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1973 MAY 21 CC MINX 3444 E1 Segundo, California May 21, 1973 An adjourned regular meeting of the City Council of the City of El Segundo, California was held in the Council Chamber of the City Hall of said City on the above date. Prior to calling the meeting to order, those present joined in pledging allegiance to the Flag of the United States of America followed by invocation by Councilman Gordon T. Stephens. The meeting was then called to order by E. L. Balmer, Mayor, the hour being 7:00 o'clock p.m. ROLL CALL Councilmen Present: McGill, Morgan, Nagel, Stephens and Mayor Balmer; Councilmen Absent: None. REPORTS OF COMMITTEES 1. Joint School Board-City Council - Councilman Nagel reported that at the April 23rd meeting it was disclosed that the property on Hillcrest Avenue which the City had been interested in procuring for recreation or open space purposes is under a lease- purchase agreement to the School District and that the School Board had acted to defer any action in this matter until September 18, 1973. Councilman Nagel suggested that the Council support the concept of preserving this property for recreational purposes, open space or school use. Councilman McGill stated he thought a meeting should be set up with the School Board before September to resolve this matter. Motion was made by Councilman Morgan, seconded by Councilman Nagel, that Councilman Nagel meet with the School Board on September 18 to try to work out a solution to the problems regarding the Lease or purchase of this property. On roll call, said motion carried by the following vote: Ayes: Councilmen Morgan, Nagel, Stephens and Mayor Balmer; Noes: Councilman McGill; Absent: Councilmen None. 2. Inter -City Transportation Committee - Councilman Nagel presented a proposed organizational chart for administration of the South Bay Corridor Study. Reported that at present the Study seemed to be directionless and that the fourteen cities included in the study were being requested to submit suggestions by June 14 in regard to the administration of this project. Also requested that the South Bay Cities Association submit any recommendations it might have. 3. City Selection Committee of Southern California Rapid Transit District - Councilman Nagel asked for guidance in the appointment of a new RTD Board member from Corridor B. Stated that Dave Hayward of Redondo Beach had resigned and that a new member will be elected at the League of California Cities' meeting on June 7. By mutual consent, this matter was deferred to Executive Session to be held immediately following this meeting. 4. League of California Cities - Councilman Nagel reported that he and Councilman Morgan had attended the Legislative Work Shop in Sacramento on May 14 and 15. Stated they met with Assemblyman Beverly and Senator Stevens - and had requested that the legislators stay within the guidelines of SB -90 which puts a taxing Limit on the State and requires that funding be provided for programs that are mandated by the State. Also, our Representatives were requested to keep the State out of City Employee relations as much as possible. Stated that he had been advised that resolutions submitted to the Legislators were often overlooked and that requests by letter were much more effective. X Presented several Bills that are to come before the Legislature in the near future and asked Council to take a stand on these Bills. It was the consensus of the Council that action be deferred until the next regular Council meeting to be held on May 29, 1973, to allow time for review. Councilman Nagel reported that the Governor's Revenue Control Tax Reduction Initiative Program (Senate Constitutional Amendment No. 12) is similar to SB -90 and advised that the Council will be called upon to take a stand on SCA -12 in the near future. Further stated he did not believe this Amendment would pass the Legislature and that it would take an initiative process to get it on the ballot. Councilman Morgan reported on the League of California Cities' Work Shop in Sacramento and stated he thought the trip was very worth while and informative. REPORTS OF OFFICERS CITY MANAGER JONES MADE REPORTS AS FOLLOWS: 1. Reported that bids had been received for furnishing and application of slurry seal at various locations in the City, which bids were as follows: Name Amount of Bid Flex Paving & Engineering, Inc. $ 21, 930. 00 Asphalt Coating Company $ 22, 482. 50 Anderson Bros. Engineering, Inc. $ 24, 140. 00 Ted. R. Jenkins $ 27, 914. 