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1969 JAN 13 CC MINX-- El Segundo, California January 13, 1969 A regular meeting of the City Council of the City of El Segundo, California, was held in the Council Chamber of the City Hall of said City on the above date. Prior to calling the meeting to order, those present joined in pledging allegiance to the Flag of the United States of America, followed by invocation by Reverend Chester Harter of the First Baptist Church. The meeting was then called to order by Floyd Carr, Jr. , Mayor, the hour being 7: 00 o'clock p, m. ROLL CALL Councilmen Present: Balmer, Frederick, Nagel, Stephens and Mayor Carr; Councilmen Absent: None. READING OF MINUTES OF PREVIOUS MEETING The minutes of the Regular City Council Meeting held December 23, 1968, having been read and no error or omission having been noted, it was moved by Councilman Stephens, seconded by Councilman Frederick that the minutes of said meeting be approved as recorded. Motion carried. WRITTEN COMMUNICATIONS 259.9 The following written communications received from persons, firms or corporations hereinafter named were read to the Council and were disposed of in the manner indicated: 1. ASSOCIATED STUDENT BODY, EL SEGUNDO HIGH SCHOOL, being request to hold a carnival on the City Hall Parking Lot on May 9, 10 and 11, 1969. City Manager Jones recommended that this request be approved subject to the following conditions: a) That the students be responsible for maintaining cleanliness of the lot and surrounding areas during the carnival, and for cleaning the premises after the close of the carnival. b) That liability insurance coverage protecting the public and the City f rom any accidents that may occur be provided by the carnival operators in the amount and form acceptable to the City Attorney. c) That the Associated Students pay the cost of any additional Police services required during the carnival. Motion was made by Councilman Nagel, seconded by Councilman Frederick and unanimously carried that the above request be granted subject to the conditions as set forth and that fees be waived on any City licenses which the Student Body would be required to obtain. REPORTS OF COMMITTEES Airport Cities Action Committee. Councilman Nagel reported that Mr. Ray Jensen had been appointed Chairman of this Committee. REPORTS OF OFFICERS CITY MANAGER JONES MADE REPORTS AS FOLLOWS: 1. Presented for the Council's consideration an ordinance setting forth fees for temporary and prefabricated office structures. It was the consensus of the Council that Paragraph (b) should be revised to substitute the words "three months" for the words "ninety (90) days ", and to omit the sentence "For issuing each permit for more than ninety (90) days but not more than one (1) year .... ..... $100. 00 each unit. ". -1- X 2600 Thereafter, the City Attorney read the title of the ordinance setting forth these fees, entitled: AN ORDINANCE OF THE CITY OF EL SEGUNDO, CALIFORNIA, AMENDING ORDINANCE NO. 693 OF SAID CITY AND THE "UNIFORM BUILDING CODE, 1967 EDITION, VOLUME I, " THEREIN ADOPTED BY AMENDING CHAPTER 55 OF SAID CODE RELATING TO TEMPORARY BUILDINGS, TRAILERS AND STRUCTURES.. which was read. —1 Upon motion duly made and unanimously carried, the further reading ! ` was waived. Thereafter, said ordinance was introduced by Councilman Stephens. 2. Recommended a change in policy to provide for public openings of public works and other bids by the City Clerk at a regular time to be established by resolution; that the bids be opened in the presence of the City Clerk, her designated deputy and at least one other employee. Bids would then be tabulated and presented to the Council at a regular Council Meeting. The City Attorney was then instructed to prepare a resolution effecting this change in policy for presentation to the Council at a later date. 3. Presented bids for City vehicles as follows: a) 2 - 1969 police patrol cars for immediate delivery: Coast Chrysler Plymouth Less trade -in Escobar Ford Earle Ike Dodge Less trade -in Less trade -in Unit Price Total Price $ 2, 877. 23 $ 5, 754.46 454. 46 $75,300. 00 $ 3,006. 93 $ 6,013. 85 450.00 $ 5, 563. 85 $ 3,071.24 $ 6,142. 48 475. 00 $-5,667. 48 Recommended that the bid of Coast Chrysler Plymouth be accepted. Motion was made by Councilman Nagel, seconded by Councilman Frederick that the bid of Coast Chrysler Plymouth for two police vehicles in amount of $5, 754. 46, less trade -in, be accepted and that purchase order in that amount be issued to said company. Motion carried by the following vote: b) 1 - 1969 nine - passenger station wagon for the Recreation Department: Coast Chrysler Plymouth $3, 323. 30 Less trade -in 323. 30 $3, 000. 00 Hessell Chevrolet $3, 143. 65 Less trade -in 100. 00 $7,043.65 Escobar Ford $3,267.13 Less trade -in 100.00 $_3,167. 13 i Earle Ike Dodge $3,384.09 Less trade -in 200.00 j $_3,184. 09 Recommended that the low bid of Coast Chrysler Plymouth be accepted. Councilman Frederick stated that he felt the bid of the local firm should be accepted since the expense to the City for travel to Coast Chrysler Plymouth for service to the vehicles would be more than the difference in the bid. There- fore, Councilman Frederick moved that the bid of Hessell Chevrolet in amount of $3, 143. 