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2026-02-17 CC Agenda PacketAGENDA EL SEGUNDO CITY COUNCIL REGULAR MEETING TUESDAY, FEBRUARY 17, 2026 5:00 PM CLOSED SESSION 6:00 PM OPEN SESSION CITY COUNCIL CHAMBER 350 MAIN STREET, EL SEGUNDO, CA 90245 Chris Pimentel, Mayor Ryan W. Baldino, Mayor Pro Tern Drew Boyles, Council Member Lance Giroux, Council Member Michelle Keldorf, Council Member Susan Truax, City Clerk Executive Team Darrell George, City Manager Mark Hensley, City Attorney Barbara Voss, Deputy City Manager Paul Chung, CFO/City Treasurer Saul Rodriguez, Police Chief Ryan Allee, Fire Chief Michael Allen, Community Development Dir. Rebecca Redyk, HR Director Todd Selby, Interim IT Director Elias Sassoon, Public Works Dir. Aly Mancini, Recreation, Parks & Library Dir MISSION STATEMENT: "Provide a great place to live, work, and visit." VISION STATEMENT: "Be a global innovation leader where big ideas take off while maintaining our unique small-town character." 1 Pagel of 242 The City Council, with certain statutory exceptions, can only act upon properly posted and listed agenda items. Any writings or documents given to a majority of City Council regarding any matter on this agenda that the City received after issuing the agenda packet are available for public inspection in the City Clerk's Office during normal business hours. Such documents may also be posted on the City's website at www.elsegundo.org and additional copies will be available at the City Council meeting. Unless otherwise noted in the agenda, the public can only comment on City -related business that is within the jurisdiction of the City Council and/or items listed on the agenda during the Public Communications portions of the Meeting. Additionally, members of the public can comment on any Public Hearing item on the agenda during the Public Hearing portion of such item. The time limit for comments is up to five (5) minutes per person. Those wishing to address the City Council are requested to complete and submit to the City Clerk a "Speaker Card" located at the Council Chamber entrance. You are not required to provide personal information in order to speak, except to the extent necessary for the City Clerk to call upon you, properly record your name in meeting minutes and to provide contact information for later staff follow-up, if appropriate. REASONABLE ACCOMMODATIONS: In compliance with the Americans with Disabilities Act and Government Code Section 54953(g), the City Council has adopted a reasonable accommodation policy to swiftly resolve accommodation requests. The policy can also be found on the City's website at https.11www.eisepundo.or_g4govemmentldepartments/city-clerk. Please contact the City Clerk's Office at (310) 524-2308 to make an accommodation request or to obtain a copy of the policy. 2 Page 2 of 242 5:00 PM CLOSED SESSION — CALL TO ORDER / ROLL CALL PUBLIC COMMUNICATION — (RELATED TO CITY BUSINESS ONLY —UP-TO 5- MINUTE LIMIT PER PERSON, 30-MINUTE LIMIT TOTAL) Individuals who have received value of $50 or more to communicate to the City Council on behalf of another, and employees speaking on behalf of their employer, must so identify themselves prior to addressing City Council. Failure to do so shall be a misdemeanor and punishable by a fine of $250. While all comments are welcome, the Brown Act does not allow City Council to take action on any item not on the agenda. City Council and/or City Manager will respond to comments after Public Communications is closed. E•9Ux41/_1welN114ZIRK910 11i&91ki1*'%9 RECESS INTO CLOSED SESSION: City Council may move into a closed session pursuant to applicable law, including the Brown Act (Government Code Section §54960, et seq.) for purposes of conferring with City's Real Property Negotiator; and/or conferring with City Attorney on potential and/or existing litigation; and/or discussing matters covered under Government Code Section §54957 (Personnel); and/or conferring with City's Labor Negotiators. CONFERENCE WITH CITY'S LABOR NEGOTIATOR (GOV'T CODE §54957.6): -3- MATTER(S) Employee Organizations: Supervisory Professional Employee Association (SPEA), Professional Support Services Employee Association (PSSEA), and Management Confidential (Unrepresented Employee Group) Representatives: Laura Drottz Kalty, Alex Volberding, City Manager, Darrell George, and Human Resources Director, Rebecca Redyk. 6:00 PM — CONVENE OPEN SESSION — CALL TO ORDER / ROLL CALL INVOCATION — Pastor Jonathan Elmore, The Bridge PLEDGE OF ALLEGIANCE — Council Member Keldorf SPECIAL PRESENTATIONS 1. Announce the 2025 Holiday Parade Winners PUBLIC COMMUNICATIONS — (RELATED TO CITY BUSINESS ONLY — UP TO 5 MINUTE LIMIT PER PERSON, 30 MINUTE LIMIT TOTAL) Individuals who have received value of $50 or more to communicate to the City Council on behalf of another, and employees speaking on behalf of their employer, must so identify themselves prior to addressing the City Council. Failure to do so shall be a misdemeanor and punishable by a fine of $250. While all comments are welcome, the Brown Act does 3 Page 3 of 242 not allow Council to take action on any item not on the agenda. The Council will respond to comments after Public Communications is closed. CITY MANAGER FOLLOW-UP COMMENTS — (Related to Public Communications) /_3111111 a:Z9Z44 4 Bill ZT_11111 Ji Eel 0 191Z 61 Read All Ordinances and Resolutions on the Agenda by Title Only Recommendation - Approval B. CONSENT 2. City Council Meetina Minutes Recommendation - 1. Approve the Regular City Council meeting minutes of February 3, 2026. 2. Alternatively, discuss and take other action related to this item. 3. Warrant Demand Register for January 5, 2026 through February 1, 2026 Recommendation - 1. Ratify payroll and employee benefit checks; checks released early due to contracts or agreements; emergency disbursements and/or adjustments; and, wire transfers. 2. Approve Warrant Demand Register numbers 13B-EFT, 13B-Manual Checks, 1313-Payroll Warrant, 14A-EFT, 14A-Manual Checks, 14A- Payroll Warrant, 1413-EFT, 1413-Manual Checks, 15A-EFT, 15A-Manual Checks, and 15A-Payroll Warrant: warrant numbers 3057687 through 3057704, 3071070 through 3071408, 9003432 through 9003433, and 9100052 through 9100071. 3. Alternatively, discuss and take other action related to this item. 4. Waiver of City's Code to Allow Adults Over 21 Years of Age to Consume Alcohol in Approved Public Areas During Special Events Recommendation - Approve requests by applicants to waive enforcement of certain El Segundo Municipal Code (ESMC) prohibitions to allow alcohol in public spaces designated for El Segundo Kiwanis Club Chilipalooza, Gundo Comedy and BBQ Fest, El Segundo Art Walk, and El Segundo Kiwanis Main St. Fair through December 2026. 2. Waive enforcement of certain ESMC prohibitions to allow adults over 21 years of age to bring and consume alcohol at Library Park for the 0 Page 4 of 242 Summer Concerts in the Park Series for 2026. 3. Alternatively, discuss and take other action related to this item. 5. Resolution Adopting a Citywide Records Retention Schedule Recommendation - 1. Adopt a resolution updating the Clty's record retention schedule. 2. Alternatively, discuss and take other action related to this item. 6. Fifth Amended and Restated Joint Powers Agreement for the South Bay Cities Council of Governments Recommendation - 1. Approve and authorize the Mayor to execute the Fifth Amended and Restated Joint Powers Agreement (JPA) of the South Bay Cities Council of Governments (SBCCOG), which allows the City of Los Angeles to designate a non -elected senior staff member as an alternate to the SBCCOG Governing Board representative. 2. Alternatively, discuss and take other action related to this item. 7. Resolution Adopting Plans and Specifications for the Phase 2 City Hall HVAC Improvements Project Recommendation - 1. Adopt a resolution to approve engineering plans and specifications for the Phase 2 City Hall HVAC Improvements Project No. PW 25-18. 2. Appropriate $700,000 from the General Fund Reserves to FY 2025-26 budget expenditure account 301-511-4101-1-88400. 3. Authorize staff to advertise the project for bids. 4. Alternatively, discuss and take other action related to this item. C. PUBLIC HEARINGS D. STAFF PRESENTATIONS 8. Mid -Year Budget and Second Quarter Fiscal Year 2025-26 Financial Report Recommendation - 1. Receive and file the FY 2025-26 Mid -Year Budget and Second Quarter Fiscal Year 2025-26 Financial Report. Page 5 of 242 2. Amend FY 2025-26 General Fund Revenues from $104,573,049 to $102,923,049 3. Amend FY 2025-26 General Fund Appropriations from $104,960,713 to $105,482,713. 4. Amend FY 2025-26 Equipment Replacement Fund Appropriations from $8,146,058 to $8,186,058 5. Approve to reclassify one Management Analyst and one Special Projects Administrator positions to Senior Management Analyst positions (no change to FTE total count). 