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1974 OCT 15 CC MINX 3813 El Segundo, California October 15, 1974 A regular meeting of the City Council of the City of EL Segundo, California, was held in the Council Chamber of the City Hall of said City on the above date. Prior to calling the meeting to order, those present joined in pledging allegiance to the Flag of the United States of America led by Mr. William M. Glickman, followed by invocation by Mr. Floyd Carr, Jr. The meeting was then calLed to order by E. L. Balmer, Mayor, the hour being 7 :00 o'clock p.m. ROLL CALL Councilmen Present: Nagel, Rockhold, Stephens, Van Vranken and Mayor Balmer; Councilmen Absent: None. READING OF MINUTES OF PREVIOUS MEETING The minutes of the regular City Council meeting held October 1, 1974, having been read and no error or omission having been noted, it was moved by Councilman Nagel, .seconded by Councilman Rockhold, that said minutes be approved as recorded. Motion carried. - SPECIAL ORDER OF BUSINESS 1. The Mayor announced that this was the time and place heretofore fixed for the hearing on request of Theta Cable of California to increase cable television service rates and inquired of the Clerk if proper notice of the hearing had been given. The Clerk replied that affidavit of publication was in her file. The Mayor stated the files would be made a part of this hearing. The Mayor then inquired if any written communications had been received. The Clerk stated a Letter had been received from the El Segundo Chamber of Commerce recommending that the requested increase for cable television services be granted. City Manager Jones reported on the present rate structure for CATV, the increases requested, and the substantiation for the increases. The Mayor inquired if anyone present wished to speak regarding this matter. Mr. John W. Atwood, president of Theta Cable of California, pre- sented charts of condensed financial data, showing a deficit in the operations in El Segundo and responded to Council's questions advising that programs which had originally been planned had necessarily been deleted from the schedules. Requested that the rate increases be considered by the Council. There being no further response from the audience, motion was made by Councilman Nagel, seconded by Councilman Van Vranken and unanimously carried that the hearing be closed. Thereafter, motion was made by Councilman Stephens, seconded by Councilman Van Vranken, that the City Attorney be instructed to prepare a resolution amending the rates for cable television services as requested, and that the first day of December be designated as the billing date for said charges. Motion carried. WRITTEN COMMUNICATIONS The following written communications, received from persons, firms or corporations hereinafter named, were read to the Council and were dis- posed of in the manner indicated: -1- X 3814 1. Peter F. Schabarum, Los Angeles County Supervisor, requesting support of County Proposition F, which would permit the County to contract with private firms when work could be done more economically and efficiently than by County employees. Motion was made by Councilman Stephens, seconded by Councilman Nagel, that the following resolution be adopted: WHEREAS, the premier responsibility of government is to provide constituent services within a framework of efficiency and economy; and WHEREAS, the governing bodies of any governmental agency must be provided with the flexi- bility to seek economic alternatives in providing those services; and WHEREAS, that authority becomes even more imperative in these times of inflationary crisis; and WHEREAS, Proposition F, as it appears on the November 5, 1974 Countywide ballot, will amend the Los Angeles County Charter to permit the Board of Supervisors to seek those economic alter- natives through carefully evaluated issuance of personal services contracts; and WHEREAS, such an authority will result in substantial savings, estimated in the magnitude of hundreds of thousands of dollars annually; and WHEREAS, Proposition F will enable the Board of Supervisors to bring expertise and efficiency into the purchase and delivery of services required by the taxp ayers of Los Angeles County without jeopardizing the Civil Service System or the jobs held by County employees; NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of EL Segundo endorses Proposition F, an authority which should be vested in the Los Angeles County Board of Supervisors as a viable weapon in curbing the ever spiraling cost of government. On roll call, said motion carried and said resolution was adopted by the following vote: Aves: Councilmen Nagel, Rockhold, Stephens, Van Vranken and Mayor Balmer; Noes: Councilmen None; Absent: Councilmen None. 2. State Public Utilities Commission, Notice of Hearing in matter of application of out ern California Edison ompany for authority to increase rates charged for electric service. Ordered filed. 