65, less trade -in, for a 9- passenger station wagon for the Recreation De- partment be accepted and that a purchase order in that amount be issued to said Company. Motion was seconded by Councilman Stephens and carried by the following vote: Ayes: Councilmen Frederick, Nagel, Stephens and Mayor Carr; Noes: Councilman Balmer; Absent: Councilmen None. 2601 c) Recommended that all bids for the three police vehicles for delivery in June, 1969, be rejected. The condition and mileage of the three cars to be replaced would be evaluated in June, 1969 and a determination made at that time as to whether to go to bid in June or to hold these vehicles an additional six months so that a standard replacement date for all police vehicles can be established as of January. Motion was made by Councilman Frederick, seconded by Councilman Stephens and unanimously carried that all bids on the three police vehicles for delivery in June, 1969 be rejected. 4. Presented bids for video tape system for the Police Department as follows: Even View Television Systems $ 2,348. 46 Gordon Alan Enterprises 2,377. 54 Reeves Electronics 2, 599. 99 Winstead's 4,317. 60 Recommended that the low bid of Even View Television Systems be accepted. Motion was made by Councilman Frederick, seconded by Councilman Stephens that the bid of Even View Television Systems in amount of $2, 348. 46 for video tape system for the Police Department be accepted and purchase order in that amount be issued to said Company. Motion carried by the following vote: Ayes: Councilmen Balmer, Frederick, Nagel, Stephens and Mayor Carr; Noes: Councilmen None; Absent: Councilmen None. 5. Presented bids for printing of 8 -part booking and identification forms for the Police Department as follows: Tab Business Forms $ 728. 50, plus tax SCM Walton Printing 760. 00, plus tax Mirror Printing Service 856. 60, plus tax Recommended that the low bid of Tab Business Forms Co. be accepted. Motion was made by Councilman Nagel, seconded by Councilman Frederick that the bid of Tab Business Forms in amount of $728. 50, plus tax, for printed forms for the Police Department be accepted. Motion carried by the following vote: Ayes: Councilmen Balmer, Mayor Carr; Noes: Councilmen None; Absent: Councilmen None. Frederick, Nagel, Stephens and 6. Recommended that all bids received on blueprint equipment be rejected as they do not meet the City's requirements. Motion was made by Councilman Frederick, seconded by Councilman Nagel and unanimously carried that all bids received on blueprint equipment be rejected. CITY CLERK MADE REPORTS AS FOLLOWS: Advised the Council that at the last regular meeting held December 23, 1968, a motion had been made to accept the proposal of Stone & Youngberg for consulting service for marketing of storm drain bonds; that she had added to the minutes of said meeting that the Mayor be authorized to sign the contract for and on behalf of the City and the City Clerk to attest, and at this time asked approval of the addition. Thereafter, it was moved by Councilman Frederick, seconded by Councilman Balmer, that the action of the City Clerk in adding to 11911 X 2602 the minutes authorization for the Mayor to sign said Agreement and the City Clerk to attest, be ratified and approved. Motion carried. DIRECTOR OF PUBLIC WORKS VAN DRIE MADE REPORTS AS FOLLOWS: 1. Presented for the Council's consideration Change Order No. 1 for demolition and removal of obsolete water facilities building, Project No. 68 -6, being an addition in cost of said contract in amount of $15. 00, and recommended Council approval. Moved by Councilman Frederick, seconded by Councilman Nagel, that Change Order No. 1, hereinabove referred to, be and the same is hereby --� approved. Carried by the following vote: Ayes: Councilmen Balmer, Frederick, Nagel, Stephens and Mayor Carr; Noes: Councilmen None; Absent: Councilmen None. 2. Reported that the work of demolition and removal of obsolete water facilities building, Project 68 -6, had been completed by National House Wrecking and Salvage Company and recommended that the work be accepted and a Notice of Completion filed. Motion was made by Councilman Frederick, seconded by Councilman Nagel that the following resolution be adopted: RESOLVED, that the City Council concurs in the recom- mendation of the Director of Public Works and that the work covering the demolition and removal of obsolete water facilities building, Project 68 -6, is hereby accepted as of this date, January 13, 1969; and BE IT FURTHER RESOLVED, that the Mayor be and he is hereby authorized to sign the required Notice of Completion and the City Clerk is hereby directed to cause the same to be filed in the office of the County Recorder of Los Angeles County within ten days after date of completion. Carried by the following vote: Ayes: Councilmen Balmer, Frederick, Nagel, Stephens and Mayor Carr; Noes: Councilmen None; Absent: Councilmen None. 3. Presented an Agreement between the City of El Segundo and the County of Los Angeles for traffic signal maintenance on jointly -owned inter- sections, which provides for the County to maintain traffic signals and high- way lighting and that the City agree to pay its proportionate share of the costs to the County. Recommended that this Agreement be accepted. Motion was made by Councilman