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1970 MAY 11 CC MINE1 Segundo, California 284'7 May 11, 1970 A regular meeting of the City Council of the City of E1 Segundo, California, was held in the Council Chamber of the City Hall of said City on the above date. Prior to calling the meeting to order, those present joined in pledging allegiance to the Flag of the United States of America, followed by invocation by Father Rines of St. Michael's Episcopal Church. The meeting was then called to order by Gordon T. Stephens, Mayor, the hour being 7 :00 o'clock p. m. ROLL CALL Councilmen Present: Balmer, Frederick, McGill, Nagel and Mayor Stephens; Councilmen Absent: None. READING OF MINUTES OF PREVIOUS MEETING The minutes of the Regular Meeting held April 27, 1970 were read. The City Manager pointed out that New Business Item No. 5 should be changed to read as follows: "Councilman Frederick suggested that goals for City im- provement be added to the list of items to be discussed at the May 13, 1970 adjourned meeting. " Motion was made by Councilman Nagel, seconded by Councilman Balmer that the minutes of said meeting be approved as corrected. Motion carried. The Minutes of the Adjourned Regular Meeting held May 4, 1970, having been read and no error or omission having been noted, it was moved by Councilman Nagel, seconded by Councilman Balmer that the minutes of said meeting be approved as recorded. Motion carried. SPECIAL ORDER OF BUSINESS 1. At this time, Councilman Balmer presented a certificate of com- mendation to Hughes Aircraft Company on winning the Grand Sweepstakes Safety Award which had been presented by the Greater Los Angeles Chapter of the National Safety Council. Mr. Jack Thatcher accepted the certificate on behalf of Hughes Aircraft Company. 2. The Mayor announced that this was the time and place heretofore fixed for the hearing on the Debt Limit Report prepared pursuant to Division 4 of the Streets and Highways Code for the improvement of West Elm Avenue Extension and inquired of the Clerk if she had the Affidavit of Mailing relative to this hearing. The Clerk replied that she had the affidavit. Motion was made by Councilman Nagel, seconded by Councilman Balmer and unanimously carried (Councilman Frederick abstaining) that said Affidavit of Mailing be received and filed. Mr. Laurence J. Thompson, Assessment Engineer, presented the factual data of the debt limit report, after which the Mayor inquired of the Clerk if any written protests or objections relative to the report had been re- ceived. The Clerk read letters of protest from the following: Mrs. Karen Bullock, 634 Hillcrest Street Robert J. McCarthy and Barbara A. McCarthy, 622 Hillcrest Street The Mayor then inquired if anyone filing a written protest wished to be heard. Neither wished to speak and the Mayor then inquired if anyone wished to make an oral protest. Mrs. Pat Renaud, representing Mrs. Pauline McClure, 619 Loma Vista Street, addressed the Council stating that Mrs. McClure objected to paying the assessment on the utilities. After discussion of this matter, the Mayor inquired if anyone wished to withdraw a protest. There being no reply, motion was made by Councilman Nagel, seconded by Councilman McGill that the hearing be closed. Motion carried. -1- X 2848 Motion was made by Councilman Balmer, seconded by Councilman Nagel that the City Engineer be instructed to ascertain the cost of changing the work in Assessment District No. 70 to include a chain link fence in place of the guardrail now proposed. Motion carried. Thereafter, motion was made by Councilman Balmer, seconded by Councilman McGill and unanimously carried (Councilman Frederick abstaining) that the City Attorney be instructed to prepare a Resolution to make an additional contribution to the project in amount of $1, 466. 16 and that the City Attorney be further instructed to prepare an appropriate document for the property owner to execute, agreeing to pay to the City the sum of $1, 466. 