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1954 JUL 21 CC MINlR� 34 E1 Segundo, California July 21, 1954 A regular meeting of the City Council of the City of E1 Segundo, California, was held in the Council Chamber of the City Hall on the above date. Prior to calling the meeting to order, those present joined in pledging allegiance to the Flag of the United States of America, following which a prayer was offered b;; Bishop Charles Wilkes, of the Church of Jesus Christ of Latter Day Saints. The meeting was then called to order by William R. Selby, Mayor, the hour being 7:00 o'clock P. M. ROLL CALL Councilmen Present: Baker, Swanson and Mayor Selby; Councilmen Absent: Frederick and Gordon. READING OF MINUTES OF PREVIOUS MEETING The minutes of the regular meeting held on the 14th day of July, 1954, having been read and no errors or omissions having been noted, it was moved by Councilman Baker, seconded by Councilman Swanson, the minutes of said meeting be approved as recorded. Carried. SPECIAL ORDERS OF BUSINESS The Mayor announced that this was the time and place heretofore fixed for the reception of bids for furnishing the City of E1 Segundo certain cast iron pipe, and inquired if anyone present in the Council Chamber desired to file a bid therefor. No one responding, the Mayor declared the time for receiving such bids closed, and thereupon inquired of the City Clerk if she had received any bids for the furnishing of certain cast iron pipe to the City of E1 Segundo, and she announced that she had three bids in her possession. Moved by Councilman Baker, seconded by Councilman Swanson, that the City Council proceed to open, examine and publicly declare said bids. Carried. The Council thereupon proceeded to open, examine and publicly declare said bids which bids were found to be as follows: Item Item Item Item No. 1 No. 2 No. 3 No. American Cast Iron Pipe Company $4.096 $3.234 $2.426 $1.655 F.O.B. El Segundo City Pipe Yard. Sales tax included. Pacific States Cast Iron Pipe Co. $4.04 $3.19 $2.39 $1.63 F.O.B. El Segundo City Pipe Yard. Sales tax not included. United States Pipe and Foundry Company $4.04 $3.19 $2•,39 $1.63 F.O.B. El Segundo City Pipe Yard. Sales tax not included. Following the opening and declaration of the foregoing bids, it was moved by Councilman Baker, seconded by Councilman Swanson, that same be taken under advisement until the next regular meeting of the City Council to be held July 28, 1954, and in the meantime referred to the City Engineer for tabula- tion and report. Carried. The City Clerk advised the City Council that this was the time and place fixed pursuant to statute and notice given for the hearing in the 51M iK 35 matter of the assessment for the construction of certain street improve- ments in Maple Avenue and other streets, as contemplated in Resolution of Intention No. 1382 adopted by the said City Council on the 27th day of January, 1954• The City Clerk also informed the said City Council that affidavits of the mailing, posting and publications of the Notice of Filing Assessment were on file in her office, and that one written appeal or objection had been filed in her office prior to the day set for the hearing by Fred G. Smith. The Mayor then asked if there were any interested persons present who desired to be heard in the above matter. The following named persons then addressed the Council: L. B. Runyan, Jr., 660 West Maple Avenue - Objected to the quality of pavement constructed and stated that in his opinion same was very soft and he felt it would not hold up for any great length of time. L. B. Runyan, Sr., 670 West Maple Avenue - Inquired about the basis of payment of assessments, whether same were based on a front foot or lengthwise of the property. Mrs. Marcia McFarland, 654 West Maple Avenue - Inquired what depth of pavement had been constructed. She further stated that at a meeting held in November, 1953, between City Engineer Short and the property owners, the property owners were definitely told that the cost would be $3.50 per front .."and it now appears the cost is $5.25 per front foot and she inquired as to why the difference in cost. Messrs. Frank Still, 663 West Maple Avenue, Ira McFarland, 654 West Maple Avenue, Leonard Elias, 615 West Maple Avenue, and George B. Taylor, 633 West Maple Avenue, each stated they were present at said meeting and were assured the cost would not exceed the $3.50 figure given,by Mrs. McFarland. Mr. Taylor further stated that the property owners were given to under- stand that the existing pavement in the 600 block on West Maple Avenue would not be removed but that it would merely be resurfaced the same as in the block between Loma Vista and Virginia Streets, and he inquired why it was necessary to construct a complete new pavement. Mr. Frank