6. Alternatively, discuss and take other actions related to this item. 9. Adoption of a Side Letter Agreement Between the City of El Segundo and the El Segundo Police Officers' Association Recommendation - Adopt a Side Letter Agreement Between the City of El Segundo and the El Segundo Police Officers' Association ("ESPDX) to the Memorandum of Understanding ("MOU") for the term July 1, 2025 through June 30, 2029 regarding the Voluntary Binding Arbitration bonus payment for two Police Officers that were hired under the prior MOU and successfully completed probation under the current MOU. 2. Alternatively, discuss and take other action related to this item. 10. Annual Fee Waivers for Special Events Recommendation - 1. Approve the updated list of fee waivers for events through December 2026. 2. Alternatively, discuss and take other action related to this item. E. COMMITTEES, COMMISSIONS AND BOARDS PRESENTATIONS 11. DEI Workplan Report Recommendation - 1. Review and approve the proposed DEI Workplan. 2. Alternatively, discuss and take other action related to this item. F. REPORTS - CITY CLERK Council Member Keldorf Council Member Giroux 0 Page 6 of 242 Council Member Boyles Mayor Pro Tern Baldino Mayor Pimentel H. REPORTS - CITY ATTORNEY I. REPORTS/FOLLOW-UP - CITY MANAGER CLOSED SESSION The City Council may move into a closed session pursuant to applicable law, including the Brown Act (Government Code Section §54960, et seq.) for the purposes of conferring with the City's Real Property Negotiator; and/or conferring with the City Attorney on potential and/or existing litigation; and/or discussing matters covered under Government Code Section §54957 (Personnel); and/or conferring with the City's Labor Negotiators. REPORT OF ACTION TAKEN IN CLOSED SESSION (if required) ►yi 14 iyi IC N F_'VRI ADJOURNMENT POSTED: DATE: February 12, 2026 TIME: 9:00 AM BY: Susan Truax, City Clerk 7 Page 7 of 242 MEETING MINUTES OF THE EL SEGUNDO CITY COUNCIL TUESDAY, FEBRUARY 3, 2026 CLOSED SESSION — Mayor Pimentel called the meeting to order at 4:51 PM ROLL CALL Mayor Pimentel - Present Mayor Pro Tern Baldino - Present Council Member Boyles - Present Council Member Giroux - Absent Council Member Keldorf - Present PUBLIC COMMUNICATION — (Related to City Business Only — 5-minute limit per person, 30-minute limit total) SPECIAL ORDER OF BUSINESS: Mayor Pimentel announced that Council would be meeting in closed session pursuant to the items listed on the agenda. CONFERENCE WITH LEGAL COUNSEL — ANTICIPATED LITIGATION Threats to Significant Exposure to Litigation Pursuant to (Government Code §54956.9(d)(2) or (d)(3)): -1 Matter Claim No. 25-190377 Claimant: Benjamin Mason (minor); Philip Mason (guardian) CONFERENCE WITH CITY'S LABOR NEGOTIATOR (GOV'T CODE §54957.6): -1- MATTER(S) Employee Organizations: Supervisory Professional Employee Association (SPEA) Representatives: City Manager, Darrell George Human Resources Director, Rebecca Redyk SPEA Representative: Alex Volberding. CONFERENCE WITH REAL PROPERTY NEGOTIATOR (GOV'T CODE §54956.8): - 1- MATTER(S) Covenant Restrictions and Easements Owned by Chevron, USA Throughout the City of ElSegundo City of El Segundo Property Negotiator - Darrell George, City Manager Chevron, USA Property Negotiator - Todd Littleworth, Senior Counsel Adjourned at 5.50 PM. EL SEGUNDO CITY COUNCIL MEETING MINUTES FEBRUARY 3, 2026 PAGE 1 Page 8 of 242 Minutes are prepared and ordered to correspond to the agenda. OPEN SESSION — Mayor Pimentel called the meeting to order at 6.00 PM ROLL CALL Mayor Pimentel - Present Mayor Pro Tern Baldino - Present Council Member Boyles - Present Council Member Giroux - Absent Council Member Keldorf - Present INVOCATION — Father Alexei Smith, St. Andrew Russian Greek Catholic Church PLEDGE OF ALLEGIANCE — Council Member Boyles SPECIAL PRESENTATIONS: 1. City Event Sponsorship Recognition — Presented to resident and local realtor Bill Ruane for his generosity and support for the City of El Segundo, particularly for his ongoing sponsorship of Recreation Park events and activities. 2. Black History Month Proclamation — Received by Ruth Wright, DEI Committee Member. PUBLIC COMMUNICATIONS — (Related to City Business Only — 5-minute limit per person, 30-minute limit total) John Pickhaver, resident, representing a group of community members, thanked the Council for their efforts on behalf of El Segundo residents, Carmen A. and her husband, AJ, who was held in detention by ICE from October 17, 2025 until his recent release on bail. Mr. Pickhaver expressed the group's gratitude for Council Members' outreach on behalf of these constituents. CITY MANAGER FOLLOW-UP COMMENTS: A. Read all Ordinances and Resolutions on Agenda by Title Only. MOTION by Council Member Boyles, SECONDED by Council Member Keldorf to read all ordinances and resolutions on the agenda by title only. MOTION PASSED 4/0 AYES: Pimentel, Baldino, Boyles, and Keldorf NOES: None ABSTAIN: None ABSENT: Giroux EL SEGUNDO CITY COUNCIL MEETING MINUTES FEBRUARY 3, 2026 PAGE 2 Page 9 of 242 B. CONSENT: 3. Approve Regular City Council Meeting minutes of January 20, 2026: (Fiscal Impact: None.) 4. Warrant Demand Register for December 22, 2025 through January 4, 2026: Ratify payroll and employee benefit checks; checks released early due to contracts or agreements; emergency disbursements and/or adjustments; and wire transfers. Approve Warrant Demand Register numbers 12C- Wire, 13A-EFT, 13A- Manual Checks, and 13A-Payroll Warrant: warrant numbers 3057681 through 3057686, 3070958 through 3071069, 9003431 through 9003431, and 9100046 through 9100051. (Fiscal Impact: The warrants presented were drawn in payment of demands included within the FY 2025-2026 Adopted Budget. The total of $5,938,339.32 ($3,351,165.86 in check warrants and $2,587,173.46 in wire warrants) are for demands drawn on the FY 2025-2026 Budget.) 5. Contract with Partner Engineering and Science, Inc. for Citywide Facilities Condition Assessment Services: Authorize the City Manager to execute a Professional Services Agreement No. 7531 with Partner Engineering and Science, Inc. (Partner ESI) in the amount of $69,900 for facility assessment services of fourteen (14) City facilities and authorize an additional $10,000 for contingency. (Fiscal Impact: Amount Budgeted: $150,000 Additional Appropriation: None Account Number: 001-511-4101-7-56204) MOTION by Mayor Pimentel, SECONDED by Council Member Boyles to approve Consent Items 3, 4, and 5. MOTION PASSED 4/0 AYES: Pimentel, Baldino, Boyles, and Keldorf NOES: None ABSTAIN: None ABSENT: Giroux D. STAFF PRESENTATIONS: 6. Discussion of City of El Segundo's Participation in the South Bay Regional Housing Trust and Resolution Authorizing Execution of a Joint Powers Agreement: Discuss joining the South Bay Regional Housing Trust, a joint powers authority. Adopt Resolution No. 5581 approving the City as a member of the Trust and authorizing the City Manager to execute a Joint Powers Agreement on the City's behalf. (Fiscal Impact: There is no immediate fiscal impact associated with approving the South Bay Regional Housing Trust Joint Powers Agreement. If determined necessary and approved by its Board of Directors in the future, membership dues may be required.) EL SEGUNDO CITY COUNCIL MEETING MINUTES FEBRUARY 3, 2026 PAGE 3 Page 10 of 242 David Leger and Ronson Chu from the South Bay Cities Council of Governments presented the item. Council Discussion Mark Hensley, City Attorney, read by title only: RESOLUTION NO. 5581 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF EL SEGUNDO AUTHORIZING THE EXECUTION AND DELIVERY OF A JOINT POWERS AGREEMENT CREATING THE SOUTH BAY REGIONAL HOUSING TRUST (SBRHT) AND APPROVING THE MEMBERSHIP OF THE CITY MOTION by Mayor Pro Tern Baldino, SECONDED by Council Member Keldorf to adopt Resolution No. 5581 approving the City as a member of the Trust and authorizing the City Manager to execute Joint Powers Agreement #7533 on the City's behalf. MOTION PASSED 3/1 AYES: Baldino, Boyles, and Keldorf NOES: Pimentel ABSTAIN: None ABSENT: Giroux 7. Side Letter Agreement Between the City of Ell Segundo and the El Segundo Firefighters' Association Updating the Holiday Pay Provision in the Memorandum of Understanding: Adopt a Side Letter Agreement Between the City of El Segundo and the El Segundo Firefighters' Association ("ESFA") updating the Holiday Pay provision in the Memorandum of Understanding ("MOU") to define the observed holidays that represent the annual hours paid to comply with Public Employees' Retirement Law ("PERL"), Government Code 20636, and the California Code of Regulations ("CCR") Section 571. (Fiscal Impact: None.) Rebecca Redyk, Director of Human Resources, presented the item. Council Discussion MOTION by Council Member Boyles, SECONDED by Mayor Pro Tern Baldino to adopt a Side Letter Agreement No. 7532B Between the City of El Segundo and the Ell Segundo Firefighters' Association ("ESFA") updating the Holiday Pay provision. MOTION PASSED 4/0 AYES: Pimentel, Baldino, Boyles, and