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1971 AUG 09 CC MINX 3087 E1 Segundo, California August 9, 1971 A regular meeting of the City Council of the City of E1 Segundo, California was held in the Council Chamber of the City Hall of said city on the above date. Prior to calling the meeting to order, those present joined in pledging allegiance to the Flag of the United States of America, followed by invocation by Harry H. Weber, Director of Finance. The meeting was then called to order by Gordon T. Stephens, Mayor, the hour being 7:00 o'clock p.m. ROLL CALL Councilmen Present: Balmer, Frederick, McGill and Mayor Stephens; Councilmen Absent: Nagel READING OF MINUTES OF PREVIOUS MEETING City Attorney Allen reported that the minute resolution adopted on July 26, 1971 concerning the acceptance of an agreement with Alderman, Swift and Lewis, which resolution appeared on page 6 of the July 26, 1971 minutes, was in error and presented a revised resolution. Thereafter, motion was made by Councilman McGill, seconded by Councilman Frederick that the minutes of July 26, 1971 meeting be approved as corrected. Motion carried. SPECIAL ORDER OF BUSINESS 1. The Mayor announced that this was the time and place heretofore fixed for hearing protests or objections against the improvement of Concord Place between Maple Avenue and Sycamore Avenue as described in Resolution of Intention No. 2386, and inquired of the Clerk if she had Affidavits of Pub- lication, Posting and Mailing of Notices. The Clerk replied that she had the affidavits. Motion was made by Councilman Frederick, seconded by Councilman Balmer and unanimously carried (1'Iayor Stephens abstaining) that the affida- vits be received and filed. The Mayor inquired of the Clerk if any written protests had been received. The Clerk read a letter from ZIr. and Mrs. Sarver C. Spargo, 303 West 'Maple Avenue, stating that they felt their assessment was too high and questioning the method of assessment for the retaining wall. The flavor inquired if anyone wished to speak concerning this protest. Mrs. Artimesia L. Spargo addressed the Council stating that since her prop- erty fronts on Maple Avenue and all her utilities come in from Maple Avenue, she did not feel that her assessment should be so high. Director of Public Works Glickman reported that the cost of the retaining wall would be assessed upon all the property owners in the district and not just upon the Spargo property. Laurence J. Thompson, Assessment Engineer, discussed the spreading of the assessment. After all testimon'v had been received in the matter, motion was made by Councilman Frederick, seconded by Councilman McGill and unanimously- carried (Mayor Stephens abstaining) that the hearing be closed. Motion was made by Councilman Frederick, seconded by Councilman McGill and unanimously- carried (1Iayor Stephens abstaining) that the Council find that there was not a majority protest in this matter. Motion was made by Councilman Frederick, seconded by Councilman McGill and unanimously- carried (Mayor Stephens abstaining) that the Council overrule all protests. -1- Motion was made by Councilman McGill, seconded by Councilman Frederick that Resolution No. 2398 entitled: A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF EL SEGUNDO, CALIFORNIA, ORDERING WORK TO BE DONE ON CONCORD PLACE BETWEEN MAPLE AVENUE AND SYCAMORE AVENUE IN ACCORDANCE WITH RESOLUTION OF INTENTION NO. 2386. (AD -71) which was read, be adopted. i On roll call, said motion carried and said resolution was adopted by the following vote: Ayes: Councilmen Balmer, Frederick and Mc Gill; Noes: Councilmen None; Absent: Councilman Nagel; Not Voting: Mayor Stephens. Director of Public Works Glickman presented the bids for Improvemer of Concord Place between Maple Avenue and Sycamore Avenue, which bids we as follows: Name Amount of Bid Progressive Paving Company $ 11, 036.10 Sully- Miller Contracting Company $ 11,574. 50 J. B. Crosby $ 15, 090. 00 The low bid of Progressive Paving Company was 11. 2% below the engineer's estimate. Zotion was made by Councilman McGill, seconded by Councilman Frederick that the contract for Concord Place Improvements be awarded to the low bidder, Progressive Paving Company, in amount of $11, 036. 10 and that Resolution No. 2399, entitled: A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF EL SEGUNDO, CALIFORNIA, AWARDING CONTRACT TO IMPROVE CONCORD PLACE BETWEEN MAPLE AVENUE AND SYCAMORE AVENUE IN THE CITY, IN ACCORDANCE WITH RESOLUTION NO. 2386. (AD -71) which was read, be adopted. On roll call, said motion carried and said resolution was adopted by the following vote: Ayes: Councilmen Balmer, Frederick and McGill Noes: Councilmen None; Absent: Councilman Nagel; Not Voting: Mayor Stephens. WRITTEN CO IONS 1. PLANNING COMMISSION, enclosing copy of its Resolution No. 737, recommending change of zone from M -1 to R -1 and R -3 for property between Eucalyptus Drive and Sierra Street and between Grand Avenue and Pine Avenue. This matter has been set for hearing before the City Council - on August 23, 19 71. 