00 Recommended that the low bid of Flex Paving & Engineering, Inc., be accepted. Motion was made by Councilman McGill, seconded by Councilman Nagel that the following resolution be adopted: WHEREAS, the City of E1 Segundo, California, duly advertised for bids for furnishing and the application of slurry seal at various locations in accordance with Specifi- cations No. 73 -2; and WHEREAS, said bids were received by said City Council on May 14, 1973; and WHEREAS, the Director of Public Works found that the bid of Flex Paving & Engineering, Inc. , in total amount of $ 21, 930. 00 was the lowest responsible bid; NOW, THEREFORE, 3E IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF EL SEGUNDO, that the bid of Flex Paving & Engineering, Inc. , the lowest responsible bid, be accepted; and BE IT FURTHER RESOLVED, that the Mayor of said City be and he is hereby authorized and instructed to execute the contract herein awarded for and on behalf of the City and in its name and the City Clerk to attest the same, affix the seal and make delivery thereof in due course; and BE IT FURTHER RESOLVED, that all bids received, except the bid of Flex Paving & Engineering, Inc. , are hereby rejected and the City Clerk is hereby authorized and instructed to return the bid bonds of all unsuccessful bidders. Motion carried by the following vote: Ayes: Councilmen McGill, Morgan, Nagel, Stephens and Mayor Balmer; Noes: Councilmen None; Absent: Councilmen None. 3445 -2- May 21, 1973 V�f tJ 2. Reported that bids had been received for certain pumping equipment, which bids were as follows: 4" Self- priming Sewage Pump Pump mounting Base Submersible Pump Combination Plug & Check Valve Westco Gregory Pump -Sales Pump Marvin E. Company Company Derfler $ 589.05 $ 597.00 $ 777.00 39.90 62.00 144.90 85.05 56.00 120.75 6.41 N /B 94.50 King Pump & Dewater- ing Co. $ 674.10 92.40 65.63 N/B Recommended that the bids for Items 1 and 2 be awarded to Wesco Pump Sales Company in total amount of $628. 95; that the bid for Item 3 be awarded to Gregory Pump Company in amount of $56. 00 and that the bid for Item 4 be awarded to Marvin D. Derfler in amount of $94. 50. The bid of Westco Pump Sales Company for Item 4 in amount of $6.41 represented an error in bidding and the item did not meet the City's specification. Motion was made by Councilman Morgan, seconded by Councilman Nagel that the recommendation of the City Manager, as set forth above, be approved, and that purchase orders in these amounts be issued to said companies. Motion carried by the following vote: Ayes: Councilmen McGill, Morgan, Nagel, Stephens and Mayor Balmer; Noes: Councilmen None; Absent: Councilmen None. 3. Reported that bids had been received for one mobile police radio which bids were as follows Name Motorola RCA Amount of Bid $ 834.75 $ 870.45 Recommended that the low bid of Motorola Communications and Elec- tronics, Inc. , be accepted. Motion was made by Councilman Nagel, seconded by Councilman McGill that the low bid of Motorola Communications & Electronics, Inc., in amount of $834. 75 be accepted and that purchase order in that amount be issued to said company. Motion carried by the following vote: Ayes: Councilmen McGill, Morgan, Nagel, Stephens and Mayor Balmer; Noes: Councilmen None; Absent: Councilmen None. 4. Recommended indefinite deferral of proposal to submit application for exclusion from permit requirements of the California Coastal Zone Conser- vation Act of 1972. It had been proposed to bring this matter before the Council for approval of application for exclusion and data had been prepared by the staff to justify this action. However, the Attorney General issued an opinion on this matter which would make it necessary to modify this data quite extensively and also to make some assumption on the treatment of statistics of development because the Coastal Commission has not yet issued any definitive standards on how to interpret various requirements of the Act. It was therefore felt that there is a lot of additional work which the staff needs to do before it is in a position to submit an application for exclusion. -3- May 21, 1973 X 344'7 Mr. Carpenter, Executive Director of the South Bay Regional Commission has indicated that the Commission would not consider any applications for exclusion for several months due to the backlog of work on exemption applications which the Commission will consider before it considers exclusion applications. It was therefore recommended that this matter be deferred indefinitely at this time. There had been expressed some fear that unless we indicate at least an interest in filing for an exclusion, probably in the form of