Keldorf NOES: None EL SEGUNDO CITY COUNCIL MEETING MINUTES FEBRUARY 3, 2026 PAGE 4 Page 11 of 242 ABSTAIN: None ABSENT: Giroux 8. Resolution and Side Letter Agreement Between the City of El Segundo and the El Segundo Police Managers' Association Updating the Basic Salary Schedule for the Police Lieutenant Classification: Adopt a Side Letter Agreement Between the City of El Segundo and the El Segundo Police Managers' Association ("ESPMA") to the Memorandum of Understanding ("MOU") for the term October 1, 2023 through June 30, 2026 updating the basic salary schedule for Police Lieutenant classification. Adopt Resolution No. 5582 Modifying the Basic Salary Range for the Police Lieutenant classification. (Fiscal Impact: The fiscal impact of the proposed salary and benefit changes to update the Police Lieutenant's basic salary range is approximately $34,900 for FY 2025-26. Additional Appropriation: Staff is requesting an additional appropriation of $34,900 in FY 2025-26 from General Fund Reserves for implementing the terms of the salary and benefit changes for the Police Lieutenant classification. Account Numbers: $34,900 to 001-509-3102-2-54101.) Rebecca Redyk, Director of Human Resources, presented the item. Council Discussion Mark Hensley, City Attorney, read by title only: RESOLUTION NO. 5582 A RESOLUTION MODIFYING THE BASIC SALARY RANGE FOR A FULL-TIME JOB CLASSIFICATION MOTION by Council Member Keldorf, SECONDED by Mayor Pro Tern Baldino to adopt a Side Letter Agreement No. 6801 B Between the City of El Segundo and the El Segundo Police Managers' Association ("ESPMA") and to adopt Resolution No. 5582 Modifying the Basic Salary Range for the Police Lieutenant classification. MOTION PASSED 4/0 AYES: Pimentel, Baldino, Boyles, and Keldorf NOES: None ABSTAIN: None ABSENT: Giroux 9. Resolution Updating Salary and City Contribution Towards Medical Premiums for the Police Officer Trainee Classification: Adopt Resolution No. 5583 EL SEGUNDO CITY COUNCIL MEETING MINUTES FEBRUARY 3, 2026 PAGE 5 Page 12 of 242 updating salary and City contribution towards medical premiums for the Police Officer Trainee classification. Rebecca Redyk, Director of Human Resources, presented the item. Council Discussion Mark Hensley, City Attorney, read by title only: RESOLUTION NO. 5583 A RESOLUTION ESTABLISHING UPDATED SALARY AND VARIOUS BENEFITS FOR POLICE OFFICER TRAINEES MOTION by Council Member Keldorf, SECONDED by Mayor Pimentel to adopt Resolution No. 5583 updating salary and City contribution towards medical premiums for the Police Officer Trainee classification. MOTION PASSED 4/0 AYES: Pimentel, Baldino, Boyles, and Keldorf NOES: None ABSTAIN: None ABSENT: Giroux F. REPORTS — CITY CLERK — Acknowledged with great sadness the passing of her step father-in-law, Tom Billings, USNA Class of 1959, who died at his home in Annapolis, MD on January 24, 2026. G. REPORTS — COUNCIL MEMBERS Council Member Keldorf — No Report Council Member Giroux — ABSENT Council Member Boyles — No Report Mayor Pro Tern Baldino — Hyperion will hold an informational community forum for citizens tomorrow at 6:00 PM at the El Segundo Library. Mayor Pimentel — Received Council consensus to ask the Arts and Culture Committee to explore installing Citywide historic plaques to designate the location of important buildings, such as the oldest house in town, or significant occurrences, such as where GPS was created. Attended the Mayor's Conference, which in part focused on how cities are using technology to evaluate and apportion resources. There is a Jazz Fest meeting tomorrow to explore hosting a summer festival in El Segundo in conjunction with the city of Los Angeles. The Japanese Business Association will host City representatives on EL SEGUNDO CITY COUNCIL MEETING MINUTES FEBRUARY 3, 2026 PAGE 6 Page 13 of 242 Friday at which they will meet with the new head of Mitsubishi to discuss several potential business interests in town. REPORTS — CITY ATTORNEY — No Report J. REPORTS/FOLLOW-UP — CITY MANAGER — County Vector Control is reporting a significant reduction in Mosquito activity based on trap counts, which have decreased by sixty-six percent in the last two weeks. Ongoing abatement measures are working to eliminate the nuisance. The AQMD received 3 odor complaints and issued no notices of violation since January 20. Hyperion has notified the US Environmental Protection Agency that it did not meet the December 31 deadline for the Headworks Overflow Bypass Improvement Project due to a lack of resources; Hyperion is working with the EPA to establish a new date for project completion. The operational testing of the one - mile outfall gate was successfully completed on January 29. MEMORIAL: None Adjourned at 7.00 PM. Susan Truax, City Clerk EL SEGUNDO CITY COUNCIL MEETING MINUTES FEBRUARY 3, 2026 PAGE 7 Page 14 of 242 City Council Agenda Statement F I, F �' t I) �� Meeting Date: February 17, 2026 Agenda Heading:Consent Item Number: B.3 TITLE: Warrant Demand Register for January 5, 2026 through February 1, 2026 RECOMMENDATION: Ratify payroll and employee benefit checks; checks released early due to contracts or agreements; emergency disbursements and/or adjustments; and, wire transfers. 2. Approve Warrant Demand Register numbers 1313-EFT, 1313-Manual Checks, 1313-Payroll Warrant, 14A-EFT, 14A-Manual Checks, 14A-Payroll Warrant, 1413- EFT, 1413-Manual Checks, 15A-EFT, 15A-Manual Checks, and 15A-Payroll Warrant: warrant numbers 3057687 through 3057704, 3071070 through 3071408, 9003432 through 9003433, and 9100052 through 9100071. 3. Alternatively, discuss and take other action related to this item. FISCAL IMPACT: The warrants presented were drawn in payment of demands included within the FY 2025-2026 Adopted Budget. The total of $8,341,645.69 ($1,734,637.06 in check warrants and $6,607,008.63 in wire warrants) are for demands drawn on the FY 2025- 2026 Budget. BACKGROUND: California Government Code Section 37208 provides General Law cities flexibility in how budgeted warrants, demands, and payroll are audited and ratified by their legislative body. Pursuant to Section 37208 of the California Government Code, warrants drawn in payments of demands are certified by the City's Chief Financial Officer and City Manager as conforming to the authorized expenditures set forth in the City Council adopted budget need not be audited by the City Council prior to payment, but may be presented to the City Council at the first meeting after delivery. In government finance, a warrant is a written order to pay that instructs a federal, state, Page 15 of 242 Warrant Demand Register February 17, 2026 Page 2 of 2 county, or city government treasurer to pay the warrant holder on demand or after a specific date. Such warrants look like checks and clear through the banking system like checks. Warrants are issued for payroll to individual employees, accounts payable to vendors, to local governments, and to companies or individual taxpayers receiving a refund. DISCUSSION: The attached Warrants Listing delineates the warrants that have been paid for the period identified above. The Chief Financial Officer certifies that the listed warrants were drawn in payment of demands conforming to the adopted budget and that these demands are being presented to the City Council at its first meeting after the delivery of the warrants. CITY STRATEGIC PLAN COMPLIANCE: Goal 5: Champion Economic Development and Fiscal Sustainability Strategy A: Identify opportunities for new revenues, enhancement of existing revenues, and exploration of potential funding options to support programs and projects. PREPARED BY: Liz Lydic, Management Analyst REVIEWED BY: Wei Cao, CPA, CPFO, Finance Manager APPROVED BY: Barbara Voss, Deputy City Manager ATTACHED SUPPORTING DOCUMENTS: 1. Register 13b - EFT - summary 2. Register 13b - Manual Checks - summary 3. Register 13b Payroll Warrant - summary 4. Register 14a - EFT - summary 5. Register 14a - Manual Checks - summary 6. Register 14a Payroll Warrant - summary 7. Register 14b - EFT - summary 8. Register 14b - Manual Checks - summary 9. Register 15a - EFT - summary 10. Register 15a - Manual Checks - summary 11. Register 15a- Payroll Warrant - summary Page 16 of 242 City of El Segundo, CA 90245 ACCOUNTS PAYABLE WARRANT REPORT DATE: 01 /08/2026 WARRANT: 010826E AMOUNT: 14,002.50 STATE OF CALIFORNIA COUNTY OF LOS ANGELES Information on actual expenditures is available in the Chief Financial Officer's office in the City of El Segundo. I certify as to the accuracy of the Demands and the availability of fund for payment thereof. For Approval: Regular checks held for City council authorization to release. CODES: R = Computer generated checks for all non-emergency/urgency payments for materials, supplies and services in support of City Operations For Ratification: A = Payroll and Employee Benefit checks B - F = Computer generated Early Release disbursements and/or adjustments approved by the City Manager. Such as: payments for utility services, petty cash and employee travel expense reimbursements, various refunds, contract employee services consistent with current contractual agreements, instances where prompt payment discounts can be obtained or late payment penalties can be avoided or when a situation arises that the City Manager approves. H = Handwritten Early Release disbursements and/or adjustments approved by the City Manager. CHIEF FINANCIAL OFFICE Y tMA�GER.