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1964 FEB 03 CC MINX 1657 E1 Segundo, California February 3, 1964 An adjourned regular meeting of the City Council of the City of E1 Segundo, California, was held in the Council Chamber of the City Hall of said City on the above date. The Clerk reported that a copy of Notice of Adjournment had been posted as required by law, and affidavit of posting was on file. Prior to calling the meeting to order, those present joined in pledging allegiance to the Flag of the United States of America, following which an invocation was given by Councilman Edward H. Tandy. The meeting was then called to order by Robert W.' Frederick, Mayor pro tempore, the- hour being 7:00 o'clock p. m. ROLL CALL Councilmen Present: Kimport, Swanson, Tandy and Mayor pro tem Frederick; Councilmen Absent: Mayor Baker. READING OF MINUTES OF PREVIOUS MEETING The minutes of the regular meeting of the City Council of the City of El Segundo, California, held January 27, 1964, having been read and no error or omission having been noted, it was moved by Councilman Tandy, seconded by Councilman Kimport, said minutes be approved as recorded. Motion carried. WRITTEN COMMUNICATIONS 1. MR. H. L. TROUTMAN, UTAH CONSTRUCTION & MINING CO., being a letter of commendation of Mr. Herbert Dodenhoff of the Building Safety Department. Copy having been posted in the Building Department and one copy given to Mr. Dodenhoff, this communication was ordered filed. 2. PLANNING COMMISSION, transmitting copy of its Resolution No. 578, granting a variance to increase from 5 to 12 employees at any one time, during an 8 hour period, requested by Varig Airlines, Inc, and Dobbs Catering Co. for property located at 1300 E. Imperial Ave. Ordered filed pending expiration of appeal period. 3. MR. HARRY H. WEBER, DIRECTOR OF FINANCE, being a request for permission to cancel Warrant #4403 in the amount of $45. 78 due to cancellation of special insurance policy. Motion made by Councilman Kimport, seconded by Councilman Tandy that permission be granted to cancel Warrant #4403 in the amount of $45. 78. Motion carried. 4. MR. LOUIS M. BARNES, 424 Via la Selva, Redondo Beach, being a request to occupy the front single apartment of a duplex .1.o -cated at 211 -213 Eucalyptus Drive, E1 Segundo for office purposes. This matter is set for hearing before the Board of Appeals on February 24, 1964. ORAL COMMUNICATIONS PETITION signed by Mr. Harold Wray and 66 others objecting to the conditions on Center Street caused by the construction work being done by James S. White Company in connection with the storm drain system. The petitioners pre- sented a series of 12 questions to be answered by the Council as follows: 1) Q. What was the original completion date of the contract awarded to James White to install a storm drain System on Center Street E1 Segundo? A. January 9, 1964 was the original completion date which was extended to January 28, 1964 due to weather conditions. -1- X 1658 2) Q. Had Mr. James White any previous experience installing a storm drain system of this particular nature? If so, when and where? A. Mr. White has had previous experience in work for the State such as dams, bridges, etc. as well as some work for the Los Angeles County Flood Control District. 3) Q. Is there a clause in the contract with Mr. White that re- lates to the project not becoming a public nuisance? A. There is a clause that requires the contractor to take all the necessary safety precautions. Any time streets are dug 'up for any reason, it is an inconvenience for residents of the area. However, this is a necessary project and will benefit the residents in the future. 4) Q. What provisions are in the contract for penalties of non- performance, and what member of our City Administration imposes or takes action against the contractor for non performance? A. Mr. White was called into the office for a conference with Mr. Sailors, City Manager, Mr. Webb, City Engineer and Mr. Frederick, Councilman, when the completion date was not met. He was put on notice and is now being penalized $100. 00 per day until the contract is completed. 5) Q. If inspection by the City Engineering Dept. was performed during excavating and filling, why was it necessary to open and close the street twice, still leaving water supply lines exposed? A. When a contractor is given a job, the Engineering Dept. can advise him as to method but cannot tell him what to j do. The method chosen by this contractor, against the i advice of the Engineering Dept. , was proved to be wrong and so it was necessary to dig up the street again and do' it right to avoid future trouble which would necessitate digging up the street again in a few years. 