16 in the event that the property owner either develops Parcel 8 or attaches the present development to the existing utility lines. After discussion, motion was made by Councilman Nagel, seconded by Councilman Balmer that Resolution No. 2319, entitled: A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF EL SEGUNDO MAKING FINDING OF FEASIBILITY OF AC- QUISITION OF NECESSARY RIGHTS OF WAY AND CON- STRUCTION OF CERTAIN GRADING, PAVING, CURBS, GUTTERS, GAS DISTRIBUTION SYSTEM, WATER DISTRI- BUTION SYSTEM, UNDERGROUND POWER AND TELEPHONE CONDUIT, SIDEWALKS, RETAINING WALLS AND SANITARY SEWERS TOGETHER WITH APPURTENANCES AND APPURTENANT WORK IN ASSESSMENT DISTRICT NO. AD -70 (WEST ELM AVENUE)., which was read, be adopted. On roll call, said motion carried and said resolution was adopted by the following vote: Ayes: Councilmen Balmer, McGill, Nagel and Mayor Stephens; Noes: Councilmen None; Absent: Councilmen None; Not Voting: Councilman Frederick. 3. The Mayor announced that this was the time and place heretofore fixed for the hearing on the change in the work in assessment district West Elm Avenue (AD -70) proposed in Resolution No. 2317 and inquired of the Clerk if she had the Affidavit of the Publication of this hearing. The Clerk replied that she had the affidavit. Motion was made by Councilman Balmer, seconded by Councilman Nagel and unanimously carried (Councilman Frederick abstaining) that the Affidavit of Publication be received and filed. The Mayor inquired of the Clerk if any written objections to the proposed change had been filed with her, to which the Clerk replied that none had been received. The Mayor inquired if anyone present wished to orally protest or object to the proposed change. There being no reply, motion was made by Councilman Balmer, seconded by Councilman Nagel that the hearing be closed. Motion carried. Motion was made by Councilman Balmer, seconded by Councilman Nagel that Resolution No. 2320, entitled: A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF EL SEGUNDO ORDERING CERTAIN MODI - FICA TIONS OF THE WORK TO BE DONE IN ASSESS- MENT DISTRICT NO, AD -70 (WEST ELM AVENUE EXTENSION)., which was read, be adopted. On roll call, said motion carried and said resolution was adopted by the following vote: -2- X 2849 Ayes: Councilmen Balmer, McGill, Nagel and Mayor Stephens; Noes: Councilmen None; Absent: Councilmen None; Not Voting: Councilman Frederick. 4. The Mayor announced that this was the time and place heretofore fixed for hearing protests or objections against the improvement of West Elm Avenue Extension, AD -70 as described in Resolution of Intention No. 2314, and inquired of the Clerk if she had Affidavits of Publication, Posting and Mailing of notices. The Clerk replied that she had the affidavits. Motion was made by Councilman Balmer, seconded by Councilman Nagel and unanimously carried (Councilman Frederick abstaining) that the affidavits be received and filed. The Mayor inquired of the Clerk if any written protests had been re- ceived, to which the Clerk replied that none had been received. The Mayor inquired if anyone wished to speak in behalf thereof. There being no reply, motion was made by Councilman Balmer, seconded by Council- man McGill and unanimously carried (Councilman Frederick abstaining) that the hearing be closed. Motion was made by Councilman Nagel, seconded by Councilman McGill that Resolution No. 2321, entitled: A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF EL SEGUNDO ORDERING WORK TO BE DONE ON WEST ELM AVENUE EXTENSION IN ACCORDANCE WITH RESOLUTION OF INTENTION NO. 2314 AS MODIFIED BY RESOLUTION NO. 2317 (AD -70). , which was read, be adopted. On roll call, said motion carried and said resolution was adopted by the following vo to : Ayes: Councilmen Balmer, McGill, Nagel and Mayor Stephens; Noes: Councilmen None; Absent: Councilmen None; Not Voting: Councilman Frederick. 5. Acting Director of Public Works Allen presented the bids for Improve- ment of Elm Avenue East of Hillcrest Street (AD40), which bids were as follows: Name T. W. Cooper, Inc. Sully- Miller Contracting Co. Progressive Paving Co. Amount of Bid $ 30, 930. 00 $ 37, 888. 70 $ 43, 553. 75 The low bid of T. W. Cooper, Inc. was 2276 above the engineer's estimate. Reported that in connection with the extension of the water main beyond the limits of the Elm Avenue Improvement in order to loop the water main into the system in Loma Vista Street, negotiations have been undertaken with Mr. Ivan Saran, the owner of the property fronting on Loma Vista Street over which an easement is required in order to make the water loop connection. Mr. Saran is willing to sign an easement document provided that the actual construction work is not commenced at this time. For that reason, it was recommended that the portion of the water main installation outside the limits of the assessment district be deleted. The deletion of the water line loop would reduce the cost of the project to $29, 416. 