- ATE: DATE: Report generated: 01/08/2026 11:51:37 Page User: Lennis Gomez (1311gomez) Program ID: apwarrnt Page 17 of 242 City of El Segundo, CA 90245 ACCOUNTS PAYABLE WARRANT REPORT Warrant Summary WARRANT: 010826E 01/08/2026 DUE DATE: 01/08/2026 001 General Fund 001 General Fund CASH ACCOUNT 999-000-0000-0-10003- 301 Capital Improvement F CASH ACCOUNT 999-000-0000-0-10003- Report generated: 01/08/2026 11:51:37 User: Lennis Gomez (1311gomez) Program ID: apwarrnt 001-505-0000-0-10803- 001-510-3203-2-56209- BALANCE .00 301-511-4101-0-20203- BALANCE .00 Inventory - Garage Pa 2,087.86 Meetings & Travel 118.64 FUND TOTAL 2,206.50 Retention Payable 11,796.00 FUND TOTAL 11,796.00 -11.36 Page 3 Page 18 of 242 CITY OF EL SEGUNDO PAYMENTS BY WIRE TRANSFER 1/5/26 THROUGH 1/11/26 Date Payee 1 /9/2026 Cal Pers 12/29/25-1/4/26 Workers Comp Activity 12/29/25-1/4/26 Liability Trust - Claims 12/29/25-1/4/26 Retiree Health Insurance DATE OF RATIFICATION: 119/26 TOTAL PAYMENTS BY WIRE: Certified as to the accuracy of the wire transfers by: Deputy City Treasurer II City Manager Description 817,616.93 Calpers Healthcare PA Billing 31,681.47 Corvel checks issued/(voided) - Claim checks issued/(voided) 618.00 Health Reimbursment checks issued 849, 916.40 I )1 ,16 Date I /I Z/�6 Date f-1Z-.2G. Date Information on actual expenditures is available in the City Treasurer's Office of the City of El Segundo. 849,916.40 PACity Treasurer\Wire Transfers\Wire Transfers 07-01-25 to 6-30-26 1/9/2026 1/1 Page 19 of 242 City of El Segundo, CA 90245 ACCOUNTS PAYABLE WARRANT REPORT DATE: 01/08/2026 WARRANT: 01082026 AMOUNT: 427,591.74 STATE OF CALIFORNIA COUNTY OF LOS ANGELES Information on actual expenditures is available in the Chief Financial Officer's office in the City of El Segundo. I certify as to the accuracy of the Demands and the availability of fund for payment thereof. For Approval: Regular checks held for City council authorization to release. CODES: R = Computer generated checks for all non-emergency/urgency payments for materials, supplies and services in support of City Operations For Ratification: A = Payroll and Employee Benefit checks B - F = Computer generated Early Release disbursements and/or adjustments approved by the City Manager. Such as: payments for utility services, petty cash and employee travel expense reimbursements, various refunds, contract employee services consistent with current contractual agreements, instances where prompt payment discounts can be obtained or late payment penalties can be avoided or when a situation arises that the City Manager approves. H = Handwritten Early Release disbursements and/or adjustments approved by the City Manager. CHIEF FINANCIAL OFFICER - DATE: DATE: Report generated: 01/08/2026 12:27:19 Page User: Heather Harding (131hharding) Program ID: apwarrnt Page 20 of 242 x " City of El Segundo, CA 90245 ACCOUNTS PAYABLE WARRANT REPORT Warrant Summary WARRANT: 01082026 01/08/2026 DUE DATE: 01/08/2026 IFUNDACCOUNT AMOUNTBUDGET 001 General Fund 001-501-0000-1-55205- Operating Supplies 591.57 -82.65 001 General Fund 001-501-0000-1-56201- Advertising/Publishin 1,100.00 3,500.00 001 General Fund 001-501-0000-1-56254- Telephone 29.40 -5,685.12 001 General Fund 001-501-1301-1-56254- Telephone 49.73 2,327.65 001 General Fund 001-503-2101-1-55205- Operating Supplies 511.08 4,697.51 001 General Fund 001-503-2101-1-56209- Meetings & Travel 7,750.67 19,274.15 001 General Fund 001-503-2101-1-56245- Employee Engagement 150.00 18,795.32 001 General Fund 001-503-2101-1-56406- LAX Master Plan Inter 2,115.30 14,188.87 001 General Fund 001-503-2102-1-56254- Telephone 95.38 -2,486.83 001 General Fund 001-503-2103-1-55205- Operating Supplies 1,014.16 394.56 001 General Fund 001-503-2401-3-56201- Advertising/Publishin 58,012.75 19,388.21 001 General Fund 001-503-2401-3-56204- Contractual Services 2,600.00 4,800.00 001 General Fund 001-503-2401-3-56208- Dues & Subscriptions 1,000.00 -3,490.30 001 General Fund 001-504-0000-1-56310- Labor Negotiation 5,084.00 47,801.25 001 General Fund 001-505-0000-1-56204- Contractual Services 463.20 6,913.96 001 General Fund 001-505-0000-1-56254- Telephone 423.18 1,578.83 001 General Fund 001-505-0000-3-43801- Zoning & Planning Fee 2,510.00 0.00 001 General Fund 001-505-1201-1-56214- Professional & Techni 1,426.32 1,677.47 001 General Fund 001-505-1201-1-56254- Telephone 77.36 2,629.54 001 General Fund 001-505-2501-1-56254- Telephone 338.86 1,278.56 001 General Fund 001-505-2502-1-56214- Professional & Techni 15,632.50 5,197.70 001 General Fund 001-505-2504-1-55205- Operating Supplies 16.44 0.00 001 General Fund 001-505-2504-1-56214- Professional & Techni 10,217.39 52,025.60 001 General Fund 001-506-0000-1-56081- Miscellaneous Compute 19.34 2,238.17 001 General Fund 001-506-0000-1-56214- Professional & Techni 3,043.94 474,423.42 001 General Fund 001-506-0000-1-56217- Software Maintenance 154,870.79 742,470.21 001 General Fund 001-506-0000-1-56254- Telephone 1,358.30 1,716.53 001 General Fund 001-507-0000-1-56214- Professional & Techni 17,020.40 196,704.09 001 General Fund 001-507-0000-1-56262- Testing/Recruitment 1,939.00 84,400.79 001 General Fund 001-508-2404-3-56254- Telephone 125.27 68.98 001 General Fund 001-509-3101-2-55205- Operating Supplies 557.85 -2,339.54 001 General Fund 001-509-3101-2-56204- Contractual Services 9,999.00 5,768.23 001 General Fund 001-509-3101-2-56205- Other Printing & Bind 422.10 -1,825.70 001 General Fund 001-509-3101-2-56209- Meetings & Travel 170.16 -734.18 001 General Fund 001-509-3101-2-56212- Laundry & Cleaning 352.68 0.00 001 General Fund 001-509-3101-2-56214- Professional & Techni 47.61 10,491.72 001 General Fund 001-509-3101-2-56254- Telephone 1,049.23 -54,396.19 001 General Fund 001-509-3101-2-56273- In -Custody Medical Ch 63.60 2,256.79 001 General Fund 001-509-3101-2-56289- Education Reimburseme 2,000.00 -9,804.85 001 General Fund 001-509-3107-2-56254- Telephone 1,540.07 1,510.75 Report generated: 01/08/2026 12:27:19 Page 24 User: Heather Harding (131hharding) Program ID: apwarrnt Page 21 of 242 City of El Segundo, CA 90245 ACCOUNTS PAYABLE WARRANT REPORT 001 General Fund 001-510-3201-2-56254- Telephone 722.66 12,572.25 001 General Fund 001-510-3203-2-56208- Dues & Subscriptions 750.00 789.00 001 General Fund 001-510-3255-2-55205- Operating Supplies 123.98 2,279.99 001 General Fund 001-5114101-7-56204- Contractual Services 11,603.64 13,864.30 001 General Fund 001-511-4101-7-56254- Telephone 63.99 665.16 001 General Fund 001-511-4202-7-55205- Operating Supplies 95.53 97,533.59 001 General Fund 001-511-4202-7-56102- Electricity Utility 607.23 -5,843.19 001 General Fund 001-511-4302-7-56226- Repairs & Maintenance 6,777.50 11,302.00 001 General Fund 001-511-4601-1-55215- Vehicle Gasoline Char 135.76 101,540.66 001 General Fund 001-511-4601-1-56254- Telephone 402.68 -603.31 001 General Fund 001-511-4801-7-56254- Telephone 63.99 -3.93 001 General Fund 001-512-5101-8-55205- Operating Supplies 880.22 0.00 001 General Fund 001-512-5102-8-55205- Operating Supplies 1,945.28 -75.08 001 General Fund 001-512-5102-8-56102- Electricity Utility 159.99 3,667.94 001 General Fund 001-512-5102-8-56204- Contractual Services 22,170.00 23,765.08 001 General Fund 001-512-5102-8-56212- Laundry & Cleaning 142.41 734.08 001 General Fund 001-512-5102-8-56254- Telephone 52.73 2,585.90 001 General Fund 001-512-5202-8-56254- Telephone 31.88 202.06 001 General Fund 001-512-5203-8-55205- Operating Supplies 2,260.19 863.86 001 General Fund 001-512-5203-8-56214- Professional & Techni 8,375.95 -44,794.42 001 General Fund 001-512-5205-8-56254- Telephone 169.09 220.40 001 General Fund 001-512-5206-8-56254- Telephone 68.51 926.06 001 General Fund 001-512-5213-8-55205- Operating Supplies 60.35 2,127.33 001 General Fund 001-512-5213-8-56223- Training & Education 141.00 0.00 001 General Fund 001-512-6102-8-56254- Telephone 1,561.65 3,733.06 001 General Fund 001-512-6103-8-55205- Operating Supplies 122.45 626.77 001 General Fund 001-512-6104-8-55205- Operating Supplies 106.38 3,991.42 001 General Fund 001-512-6104-8-55501- Books/Other Printed M 18.11 3,219.43 001 General Fund 001-512-6104-8-56409- Audiovisual Materials 21.90 308.26 001 General Fund 001-512-6104-8-56410- E-Books 4,473.95 621.57 001 PUBLIC WORKS 001-511-2601-1-55203- Repair & Maintenance 1,344.34 8,472.94 001 PUBLIC WORKS 001-511-2601-1-55205- Operating Supplies 4,567.64 53,582.00 001 PUBLIC WORKS 001-511-2601-1-56204- Contractual Services 7,095.00 