a brief letter stating our intention to file an application, we will end up on the bottom of the list of all the communities asking for exclusions. Mr. Loverde has found that there are no applications presently on file with the Commission and the Commission has not developed application forms, but there are six other communities that have filed letters of intent to file an application. Recommended that the City of E1 Segundo send a letter of intent to the Com- mission. Motion was made by Councilman McGill, seconded by Councilman Nagel and unanimously carried that the City direct a letter of intent to the Coastal Commission so that the City can be placed on the list for considera- tion of application for exclusion, but that the staff not proceed with the develop- ment of any statistical data until the Commission issues some instructions on the California Coastal Conservation Act of 1972. 5. Reported that he had contacted the Southern Pacific Railway Company concerning the abandonment of its tracks within the City of E1 Segundo. Mr. Long, the vice president,who has been in charge of pursuing the application for removal of the tracks,is out of the State until June 4. His office informed Mr. Jones that the application is now being prepared by their legal staff . This application will be sent to the Federal Interstate Commerce Commission in Washington, D. C. It was indicated that the appropriate time for the City to act would be after the application has been filed and a docket number has been assigned by the ICC. After discussion, motion was made by Councilman Stephens, seconded by Councilman McGill and unanimously carried that City Manager Jones arrange a meeting with Mr. Long, Mayor Balmer, Councilman Stephens and himself to discuss this matter. CITY ATTORNEY ALLEN MADE REPORTS AS FOLLOWS: 1. Reported that the State law requires that certain elements of the General Plan must be completed before June 30th of this year. The Open Space element is one of those. Last year the Legislature adopted an amendatory statute to extend this one year until June 30th of this year. The City of E1 Segundo will not be able to meet the existing deadlines of the statute. SB -594 which is now in the State Senate would extend the deadline and it was recommended that the Council request that Senator Stevens support this Bill. Councilman Nagel stated that AB -1184 would extend the date for General Plan Zoning Consistency for two years except for new zoning proposals. Motion was made by Councilman Nagel, seconded by Councilman Morgan and unanimously carried that the Council support SB -594 and AB -1184. 2. Requested that the Council meet in Executive Session at the close of this meeting to discuss litigation. DIRECTOR OF PUBLIC WORKS GLICKMAN MADE REPORTS AS FOLLOWS: 1. Presented a recommendation regarding professional services in connection with the Duley Road Assessment District (A. D. No. 72). Mayor Balmer stated that he did not wish to participate in discussion or action in this matter and he therefore turned this portion of the meeting over to Mayor pro tem Nagel. -4- May 21, 1973 X 3448 Mr. Glickman stated that proposals for professional services in connection with the formation of the district and construction of the improve- ments had been solicited and he offered the following recommendations: a) That the firm of Burke, Williams and Sorensen be employed as Special Counsel to furnish legal services b) That the firm of Laurence J. Thompson, Inc., be employed as Assessment Engineer to furnish special assessment engineering services. c) That the firm of Lampman and Associates be employed as Consulting Civil Engineers to furnish plans, specifications and related construction engineering. All costs incidental to the project will be borne by the propery owners within the district, provided the district is finally formed and the project is constructed. If the project is not constructed, the City will be obligated to pay incidental costs incurred. Councilman Stephens and Morgan stated that they would like to have letters from all property owners involved stating that they would not oppose the assessment district. Motion was made by Councilman Nagel, seconded by Councilman McGill that the Director of Public Works attempt to obtain letters of approval or of no opposition from the property owners and to resubmit the agreements to the Council at a later date. Motion carried by the following vote: Ayes: Councilmen McGill, Morgan, Nagel and Stephens; Noes: Councilmen None; Absent: Councilmen None; Not Voting: Mayor Balmer. 