00. After discussion, motion was made by Councilman Nagel, seconded by Councilman Balmer that Resolution No. 2323, entitled: -3- PANKONJ A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF EL SEGUNDO PROPOSING TO CHANGE THE WORK IN ASSESSMENT DISTRICT WEST ELM AVENUE. (AD-70)., which was read, be adopted. On roll call, said motion carried and said resolution was adopted by the following vote: Ayes: Councilmen Balmer, McGill, Nagel and Mayor Stephens; Noes: Councilmen None; Absent: Councilmen None; Not Voting: Councilman Frederick. Motion was made by Councilman Nagel, seconded by Councilman Balmer, that the 10% limitation on increase in assessments be overridden and the City aid to the project remain at $4, 000. 00. Motion carried by the following vote: Ayes: Councilmen Balmer, McGill, Nagel and Mayor Stephens; Noes: Councilmen None; Absent; Councilmen None; Not Voting: Councilman Frederick. Motion was made by Councilman Nagel, seconded by Councilman Balmer that the contract for Elm Avenue Improvements be awarded to the low bidder, T. W. Cooper, Inc. , in amount of $29, 416. 00 and that Resolution No. 2322, entitled: A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF EL SEGUNDO AWARDING CONTRACT TO IMPROVE WEST ELM AVENUE EXTENSION IN THE CITY, IN ACCORDANCE WITH RESOLUTION OF INTENTION NO, 2314 (AD-70),, which was read, be adopted. On roll call, said motion carried and said resolution was adopted by the following vote: Ayes: Councilmen Balmer, McGill, Nagel and Mayor Stephens; Noes: Councilmen None; Absent: Councilmen None; Not Voting: Councilman Frederick. 6. The Mayor announced that this was the time and place heretofore fixed for the hearing on proposed ordinance regarding Special Commercial Dis- trict (C -3) Zone and inquired of the Clerk if proper notice of the hearing had been given. The Clerk replied that affidavits of publication were in her file. The Mayor then inquired of the Clerk if any written communications had been received in the matter, to which the Clerk replied that none had been received. Planning Director Reid reviewed the proposed ordinance, after which the Mayor inquired if anyone present wished to speak in favor of said proposed ordi- nance. There being no reply, the Mayor inquired if anyone wished to speak in opposition to the proposed ordinance. There being no reply, the Mayor declared the public hearing closed. Motion was made by Councilman Balmer, seconded by Councilman McGill that the City Attorney be instructed to present the ordinance. Motion carried. The City Attorney read the title of ordinance relating to Special Commercial (C -3) Zone, entitled: -4- Council Minutes May 11, 1970 AN ORDINANCE OF THE CITY OF EL SEGUNDO, CALIFORNIA, AMENDING THE "EL SEGUNDO MUNICIPAL CODE" BY ADDING TO TITLE 20 (THE COMPREHENSIVE ZONING ORDINANCE) CHAPTER 20.35 ENTITLED "SPECIAL COMMER- CIAL DISTRICT (C -3) ZONE., which was read. X 2851 After motion duly made and unanimously carried, the further reading was waived. Thereafter, said ordinance was introduced by Councilman Balmer. 7. The Mayor announced that this was the time and place heretofore fixed for the hearing on proposed ordinance regarding off - street parking and loading spaces and inquired of the Clerk if proper notice of the hearing had been given. The Clerk replied that affidavits of publication were in her file. The Mayor then inquired of the Clerk if any written communications had been re- ceived in the matter, to which the Clerk replied that none had been received. Planning Director Reid reviewed the proposed ordinance, after which the Mayor inquired if anyone present wished to speak in favor of said proposed ordinance. There being no reply, the Mayor inquired if anyone wished to speak in opposition to the proposed ordinance. There being no reply, the Mayor de- clared the public hearing closed. Motion was made by Councilman Frederick, seconded by Councilman Nagel that the City Attorney be instructed to present the ordinance. Motion carried. The City Attorney read the title of ordinance relating to off - street parking and loading spaces, entitled: AN ORDINANCE OF THE CITY OF EL SEGUNDO, CALIFORNIA, AMENDING TITLE 20 (THE COM- PREHENSIVE ZONING ORDINANCE) OF THE "EL SEGUNDO MUNICIPAL CODE" BY AMEND- ING SECTIONS 20. 