136,758.65 001 PUBLIC WORKS 001-511-2601-1-56254- Telephone 190.25 -1,026.17 FUND TOTAL 383,094.86 CASH ACCOUNT 999-000-0000-0-10003- BALANCE .00 109 Asset Forfeiture Fund 109-509-3109-2-56208- Dues & Subscriptions 167.94 105.67 FUND TOTAL 167.94 CASH ACCOUNT 999-000-0000-0-10003- BALANCE .00 117 Hyperion Mitigation F 117-503-2101-6-56254- Telephone 63.99 24.63 Report generated: 01/08/202612:27:19 Page 25 User: Heather Harding (131hharding) Program ID: apwarrnt Page 22 of 242 City of El Segundo, CA 90245 ACCOUNTS PAYABLE WARRANT REPORT CASH ACCOUNT 999-000-0000-0-10003- BALANCE .00 118 TDA Article 3-SB 821 118-511-4101-3-43725- 118 TDA Article 3-SB 821 118-511-4101-9-43601- CASH ACCOUNT 999-000-0000-0-10003- BALANCE .00 301 Capital Improvement F 301-511-4101-1-88421- CASH ACCOUNT 999-000-0000-0-10003- BALANCE .00 501 Water Utility Fund 501-000-7102-5-55205- 501 Water Utility Fund 501-000-7102-5-55207- 501 Water Utility Fund 501-000-7102-5-56212- 501 Water Utility Fund 501-000-7102-5-56254- CASH ACCOUNT 999-000-0000-0-10003- BALANCE .00 502 Sewer Fund 502-000-4301-5-56102- 502 Sewer Fund 502-000-4301-5-56254- CASH ACCOUNT 999-000-0000-0-10003- BALANCE .00 601 Equipment Replacement 601-500-2901-1-88108- CASH ACCOUNT 999-000-0000-0-10003- BALANCE .00 702 Trust Funds - Spec Re 702-512-8703-8-52561- CASH ACCOUNT 999-000-0000-0-10003- BALANCE .00 704 Cultural Development 704-512-3101-8-56204- 704 Cultural Development 704-512-3101-8-88114- CASH ACCOUNT 999-000-0000-0-10003- BALANCE .00 Report generated: 01/08/2026 12:27:19 User: Heather Harding (131hharding) Program ID: apwarrnt r` T 5 FUND TOTAL 63.99 TDA Article 3 - SB821 24,395.97 0.00 Interest on Investmen 982.63 0.00 FUND TOTAL 25,378.60 Recreation Park Proje 5,905.00 8,214,269.72 FUND TOTAL 5,905.00 Operating Supplies 94.49 25,153.74 Small Tools & Equipme 687.40 91,914.10 Laundry & Cleaning 223.59 1,673.12 Telephone 676.73 10,671.25 FUND TOTAL 1,682.21 Electricity Utility 2,662.62 -3,169.22 Telephone 31.54 2,084.25 FUND TOTAL 2,694.16 Capital/Computer Hard 4,800.00 660,949.58 FUND TOTAL 4,800.00 Library Admin Expense 54.98 5,104.89 FUND TOTAL 54.98 Contractual Services 3,000.00 58,018.01 Other Improvements 750.00 40,000.00 FUND TOTAL 3,750.00 Page 26 Page 23 of 242 3057687 - 3057688 DD1 GENERAL FUND 68,459.32 003 EXPENDABLE TRUST FUND -OTHER - 104 TRAFFIC SAFETY FUND - 106 STATE GAS TAX FUND 346.70 108 ASSOCIATED RECREATION ACTIVITIES FUND - 109 ASSET FORFEITURE FUND - 110 MEASURER' ill COMM. OEVEL. BLOCK GRANT - 112 PROP'A' TRANSPORTATION - 114 PROP -C" TRANSPORTATION - 115 AIR QUALITY INVESTMENT PROGRAM - 116 HOME SOUND INSTALLATION FUND - 117 HYPERION MITIGATION FUND - 118 TDA ARTICLE 3- SS 821 BIKEWAY FUND - 119 MTA GRANT - 121 FEMA 120 C.O.P.S. FUND - 122 L.A.W.A. FUND - 123 PSAF PROPERTY TAX PUBLIC SAFETY - 124 FEDERAL GRANTS - 125 STATE GRANT 3.10 126 AIP CUPA PROGRAM OVERSIGHT SURCHARGE 491.80 127 MEAURE"W - 128 SB-i 129 CERTIFIED ACCESS SPECIALIST PROGRAM - 130 AFFORDABLE HOUSING - 131 COUNTY STORM WATER PROGRAM - 132 MEASURE'B" - 202 ASSESSMENT DISTRICT 073 - 301 CAPITAL IMPROVEMENT FUND - 302 INFRASTRUCTURE REPLACEMENT FUND - 311 DEVELOPER IMPACT FEES -GENERAL GOVERNME - 312 DEVELOPER IMPACT FEES -LAW ENFORCEMENT - 313 DEVELOPER IMPACT FEES - FIRE PROTECTION - 314 DEVELOPER IMPACT FEES -STORM DRAINAGE - 315 DEVELOPER IMPACT FEES- WATER DISTRIBUTI - 316 DEVELOPER IMPACT FEES- WASTEWATER COLLE - 317 DEVELOPER IMPACT FEES - LIBRARY - 318 DEVELOPER IMPACT FEES -PUBLIC MEETING - 319 DEVELOPER IMPACT FEES - AQUATICS CENTER - 320 DEVELOPER IMPACT FEES - PARKLAND - 405 FACILITIES MAINTENANCE - 501 WATER UTILITY FUND 4.658.94 502 WASTEWATER FUND 2.082.02 503 GOLF COURSE FUND - 504 SENIOR HOUSING CITY ATTORNEY - 505 SOLID WASTE FUND - 001 EQUIPMENT REPLACEMENT - 002 LIABILITY INSURANCE 174.42 603 WORKERS COMP. RESERVEANSURANCE 204.76 701 RETIRED EMP. INSURANCE - 702 EXPENDABLE TRUST FUND -DEVELOPER FEES - 703 EXPENDABLE TRUST FUND -OTHER - 704 EXPENDABLE TRUST FUND -OTHER 71.81 708 OUTSIDE SERVICES TRUST TOTAL WARRANTS 76,452.87 STATE OF CALIFORNIA COUNTY OF LOS ANGELES Information on actual expenditures Is available in the Chief Financial Officers office in the City of El Segundo. I certify as to the accuracv of the Demands and the availability of fund for payment thereof. For Approval: Regular checks held for City council authorization to release. CODES: NOTES: R = Computer generated checks for all non-emergency/urgency payments for materials, supplies and services in support of City Operations For Ratification: A= Payroll and Employee Benefit checks CITY OF EL SEGUNDO WARRANTS TOTALS BY FUND B - F = Computer generated Early Release disbursements and/or adjustments approved by the City Manager. Such as: payments for utility services, petty cash and employee travel expense reimbursements. Various refunds, contract employee services consistent with current contractual agreements, instances where prompt payment discounts can be obtained or late payment penalties can be avoided or when a situation arises that the City Manager approves. H = Handwritten Early Release disbursements and/or adjustments approved by the City Manager. - 7 CHIEF FINANCIAL OFFICER / CffY MANAGER. V DATE: / / DATE: I /fZ(Z6 DATE OF APPROVAL: AS OF 1/20126 REGISTER # 13b Page 24 of 242 Warrant 14a/EFT City of El Segundo, CA 90245 ACCOUNTS PAYABLE WARRANT REPORT DATE: 01/15/2026 WARRANT: 011526E AMOUNT: 65,655.40 STATE OF CALIFORNIA COUNTY OF LOS ANGELES Information on actual expenditures is available in the Chief Financial Officer's office in the City of El Segundo. I certify as to the accuracy of the Demands and the availability of fund for payment thereof. For Approval: Regular checks held for City council authorization to release. CODES: R = Computer generated checks for all non-emergency/urgency payments for materials, supplies and services in support of City Operations For Ratification: A = Payroll and Employee Benefit checks B - F = Computer generated Early Release disbursements and/or adjustments approved by the City Manager. Such as: payments for utility services, petty cash and employee travel expense reimbursements, various refunds, contract employee services consistent with current contractual agreements, instances where prompt payment discounts can be obtained or late payment penalties can be avoided or when a situation arises that the City Manager approves. H = Handwritten Early Release disbursements and/or adjustments approved by the City Manager. CHIEF FINANCIAL OFFICER: DATE: Report generated: 01/15/2026 11:07:28 User: Heather Harding (131hharding) Program ID: apwarmt MANAGER: DATE: C' ?� Page Page 25 of 242 City of El Segundo, CA 90245 ACCOUNTS PAYABLE WARRANT REPORT Warrant Summary WARRANT: 011526E 01/15/2026 DUE DATE: 01/15/2026 001 General Fund 001-504-0000-1-56301- 001 General Fund 001-504-0000-1-56302- 001 General Fund 001-504-0000-1-56311- 001 General Fund 001-511-4601-1-56224- ..,r,'r¢3 �- � tea: ; �►"`�, ferpsolution Legal Counsel Plaintiff/Defense Lit Code Enforcement Vehicle Operating Cha FUND TOTAL 54.489.30-34,479.67 740.87 103,084.64 49.80 28,626.30 1,611.58 47,078.51 CASH ACCOUNT 999-000-0000-0-10003- BALANCE .00 301 Capital Improvement F 301-511-4101-3-88110- EV Charging station 191.25 67,510.00 FUND TOTAL 191.25 CASH ACCOUNT 999-000-0000-0-10003- BALANCE .00 501 Water Utility Fund 501-000-7103-5-88381- Water Reservoir Rehab 7,055.00 650,000.00 FUND TOTAL 7,055.00 CASH ACCOUNT 999-000-0000-0-10003- BALANCE .00 504 Senior Housing 504-508-2404-3-56301- Legal Counsel 1,201.20 4,078.60 FUND TOTAL 1,201.20 CASH ACCOUNT 999-000-0000-0-10003- BALANCE .00 602 Liability Insurance 602-500-2501-1-56246- Claims Expense (SIR) 316.40 1,521,442.72 FUND TOTAL 316.40 CASH ACCOUNT 999-000-0000-0-10003- BALANCE .00 TOTALWARRANT SUMMARY TOTALGRAND i Report generated: 01/15/2026 11:07:28 User: Heather Harding (131hharding) Program ID: apwarrnt Page 4 Page 26 of 242 CITY OF EL SEGUNDO PAYMENTS BY WIRE TRANSFER 1/12/26 THROUGH 1/18/26 Date Payee Description 1/12/2026 West Basin 2,097,707.68 H2O payment 1/12/2026 Cal Pers 817,616.93 Health PA Billing Pers 1/13/2026 Cal Pers 33,020.10 misc classic 2nd tier 27 1/13/2026 Cal Pers 58,270.28 safety police classic 1st tier 28 1/13/2026 Cal Pers 31,685.33 safety fire PEPRA New 25020 1/13/2026 Cal Pers 61,706.91 safety police PEPRA New 25021 1/13/2026 Cal Pers 67,506.08 misc PEPRA New 26013 1/13/2026 Cal Pers 53,675.58 safety fire classic 30168 1/13/2026 Cal Pers 20,441.68 safety police classic 30169 1/16/2026 Mission Square 74,841.68 457 payment Vantagepoint 1/16/2026 Mission Square 1,162.51 401(a) payment Vantagepoint 1/16/2026 Mission Square 2,613.30 401(a) payment Vantagepoint 1/16/2026 Mission Square 676.97 IRA payment Vantagepoint 1/16/2026 ExpertPay 1,615.30 EFT Child support payment 1/16/2026 IRS 295,171.39 Federal941 Deposit 1/16/2026 Employment Development 6,099.51 State SDI payment 1/16/2026 Employment Development 71,511.03 State PIT Withholding 