3. State Public Utilities Commission, order denying request for interim rate relief and providing for hearing with respect to application of Pacific Telephone and Telegraph Company for increase in telephone service rates to offset increased wage, salary and associated expenses. Ordered filed. 4. Memorandum from Police Chief Johnson, regarding crime statis- tics in the City of EL Segundo. Chief Johnson reported that the FBI figures, which had been published in the newspaper indicating a substantial increase. in crime in the City of El Segundo,were incorrect and that the newspaper had subsequently published revised figures. Stated that the method used for comparing crimes of 1973 with 1972 was in error, and in reality, using the same comparisons for each year, the increase figured at approximately 25 %. Stated this information had been furnished the local newspaper for publication. -2 October 15, 1974 X 3815 ORAL COMMUNICATIONS 1. Mr. Frank Widen, 525 California Street, commended the E1 Segundo Police Department in its handling of a recent robbery on Imperial Avenue, where an officer had been held hostage, and thought the department should get credit for a job well done. 2. Mr. Pat Patterson, Hessell Chevrolet, stated he would like to inquire into the bidding specifications for City vehicles; that he thought the bids were based on other manufacturers' equipment, which made it almost impossible for Chevrolet to meet the specifications. City Manager Jones explained that the City tried to write specifications so they include all manufacturers. Suggested that Mr. Patterson bring in specifications from General Motors products and Staff will review them with the thought in mind that City Specifications could be broadened so that more manufacturers of motor vehicles would be in a position to bid competitively. REPORTS OF COMMITTEES 1. Councilman Nagel stated that a letter opposing the landing of SST's at International Airport had been sent to Mayor Tom Bradley, Los Angeles City Council, Los Angeles Department of Airports and Los Angeles Airport Commission. Stated that the Federal Aviation Administration had changed the scope of operation and that the SST would land on October 23rd and would take off the next day. 2. Councilman Nagel reported that the tentative plans had been developed for the Bicentennial. It was proposed to form a committee consisting of representatives from the City Council, EL Segundo School Board, local churches, Chamber of Commerce and other Local organizations. Stated the target date of July, 1975 had been set for programming and establishing a budget, with final planning to be accomplished prior to May 1, 1976. REPORTS OF OFFICERS CITY MANAGER JONES MADE REPORTS AS FOLLOWS: 1. Advised that requests had been submitted to prospective contractors to perform the detail system design for the South Bay Communications System, which would be 90% funded by the Office of Criminal Justice Planning. Stated a special evaluation committee had analyzed the proposals received and it was the Committee's recommendation that the proposal of Systems Development Corporation be accepted. Councilman Van Vranken stated that due to possible conflict of interest, he did not wish to participate in the discussion or action in this matter. The City Manager presented an Agreement between System Development Corporation and the City of EL Segundo on behalf of the South Bay Regional Communications Project and recommended approval. Motion was made by Councilman Nagel, seconded by Councilman Stephens, that the following resolution be adopted: RESOLVED that that certain form of Agreement between Systems Development Cor- poration and the City of EL Segundo for the Detail System Design for the South Bay Com- munications System, presented to this Council on this date, be and the same is hereby approved, and that after execution by each of the above - named parties, a copy of said Agreement be placed on file in the office of the City Clerk; and -3- October 15, 1974 X 3816 BE IT FURTHER RESOLVED, that the Mayor of the City of E1 Segundo be and he is hereby authorized to execute said Agreement for and on behalf of the South Bay Regional Public Communications Pro- ject and the City of El Segundo, and the City Clerk to attest the same. Motion carried by the following vote: Ayes: Councilmen Nagel, Rockhold, Stephens and Mayor Balmer; Noes: Councilmen None; Absent: Councilmen None; Not Voting: Councilman Van Vranken. 