54.060 AND 20. 54. 100 RELA- TING TO OFF - STREET PARKING AND LOADING SPACES, RESPECTIVELY., which was read. After motion duly made and unanimously carried, the further reading was waived. Thereafter, said ordinance was introduced by Councilman Balmer. WRITTEN COMMUNICATIONS The following written communications received from persons, firms or corporations hereinafter named, were read to the Council and were disposed of in the manner indicated: 1. PLANNING ADVISORY COMMITTEE, survey of the East and West Franklin Avenue areas. By general consent, this matter was held over for discussion at the May 13, 1970 joint meeting with the Planning Commission. 2. EL SEGUNDO HIGH SCHOOL VARSITY BAND, being request to conduct a concert in Library Park on May 24, 1970. Motion was made by Councilman Frederick, seconded by Councilman Nagel and unanimously carried that the above request be granted. 3. Police Chief Stroh presented a proclamation of the Law Enforcement and Community Recognition Association of Los Angeles County, proclaiming the week of May 10 thru 16, 1970 as Police Week and Friday, May 15, 1970 as Police Officers Memorial Day. Motion was made by Councilman Nagel, seconded by Councilman Frederick and unanimously carried that the proclamation be approved and displayed during Police Week. 4. ALLEN BRANDSTETER, being a request for use of sound truck by the LaFollette for Congress Committee for political campaign purposes. Motion was made by Councilman Nagel, seconded by Councilman McGill and unanimously carried that this request be denied. -5- Council Minutes May 11, 1970 X 2852 ORAL COMMUNICATIONS 1. MR. EARL CREWS, 1204 E. Pine Ave. , request that the City make a study of the feasibility of selling to adjoining property owners portions of the sump at Holly and Nevada, which sump is no longer used for storm drain purposes. After discussion, this matter was referred to the staff to obtain a title report on the property and to make a study of the possibilities for develop- ment. 2. MR. FLOYD WALLACE, 218 Loma Vista St. , expressed his dis- approval of the use of banister type railing at Hilltop Park instead of the chain link fence. REPORTS OF COMMITTEES Noise Abatement Committee. Councilman Nagel reported that Assembly Bill 645 had een passed by the State- Legislature. This bill requires the Depart- ment of Aeronautics to adopt noise standards for airports operating under a permit issued by the Department and establishes an advisory committee appointed by the Governor to assist the department in drawing up the regulations. The advisory committee has sent its recommendations to the Department of Aero- nautics. On Thursday, May 14, 1970, a meeting will be held in the E1 Segundo City Hall Council Chamber for the purpose of discussing the recommendations and presenting a set of alternate recommendations to be presented at the public hearings in Sacramento May 19 and 20. Councilman Nagel requested Council approval to act on its hehalf at the public hearings in Sacramento. Motion was made by Councilman McGill, seconded by Councilman Frederick and unanimously carried that the above request be granted. REPORTS OF OFFICERS CITY MANAGER JONES MADE REPORTS AS FOLLOWS: 1. Presented a recommendation that the City participate with the Cities of Hermosa Beach and Manhattan Beach in a joint study of data processing needs. Proposals had been solicites from firms who conduct this type of study and it was recommended that the proposal of Jacquard Systems be accepted. Total cost of the study would be $4, 000, pro -rated to the three cities. Motion was made by Councilman Nagel, seconded by Councilman Frederick that the City participate in the joint study of data processing needs; that the proposal of Jacquard Systems in amount of $4, 000. 00 be accepted and that the sum of $1, 600. 