2. PLANNING COMMISSION, enclosing copy of its Resolution No. 738, recommending approval of amended Specific (Precise) Plan for property at 101 Continental Boulevard. This matter has been set for hearing before the City Council on September 13, 1971. -2- X 3089 3. LEAGUE OF CALIFORNIA CITIES, being request to designate a voting representative and an alternate to the annual League meeting in September. Motion was made by Councilman Frederick, seconded by Council- man McGill and unanimously carried that Mayor Stephens be named voting representative and Councilman Nagel be named as his alternate. 4. STATE OF CALIFORNIA, STATE LANDS COMMISSION, preliminary environmental impact report of a proposed lease authorizing the Los Angeles County Flood Control District to construct a storm drain terminus facility on the beach at E1 Segundo. Motion was made by Councilman McGill, seconded by Councilman Frederick, and unanimously carried that the City Manager be instructed to send a statement to the State Lands Commission supporting the findings of the environmental impact study. 5. STATE DIVISION OF HIGHWAYS, being notice of public hearing August 23, 1971, on change in the functional classification study of highways, streets and roads. Motion was made by Councilman McGill, seconded by Councilman Frederick and unanimously carried that Director of Public Works Glickman be authorized to attend this hearing and present a statement on be- half of the City. ORAL COMMUNICATIONS 1. MRS. VIRGINIA I. COFFEY, 320 E. Walnut Avenue, asking the Council to investigate charges against the Police Department. It was the consensus of the Council that no evidence had been presented to them which would warrant such an investigation. Mrs. Coffey was invited to present any further evidence she might have. REPORTS OF COMMITTEES 1. South Bay Councilmen's Association. Councilman Balmer reported that the Leg1s1ab ve ommiFee o£ -this ssociaFon will meet on the third Monday of each month and asked that he be informed of any legislation which the Council would like to have presented to this committee for consideration. Councilman Frederick asked that the committee consider making a recommendation to the Federal Government concerning welfare payments and the possibility of making them uniform in all states. 2. City Manager Jones reported that the Special Committee which had been appointed to discuss the problem of trees that infiltrate sewer lines and cause damage to curbs and sidewalks, had met and formulated the following policy for the Council's consideration: 1. City forces will not clean or otherwise maintain house sewer laterals between the owners building and the City's sewer main lines. 2. Trees located in the parkway area of public streets whose roots enter and block sanitary sewer lines and cause damage to sidewalks, curb or gutter will be considered for removal and re- placement. 3. When a request is made for removal of street trees, consideration should be given to the esthetic value of trees to the neighborhood. Root pruning and any other applicable pro- cedure should,be employed as an alternative to tree removal. If all other alternatives fail to prevent extensive damage to utility lines, sidewalk, curbs and gutter, trees should be removed in such numbers and over such a period of time that the esthetic characteristics of the neighborhood are preserved. 4. Trees that are removed should be replaced with trees specified in the City Street Tree Master Plan. -3- X 3090 5. The Department of Public Works is responsible for receiving and investigating complaints from homeowners relative to infiltration of roots into sewer lines and the break- ing of sidewalks and curbs and gutters. 6. Responsibility for removal of street trees rests with the Parks and Recreation Department; however, the Parks and Recreation Department must consult with the Public Works Department regarding damage that may be caused by the trees. Motion was made by Mayor Stephens, seconded by Councilman McGill and unanimously carried-that the above policy be adopted. REPORT OF OFFICERS CITY MANAGER JONES MADE REPORTS AS FOLLOWS: 1. Presented a request for clarification of policy on business licenses for three -unit multiple dwellings. Director of Finance Weber presented the case of Mr. and Mrs. P. M. Crawford, who have a home at 223 Sheldon Street (R -3 Zone) and a duplex on the rear of the lot. The business license ordinance provides that apartment houses and apartment house complexes shall pay a license fee of eight dollars per year for the first three dwelling units. The Crawfords felt that they should not be charged a business license fee for their own dwelling. It was the consensus of the Council that a property owner should not be required to pay the business license fee for his dwelling. Motion was made by Mayor Stephens, seconded by Councilman McGill and unanimously carried that Mr. and Mrs. P. M. Crawford not be subject to the business license fee for their property at 223 - 225 -227 Sheldon Street which contains a duplex apart- ment on the rear of the property. Thereafter, motion was made by Mayor Stephens, seconded by Council- man Frederick that the City Attorney be instructed to prepare an ordinance providing that the owner of property containing three or more rented units be exempted from paying business license tax on a dwelling unit within the apartment house that is occupied by the owner. 