2. Advised that an Agreement had been entered into with the Aero- space Corporation to perform duties as the Program Management Consultant for the South Bay Regional Communications Project, which included the option to continue such services, if satisfactory, for subsequent phases of the project. Presented an agreement, which had been approved by the South Bay Communi- cations Committee and by the appropriate State and Federal offices as a sole source contract for continuation of duties for Phase II of the project. Recom- mended approval. Councilman Van Vranken stated that due to possible conflict of interest, he did not wish to participate in the discussion or action in this matter. Motion was made by Councilman Stephens, seconded by Councilman Rockhold, that the following resolution be adopted: RESOLVED, that that certain form of Agreement between The Aerospace Corporation and the City of El Segundo for program manage- ment consulting services for Phase II of the South Bay Regional Public Communications Project, presented to this Council on this date, be and the same is hereby approved, and after execution by each of the above -named parties, a copy of said Agreement be placed on file in the office of the City Clerk; and BE IT FURTHER RESOLVED, that the Mayor of the City of EL Segundo be and he is hereby authorized to execute said Agreement for and on behalf of the South Bay Regional Public Communications Project and the City of EL Segundo, and the City Clerk to attest the same. Motion carried by the following vote: Ayes: Councilmen Nagel, Rockhold, Stephens and Mayor Balmer; Noes: Councilmen None; Absent: Councilmen None; Not Voting: Councilman Van Vranken. 3. Presented the tabulation of bids for furnishing janitorial services for the Clubhouse Building, Joslyn Center and the EL Segundo Teen Center for a one- year's period commencing October 1, 1974, which bids were as foLLows: Name Jim's Maintenance Service Mercury Janitorial Service Amount of Bid $ 950. per month $1, 440. per month -4- October 15, 1974 X 3817 Recommended acceptance of the low bid. Motion was made by Councilman Stephens, seconded by Councilman Van Vranken, that the bid of Jim's Maintenance Service, in amount of $950.00 per month, for janitorial services be accepted and that purchase orders be issued to said company as required. Motion carried by the following vote: Ayes: Councilmen Nagel, Rockhold, Stephens, Van Vranken and Mayor Balmer; Noes: Councilmen None; Absent: Councilmen None. 4. Advised that Bid No. 74 -20 had been solicited for six different types of motor vehicles for several City departments, which bids were as follows: F G -B Imports $10,137.84 Hessell Chevrolet $11,843.84 Martin Chevrolet $12,463.96 Recommended that the sole bid of Ray Vane South, Inc. , for one Police Sedan be rejected; that this item be rent out for rebid along with Items C, D, and E of Bid No. 74 -20; and that the low bid for Items B and F be accepted. Motion was made by Councilman Nagel, seconded by Councilman Stephens, that the bid of Ray Vane South, Inc., for two 4 -Door Sedans in total amount of $8, 593. 06, including sales tax, be accepted and the bid of G -B Imports for four 2 -Door Subcompact Sedans, in total amount of $10, 746. 11 including sales tax, be accepted, and that purchase orders be issued to said companies in said amounts; that the sole bid of Ray Vane South, Inc. , for one police sedan be rejected and this item submitted for rebid along with the other unbid items on Bid No. 74 -20. Motion carried by the following vote: Ayes: Councilmen Nagel, Rockhold, Stephens, Van Vranken and Mayor Balmer; Noes: Councilmen None; Absent: Councilmen None. 5. Advised that the issuance of a Business License could be construed as indicating the City of E 1 Segundo approved business operations and to eliminate this possibility, an ordinance had been prepared changing the wording in the Municipal Code from Business License to Business Tax Receipt. -5- October 15, 1974 Item Quantity Description A 1 each 4 -Door Police Sedan B 2 each 4 -Door Sedan C 1 each 15- Passenger Station Wagon D 1 each Survey Truck E 1 each 4 -Wheel Drive Sedan F 4 each 2 -Door Subcompact Sedan Item Name Amount of Bid A Ray Vane South, Inc. $ 4,616.50 B Ray Vane South, Inc. $ 8, 106.66 Hessell Chevrolet $ 8,307.64 Martin Chevrolet $ 9,204.42 C No Bids D No Bids E No Bids F G -B Imports $10,137.84 Hessell Chevrolet $11,843.84 Martin Chevrolet $12,463.96 Recommended that the sole bid of Ray Vane South, Inc. , for one Police Sedan be rejected; that this item be rent out for rebid along with Items C, D, and E of Bid No. 74 -20; and that the low bid for Items B and F be accepted. Motion was made by Councilman Nagel, seconded by Councilman Stephens, that the bid of Ray Vane South, Inc., for two 4 -Door Sedans in total amount of $8, 593. 06, including sales tax, be accepted and the bid of G -B Imports for four 2 -Door Subcompact Sedans, in total amount of $10, 746. 