Frederick, seconded by Councilman Stephens that the following resolution be adopted: RESOLVED, that that certain form of Agreement between the City of El Segundo and the County of Los Angeles, presented to this Council on this date, be and the same is hereby approved, and that a copy of said Agreement be placed on file in the office of the City Clerk; and BE IT FURTHER RESOLVED, that the Mayor of the City of El Segundo be and he is hereby authorized to execute said Agree- ment for and on behalf of said City and the City Clerk to attest the same. Carried by the following vote: Ayes: Councilmen Balmer, Frederick, Nagel, Stephens and Mayor Carr; Noes: Councilmen None; Absent: Councilmen None. -4- X 4. Presented an Agreement between the City of El Segundo and Standard Oil Company for extension of the 24" diameter water line in Rose - crans Avenue and recommended that this Agreement be accepted. Motion was made by Councilman Stephens, seconded by Councilman Nagel that the following resolution be adopted: RESOLVED, that that certain form of Agreement between the City of El Segundo and Standard Oil Company, presented to this Council on this date, be and the same is hereby approved, and that a copy of said Agreement be placed on file in the office of the City Clerk; and BE IT FURTHER RESOLVED, that the Mayor of the City of El Segundo be and he is hereby authorized to execute said Agree- ment for and on behalf of said City and the City Clerk to attest the same. Carried by the following vote: Ayes: Councilmen Balmer, Mayor Carr; Noes: Councilmen None; Absent: Councilmen None. Frederick, Nagel, Stephens and 260,3 5. Presented for the Council's consideration Change Order No. 2, for the installation of the Rosecrans Avenue water and sewer lines under City Specifications No. 67 -5, in amount of $7, 673. 11, which authorizes the City's contractor, Charles T. Brown Company, presently installing said lines, to proceed with the additional work as per agreement with Standard Oil Company, and recommended Council approval. Moved by Councilman Stephens, seconded by Councilman Nagel that Change Order No. 2, hereinabove referred to, be and the same is hereby approved. Carried by the following vote: Ayes: Councilmen Balmer, Mayor Carr; Noes: Councilmen None; Absent: Councilmen None. Frederick, Nagel, Stephens and UNFINISHED BUSINESS 1. The City Attorney read the title of the ordinance regarding re- frigerators and deep freeze cabinets, entitled: AN ORDINANCE OF THE CITY OF EL SEGUNDO, CALIFORNIA, AMENDING "EL SEGUNDO CITY CODE, 1958 ", BY AMENDING SECTION 18.3 THEREOF, RELATING TO NUISANCES GENERALLY -- (REFRIGERATORS). , which was read. Upon motion duly made and unanimously carried, the further reading of Ordinance No. 712 was waived. Following motion made by Councilman Nagel, seconded by Councilman Stephens, Ordinance No. 712 was adopted by the following vote: Ayes: Councilmen Balmer, Mayor Carr; Noes: Councilmen None; Absent: Councilmen None. Frederick, Nagel, Stephens and 2. The City Attorney read the title of the ordinance relating to Civil Defense, entitled: which was read. AN ORDINANCE OF THE CITY OF EL SEGUNDO, CALIFORNIA, AMENDING CHAPTER 9 OF "THE CODE OF THE CITY OF EL SEGUNDO, CALIFORNIA, 1958 ", RELATING TO CIVIL DEFENSE AND DISASTER., -5- X 2604 Upon motion duly made and unanimously carried, the further reading of Ordinance No. 713 was waived. Following motion made by Councilman Frederick, seconded by Councilman Stephens, Ordinance No. 713 was adopted by the following vote: Ayes: Councilmen Balmer, Frederick, Nagel, Stephens and Mayor Carr; Noes: Councilmen None; Absent: Councilmen None. RATIFICATION AND APPROVAL OF WARRANTS It was moved by Councilman Frederick, seconded by Councilman Stephen that Warrants Nos. 22596 thru 22909 inclusive, totaling $300, 356. 60, drawn in , payment of demands, a list of which had been presented to the Council as Demand Register Summary Nos. 17 and 18 and certified by the Director of Finance as conforming to the Budget approved by Ordinance No. 692, be ratified and approved. Motion carried by the following vote: Ayes: Councilmen Balmer, Frederick, Nagel, Stephens and Mayor Carr; Noes: Councilmen None; Absent: Councilmen None. NEW BUSINESS Councilman Stephens requested that the monthly reports for both the Building Safety Department and the Planning Department be expanded to include more inquiries. ORAL COMMUNICATIONS Mr. H. T. Green of Scientific Data Systems presented to the Council a letter from Utah Construction & Mining Co. , approving the plans for proposed identification tower on SDS property at Alaska Avenue and Aviation Boulevard. Thereafter, motion was made by Councilman Stephens, seconded by Councilman Balmer that the request of SDS, now pending before the City Council, for approva. r to exceed the size requirement for signs, be granted. Motion carried by the following vote: _ Ayes: Councilmen Balmer, Frederick, Nagel, Stephens and Mayor Carr; Noes: Councilmen None; Absent: Councilmen None. No other business appearing to come before the Council at this meeting, it was moved by Councilman Frederick, seconded by Councilman Stephens that the meeting adjourn, the hour of adjournment being 8 :15 o'clock p. m. Motion carried. APPROVED: Respectfully submitted, ge Eunice U. Cre son, City Clerk ma