6) Q. Did the members of the City Council or the contractor give any consideration to the fact that in the event of fire or other emergencies, there would be no access to homes by fire equipment or ambulance? A. Fire Chief Gates answered this question by stating that there is no problem in this area. The fire department has responded several times in the area and found no trouble in getting to the homes. If it were ever, made impossible for the fire equipment to be brought up to the homes, emergency measures could be taken with no difficulty so this should be no cause for concern among the residents. 7) Q. Before the streets were closed off or made impassable, was any investigation made regarding person or persons requiring the use of wheel chairs as means of getting in and out of their homes? A Mr. Webb called attention to a letter sent by the contractor (as required by the contract) to the residents of the area, stating that the street would be closed and asking them to contact the Public Works Department if this construction was going to cause a hardship of this type and every effort would be made to assist them. The Public Works Depart- ment received no calls to this effect. -2- petition: 8) Q. Are the members of the City Department able at this time of this project? If so, when? X 1659 Council or the City Engineering to arrive at a completion date A. The Council is unable to give an exact date. However, Mr. White is aware that he is being charged a penalty of $100. 00 per day and the Council is reasonably certain he will do everything he can to complete the project at an early date. 9) Q. Many homes suffered damage to their parkway lawns, shrubbery and private property, such as carpets, draperies and paint. Is it the responsibility of the contractor to make replacements or restitution? A. The contractor is required to repair any damage to parkways, sidewalks, etc. in order that they be left in the same condition in which he found them. City Attorney Bush in- formed the residents that if any of them wish to file a claim against the contractor for damage to private property, they may do so. The statute of limitation on this is three years. All shrubbery will be replaced by the contractor. 10) Q. Why is it necessary to continue the sump hole on the south- east corner of Center and Maple with storm drains installed on both Center and Maple ? A. The retention of the sump in the. southeast corner of Center and Maple is added insurance against flooding of streets and homes in the event of extremely excessive rainfall. The County Flood Control District is contemplating a new bond issue for the construction of storm drains. If this is passed by the voters, El Segundo's share could be used to construct a relief line in Imperial Highway in the City of Los Angeles. This relief line would then permit the abandonment of the sump provided that other downstream drain facilities would compensate for this loss of capacity. 11) Q. Was it included in the original contract to install an overflow pipeline to the sump hole on Center and Maple? A. Mr. William Lewis of Alderman & Swift, Consulting Engineers for the City of El Segundo, stated that this overflow pipeline was included in the plans. 12) Q. What provisions has the City Council or the City Engineering Department made to avoid a recurrence of the Center Street situation? A. These contracts are given to the lowest bidder unless we can show cause why they should not be, due to poor performance in the past. Because these contractors are bonded, it must be assumed that they are qualified. The Council is no more pleased with this situation than the residents are and every- thing possible will be done to avoid this type of situation in the future. The following persons present in the audience spoke in support of the Mrs. Willa J. Armour, 807 Center Street Mr. & Mrs. Leo Abrams, 740 Center Street Mrs. Donald Elliott, 335 Center Street Mr. R. V. Andrews, 726 Center Street Mr. Joseph Dubie; 825 Center Street Mr. P.W. Blackwill, 812 Center Street Mr. Martin Greenhalgh, 763 Center Street Mrs. Lila Kent, 801 Center Street -3- X 1660 These residents gave an account of shoddy practices used by this con- tractor of dangerous situations created by exposed pipes, holes left open in the streets making it impossible for residents to get into their drive- ways without damaging their cars, dirt piled as high as the houses in some places, etc. The residents were assured that Mr. White would be called into the office the very next day and informed that he must take care of all these complaints and make every effort to get this contract completed and order restored to the area at the earliest possible time. The Director of Public Works was instructed to call this meeting. REPORTS OF OFFICERS AND SPECIAL COMMITTEES CITY MANAGER SAILORS MADE REPORTS AS FOLLOWS: 1. Reported that bids had been solicited for the Water Department covering 440 pieces of 6" diameter, 18' long cast iron pipe to be used as stock and charged to jobs as used, and these bids were as follows: Pacific States Cast Iron Pipe Co. . . . . . . . . $ 15, 642.00 United States Pipe & Foundry Co. . . . . . . . . $ 16,061. 