11 including sales tax, be accepted, and that purchase orders be issued to said companies in said amounts; that the sole bid of Ray Vane South, Inc. , for one police sedan be rejected and this item submitted for rebid along with the other unbid items on Bid No. 74 -20. Motion carried by the following vote: Ayes: Councilmen Nagel, Rockhold, Stephens, Van Vranken and Mayor Balmer; Noes: Councilmen None; Absent: Councilmen None. 5. Advised that the issuance of a Business License could be construed as indicating the City of E 1 Segundo approved business operations and to eliminate this possibility, an ordinance had been prepared changing the wording in the Municipal Code from Business License to Business Tax Receipt. -5- October 15, 1974 X 3818 Councilman Stephens suggested that the title be changed to Business Registration Fee. After discussion, motion was made by Councilman Stephens, seconded by Councilman Van Vranken and unanimously carried that the City Attorney prepare such an ordinance changing the name from Business License to Business Registration Fee. Thereafter, City Attorney Allen presented the ordinance amending the El Segundo Municipal Code renaming Business License to Business Registra- tion Fee, entitled: AN ORDINANCE OF THE CITY OF EL SEGUNDO, CALIFORNIA, AMENDING CHAPTER 5.04 OF THE "EL SEGUNDO MUNICIPAL CODE" BY ADDING SEC- TION 5. 04. 021 RELATING TO BUSINESS REGISTRA- TION FEES., which was read in its entirety. Thereafter, said Ordinance was introduced by Councilman Van Vranken. 6. Advised that the Consultant for the South Bay Communications Project had recommended review of the digital communications systems Located in New Jersey and New York before selection of a system for use in the South Bay. Requested Council approval to make the trip early in November, requiring approximately 3 working days, expenses for which will come from the South Bay Communications Project. By mutual consent of the Council, City Manager Jones was authorized to make the aforementioned inspection tour. CITY CLERK BURROWES MADE REPORTS AS FOLLOWS: 1. Reported that a claim against the City had been received from Marceen A. Pedro, 431 Indiana Street, for paint purported to have been sprayed on her car by City crews while her car was parked at 647 Bungalow Drive in May, 1974. Stated this claim had been forwarded to the insurance carrier. Motion was made by Councilman Van Vranken, seconded by Councilman Nagel and unanimously carried, that said claim be denied and that the action of the City Clerk in referring same to the insurance carrier be approved, ratified and confirmed. CITY ATTORNEY ALLEN MADE REPORTS AS FOLLOWS: 1. Advised that Book Publishing Company, publishers of the El Segundo Municipal Code, had increased its supplement service charge. Pre- sented an amendment to the Agreement with Book Publishing Company reflect- ing this increase. Motion was made by Councilman Nagel, seconded by Councilman Rockhold, that the following resolution be adopted: RESOLVED, that that certain form of Agreement between the City of EL Segundo and Book Publishing Company, amending charges for Municipal Code Supplement Services, presented to this Council on this date, be and the same is hereby approved, and after execution by each of the above named parties, a copy of said Agreement be placed on file in the office of the City Clerk; and BE IT FURTHER RESOLVED, that the Mayor of the City of El Segundo be and he is hereby authorized to execute said Agreement for and on behalf of said City and the City Clerk to attest the same. -6- October 15, 1974 X 3819 Motion carried by the following vote: Ayes: Councilmen Nagel, Rockhold, Stephens, Van Vranken and Mayor Balmer; Noes: Councilmen None; Absent: Councilmen None. DIRECTOR OF PUBLIC WORKS GLICKMAN MADE REPORTS AS FOLLOWS: 1. Reported that bids had been received for curb and sidewalk improve- ments, Contract No. 4, Project No. 72 -9, which bids were as follows: Name Amount of Bid Sully- Miller Contracting Corp. $ 13, 694. 86 Layne Brothers $ 15, 055.00 N. D. L. Construction Company $ 16,780. 15 Goplen Excavating & Engineering Corp. $ 19, 560.90 Stated that Layne Brothers' bid contained errors in extensions and other minor deviations from the bid proposal, resulting in a corrected total of $10, 207. 60. Recommended that the informality of the bid be waived and that the contract be awarded to Layne Brothers as the low bidder. Motion was made by Councilman Nagel, seconded by Councilman Rockhold, that the following resolution be adopted: WHEREAS, the City of EL Segundo, California, duly advertised for bids for Curb and Sidewalk Improvements at various Locations in the City in accordance with Specification No. 72 -9; and WHEREAS, the Director of Public Works found that the bid of Layne Brothers was an informal bid as presented and that after recalculation said bid totaled $10, 207. 60 making it the low bid; NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF EL SEGUNDO, that the informality of the bid of Layne Brothers be waived and said bid in total amount of $10, 207. 