1/5/26-1/11/26 Workers Comp Activity 77,904.48 Corvel checks issued/(voided) 1/5/26-1/11/26 Liability Trust - Claims 3,061.00 Claim checks issued/(voided) 1/5/26-1/11/26 Retiree Health Insurance 188.00 Health Reimbursment checks issued 3,776,475.74 DATE OF RATIFICATION: 1/15/26 TOTAL PAYMENTS BY WIRE: 3,776,475.74 Certified as to the accuracy of the wire transfers by: �- II IS I�r: Deputy City Treasurer II Date Chief Financial Officer " A.._�j Date ! City Manager Date Information on actual expenditures is available in the City Treasurer's Office of the City of El Segundo. PACity Treasurer\Wire Transfers\Wire Transfers 07-01-25 to 6-30-26 1 /15/2026 1 /1 Page 27 of 242 Warrant 14a/Manual Checks City of El Segundo, CA 90245 ACCOUNTS PAYABLE WARRANT REPORT DATE: 01/15/2026 WARRANT: 011526 AMOUNT: 344,706.52 STATE OF CALIFORNIA COUNTY OF LOS ANGELES Information on actual expenditures is available in the Chief Financial Officer's office in the City of El Segundo. I certify as to the accuracy of the Demands and the availability of fund for payment thereof. For Approval: Regular checks held for City council authorization to release. CODES: R = Computer generated checks for all non-emergency/urgency payments for materials, supplies and services in support of City Operations For Ratification: A = Payroll and Employee Benefit checks B - F = Computer generated Early Release disbursements and/or adjustments approved by the City Manager. Such as: payments for utility services, petty cash and employee travel expense reimbursements, various refunds, contract employee services consistent with current contractual agreements, instances where prompt payment discounts can be obtained or late payment penalties can be avoided or when a situation arises that the City Manager approves. H = Handwritten Early Release disbursements and/or adjustments approved by the City Manager. CHIEF FINANCIAL OFFICER: DATE: 06/xg Report generated: 01/15/2026 11:13:51 User: Heather Harding (131hharding) Program ID: apwarrnt CIT �ANAGE 1 J DATE: .�'FTY�r+knk'�lN��l Page Page 28 of 242 City of El Segundo, CA 90245 ACCOUNTS PAYABLE WARRANT REPORT Warrant Summary WARRANT: 011526 01/15/2026 DUE DATE: 01/15/2026 ACCOUNTFUND • 001 General Fund 001-501-0000-1-55205- Operating Supplies 64.62 -82.65 001 General Fund 001-501-1301-1-55205- Operating Supplies 44.42 -34.99 001 General Fund 001-501-1301-1-56214- Professional & Techni 850.00 10,544.81 001 General Fund 001-501-1301-1-56260- Equipment Leasing Cos 418.84 10,498.39 001 General Fund 001-503-2101-1-55205- Operating Supplies 67.26 4,697.51 001 General Fund 001-503-2101-1-56214- Professional & Techni 4,346.04 33,319.58 001 General Fund 001-503-2101-1-56245- Employee Engagement 55.44 18,795.32 001 General Fund 001-503-2101-1-56254- Telephone 230.15 -345.03 001 General Fund 001-503-2102-1-56254- Telephone 149.14 -2,486.83 001 General Fund 001-503-2401-3-56201- Advertising/Publishin 12,537.50 19,388.21 001 General Fund 001-503-2401-3-56254- Telephone 92.26 -94.68 001 General Fund 001-505-0000-0-10803- Inventory - Garage Pa 3,776.57 001 General Fund 001-505-0000-1-54204- Group Insurance 639.60 -543,364.21 001 General Fund 001-505-0000-1-56254- Telephone 71.26 1,578.83 001 General Fund 001-505-0000-1-56405- ESUSD Funding Agreeme 15,352.56 608.33 001 General Fund 001-505-0000-2-43503- Parking Fines 6,146.00 0.00 001 General Fund 001-505-1201-1-56214- Professional & Techni 3,973.32 1,677.47 001 General Fund 001-505-2501-1-55205- Operating Supplies 951.96 54,344.26 001 General Fund 001-505-2501-1-56214- Professional & Techni 40.37 1,946.79 001 General Fund 001-506-0000-1-55205- Operating Supplies 137.41 1,140.32 001 General Fund 001-506-0000-1-56254- Telephone 2,451.62 1,716.53 001 General Fund 001-507-0000-1-55221- Employee Physicals 400.00 27,753.00 001 General Fund 001-507-0000-1-56204- Contractual Services 3,125.00 0.00 001 General Fund 001-507-0000-1-56214- Professional & Techni 40.37 196,704.09 001 General Fund 001-507-0000-1-56262- Testing/Recruitment 77.96 84,400.79 001 General Fund 001-508-2402-3-56201- Advertising/Publishin 825.00 699.00 001 General Fund 001-508-2402-3-56263- Commissioners Expense 62.54 15,340.30 001 General Fund 001-508-2403-2-56214- Professional & Techni 52,761.05 35,203.10 001 General Fund 001-508-2403-2-56223- Training & Education 35.00 6,203.66 001 General Fund 001-508-2404-0-21290-E1353 Project Deposit 4,203.00 001 General Fund 001-508-2404-3-56214- Professional & Techni 4,993.75 25,106.16 001 General Fund 001-509-3101-2-54215- Uniform Replacement 2,250.79 2,858.32 001 General Fund 001-509-3101-2-56254- Telephone 7,906.49 -54,396.19 001 General Fund 001-509-3108-2-56204- Contractual Services 3,327.46 0.00 001 General Fund 001-510-3201-2-56101- Gas Utility 545.60 2,598.14 001 General Fund 001-510-3201-2-56205- Other Printing & Bind 122.77 216.82 001 General Fund 001-510-3201-2-56209- Meetings & Travel 296.44 4,528.00 001 General Fund 001-510-3201-2-56254- Telephone 165.84 12,572.25 001 General Fund 001-510-3202-2-55205- Operating Supplies 4,012.13 4,518.15 001 General Fund 001-510-3202-2-56209- Meetings & Travel 6.04 1,170.49 Report generated: 01/15/2026 11:13:51 Page 26 User. Heather Harding (131 hharding) Program ID: apwarmt Page 29 of 242 City of El Segundo, CA 90245 ACCOUNTS PAYABLE WARRANT REPORT 001 General Fund 001-510-3202-2-56251- Communication/Mobile 2,102.03 -342.49 001 General Fund 001-510-3203-2-55205- Operating Supplies 326.38 1,972.00 001 General Fund 001-510-3203-2-56208- Dues & Subscriptions 500.00 789.00 001 General Fund 001-510-3203-2-56209- Meetings & Travel 1,125.74 -11.36 001 General, Fund 001-510-3204-2-55205- Operating Supplies 122.78 1,243.33 001 General Fund 001-510-3255-2-56209- Meetings & Travel 26.18 12,722.58 001 General Fund 001-510-3255-2-56254- Telephone 50.53 4,600.74 001 General Fund 001-511-4201-7-56204- Contractual Services 417.72 111,573.17 001 General Fund 001-511-4202-7-54215- Uniform Replacement 440.00 13,276.91 001 General Fund 001-511-4202-7-55205- Operating Supplies 401.92 97,533.59 001 General Fund 001-511-4202-7-56101- Gas Utility 294.96 1,495.74 001 General Fund 001-511-4205-7-56102- Electricity Utility 31,255.52 -109,743.29 001 General Fund 001-511-4302-7-56102- Electricity Utility 4,358.01 -787.82 001 General Fund 001-511-4601-1-55205- Operating Supplies 372.32 805.11 001 General Fund 001-511-4601-1-56101- Gas Utility 210.69 1,211.24 001 General Fund 001-511-4601-1-56212- Laundry & Cleaning 330.03 -222.71 001 General Fund 001-511-4601-1-56224- Vehicle Operating Chat 6,252.52 47,078.51 001 General Fund 001-512-5102-8-55205- Operating Supplies 461.98 -75,08 001 General Fund 001-512-5102-8-56101- Gas Utility 277.51 12,484.71 001 General Fund 001-512-5102-8-56102- Electricity Utility 490.04 3,667.94 001 General Fund 001-512-5102-8-56103- Water Utility 275.02 36,466.77 001 General Fund 001-512-5201-8-55205- Operating Supplies 644.72 2,268.40 001 General Fund 001-512-5203-8-55205- Operating Supplies 740.30 863.86 001 General Fund 001-512-5203-8-56214- Professional & Techni 1,033.20 -44,794.42 001 General Fund 001-512-5204-8-55205- Operating Supplies 7,655.00 4,130.69 001 General Fund 001-512-5210-8-55205- Operating Supplies 240.92 3,247.26 001 General Fund 001-512-5210-8-56204- Contractual Services 2,227.53 9,883.43 001 General Fund 001-512-5213-8-56226- Repairs & Maintenance 2,401.12 6,485.36 001 General Fund 001-512-5214-8-55205- Operating Supplies 454.41 2,002.94 001 General Fund 001-512-6101-8-56226- Repairs & Maintenance 32,900.00 3,986.68 001 General Fund 001-512-6103-8-55205- Operating Supplies 52.53 626.77 001 General Fund 001-512-6104-8-55205- Operating Supplies 155.27 3,991.42 001 PUBLIC WORKS 001-511-2601-1-55203- Repair & Maintenance 307.17 8,472.94 001 PUBLIC WORKS 001-511-2601-1-55205- Operating Supplies 9,407.86 53,582.00 001 PUBLIC WORKS 001-511-2601-1-56101- Gas Utility 2,635.66 21,387.12 001 PUBLIC WORKS 001-511-2601-1-56105- Aquatics Gas Utilitie 17,918.87 92,895.18 001 PUBLIC WORKS 001-511-2601-1-56204- Contractual Services 3,860.00 136,758.65 001 PUBLIC WORKS 001-511-2601-1-56212- Laundry & Cleaning 200.02 1.47 001 PUBLIC WORKS 001-511-2601-1-56254- Telephone 5.30 -1,026.17 FUND TOTAL 270,485.33 CASH ACCOUNT 999-000-0000-0-10003- BALANCE .00 003 Trust Funds-Refundabl 003-508-8506-0-22641- Buildg-PlanCheck Refu 16,995.00 Report generated: 01/15/202611:13:51 Page 27 User: Heather Harding (131hharding) Program to: apwarrnt Page 30 of 242 City of El Segundo, CA 90245 ACCOUNTS PAYABLE WARRANT REPORT CASH ACCOUNT 999-000-0000-0-10003- BALANCE .00 109 Asset Forfeiture Fund 109-509-3105-2-56214- CASH ACCOUNT 999-000-0000-0-10003- BALANCE .00 112 Prop A Transportation 112-512-5293-7-56206- 112 Prop A Transportation 112-512-5294-7-56228- CASH ACCOUNT 999-000-0000-0-10003- BALANCE .00 126 CUPA 126-510-3205-2-56254- CASH ACCOUNT 999-000-0000-0-10003- BALANCE .00 501 Water Utility Fund 501-000-7102-5-55205- 501 Water Utility Fund 501-000-7102-5-56102- 