1963 JUL 01 CC MINX 1560
E1 Segundo, California
July 1, 19 6 3
An adjourned regular meeting of the City Council of the City of E1 Segundo,
California, was held in the Council Chamber of the City Hall of said City on the
above date. Prior to calling the meeting to order, those present joined in
pledging allegiance to the Flag of the United States of America, followed by an
invocation by Councilman Frederick.
The meeting was then called to order by Wilburn E. Baker, Mayor, the
hour being 7: 00 o'clock p.m.
ROLL CALL
Councilmen Present: Frederick, Kimport, Swanson, Tandy and
Mayor Baker;
Councilmen Absent: None.
READING OF MINUTES OF PREVIOUS MEETING
The minutes of the regular meeting of the City Council of the City of
E1 Segundo, California, held June 24, 1963, having been read and no error or
omission having been noted, it was moved by Councilman Tandy, seconded by
Councilman Kimport, the minutes of said meeting be approved as recorded.
Motion carried.
WRITTEN COMMUNICATIONS
None.
ORAL COMMUNICATIONS
None.
REPORTS OF OFFICERS AND SPECIAL COMMITTEES
CITY MANAGER SAILORS MADE REPORT AS FOLLOWS:
1. In the matter of improvements to be considered at this meeting,
he recommended expenditures not exceed the amount of $764, 325. 00, the sum
available in 1963 -64 Capital Improvement Funds.
CITY ATTORNEY BUSH MADE REPORT AS FOLLOWS:
1. As directed, he presented an Agreement for the services of
Charles W. Campbell during the critical construction period of the Library
Property Improvement, and recommended said Agreement be approved and
the Mayor be authorized to execute the same for and on behalf of the City and
the City Clerk ,to attest.
Moved by Councilman Tandy, seconded by Councilman Kimport, the
following resolution be adopted:
RESOLVED, that the Agreement presented to this Council at this
meeting for the services of Charles W. Campbell to act as resident
Inspector during the critical construction period of the remodeling
and addition to the E1 Segundo Public Library, be and the same is
hereby approved; and
BE IT FURTHER RESOLVED, that the Mayor be and he is hereby
authorized to sign said Agreement for and on behalf of the City and the
City' Clerk to attest same; and
BE IT FURTHER RESOLVED, that said Charles W. Campbell shall
be recompensed for said services at the rate of $822. 00 per month,
said compensation to be paid semi - monthly.
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Carried by the following vote:
Ayes: Councilmen Frederick, Kimport, Swanson, Tandy
and Mayor Baker.
Noes: Councilmen None.
Absent: Councilmen None.
UNFINISHED BUSINESS
1. The first item to be considered was the matter of construction of
Recreation Center Pumping Facility, in accordance with City Specifications
No. 61 -18. Upon the recommendation of the Director of Public Works, it was
moved by Councilman Swanson, seconded by Councilman Tandy, that the
following resolution be adopted:
WHEREAS, the City of E1 Segundo, California duly advertised
for bids for the construction of the Recreation Center Pump Facility,
in accordance with City Specifications No. 61 -18; and
WHEREAS, said bids were received by said Council on
June 24, 1963; and
WHEREAS, the City Engineer checked all bids and found that
the bid of Coudray Company in the amount of $33, 380. 00 was the lowest
regular bid;
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL
OF THE CITY OF EL SEGUNDO, that the bid of Coudray Company in
the amount of $33, 380. 00, the lowest responsible bid, be adopted; and
BE IT FURTHER RESOLVED, that the Mayor of said City be and
is hereby authorized and instructed to execute the Contract herein
awarded for and on behalf of said City and in its name, and the City Clerk
to attest the same, affix the official seal and make delivery thereof in due
course; and
BE IT FURTHER RESOLVED, that all bids received except the
bid of Coudray Company are hereby rejected and the City Clerk is hereby
authorized and instructed to return the checks of all unsuccessful bidders.
Carried by the following vote:
Ayes: Councilmen Frederick, Kimport, Swanson, Tandy
and Mayor Baker;
Noes: Councilmen none;
Absent: Councilmen none.
2. The next item to be considered was the matter of construction of
Kansas and Holly Relief Sewer System and Storm Drain Pressure Line in accordance
with City Specifications No. 61 -13. Upon the recommendation of the Director of
Public Works, it was moved by Councilman Kimport, seconded by Councilman
Frederick, that the following resolution be adopted:
WHEREAS, the City of E1 Segundo, California duly advertised
for bids for the construction of the Kansas and Holly Relief Sewer System
and Storm Drain Pressure Line, in accordance with City Specifications
No. 61 -13; and
WHEREAS, said bids were received by said Council on
June 24, 1963; and
WHEREAS, the City Engineer checked all bids and found that the
bid of Matt J. Zaich Co. in amount of $274, 240. 00 was the lowest regular
bid,
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL
OF THE CITY OF EL SEGUNDO, that the bid of Matt J. Zaich Co. in the
amount of $274, 240. 00, the lowest responsible bid, Ibe accepted; and
BE IT FURTHER RESOLVED, that the Mayor of said City be and
he is hereby authorized and instructed to execute the Contract herein
awarded for and on behalf of said City and in its name, and the City Clerk
to attest the same, affix the official seal and make delivery thereof in due
course; and
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BE IT FURTHER RESOLVED, that all bids received except
the bid of Matt J. Zaich Co. are hereby rejected and the City Clerk
is hereby authorized and instructed to return the checks of all un-
successful bidders.
