Absent: Councilmen None. -6- September 3, 1974 Oil X 3'791 2. The Council returned to its discussion of the League of California Cities' Resolutions Committee recommendations. Mayor Balmer stated that due to possible conflict of interest, he did not wish to participate in discussion or action in this matter and, therefore, turned this portion of the meeting over to Mayor pro tempore Nagel. Discussion was held on all items; and it was the con- sensus of Council that Item 11, Federal Leasing of Off -Shore Drilling Sites, was not in accord with Resolution No. 2578 recently adopted by the Council and, therefore, could not be totally approved. Motion was made by Councilman Stephens, seconded by Councilman Rockhold, that recommended resolutions 1 through 10 be approved. Motion carried by the following vote: Ayes: Councilmen Rockhold, Stephens, Van Vranken and Mayor pro tempore Nagel; Noes: Councilmen None; Absent: Councilmen None; Not Voting: Mayor Balmer. Thereafter, motion was made by Councilman Van Vranken, seconded by Councilman Rockhold, that Councilman Nagel be appointed delegate and Mayor Balmer appointed alternate for the annual League of California Cities' meeting to be held October 20 -23, 1974. RATIFIC"TION AND APPROVAL OF WARRANTS Motion was made by Councilman Nagel, seconded by Council- man Van Vranken, that Warrant Numbers 44419 to 44505 inclusive, and Expense Checks Nos. 171 to 234 inclusive, totaling $213,015.78 drawn in payment of demands, a list of which had been presented to the Council as Demand Register Summary Number 5, and certified by the Director of Finance as conforming to the budget approved by Ordinance No. 853 be ratified and approved. Motion carried by the following vote: Ayes: Councilmen Nagel, Rockhold, Stephens, Van Vranken and Mayor Balmer; Noes: Councilmen None; Absent: Councilmen None. NEW BUSINESS 1. Councilman Van Vranken suggested that Recreation and Parks Department and Commission re- examine overall plans for development of recreation and park programs in relation to appropriateness, priorities, etc., and that the plans be widely publicized so that residents will be informed and will in turn participate in the meetings so that the City can provide the best possible plans for the people. Motion was made by Councilman Stephens, seconded by Councilman Nagel, and unanimously carried, that the Council concur with the aforesaid suggestion and that Councilman Van Vranken be appointed to appear before the Recreation and Parks Commission on behalf of the Council in this regard. 2. Councilman Nagel suggested that some thought be given to a bicentennial celebration in this City and that it be coordinated with the usual 4th of July celebrations in 1976. -7- September 3, 1974 X 3'792 Councilman Stephens suggested that the Chamber of Commerce take over this function for the City. Mayor Balmer stated that many committees and groups are being formed to carry out plans for the bicentennial. By mutual consent of the Council, Councilman Nagel was appointed as representative of the City to commence formulating plans to com- memorate the 200th year of this country's independence. 3. Councilman Nagel requested that action be taken to landscape the Imperial Strip and that this be accomplished this fiscal year. By mutual consent of the Council, this matter was referred to the Recreation and Parks Commission for consideration and that proposals be submitted to the Council for approval. 4. Councilman Nagel stated that he had had many complaints about the crowded conditions of the tennis courts, volley ball courts and other recreation areas. Requested that the Recreation Department review this situation and make sure that these areas are reserved for E1 Segundo residents. Also re- quested that the Recreation and Parks Commission submit a recommendation for ways of eliminating outsiders from dominating the courts. By mutual consent of Council, this matter -was referred to the Recreation and Parks Department for action. 5. Mayor Balmer stated he had received a letter from Mr. Mott at 827 Washington Street, asking for relief from cutting down a tree which is apparently blocking the view of a boulevard stop at the corner of Sycamore Avenue. The Mayor asked the Councilmen to drive by this residence to evaluate the situation. ORAL COMMUNICATIONS 1. Marq. Altman, 841 Main Street, asked Councilman Van Vranken why he thought a study of the uses of recreational facilities was necessary in view of the fact that he voted against putting the issue on the ballot. Councilman Van Vranken stated that study sessions were effective ways of getting things done by considering all alternatives and weighing the priorities; that the work of the City was done in commission meetings and strongly urged that the public be given a chance to participate in the commission meetings. 2. Mr. Robert Dein, 533 Hillcrest Street, stated he thought the trophies won by the Babe Ruth Team should be returned to the League as an incentive to new players in coming years. Also questioned the continued existence of the Noise Abatement Committee. Council suggested he meet with the Chairman of that committee to iron out any difficulties. 3. Mr. Ed Erdely, 209 West Acacia Avenue, asked if the Inglewood survellience of aircraft had been carried on during foggy weather. Councilman Nagel stated he did not believe survey was made at that time. -8- September 3, 1974 X 3'793 4. Mr. Robert Dein, stated the cities of Palos Verdes, Malibu, etc. had a ruling that planes could not fly over their cities after 9:00 P.M. Councilman Nagel suggested Mr. Dein speak to those cities in this regard. At the hour of 10:10 o'clock p.m. the Council recessed to an Executive Session in the Mayor's office. At the hour of 10:20 o'clock p.m., the Council reconvened, all members being present and answering roll call. No other business appearing to come before the Council at this session, it was moved by Councilman Stephens, seconded by Councilman Van Vranken, that the meeting adjourn, the hour of ad- journment being 10:25 o'clock p.m. Motion carried. APPROVED: Z.8 aAns-1, E. L. Balmer, Mayor Respectfully submitted, Valerie A. Burrowes, City Clerk -9- September 3, 1974