501 Water Utility Fund 501-000-7102-5-56214- 501 Water Utility Fund 501-000-7102-5-56223- 501 Water Utility Fund 501-000-7102-5-56254- 501 Water Utility Fund 501-000-7102-5-88108- CASH ACCOUNT 999-000-0000-0-10003- BALANCE .00 502 Sewer Fund 502-000-4301-5-55205- 502 Sewer Fund 502-000-4301-5-56101- 502 Sewer Fund 502-000-4301-5-56204- 502 Sewer Fund 502-000-4301-5-56212- 502 Sewer Fund 502-000-4301-5-56254- CASH ACCOUNT 999-000-0000-0-10003- BALANCE .00 601 Equipment Replacement 601-500-2901-1-88108- 601 PUBLIC WORKS 601-511-5213-4-88464- CASH ACCOUNT 999-000-0000-0-10003- BALANCE .00 602 Liability Insurance 602-500-2501-1-56214- Report generated: 01/15/2026 11:13:51 User: Heather Harding (131 hharding) Program ID: apwarrnt FUND TOTAL 16,995.00 Professional & Techni 1,137.54 0.00 FUND TOTAL 1,137.54 Beach Cities Transit - 12,510.00 43,933.42 Rental Charges 1,416.80 18,370.30 FUND TOTAL 13,926.80 Telephone 247.98 298.17 FUND TOTAL 247.98 Operating Supplies 6,461.37 25,153.74 Electricity Utility 2,487.36 437.47 Professional & Techni 8,872.17 42,806.28 Training & Education 125.00 4,449.82 Telephone 161.40 10,671.25 Capital/Computer Hard 3,983.75 -1,327.92 FUND TOTAL 22,091.05 Operating Supplies 431.93 13,720.05 Gas Utility 126.41 1,926.74 Contractual Services 540.00 1,215,694.66 Laundry & Cleaning 337.53 1,078.56 Telephone 8.44 2,084.25 FUND TOTAL 1,444.31 Capital/Computer Hard 8,000.00 660,949.58 WiseburnRoutineRepair 7,636.28 0.00 FUND TOTAL 15,636.28 Professional & Techni 800.00 13,150.00 Page 28 Page 31 of 242 City of El Segundo, CA 90245 ACCOUNTS PAYABLE WARRANT REPORT CASH ACCOUNT 999-000-0000-0-10003- 603 Workers Comp Reserve/ CASH ACCOUNT 999-000-0000-0-10003- 704 Cultural Development CASH ACCOUNT 999-000-0000-0-10003- Report generated: 01/15/2026 11:13:51 User: Heather Harding (131 hharding) Program to: apwarrnt BALANCE .00 603-500-2501-2-56214- BALANCE .00 704-512-3101-8-56204- BALANCE .00 FUND TOTAL 800.00 Professional & Techni 200.00 FUND TOTAL 200.00 Contractual Services 1,742.23 FUND TOTAL 1.742.23 -1,045.00 58,018.01 Page 29 Page 32 of 242 CITY OF EL SEGUNDO WARRANTS TOTALS BY FUND 3057689 - 3057697 9003432 - 9003432 001 GENERAL FUND 50,103,40 003 EXPENDABLE TRUST FUND - OTHER 104 TRAFFIC SAFETY FUND _ 106 STATE GAS TAX FUND 173.35 108 ASSOCIATED RECREATION ACTIVITIES FUND 109 ASSET FORFEITURE FUND _ 110 MEASURER" _ 111 COMM. DEVEL. BLOCK GRANT _ 112 PROP "A"TRANSPORTATION 114 PROP'C"TRANSPORTATION _ 115 AIR QUALITY INVESTMENT PROGRAM _ 116 HOME SOUND INSTALLATION FUND 117 HYPERION MITIGATION FUND _ 118 TDA ARTICLE 3- SB 821 BIKEWAY FUND _ 119 MTA GRANT _ 121 FEMA 120 C.O.P.S. FUND 122 LAWA. FUND _ 123 PSAF PROPERTY TAX PUBLIC SAFETY _ 124 FEDERAL GRANTS 229 125 STATE GRANT _ 126 AIP CUPA PROGRAM OVERSIGHT SURCHARGE 354.90 127 MEAURE"M" _ 128 SS-1 129 CERTIFIED ACCESS SPECIALIST PROGRAM _ 130 AFFORDABLE HOUSING 131 COUNTY STORM WATER PROGRAM _ 132 MEASURE"B' _ 202 ASSESSMENT DISTRICT 973 _ 301 CAPITAL IMPROVEMENT FUND 302 INFRASTRUCTURE REPLACEMENT FUND - 311 DEVELOPER IMPACTFEES- GENERA_ GOVERNME - 312 DEVELOPER IMPACT FEES -LAW ENFORCEMENT - 313 DEVELOPER IMPACT FEES - FIRE PROTECTION 314 DEVELOPER IMPACT FEES - STORM DRAINAGE 315 DEVELOPER IMPACT FEES- WATER DISTRIBUTI - 316 DEVELOPER IMPACT FEES - WASTEWATER COLLIE 317 DEVELOPER IMPACT FEES - LIBRARY 318 DEVELOPER IMPACT FEES -PUBLIC MEETING _ 319 DEVELOPER IMPACT FEES -AQUATICS CENTER 320 DEVELOPER IMPACT FEES - PARKLAND 405 FACILITIES MAINTENANCE - 501 WATER UTILITY FUND 2.177.47 502 WASTEWATER FUND 1.024.68 503 GOLF COURSE FUND - 504 SENIOR HOUSING CITY ATTORNEY - 505 SOLID WASTE FUND - 601 EQUIPMENT REPLACEMENT - 602 LIABILITY INSURANCE 87.78 603 WORKERS COMP. RESERVE/INSURANCE 134.25 701 RETIRED EMP. INSURANCE - 702 EXPENDABLE TRUST FUND -DEVELOPER FEES - 703 EXPENDABLE TRUST FUND - OTHER - 704 EXPENDABLE TRUST FUND - OTHER 61,96 708 OUTSIDE SERVICES TRUST TOTAL WARRANTS 54, 120.08 STATE OF CALIFORNIA COUNTY OF LOS ANGELES Information on actual expenditures is available in the Chief Financial Officer's office in the City of El Segundo. I certify as to the accuracy of the Demands and the availability of fund for payment thereof. Far Approval: Reqular checks held for City council authorization to release. CODES: NOTES: R = Computer generated checks for all non-emergency/urgency payments for materials, supplies and services in support of City Operations For Ratification: A = Payroll and Employee Benefit checks B - F = Computer generated Early Release disbursements and/or adjustments approved by the City Manager. Such as: payments for utility services, petty cash and employee travel expense reimbursements, various refunds, contract employee services consistent with current contractual agreements, instances where prompt payment discounts can be obtained or late payment penalties can be avoided or when a situation arises that the City Manaqer approves. H Handwritten Early Release disbursements and/or adjustments approved by the City Manager. I CHIEF FINANCIAL OFFICER: CITY MANAGE . DATE: DATE: 7 1 1 h *0 1�_4 DATE OF APPROVAL: AS OF 2/3/26__ REGISTER 8 14a Page 33 of 242 City of El Segundo, CA 90245 ACCOUNTS PAYABLE WARRANT REPORT DATE: 01 /22/2026 WARRANT: 01-22-26 AMOUNT: 5,843.89 STATE OF CALIFORNIA COUNTY OF LOS ANGELES Information on actual expenditures is available in the Chief Financial Officer's office in the City of El Segundo. I certify as to the accuracy of the Demands and the availability of fund for payment thereof. For Approval: Regular checks held for City council authorization to release. CODES: R = Computer generated checks for all non-emergency/urgency payments for materials, supplies and services in support of City Operations For Ratification: A = Payroll and Employee Benefit checks B - F = Computer generated Early Release disbursements and/or adjustments approved by the City Manager. Such as: payments for utility services, petty cash and employee travel expense reimbursements, various refunds, contract employee services consistent with current contractual agreements, instances where prompt payment discounts,can be obtained or late payment penalties can be avoided or when a situation arises that the City Manager approves. H = Handwritten Early Release disbursements and/or adjustments approved by the City Manager. CHIEF FINANCIAL --F '\ AN -vt Hb DATE: `0-7 Report generated: 01/22/2026 11:13:06 Page User: Lennis Gomez (1311gomez) Program to: apwarrnt Page 34 of 242 City of El Segundo, CA 90245 ACCOUNTS PAYABLE WARRANT REPORT Warrant Summary WARRANT: 01-22-26 01/22/2026 DUE DATE: 01/22/2026 FUND ACCOUNT AMOUNT 001 General Fund 001-511-4601-1-55215- Vehicle Gasoline Char 1,067.00 101,540.66 001 General Fund 001-511-4601-1-56224- Vehicle Operating Cha 1,026.89 47,078.51 CASH ACCOUNT 999-000-0000-0-10003- BALANCE .00 106 State Gas Tax Fund 106-511-4101-7-56204- CASH ACCOUNT 999-000-0000-0-10003- Report generated: 01/22/2026 11:13:06 User: Lennis Gomez (1311gomez) Program ID: apwarrnt BALANCE .00 FUND TOTAL 2,093.89 Contractual Services 3,750.00 23,224.54 FUND TOTAL 3,750.00 Page 3 Page 35 of 242 CITY OF EL SEGUNDO PAYMENTS BY WIRE TRANSFER 1/12/26 THROUGH 1/18/26 Date Payee 1/12/26-1/18/26 Workers Comp Activity 1/12/26-1/18/26 Liability Trust - Claims 1/12/26-1/18/26 Retiree Health Insurance DATE OF RATIFICATION: 1/23/26 TOTAL PAYMENTS BY WIRE: Certified as to the accuracy of the wire transfers by: Deputy City II Chie cialOfficer Cn City Manager Description 14,840.81 Corvel checks issued/(voided) Claim checks issued/(voided) 505.40 Health Reimbursment checks issued 15,346.21 �31P-6 _ Date / lz lz,( Date 1'27-zG Date Information on actual expenditures is available in the City Treasurer's Office of the City of El Segundo. 