2. Presented bids for the City's yearly requirements of common office supplies and stated that Boise Cascade and Bayless Stationers were low bidders on the majority of items. Ancorp National Service and Inglewood Book and Stationery Company advised they would not be interested in supplying the few items on which their bids were low. Therefore, recommended the lowest bid items of Boise Cascade plus item 19 be accepted in total amount of $286. 77 plus tax; and that the lowest bid items of Bayless Stationers plus items 29, 39, 58, 59 and 60 in amount of $765. 64 plus tax be accepted. Motion was made by Councilman Frederick, seconded by Mayor Stephens that the bids be accepted as recommended and that purchase orders be authorized to Boise Cascade and Bayless Stationers as required. Carried by the following vote: Ayes: Councilmen Balmer, Frederick, McGill and Mayor Stephens; Noes: Councilmen None; Absent: Councilman Nagel. 3. Presented bids for 24 items of recreation supplies and stated that Hy Green's All Year Sports Den was low bidder on Items 1, 2, 3, 11, 14, 18, and 20 through 24 in total amount of $510. 02 including tax, and A B & S Sporting Goods was low bidder on the balance of items in total amount of $784. 67 including tax. Recommended that the low bid on all items be accepted. -4- X Motion was made by Mayor Stephens, seconded by Councilman McGill that the low bids be accepted on all items for recreation supplies and that purchase orders be authorized as required. Carried by the following vote: Ayes: Councilmen Balmer, Frederick, McGill and Mayor Stephens; Noes: Councilmen None; Absent: Councilman Nagel. 4. Presented bids for the City's annual requirements for oil and lubricants and stated that Atlantic - Richfield Company was low bidder on Items 1, 2, 3, 4, and 7 in total amount of $642. 60 including tax; Union Oil Company of California was low bidder on Items 5 and 10 in total amount of $111. 78 including tax; and Phillips Petroleum Company was low bidder on Items 6, 8, and 9 in total amount of $631. 25 including tax. Recommended that the low bid on all items be accepted. 3031 Motion was made by Councilman Frederick, seconded by Mayor Stephens that the low bids be accepted on all items for the City's annual requirements of oil and lubricants and that purchase orders be authorized as' required. Carried by the following vote: Ayes: Councilmen Balmer, Frederick, McGill and Mayor Stephens; Noes: Councilmen None; Absent: Councilman Nagel. 5. Presented bids for the City' s annual requirements for bitumuls as follows: Name Amount E. W. French and Sons $ . 2115 /Gal, f.o.b. Hawthorne Chevron Asphalt Company . 2127/Gal. f.o.b. E1 Segundo Douglas Asphalt Products . 3733/Gal, f.o.b. Paramount Recommended that the second lowest bid of Chevron Asphalt Company be accepted due to the savings that would result from local pick up. Motion was made by Councilman McGill, seconded by Councilman Frederick that the bid of Chevron Asphalt Company of E1 Segundo for the City's yearly require- ments of bitumuls at $. 2127 per gallon, including tax, be approved and. that purchase orders be authorized as required. Carried by the following vote: Ayes: Councilmen Balmer, Frederick, McGill and Mayor Stephens; Noes: Councilmen None; Absent: Councilman Nagel. 6. Presented bids for the City's annual requirements for asphaltic concrete as follows: Name Amount All American Asphalt $ 5.50 /Ton f.o.b. Westminster Vernon Asphalt Materials 5. 83 /Ton f. o. b. Inglewood Recommended that the second lowest bid of Vernon Asphalt Materials be accepted because of the resultant savings in pick up time. Motion was made by Councilman McGill, seconded by Councilman Frederick that the bid of Vernon Asphalt Materials of Inglewood for the City's yearly requirements of asphaltic concrete at $5. 83 per ton, including tax, be approved and that purchase orders be authorized as required. Carried by the following vote: Ayes: Councilmen Balmer, Frederick, McGill and Mayor Stephens; Noes: Councilmen None; Absent: Councilman Nagel. -5- X 3092 7. Advised of certain inequities in the classification of three employees and recommended that they be advanced one step within their present salary grade, as follows: McKinley Dalgleish, Director Building & Safety - -from 124B to 124C Betty Tidwell, Secretary - -from 55D to 55E Carol McGurk, Secretary - -from 55C to 55D Motion was made by Councilman Frederick, seconded by Councilman McGill and unanimously carried that the salary grade be advanced one step for the three employees as set forth above. 