Still also stated that his assessment appears to be approxi- mately $36.00 higher than the assessment levied on the property immediately easterly of his, and which latter property has the same frontage as his. He further stated, in response to inquiry by the City Engineer, that the drive- way approaches.are of exactly the same dimensions. Thereafter, the Mayor requested the City Engineer to make an investiga- tion as to the assessments levied and to make a modification of the assess- ment levied against the property owned by Mr. Still if such modification is found to be in order. Mrs. Esther Knight, 539 West Maple Avenue, also stated that the meeting held in November appeared to be an official meeting inasmuch as a secretary was present and took minutes of the same and she could not understand why the great difference in figures between the actual cost of the improvement and the proposed cost given at said meeting. At this point City Engineer Webb explained to those present that the figure given at the informal meeting held between Mr. Donald Short, wh6 was City Engineer at the time, and the property owners, was an estimate only, and that the actual cost could not be determined until a contract had been awarded. Mrs. Fred Gifford, 632 West Maple Avenue, stated that when the improve- ment was placed in front of her premises a deep cut had been made and left -2- 1K 36 an embankment in front of her yard; struct a retaining wall in order to Engineer Webb agreed to inspect the under the circumstances. that she will be required to con - save her yard from erosion. City premises and see what could be done Messrs. Harold Phelps, 635 West Maple Avenue, Frank L. Pitcher, 811 Loma Vista Street, and Richard Storm, 647 West Maple Avenue, each stated it was understood by them that the street would be a resurfacing job only and not new pavement constructed, and that they do not feel the construction of new driveway approaches and new pavement was necessary. Mrs. Dora Hoopes, 424 West Maple Avenue, complained respecting the quality of the work performed; that there are already a number of cracks in the curbing; that the water meter was up above the surface of the ground and also that a piece of pipe had been left above the surface of the ground, and the City Engineer agreed he would see that the two latter matters were taken care of. Mr. Fred Smith, 618 West Maple Avenue, and Mr. Daniel Wilson, 649 West Maple Avenue, each addressed the Council along the same lines as other protestants. Mrs. Marcia McFarland stated that in view of the fact that the con- struction of the new street would reduce the cost of street maintenance for several years in the future, and in view of the further fact that the cost of the new construction is so much in excess of the figure given to the property owners at the informal meeting held by Mr. Short, she feels the City should share in the cost of the improvement. Mayor Selby stated he felt this would be setting a precedent and that, in his opinion, this could not be done by the City. Further lengthy discussion ensued between the above named persons, the City Engineer and the City Council, at the conclusion of which it was moved by Councilman Baker, seconded by Councilman Swanson, that this hearing be continued until the hour of 7:00 o'clock P. M. at the regular meeting of the City Council to be held July 28, 1954• Carried. At this time the Mayor declared a recess of five minutes, the hour being 9:15 o'clock P. M. At the hour of 9:20 o'clock P. M., the Council reconvened, the following members being present and answering roll call: Baker, Swanson and Mayor Selby. WRITTEN COMMUNICATIONS Written communications, received from the persons, firms or corpora tions, hereinafter named, were read to the Council and were disposed of in the manner indicated, following reference to each hereinafter: PLANNING COMMISSION, CITY OF EL SEGUNDO, dated July 19, 1954, trans- mitting therewith, copy of its Resolution No. 192 denying the application of North American Aviation, Inc. for change of zone from R -3. R -1 and P to zone C -2, covering a portion of Lot 1, of C. C. Hunt's Subdivision, as more particularly set forth in its application. Ordered filed. NORTH AMERICAN AVIATION, INC., dated July 21, 1954, being its appeal from the decision.of the Planning Commission denying said Company's applica- tion for change of zone from R -3, R -1 and P to Zone C -2 for the westerly 700 feet of Lot 1, C. C. Hunt's Subdivision. Moved by Councilman Baker, seconded by Councilman Swanson, the follow- ing resolution be adopted: RESOLVED, that the communication from North American Aviation, Inc., dated July 21, 1954, being an appeal from the -3- M decision of the Planning Commission of the City of E1 Segundo, as set forth in its Resolution No. 192, be