00 be authorized from the contingency account to cover the City's share of the cost of the study. Motion carried by the following vote: Ayes: Councilmen Balmer, Mayor Stephens; Noes: Councilmen None; Absent: Councilmen None. Frederick, McGill, Nagel and 2. Presented bids for 1 -1/2" and 2" water meters, which bids were as follows: Name Hersey - Sparling Badger Neptune Amount of Bid $ 3,030. 09 $ 3,037. 90 $ 3,061.67 Recommended that the low bid of Hersey - Sparling be accepted. Motion was made by Councilman Frederick, seconded by Councilman Nagel that the low bid of Hersey - Sparling Company in amount of $3, 030. 09 for 6 - 1-1/2" water meters and 8 - 2" water meters, be accepted and that purchase order in that amount be issued to said Company. Motion carried by the following vote: '.m Ayes: Councilmen Balmer, Mayor Stephens; Noes: Councilmen None; Absent: Councilmen None. X Frederick, McGill, Nagel and 2853 3. Reported that the Flecto Floor Material which had been purchased to the Teen Center had been installed in the bathroom areas and had proved to be unsatisfactory. Recommended that the remainder of the material that is covered by P. O. 11159, be returned to the seller and that the remaining area of the Teen Center be covered with asphalt tile. Motion was made by Councilman Nagel, seconded by Councilman Frederick that the above recommendation be approved. Motion carried. Presented bids for asphalt tile for the Teen Center, which bids were as follows: Name Amount of Bid Sunset Floor Covering $ 824. 25 Caputo's Floor Covering, Inc. $ 845. 25 AAA Venetian Blind Co. $ 855. 75 Recommended that the low bid of Sunset Floor Covering be accepted. Motion was made by Councilman Nagel, seconded by Councilman Frederick that the low bid of Sunset Floor Covering for asphalt tile for the Teen Center be accepted and that purchase order in that amount be issued to said Company. Motion carried by the following vote: Ayes: Councilmen Balmer, Mayor Stephens; Noes: Councilmen None; Absent: Councilmen None. Frederick, McGill, Nagel and 4. Requested permission to conduct promotional examination for Battalion Chief, Fire Captain and Fire Engineer on May 14, 1970. Motion was made by Councilman Nagel, seconded by Councilman Balmer that the above request be granted. Motion carried. 5. Recommended that Mr. Don Grounds be re- appointed to the Parks and Recreation Commission. Motion was made by Councilman Balmer, seconded by Councilman Nagel that Mr. Don Grounds be re- appointed to the Parks and Recreation Commission for a 4 -year term, said term to expire May 14, 1974. ACTING DIRECTOR OF PUBLIC WORKS ALLEN MADE REPORTS AS FOLLOWS: 1. Presented for the Council's consideration Change Order No. 1 for emergency water system interties which allows a credit to the City of $250. 00 for labor to install 10 -inch piping in Imperial Highway at Nash Street on the Los Angeles City side of the boundary line. This change order also grants an extension of 18 working days required when the City of Los Angeles Department of Water and Power did not install the valves on its system to which the con- tractor had to connect. Motion was made by Councilman Nagel, seconded by Councilman McGill that Change Order No. 1, hereinabove referred to, be and the same is hereby approved. Carried by the following vote: Ayes: Councilmen Balmer, Mayor Stephens; Noes: Councilmen None; Absent: Councilmen None. Frederick, McGill, Nagel and 2. Reported that the work of Jenkin Construction Company, covering the installation of emergency water system interties, under City Specifications No. 69 -13 had been completed to the satisfaction of the Department of Public Works and recommended that the work be accepted and a Notice of Completion filed. -7- X 2854 Motion was made by Councilman Nagel, seconded by Councilman McGill that the following resolution be adopted: RESOLVED, that the City Council concurs in the recommendation of the Acting Director of Public Works, and that the work covering installation of emergency water system interties, in accordance with Specifications No. 69 -13, Jenkin Construction Company, contractor, is hereby accepted as of this date, May 11, 1970; and BE IT FURTHER RESOLVED, that the Mayor be and he is hereby authorized to sign the required Notice of Completion, and the City Clerk to attest, and that the City Clerk is hereby directed to cause the same to be filed in the office of the County Recorder of Los Angeles County within ten days after the date of completion. Carried by the following vote: Ayes: Councilmen Balmer, Mayor Stephens; Noes: Councilmen None; Absent: Councilmen None. Frederick, McGill, Nagel and 3. Presented for the Council's consideration Change Order No. 3 for water distribution system improvements, Phase 1, relative to final quantities tabulation and an addition to Item 2, Change Order #1, for total increase to the c -)ntract in amount of $l, 278. 