8. Presented for the Council's consideration a resolution declaring the existence of weeds, rubbish, refuse and dirt on certain property to be a nuisance and ordering the abatement thereof. The fact of said nuisance had been established by the Fire Prevention Bureau and legal action had been recommended. Motion was made by Councilman Frederick, seconded by Mayor Stephens that the above recommendation be approved and that Resolution No. 2400, entitled: A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF EL SEGUNDO, CALIFORNIA, DECLARING THAT WEEDS GROWING UPON AND IN FRONT OF, AND RUBBISH, REFUSE AND DIRT UPON AND IN FRONT OF CERTAIN PRIVATE PROPERTY IN THE CITY ARE A PUBLIC NUISANCE, AND DECLARING ITS INTENTION TO PROVIDE FOR THE ABATEMENT THEREOF., which was read, be adopted. On roll call, said motion carried and said resolution was adopted by the following vote: Ayes: Councilmen Balmer, Frederick, McGill, and Mayor Stephens; Noes: Councilmen None; Absent: Councilman Nagel. 9. Reported on legislation taken up by the Legislative Board of League of California Cities. Assembly Bill 1098, introduced by Assemblyman Z'berg mandates that all cities in California adopt the California Highway Patrol Re- tirement System for police and firemen. Passage of this bill would force increases in the retirement costs for police and firemen. Motion was made by Councilman Frederick, seconded by Councilman McGill and unanimously carried that AB -1098 be opposed. 10. Reported on Senate Bill No. 325 which would make State and local sales taxes applicable to the sale of gasoline. The League of California Cities Bulletin indicated that this may be a source for much needed revenue to the cities. One percent of the tax collected would go to the cities and the balance would go to the State and County. Annual revenue to E1 Segundo from this source is estimated to be about $40, 000. Recommended considering support of this legislation. After discussion, motion was made by Councilman Frederick, seconded by Councilman McGill and unanimously carried that SB -325 be opposed. 11. Mr. Jones requested permission to take his annual vacation from August 20, through September 3, 1971. Motion was made by Councilman Frederick, seconded by Councilman McGill and unanimously carried that this request be granted. WIM X 3093 CITY CLERK MADE REPORTS AS FOLLOWS: 1. Reported that a claim against the City had been received from International Rectifier for vehicle damage on May 27, 1971 and that said claim had been referred to the insurance carrier. Motion was made by CouncilmanBalmer, seconded by Councilman Frederick and unanimously carried that the action of the City Clerk in referring said claim to the insurance carrier be approved. - 2. Reported that a claim against the City had been received from Richard Berthel, 325 Penn Street for vehicle damage on July 20, 1971 and that said claim had been referred to the insurance carrier. Motion was made by Councilman Balmer, seconded by Councilman Frederick and unanimously carried that the action of the City Clerk in referring said claim to the insurance carrier be approved. CITY ATTORNEY ALLEN MADE REPORTS AS FOLLOWS: 1. Presented a resolution to amend Salary Resolution No. 2397 to include supplemental compensation for switchboard operator /receptionist. Motion was made by Mayor Stephens, seconded by Councilman McGill that Resolution No. 2401, entitled: A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF EL SEGUNDO, CALIFORNIA, AMEND- ING RESOLUTION NO. 2397 (THE SALARY RESO- LUTION) BY ADDING SECTION 30. 10 RELATING TO ADDITIONAL PAY FOR PROCESSING MEDICAL CLAIMS. which was read, be adopted. On roll call, said motion carried and said resolution was adopted by the following vote: Ayes: Councilmen Balmer, Frederick, McGill and Mayor Stephens; Noes: Councilmen None; Absent: Councilman Nagel. DIRECTOR OF PUBLIC WORKS GLICKMAN MADE REPORTS AS FOLLOWS: 1. Reported that all of Project No. 3401 storm drain line, with one exception, had been designed and turned over to the Los Angeles County Flood Control District for final plan check. Line D, Project 3401, proposed to be constructed in Imperial Highway between Douglas and Selby Streets, is the exception. Plans and supporting data have been completed by our consultants, Alderman, Swift & Lewis, but soils tests were not taken and the City Engineer and Flood Control District have not signed the plans. Final plan preparation and soil tests were stopped in early 1966 following route adoption of the 105 Freeway. The project was halted because location of proposed footings for the freeway viaduct were not known at the time. The locations, in fact, are not known today. No