76 In view of the fact that Pacific States Cast Iron Pipe Company sub- mitted the lowest bid, recommended that a purchase order be issued to them for this material. Motion made by Councilman Tandy, seconded by Councilman Kimport that the bid of Pacific States Cast Iron Pipe Company in the amount of $15J.642. 00 be accepted and a purchase order in this amount be issued to them. On roll call, motion carried by the following vote: Ayes: Councilmen Kimport, Swanson, Tandy and Mayor pro tem Frederick; Noes: Councilmen None; Absent: Mayor Baker. 2. Suggested that due to the fact that the library addition is soon to be completed, a date be set for an Open House. The Quota Club has volunteered to act as hostesses for this affair and April 5 was suggested as a date. Mayor pro tem Frederick asked Mr. Sailors to work out the details for this Open House with the Librarian, Dorothea Fitzgerald. DIRECTOR OF PUBLIC WORKS WEBB MADE REPORTS AS FOLLOWS: 1. Reported to the Council that the Los Angeles County Flood Con- trol District was proceeding with the construction of the West Basin Barrier Program. In view of the fact that sea water intrusion has proceeded easterly almost to Sepulveda Blvd, in the City of E1 Segundo, the West and Central Basin Replenishment Districts believe that a realignment of the chain of wells to provide the barrier within the City of E1 Segundo should be relocated from the sand dune area to an alignment along the Edison right -of- way near Washington Street. He stated that this change in the barrier location is under study by the Replenishment District through their consulting engineers and that a report and advice on the change would be available on February 7. This new alignment would affect five wells owned by the City of E1 Segundo and would require a permit from the City for this new construction. Mr. Webb further stated that this was merely a progress report and that the Council would be kept advised of further developments. UNFINISHED BUSINESS 1. Councilman Tandy reported that some time ago, he and Mr. Kimport met with the Planning Commission on the matter of finding a suitable person to act as Planning Consultant. This work is progressing satisfactorily and by the next regular meeting to be held February 24, 1964, they should have a concrete proposal to make. -4- X 1661 2. The City Attorney read the title of the ordinance relating to moving buildings, entitled: AN ORDINANCE OF THE CITY OF EL SEGUNDO, CALIFORNIA, AMENDING "EL SEGUNDO CITY CODE, 1958, " BY AMENDING "CHAPTER 27" OF SAID CODE, RELATING TO MOVING BUILDINGS: AND AMENDING ORDINANCE NO. 603 OF SAID CITY, AND THE "WESTERN PLUMBING OFFICIALS UNIFORM PLUMBING CODE, 1961 EDITION" THEREIN ADOPTED. Upon motion duly made and unanimously carried, the further reading of Ordinance No. 616 was waived. Following motion by Councilman Tandy, seconded by Councilman Kimport, Ordinance No. 616 was adopted by the following vote: Ayes: Councilmen Kimport, Swanson, Tandy and Mayor pro tem Frederick; Noes: Councilmen none; Absent: Mayor Baker. 2. The City Attorney read the title of the ordinance relating to auction and disposal of unclaimed property in possession of the Police Department, entitled: AN ORDINANCE OF THE CITY OF EL SEGUNDO, CALIFORNIA, AMENDING "EL SEGUNDO CITY CODE, 1958, " BY AMENDING CHAPTER 4 OF SAID CODE BY ADDING THERETO, ARTICLE III ENTITLED, "AUCTION AND DISPOSAL OF UN- CLAIMED PROPERTY IN POSSESSION OF THE POLICE DEPARTMENT. Upon motion duly made and unanimously carried, the further reading of Ordinance No. 617 was waived. Following motion by Councilman Swanson, seconded by Council- man Tandy, Ordinance No. 617 was adopted by the following vote: Ayes: Councilmen Kimport, Swanson, Tandy and Mayor pro tem Frederick; Noes: Councilmen none; Absent: Mayor Baker. PAYING BILLS The following demands, having had the approval of the Committee on Finance and Records, were read: Warrants No. 4405 to 4439 inclusive: General Fund . . $ 89, 073. 05 Water Operating Fund 1,051.50 Water Consumers Fund . . . . . . . . . . . . 44.41 Trust Fund . . . . . . . . . . . . . . . . . . 573.80 TOTAL . . . . . . . . . . . . . . . . . . $ 90, 742.76 Moved by Councilman Tandy, seconded by Councilman Kimport the demands be allowed and warrants ordered drawn on and paid out of the respective funds covering the same. Carried by the following vote: Ayes: Councilmen Kimport, Swanson, Tandy and Mayor pro tem Frederick; Noes: Councilmen none; Absent: Mayor Baker. No further business to come before the Council at this meeting, it was moved by Councilman Tandy, seconded by Councilman Swanson, the meeting adjourn, the hour of adjournment being 8:30 o'clock p.m. Motion carried. Res ectfully submitted, APPROVED: i er Mayor -5-