71. Motion was made by Councilman Frederick, seconded by Councilman Nagel that Change Order No. 3, hereinabove referred to, be and the same is hereby approved. Carried by the following vote: Ayes: Councilmen Balmer, Mayor Stephens; Noes: Councilmen None; Absent: Councilmen None. Frederick, McGill, Nagel and 4. Reported that the work of Jenkin Construction Company, covering the construction of water system improvements, Phase 1, under City Specifi- cation No. 69 -9, had been completed to the satisfaction of the Department of Public Works and recommended that the work be accepted and a Notice of Completion filed. Motion was made by Councilman Frederick, seconded by Councilman Nagel that the following resoluticn be adopted: RESOLVED, that the City Council concurs in the recommendation of the Director of Public Works, and that the work covering construction of water system improvements, Phase 1, in accordance with Specifi- cations No. 69 -9, Jenkin Construction Company, contractor, is hereby accepted as of this date, May 11, 1970; and BE IT FURTHER RESOLVED, that the Mayor be and he is hereby authorized to sign the required Notice of Completion, and the City Clerk to attest, and that the City Clerk is hereby directed to cause the same to be filed in the office of the County Recorder of Los Angeles County within ten days after the date of completion. Carried by the following vote: Ayes: Councilmen Balmer, Mayor Stephens; Noes: Councilmen None; Absent: Councilmen None. Frederick, McGill, Nagel and UNFINISHED BUSINESS 1. City Manager Jones presented the recommendations of the Parks and Recreation Commission concerning contract maintenance of park areas. X City Manager Jones presented bids on maintanance of certain park areas, which bids were as follows: Name Rick's Lawn Service Roberts & Associates White's Landscape Service BMC Landscape, Inc. Amount of Bid $ 1, 395. 00 $ 1, 855. 00 $ 2,220. 00 $ 2,400. 00 2855 The low bidder, Rick's Lawn Service, was disqualified since that firm did not have a State Contractor's license. It was therefore recommended that the lowest qualified bidder, Roberts & Associates, be awarded the bid. Motion was made by Councilman Nagel, seconded by Councilman Frederick that the bid of Roberts & Associates in amount of $1, 855. 00 per month for landscape maintenance be accepted and that purchase order in that amount be issued to said Company. Motion carried by the following vote: Ayes: Councilmen Balmer, Frederick, Nagel and Mayor Stephens; Noes: Councilman McGill; Absent: Councilmen None. RATIFICATION AND APPROVAL OF WARRANTS It was moved by Councilman Frederick, seconded by Councilman Nagel that Warrants Nos. 27810 thru 28008 inclusive, totaling $345, 859. 39, drawn in payment of demands, a list of which had been presented to the Council as Demand Register Summary Nos. 28 and 29 and certified by the Director of Finance as conforming to the Budget approved by Ordinance No. 727, be ratified and approved. Motion carried by the following vote: Ayes: Councilmen Balmer, Mayor Stephens; Noes: Councilmen None; Absent: Councilmen None. Frederick, McGill, Nagel and At the hour of 11 :20 o'clock P. m. , the Council recessed to an Executive Session in the Mayor's office. At the hour of 11:35 o'clock p. m. , the Council reconvened, all members being present and answering roll call. No other business appearing to come before the Council at this session, it was moved by Councilman McGill, seconded by Councilman Nagel that the meeting adjourn until Wednesday, May 13, 1970 at the hour of 7 :00 o'clock p. m. in the Council Chamber of the City Hall of the City of E1 Segundo, California, the hour of adjournment of this meeting being 11 :40 o'clock p, m. Motion carried. Respectfully submitted, APPRO D: MneD. H-o-u—gE, ity ayor M