received and ordered placed on file in the office of the City Clerk; and BE IT FURTHER RESOLVED, that the City Council hereby sets the said matter for hearing on August 18, 1954, at the hour of 7:00 o'clock P. M., in the Council Chamber of the City Hall of said City, and hereby authorizes and directs the City Clerk to give notice of the hearing in time, form and manner as required by law. Carried by the following vote: Ayes: Councilmen Baker, Swanson and Mayor Selby; Noes: Councilmen None; Absent: Councilmen Frederick and Gordon. STATE BOARD OF EQUALIZATION, dated July 14, 1954, being copy of appli- cation of Robert C. Syracuse for an Off -Sale Beer and Wine License at 206 West Grand Avenue, E1 Segundo. Ordered filed. None. None. ORAL COMMUNICATIONS REPORTS OF STANDING COMMITTEES REPORTS OF OFFICERS AND SPECIAL COMMITTEES City Administrative Officer Udall reported as follows: 1. At the .request of City Attorney Woodworth, he read to the Council for its information a communication from O'Melveny and Meyers, bond attor- neys, which communication set forth the fees which would be charged and other steps to be taken in connection with a proposed bond issue for acquisi- tion and construction of recreational facilities. Following the reading thereof, the City Administrative Officer was re- quested to supply the necessary information to the City Attorney so that he might forward same to the bond attorneys. 2. Read to the City Council a communication from Sam R. Kennedy, Road Commissioner, dated July 7, 1954, which communication stated that the total. amount presently credited to the City of E1 Segundo and available for allocation from the County's Aid to Cities Fund is $9,973.57. Ordered filed. 3. That at a previous meeting of the City Council it had been informed by Mr. Robert J. McCarthy, agent for the City's comprehensive liability insur- ance, that the additional premium which might be charged the City as a result of sponsorship by the City of the Swim Meet to be held during the month of July, would be- approximately $50.00; that when the endorsement had been re- ceived covering the additional exposure, the minimum additional premium had been shown as a total of $151.50. The City Administrative Officer then read to the Council a communication from Mr. McCarthy which stated that the original estimate had been based on the assumption that the meet would be held for one day only, whereas it now appears the meet will be for a three -day period, hence, the minimum premium had been increased accordingly. Councilman Baker questioned why an additional premium had been charged, and City Administrative Officer Udall stated that when the policy had been written the Swim Meet was not contemplated, hence the insurance company was charging a premium for the additional risk incurred. -4- 3'7 38 4. That in the matter of advertising for bids on radio equipment to be installed on Fire Department apparatus, he found the specifications heretofore prepared needed revising and that he anticipated having same ready for councilmanic approval at the next regular meeting of the City Council to be held July 28th, 1954• 5. -That he had received a communication from Causby L. Watson, dated July 14, 1954, stating that said employee had accumulated four weeks earned vacation and requesting that he be granted two weeks vacation during the month of August, and in addition be granted pay in lieu of vacation for two weeks. The Council discussed the matter at length, and having heretofore established a tentative policy of not granting pay in lieu of vacation inas- much as it is of the opinion that employees need and should take vacations, it was moved by Councilman Baker, seconded by Councilman Swanson, that the request of Causby L. Watson that he be granted pay in lieu of two weeks earned vacation be and the same is hereby denied. Carried by the following vote: Ayes: Councilmen Baker, Swanson and Mayor Selby; Noes: Councilmen None; Absent: Councilmen Frederick and Gordon. 6. Read to the Council a communication from Robert L. Webb, City Engineer, dated July 21, 1954, requesting that the Council approve the action of said Engineer in negotiating a contract with Macco Corporation for the con- struction of a storm drain facility in the vicinity of Kansas Street and E1 Segundo Boulevard, the cost of which construction will not exceed the sum of 51,500.00. Moved by Councilman Baker, seconded by Councilman Swanson, the follow- ing resolution be adopted: RESOLVED, that the communication from Robert L. Webb, Jr., City Engineer, dated July 21, 1954, hereinabove referred to, be placed on file in the office of the City Clerk; and BE IT FURTHER RESOLVED, that the action of the City Engineer in negotiating a contract with Macco Corporation for the con- struction of a storm