Carried by the following vote:
Ayes: Councilmen Frederick, Kimport, Swanson, Tandy
and Mayor Baker;
Noes: Councilmen none;
Absent: Councilmen none.
3. The next item to be considered was, the matter of the construction
of Center Street Storm Drain System, Phase II, in accordance with City
Specifications No. 61 -15. The City Clerk read a letter from Mr. James S. White
stating that errors had been made in the calculation of his bid on said project and
requested that he be released from his obligations under this quotation. The
Director of Public Works stated that he had checked Mr. Whites bid sheets as
presented two days after the bidding and it appears that he had made clerical
errors which would reflect greatly on the amount of the bid, and he felt it would
be unfair to the bidder, as it appeared from the estimate sheets that said bidder
would lose a substantial amount of money. Mr. Webb then recommended re-
advertising for bids on this project and asked that bids be received at the regular
Council meeting to be held July 22, 1963.
City Attorney Bush stated that under the law, when there is an obvious
error and the results would be harsh and unfair, the City Council may release
the bidder from the consequence of his bid prior to acceptance.
See bottom of page 1563
A motion was then made by Councilman Frederick, seconded by Councilman
Tandy, that Mr. James S. White be released from the obligation of his bid on the
above specified project. Motion carried.
Councilman Swanson asked that when bids are received, the bidder include
a total cost figure, which Mr. Webb assured would be done.
It was then moved by Councilman Frederick, seconded by Councilman
Tandy, that all bids for the Construction of the Center Street Storm Drain
System, Phase H, received June 24, 1963, be rejected and that the said project
be readvertised for bids, the date for reception of bids to be July 22, 1963.
Motion carried.
4. The next item to be considered was the matter of Construction of a
Storm Drain in East Imperial Highway, in accordance with Specifications No. 61 -19.
Upon recommendation of the Director of Public Works, it was moved by
Councilman Frederick, seconded by Councilman Swanson, that Phase II of said
project be taken under consideration until the regular meeting of the City Council
to be held July 22, 1963. Motion carried.
Moved by Councilman Frederick, seconded by Councilman Swanson, that
the bid of Sully- Miller Contracting Company covering construction of Phase I of
the Storm Drain in East Imperial Highway, in amount of $70, 907. 60, be accepted
and that the following resolution be adopted:
WHEREAS, the City of E1 Segundo, California, duly advertised
for bids for the construction of a Storm Drain in East Imperial Highway,
in accordance with City Specifications No. 61 -19; and
WHEREAS, said bids were received by said Council on
June 24, 1963; and
WHEREAS, the City Engineer checked all bids and found that the
bid of Sully- Miller Contracting Company in amount of $70,907.60 for
Phase I of said project, was the lowest regular bid;
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL
OF THE CITY OF EL SEGUNDO, that the bid of Sully- Miller Contracting
Company in amount of $70, 907. 60 for Phase I of said project, the lowest
responsible bid, be accepted; and
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BE IT FURTHER RESOLVED, that the Mayor of said City be
and he is hereby authorized and instructed to execute the Contract
herein awarded for and on behalf of said City and in its name, and the
City Clerk to attest the same, affix the official seal and make delivery
thereof in due course; and
BE IT FURTHER RESOLVED, that all bids received except the
bid of Sully- Miller Contracting Company are hereby rejected and the
City Clerk is hereby authorized and instructed to return the checks of
all unsuccessful bidders.
Carried by the following vote:
Ayes: Councilmen Frederick, Kimport, Swanson, Tandy
and Mayor Baker;
Noes: Councilmen none;
Absent: Councilmen none.
No other business to come before the Council at this meeting it was
moved by Councilman Tandy, seconded by Councilman Swanson the meeting
adjourn, the hour of adjournment being 7 :18 o'clock p. m. Motion carried.
Respectfully submitted,
APPROVED: -City—Cierk
Mayor
mm It was pointed out that the bids to be considered were approximately
13% in excess of the Engineer's estimate. Further, according to
Mr. Webb, the recent softening of pipe prices indicated strong possi-
bility of a more favorable bid if readvertising for bids is undertaken.
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