60, be accepted as the lowest responsible bid; and BE IT FURTHER RESOLVED, that the Mayor of said City be and he is hereby authorized and instructed to execute the contract herein awarded for and on behalf of the City and in its name and the City _1erk to attest the same; BE IT FURTHER RESOLVED, that all bids received, except the bid of Layne Brothers, are hereby rejected and the City Clerk is hereby authorized and instructed to return the bid bonds of all unsuccessful bidders. Motion carried by the following vote: Ayes: Councilmen Nagel, Rockhold, Stephens, Van Vranken and Mayor Balmer; Noes: Councilmen None; Absent: Councilmen None. 2. Recommended that large size meters, meters in manifolds and in batteries be added to the current water rates and the present surcharge for State Project Water be eliminated from the rate structure. Presented a resolution reflecting these changes. -7- October 15, 1974 X 3820 Mayor Balmer stated he did not wish to participate in the discussion or action in this matter and, therefore, turned this portion of the meeting over to Mayor pro tempore Nagel. Motion was made by Councilman Stephens, seconded by Councilman Van Vranken, that Resolution No. 2591, entitled: A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF EL SEGUNDO, CALIFORNIA, FIXING AND ESTABLISHING RATES AND CHARGES FOR WATER SERVICE IN SAID CITY AND REPEALING RESOLU- TION NO. 2485. , which was read, be adopted. On roll call, said motion carried and said resolution was adopted by the following vote: Ayes: Councilmen Rockhold, Stephens, Van Vranken, and Mayor pro tempore Nagel; Noes: Councilmen None; Absent: Councilmen None; Not Voting: Mayor Balmer. 3. Advised that approximately 80% of the meters in the City's water system had been purchased from one manufacturer and it had been determined that suitable replacement parts were only available from the same manufac- turer. Presented a requisition for several meter replacement parts from Hersey Products, Inc. Recommended that normal bidding procedures be waived and authorization given to purchase these parts from Hersey Products, Inc. Motion was made by Councilman Stephens, seconded by Councilman Van Vranken, that normal bidding procedures be waived and that purchase order in amount of $1, 933. 45 plus sales tax be issued to Hersey Products, Inc. , for various items of meter replacement parts. Motion carried by the following vote: Ayes: Councilmen Nagel, Rockhold, Stephens, Van Vranken and Mayor Balmer; Noes: Councilmen None; Absent: Councilmen None. UNFINISHED BUSINESS 1. City Attorney Allen presented the ordinance adopting, with certain conditions, Continental Development Corporation Precise Plan No. 8 -74, entitled: AN ORDINANCE OF THE CITY OF EL SEGUNDO, CALIFORNIA, ADOPTING WITH CERTAIN CONDI- TIONS, PRECISE PLAN NO. 8-74., which title was read. Councilman Stephens stated he did not wish to participate in discussion or action in this matter. Upon motion duly made and unanimously carried, further reading of Ordinance No. 860 was waived. Following motion made by Councilman Van Vranken, seconded by Councilman Nagel, Ordinance No. 860 was adopted by the following vote: Ayes: Councilmen Nagel, Rockhold, Van Vranken and Mayor Balmer; Noes: Councilmen None; Absent: Councilmen None; Not Voting: Councilman Stephens. -8- October 15, 1974 X 3821 RATIFICATION AND APPROVAL OF WARRANTS Motion was made by Councilman Van Vranken, seconded by Council- man Nagel, that Warrant Numbers 44869 to 44980 inclusive, totaling $259, 726. 56, drawn in payment of demands, a list of which had been pre- sented to the Council as Demand Register Summary No. 9, certified by the Director of Finance as conforming to the Budget approved by Ordinance No. 853, be ratified and approved. Motion carried by the following vote: Ayes: Councilmen Nagel, Rockhold, Stephens, Van Vranken and Mayor Balmer; Noes: Councilmen None; Absent: Councilmen None. NEW BUSINESS 1. Councilman Nagel inquired about the recently advertised Cannabis Room at the Hacienda Hotel. City Manager Jones stated that Chief of Police Johnson had contacted the hotel and had indicated to the management that this type advertising was not desirable in El Segundo. Motion was made by Councilman Stephens, seconded by Councilman Nagel and unanimously carried that Council send a letter of protest to the Hacienda Hotel. 2. Councilman Stephens commented on the notification which had been received from the City's previous insurance carrier that a settlement had been made out of court for an automobile accident in March, 1972 in which the City had not been involved. Thereafter, made a motion that a Letter be sent to the insurance company protesting its action. City Manager Jones stated that he had expressed his displeasure to the insurance company in the handling of this claim. City Attorney ALLen explained the procedures and justifications used in settling claims of this type even though the City may not have been involved. Councilman Stephens' motion failed for lack of second. No further business appearing to come before the Council at this session, motion was made by Councilman Nagel, seconded by Councilman Van Vranken, that the meeting adjourn until November 4, 1974, at the hour of 7 :00 o'clock p. m. , in the Council Chamber of the City Hall of the City of EL Segundo, California, the hour of adjournment of this meeting being 9:25 o'clock p.m. Motion carried. APPROVED: ��lw,�.fiMi9 E. L. Balmer, May 5r Respectfully submitted, Valerie A. Burrowes, City ter -9- October 15, 1974