drain facility at Kansas Street and El Segundo Boulevard, at a cost of not to exceed $1,500.00, be and the same is hereby ratified, approved and confirmed. Carried by the following vote: Ayes: Councilmen Baker, Swanson and Mayor Selby; Noes: Councilmen None; Absent: Councilmen Frederick and Gordon. The City Clerk made reports as follows: 1. That she had in her possession contract form between the City of El Segundo and William Woollett for the performance of certain architectural services in connection with the proposed construction of recreational facilities, which form of contract had been executed by Mr. Woollett and had been approved as to form by the City Attorney, and that it would now be in order for the City Council to authorize the-execution of same upon the part of the City. Moved by Councilman Swanson, seconded by Councilman Baker, the follow- ing resolution be adopted: RESOLVED, that a copy of that certain "AGREEMENT BETWEEN OWNER AND ARCHITECT" between Mr. William Woollett and the City of E1 Segundo, covering the performance of certain architectural -5- services in connection with the proposed construction of recreational facilities in said City, be and the same is hereby ordered placed on file in the office of the City Clerk; and BE IT FURTHER RESOLVED, that this Council does hereby approve said form of contract and does hereby authorize the Mayor of the City of E1 Segundo to sign such contract on behalf of said City and the City Clerk to attest the same, and such executed copy be forwarded to Mr. Woollett in due course. On roll call, the foregoing resolution was adopted by the following vote: Ayes: Councilmen Baker, Swanson and Mayor Selby; Noes: Councilmen None; Absent: Councilmen Frederick and Gordon. 2. That it had appeared desirable to make certain additions to the resolution adopted by the City Council at its last regular meeting with respect to the attendance of certain employees of the City at conventions, meetings, conferences, etc., and she read to the Council the form of the corrected and amended resolution. Following the reading thereof, it was moved by Councilman Swanson, seconded by Councilman Baker, the following resolution be adopted: RESOLVED, that the resolution of this Council adopted at its regular meeting of July 14, 1954, adopting policies and provisions with reference to the attendance of municipal officers and personnel at various conventions, institutes, hearings, symposiums, meetings, conferences and other gatherings relating to or concerned with the business activities, functions and affairs of the City and of the various departments thereof, be and the same is hereby rescinded and repealed without prejudice, however, to the taking of further action by this Council with reference to the same subjects. Carried by the following vote: Ayes :'- Councilmen Baker, Swanson and Mayot Selby; Noes: Councilmen None; Absent: Councilmen Frederick and Gordon. Moved by Councilman Baker, seconded by Councilman Swanson, the follow- ing resolution be adopted: WHEREAS, from experience this City Council and the members thereof are convinced that it is in the public interest and in the interests of said City that the officers of said City and in some instances certain of the employees of said City should attend conventions, institutes, hearings, symposiums, meetings, conferences and other gatherings relating to or concerned with the business, activities, functions and affairs of the City and of the various departments thereof; and WHEREAS, said Council believes that the matter-of authority and providing for,such attendance'and the payment of the costs, charges and expenses necessarily and reasonably incident thereto justifies the adoption of the policies and provisions with refer- ence thereto as hereinafter set forth; now therefore, - - THE CITY COUNCIL OF THE CITY OF EL SEGUNDO, CALIFORNIA, DOES RESOLVE, DECLARE, DETERMINE AND ORDER AS FOLLOWS: 39 T 40 FIRST: That effective immediately and continuing until the further order of this Council, the following officers, de- partment heads and officials of said City, to wit: (1) The Mayor (2) Each Member of the City Council (3) The City Clerk (4) The City Treasurer (5) The Administrative Officer (6) The City Engineer (7) The City Attorney (8) The Chief of Police and /or the Assistant Chief of Police (9) The Fire Chief (10) The Building Inspector (11) Assistant Civil Defense Director (12) Any other officer or employee of the City designated by any of the foregoing in writing filed with the City Clerk stating the name and position of such designee and the reason for such designation. be and they are hereby respectively authorized to attend for and on behalf of said City and at the expense of said City from time to time as and where the same may occur or be held or