work on Line D has been performed by the consultants since early 1966 and the plans and data have been held in their files awaiting further instructions. Since all other work in connection with Project No. 3401 has been completed, the consultants have billed the City for their services. In connection with Line D, they have furnished the original tracings and supporting data for our files. -7- X 3094 Our 1964 agreement with the consultant indicates that the consultant shall obtain the signature of the Chief Engineer of the Flood Control District as evidence of completion of the work. The District is not prepared to sign the plans at this time because the soil tests are not completed, and recent discussions between the District and City staffs conclude that it will be to the advantage of the City to request deletion of Line D from the project and request transfer of funds available to Line B, the pump station project in the E1 Segundo Boulevard project. Since the consultants have completed the required work, but certifi- cation in accordance with the contract cannot be obtained, the City Manager, Director of Public Works- and the City Attorney will meet with representatives of Alderman, Swift & Lewis to prepare a recommendation to the Council re- garding completion and acceptance of the contract. 2. Reported that the work of Sandoval Paving Company, Inc. , covering construction of a bicycle path along Vista del Mar, under City Specifications No. 71 -5 had been completed to the satisfaction of the Department of Public Works and recommended that the work be accepted and a Notice of Completion filed. Motion was made by Councilman Frederick, seconded by Councilman McGill that the following resolution be adopted: RESOLVED, that the City Council concurs in the recommendation of the Director of Public Works, and that the work covering construction of a bicycle path along Vista del Mar, in accordance with Specifications No, 71 -5, Sandoval Paving Company, Inc. , contractor, is hereby accepted as of this date, August 9, 1971; and BE IT FURTHER RESOLVED, that the Mayor be and he is hereby authorized to sign the required Notice of Completion and the City Clerk to attest, and that the City Clerk is hereby directed to cause the same to be filed for record in the office of the County Recorder of Los Angeles County within ten days after the date of completion. Carried by the following vote: Ayes: Councilmen Balmer, Frederick, McGill and Mayor Stephens; Noes: Councilmen None; Absent: Councilman Nagel. 3. Reported that Storm Drain Retention Basin No. 7 on Nevada Street south of Pine Avenue is no longer needed for storm drain purposes and recommended that this property be disposed of. This property had been acquired from Mr. and Mrs. Jack Morgan, who are very interested in repurchasing the property. A review of the City records and the re- corded deed disclosed an error in the legal description of the parcel. Mr. Morgan had stated that he would repurchase the parcel in its "as is" condition for the $2, 200 which was the original purchase price. It was recommended that the sale of this property to Mr. Morgan be approved. Mrs. Dorothy Bright, 1200 East Pine Avenue, addressed the Council objecting to the sale of this property to Mr. Morgan. She felt that it should be divided among the abutting property owners. This matter was tabled until the next regular meeting to allow the property owners time to meet and discuss this matter and try to work out an arrangement that would be mutually agreeable. 11:9 X 30.95 RATIFICATION AND APPROVAL OF WARRANTS It was moved by Councilman Frederick, seconded by Councilman Balmer that Warrant Numbers 32516 to 32678 inclusive, totaling $271, 026. 10, drawn in payment of demands, a list of which had been presented to the Council as Demand Register Summary Nos. 4 and 5 and certified by the Director of Finance as conforming to the Budget approved by Ordinance No. 765, be ratified and approved. Motion carried by the following vote: Ayes: Councilman Balmer, Frederick, McGill and Mayor Stephens; Noes: Councilmen None; Absent: Councilman Nagel. NEW BUSINESS Mayor Stephens brought up for discussion the matter of proposed rock concerts on the beach across from the Scattergood Plant. The Council expressed concern about parking and traffic problems, the welfare of young people in the City who will be attending and the peace and quiet of the residents in that area. Mayor Stephens stated that he would be willing to make appearances before any committee or commission of the City of Los Angeles to vigorously oppose the holding of these concerts in the area as proposed. No other business appearing to come before the Council at this meeting, motion was made by Councilman Frederick, seconded by Councilman McGill that the meeting adjourn, the hour of adjournment being 9 :45 o'clock p. m. Motion carried. APPROVED: Respectfully submitted, -- D. Hough, City Cl��e W11