2. Reported that consideration had been given to improving traffic safety at Main Street and Maple Avenue and two major alternatives had been considered: Installation of traffic signals or elimination of traffic movements that are potentially hazardous. Advised that it was the consensus of the Traf- fix Committee that traffic signals were not warranted and therefore did not recommend installation of signals at this location. Presented plans for a raised concrete island with proper signs and flashing beacons for the elimination of all left turn movements at the inter- section and elimination of through movements on Maple Avenue. Advised that the cost for this plan had been estimated at $2, 700, and for a fully signalized intersection at $18, 000 to $20, 000. Councilman Nagel stated he would prefer a flashing yellow light rather than restricting movement through the intersection. Mayor Balmer asked if anyone present wished to speak regarding this matter. Mr. George Renfro, 763 Main Street presented a petition to the Council containing 267 names of residents in the immediate area who were against instal- ling an island at that intersection. Mrs. Gayle England, 115 Walt Maple Avenue asked why a stop sign had not been discussed for this corner. _Mrs. Ilene Matchett, 214 East Maple Avenue stated that parking was permitted only on one side of Maple Avenue at the present time and construction of an island at the corner would further restrict the residents on that street. Mrs. Nancy Magraudy, 122 East Maple Avenue stated she would pre- fer flashing lights to the island and thought elimination of parking spaces on the northeast corner of the intersection would increase safety. -5- May 21, 1973 X 3449 Mr. Robert Dein, 533 Hillcrest Street requested that a pedestrian zone be marked across Main Street as well as installing yellow flashing lights. Motion was made by Councilman Nagel, seconded by Councilman McGill that staff be instructed to install yellow flashing lights with the appro- priate warning signs at the intersection of Main Street and Maple Avenue and that the costs for this installation be authorized from the Capital Improvement Fund II. Motion carried. Mr. Glickman recommended that 3 parking spaces on the northwest corner and 2 spaces on the southeast corner of this intersection be eliminated. Councilman McGill stated that parking near the northeast corner also seemed to be in question and suggested this matter be turned over to staff for its study. By mutual consent, staff was instructed to review the parking restrictions at this intersection. 3. Presented Change Order No. 2 to Project 72 -5 Water System Improvements, Phase III in the amount of $238. 92. This Change Order covers additional trench paving as the result of relocating sewer laterals and a time extension of 12 calendar days for time lost due to rain, making April 11,.1973 the official closing date of this project. Motion was made by Councilman McGill, seconded by Councilman Nagel that Change Order No. 2 in the amount of $238. 92 be approved. Motion carried by the following vote: Ayes: Councilmen McGill, Morgan, Nagel, Stephens and Mayor Balmer; Noes: Councilmen None; Absent: Councilmen None. NEW BUSINESS 1. Councilman Stephens inquired about the accident at Standard Oil Company causing oil to be spewed in some areas of El Segundo. Mr. James Daily of Standard Oil Company stated that insurance adjusters would be making a house -to -house canvass to handle damages caused by the oil. 2. Councilman Nagel stated that the street trees on Main Street were obstructing the signal at Ho11y Avenue causing some motorists to run the red light. City Manager Jones advised that this is a priority item and reconstruc- tion of the signal system on Main Street is included in next year's budget. 3. Councilman Nagel reported that the electrical service in the Snack Bar in Recreation Park was inadequate and asked whether this was the result of insufficient outlets. Recreation and Parks Director Ruis advised that the transformer was not great enough for the demands at this location and that this item had been deleted from last year's budget. At the hour of 9:00 o'clock p.m., the Council recessed to an Executive Session in the Mayor's office. At the hour of 9:25 o'clock p.m. , the Council reconvened, all members being present and answering roll call. No other business appearing to come before the Council at this meet- ing, it was moved by Councilman Nagel, seconded by Councilman Morgan that the meeting adjourn, the hour of adjournment being 9:30 o'clock p.m. Motion carried. APPROVED: Mayor - Respectfully submitted, City Clerk -6- May 21, 1973