conducted in Southern California, such conventions, institutes, hearings, symposiums, and other gatherings, meetings and conferences re- lating to or concerning the business, activities, functions and affairs of the City and of the various departments thereof, as in their respective sound discretions may prove of value or benefit to said City. SECOND: That in addition to the foregoing and until the further order of the Council the Mayor and each member of the City Council is hereby granted the right and authority to attend any such convention, institute, hearing, symposium, and other gathering, meeting and conference relating to or concerning the business, activities, functions and affairs of said City within the State of California, as in his sound discretion may prove of value or benefit to said City. THIRD: That authority for any official or employee of said City other than the City Council to attend any such convention, institute, hearing, sumposium, and gathering, meeting and confer- ence at any place outside Southern California at public expense must first be obtained from the City Council of said City. FOURTH: That the items of costs, charges and expenses to be paid by the City, hereinabove referred to in this resolution, contemplate the reasonable costs, charges and expenses incident to transportation, sustenance and housing and amount reasonably incidental thereto. The City Council reserves the right to review and audit all claims and demands for, or for reimburse- ment for, such items. On roll call, the foregoing resolution was adopted by the following vote: Ayes: Councilmen Baker, Swanson and Mayor Selby; Noes: Councilmen None; Absent: Councilmen Frederick and Gordon. UNFINISHED BUSINESS None. At this time Mayor Selby appointed Councilman Swanson as Finance Com- missioner pro tern due to the absence of Finance Commissioner Gordon. -7- lu PAYING BILLS The following demands, having had the approval of the Committee on Finance and Records, were read: General Fund Crook Company $23.28 Henry Lujan 35.00 Pacific Tel. & Tel. Co. 282.90 Walter C. Boling 7.81 Lee Parmelee 57.20 Southern Calif. Gas Co. 60.97 League of Calif. Cities 6.00 Walter C. Boling 35.00 L. A. Co. Health Dept. 28.05 Pac. Elec. Railway Co. 7.32 J. Bruce Morgan 40.00 Harold Roach Construction 25.00 Harry McKillip 47.00 C & S Concrete Products 25.00 Bancroft- Whitney Co. 46.35 Victor Adding Machine Co. 23.50 C. V. Baird Auto Supply 21.88 Crane Co. 17.20 Consolidated Rock Products Company 33.57 Ruth Hopp, City Treas. 3,889.58 n n n n 3,562.81 1,533.37 n n n n 1,989.46 n n n n 2,596.79 n n n n 1,984.57 n n n n 18.74 Hospital Service of Southern Calif. 213.85 State Employees' Retirement System 1040.39 Neva M. Elsey, City Clerk 39.34 TOTAL $ 17,991.93 Water Works Fund Payroll Demand $2,239.43 Ruth Hopp, City Treasurer 283.70 n n it n 6.25 State Employees' Retirement System State Employees' Retirement System Hospital Service of Southern California City of E1 Segundo, Calif. Western Water Works Dayton Foundry E1 Segundo Herald Curtis Automatic Sprinkler Co. Robert L. Webb, Petty Cash E1 Segundo Hardware TOTAL 181.49 169.57 7.95 306.60 790.47 788.11 40.00 58.19 15.42 6.97 $ 4,894.15 Recreation Fund Leisure Crafts 51.90 Western Badge & Trophy Co. 28.58 Neva M. Elsey, City Clerk 18.2 TOTAL $ 98.71 Pension Fund State Employees' Retirement System 1.022.30 TOTAL 1,022.30 Sewerage Facilities Fund Albert Schuh 7.758.22 TOTAL 7,758.22 Moved by Councilman Swanson, seconded by Councilman Baker, the demands be allowed and warrants ordered drawn on and paid out of the respective funds covering the same. Carried by the following vote: Ayes: Councilmen Baker, Swanson and Mayor Selby; N es: Councilmen None; Agsent: Councilmen Frederick and Gordon. NEW BUSINESS Councilman Swanson stated that on Thursday, July 20th, 1954, he had received a complaint from a resident residing on West Maple Avenue respecting obnoxious odors apparently emanating from the Hyperion Sewage Treatment Plant between the hour of 3 :00 P. M. and 7:00 P. M.; that he had called the Inspector at the Sewage Treatment Plant and that he understood the said Inspector had made a personal call at the home of the person making the com- plaint. Discussion disclosed that other members of the City Council had also received complaints respecting such odors during the past week and City Administrative Officer Udall was requested by Mayor Selby to contact the County Air Pollution Control Board and advise said Board of the complaints received and request that it cause an investigation to be made thereof. -8- 41 �l 42 No further business appearing to be transacted at this meeting, it was moved by Councilman Swanson, seconded by Councilman Baker, the meeting adjourn. Carried. Respectfully submitted, Neva M. Elsey, City Clerk s