15, 346.21 PACity Treasurer\Wire Transfers\Wire Transfers 07-01-25 to 6-30-26 1/22/2026 1/1 Page 36 of 242 i City of El Segundo, CA 90245 4 S✓ �� + ACCOUNTS PAYABLE WARRANT REPORT DATE: 01/22/2026 WARRANT: 012226C AMOUNT: 251,284.42 STATE OF CALIFORNIA COUNTY OF LOS ANGELES Information on actual expenditures is available in the Chief Financial Officer's office in the City of El Segundo. I certify as to the accuracy of the Demands and the availability of fund for payment thereof. For Approval: Regular checks held for City council authorization to release. CODES: R = Computer generated checks for all non-emergency/urgency payments for materials, supplies and services in support of City Operations For Ratification: A = Payroll and Employee Benefit checks B - F = Computer generated Early Release disbursements and/or adjustments approved by the City Manager. Such as: payments for utility services, petty cash and employee travel expense reimbursements, various refunds, contract employee services consistent with current contractual agreements, instances where prompt payment discounts can be obtained or late payment penalties can be avoided or when a situation arises that the City Manager approves. H = Handwritten Early Release disbursements and/or adjustments approved by the City Manager. CHIEF �FINANNCIIAL OFFICE nTYNAGER-. ago / C/v DATE: j DATE: / - Z-7 4 (. Report generated: 01/22/2026 11:31:05 Page User: Lennis Gomez (1311gomez) Program ID: apwarrnt Page 37 of 242 City of El Segundo, CA 90245 �N ACCOUNTS PAYABLE WARRANT REPORT Warrant Summary WARRANT: 012226C 01/22/2026 DUE DATE: 01/22/2026 FUND ACCOUNT AMOUNT BUDGET 001 General Fund 001-501-0000-1-56254- Telephone 416.12 -5,685.12 001 General Fund 001-501-1301-1-55205- Operating Supplies 61.39 -34.99 001 General Fund 001-501-1301-1-56214- Professional & Techni 4,900.00 10,544.81 001 General Fund 001-501-1301-1-56254- Telephone 136.47 2,327.65 001 General Fund 001-503-2101-1-55205- Operating Supplies 122.78 4,697.51 001 General Fund 001-503-2101-1-56214- Professional & Techni 400.00 33,319.58 001 General Fund 001-503-2101-1-56254- Telephone 230.07 -345.03 001 General Fund 001-503-2102-1-56254- Telephone 46.11 -2,486.83 001 General Fund 001-503-2401-3-56201- Advertising/Publishin 3,495.00 19,388.21 001 General Fund 001-503-2401-3-56254- Telephone 92.22 -94.68 001 General Fund 001-505-0000-0-10803- Inventory - Garage Pa 869.64 001 General Fund 001-505-0000-1-56204- Contractual Services 500.24 6,913.96 001 General Fund 001-505-0000-1-56216- GASB 87 Lease -Debt Pr 4,200.49 75,809.06 001 General Fund 001-505-1201-1-56254- Telephone 45.49 2,629.54 001 General Fund 001-505-2501-1-55205- Operating Supplies 18.65 54,344.26 001 General Fund 001-505-2501-1-56254- Telephone 141.52 1,278.56 001 General Fund 001-505-2502-1-56214- Professional & Techni 7,245.00 5,197.70 001 General Fund 001-506-0000-1-55206- Computer Supplies 22.67 2,895.59 001 General Fund 001-506-0000-1-56200- Copy Machine Charges 2,857.04 8,250.79 001 General Fund 001-506-0000-1-56204- Contractual Services 11,336.15 82,732.42 001 General Fund 001-506-0000-1-56214- Professional & Techni 5,280.00 474,423.42 001 General Fund 001-506-0000-1-56217- Software Maintenance 3,500.00 742,470.21 001 General Fund 001-506-0000-1-56254- Telephone 437.14 1,716.53 001 General Fund 001-507-0000-1-55205- Operating Supplies 61.39 878.34 001 General Fund 001-507-0000-1-56254- Telephone 263.74 2,227.28 001 General Fund 001-508-2402-3-56254- Telephone 46.11 938.16 001 General Fund 001-508-2403-2-56254- Telephone 265.61 2,439.64 001 General Fund 001-508-2404-0-21290-E1353 Project Deposit 6,650.00 001 General Fund 001-508-2404-3-56254- Telephone 51.17 68.98 001 General Fund 001-508-2405-3-56254- Telephone 86.85 1,470.18 001 General Fund 001-509-3101-2-55205- Operating Supplies -705.54 -2,339.54 001 General Fund 001-509-3101-2-56214- Professional & Techni 972.00 10,491.72 001 General Fund 001-509-3101-2-56223- Training & Education 300.00 -629.50 001 General Fund 001-509-3101-2-56273- In -Custody Medical Ch 618.00 2,256.79 001 General Fund 001-510-3201-2-56101- Gas Utility 124.02 2,598.14 001 General Fund 001-510-3201-2-56102- Electricity Utility 3,491.96 3,059.41 001 General Fund 001-510-3202-2-56226- Repairs & Maintenance 4,622.79 12,944.59 001 General Fund 001-510-3203-2-54215- Uniform Replacement 12.34 7,649.05 001 General Fund 001-510-3203-2-55205- Operating Supplies 423.60 1,972.00 001 General Fund 001-510-3203-2-56208- Dues & Subscriptions 250.00 789.00 Report generated: 01/22/2026 11:31:05 Page 28 User: Lennis Gomez (1311gomez) Program ID: apwarrnt Page 38 of 242 City of El Segundo, CA 90245 ACCOUNTS PAYABLE WARRANT REPORT 001 General Fund 001-510-3203-2-56214- Professional & Techni 001 General Fund 001-511-4101-7-56204- Contractual Services 001 General Fund 001-511-4101-7-56254- Telephone 001 General Fund 001-511-4201-7-56254- Telephone 001 General Fund 001-511-4202-7-55205- Operating Supplies 001 General Fund 001-511-4202-7-56102- Electricity Utility 001 General Fund 001-511-4202-7-56212- Laundry & Cleaning 001 General Fund 001-511-4202-7-56254- Telephone 001 General Fund 001-511-4205-7-56102- Electricity Utility 001 General Fund 001-511-4205-7-56204- Contractual Services 001 General Fund 00 1 -511-4206-6-56204- Contractual Services 001 General Fund 001-511-4302-7-56101- Gas Utility 001 General Fund 001-511-4302-7-56102- Electricity Utility 001 General Fund 001-511-4601-1-55205- Operating Supplies 001 General Fund 001-511-4601-1-56102- Electricity Utility 001 General Fund 001-511-4601-1-56204- Contractual Services 001 General Fund 001-511-4601-1-56224- Vehicle Operating Cha 001 General Fund 001-511-4601-1-56254- Telephone 001 General Fund 001-511-4801-7-55205- Operating Supplies 001 General Fund 001-511-4801-7-56254- Telephone 001 General Fund 001-511-5102-8-56102- Electricity Utility 001 General Fund 001-512-5101-8-55205- Operating Supplies 001 General Fund 001-512-5102-8-55205- Operating Supplies 001 General Fund 001-512-5102-8-56101- Gas Utility 001 General Fund 001-512-5102-8-56102- Electricity Utility 001 General Fund 001-512-5102-8-56204- Contractual Services 001 General Fund 001-512-5102-8-56212- Laundry & Cleaning 001 General Fund 001-512-5102-8-56226- Repairs & Maintenance 001 General Fund 001-512-5102-8-56254- Telephone 001 General Fund 001-512-5201-8-56254- Telephone 001 General Fund 001-512-5203-8-56204- Contractual Services 001 General Fund 001-512-5206-8-56204- Contractual Services 001 General Fund 00 1 -512-5206-8-56254- Telephone 001 General Fund 00 1 -512-5208-8-56249- Fees & Licenses 001 General Fund 001-512-5210-8-55205- Operating Supplies 001 General Fund 001-512-5210-8-56204- Contractual Services 001 General Fund 00 1 -512-5213-8-56254- Telephone 001 General Fund 001-512-6101-8-55205- Operating Supplies 001 General Fund 001-512-6101-8-56254- Telephone 001 General Fund 001-512-6102-8-56102- Electricity Utility 001 General Fund 001-512-6102-8-56254- Telephone 001 General Fund 001-512-6103-8-55205- Operating Supplies 001 General Fund 001-512-6103-8-55505- Young Peoples Books 001 General Fund 001-512-6103-8-55507- School Library Mated 001 General Fund 001-512-6104-8-55205- Operating Supplies Report generated: 01/22/2026 11:31:05 User: Lennie Gomez (1311gomez) Program ID: apwarrnt 4,765.00 4,663.77 6,577.50 13,864.30 368.57 665.16 122.22 1,600.00 1,695.02 97,533.59 1,179.68 -5,843.19 168.54 3,026.75 398.39 -431.47 5,947.46 -109,743.29 24,255.36 40,625.69 14,003.68 51,796.95 438.29 10,000.00 1,065.89 -787.82 67.30 805.11 842.63 -2,784.60 2,320.24 39,329.87 950.00 47,078.51 230.55 -603.31 17.22 8.77 214.44 -3.93 177.19 0.00 82.80 0.00 1,237.13 -75.08 1,074.36 12,484.71 4,244.85 3,667.94 5,190.00 23,765.08 345.31 734.08 72.72 12,063.52 414.99 2,585.90 399.82 273.18 850.00 -10,076.58 3,605.84 11,069.49 211.00 926.06 410.00 1,887.19 781.56 3,247.26 641.00 9,883.43 132.96 25.75 43.66 2,006.89 46.11 5,555.16 4,492.11 -5,134.90 368.40 3,733.06 137.57 626.77 1,836.93 0.00 1,306.18 0.00 9.37 3,991.42 Page 29 Page 39 of 242 City of El Segundo, CA 90245 ACCOUNTS PAYABLE WARRANT REPORT 001 General Fund 001-512-6104-8-55501- 001 General Fund 001-512-6104-8-56214- 001 PUBLIC WORKS 001-511-2601-1-55203- 001 PUBLIC WORKS 001-511-2601-1-55205- 001 PUBLIC WORKS 001-511-2601-1-56101- 001 PUBLIC WORKS 001-511-2601-1-56102- 001 PUBLIC WORKS 001-511-2601-1-56104- 001 PUBLIC WORKS 001-511-2601-1-56254- CASH ACCOUNT 999-000-0000-0-10003- BALANCE .00 106 State Gas Tax Fund 106-511-4101-7-88606- CASH ACCOUNT 999-000-0000-0-10003- BALANCE .00 109 Asset Forfeiture Fund 109-509-3109-2-56208- 109 Asset Forfeiture Fund 109-509-3109-2-88117- CASH ACCOUNT 999-000-0000-0-10003- BALANCE .00 126 CUPA 126-510-3205-2-56254- CASH ACCOUNT 999-000-0000-0-10003- BALANCE .00 501 Water Utility Fund 501-000-7102-5-56101- 501 Water Utility Fund 501-000-7102-5-56212- 501 Water Utility Fund 501-000-7102-5-56254- 501 Water Utility Fund 501-000-7102-5-88108- CASH ACCOUNT 999-000-0000-0-10003- BALANCE .00 502 Sewer Fund 502-000-4301-5-55203- 502 Sewer Fund 502-000-4301-5-55205- 502 Sewer Fund 502-000-4301-5-56102- 502 Sewer Fund 502-000-4301-5-56254- 502 Sewer Fund 502-000-4301-5-88108- CASH ACCOUNT 999-000-0000-0-10003- BALANCE .00 Report generated: 01/22/2026 11:31:05 User: Lennis Gomez (1311gomez) Program ID: apwarrnt Books/Other Printed M 17.51 3,219.43 Professional & Techni 600.00 148.71 Repair & Maintenance 1,654.54 8,472.94 Operating Supplies 1,441.27 53,582.00 Gas Utility 1,170.23 21,387.12 Electricity Utility 20,784.13 -70,284.54 Electricity Charges 7,291.32 207.36 Telephone 276.66 -1,026.17 FUND TOTAL 190,863.73 New Sidewalk Repair 1,232.00 49,059.73 FUND TOTAL 1,232.00 Dues & Subscriptions 12.44 105.67 Equipment 4,685.51 188,007.69 FUND TOTAL 4,697.95 Telephone 38.01 298.17 FUND TOTAL 38.01 Gas Utility 173.22 1,612.36 Laundry & Cleaning 415.10 1,673.12 Telephone 672.10 10,671.25 Capital/Computer Hard 40.74 -1,327.92 FUND TOTAL 1,301.16 Repair & Maintenance 589.79 8,495.85 Operating Supplies 829.29 13,720.05 Electricity Utility 3,661.73 -3,169.22 Telephone 484.77 2,084.25 Capital/Computer Hard 46.11 -1,829.76 FUND TOTAL 5,611.69 Page 30 Page 40 of 242 City of El Segundo, CA 90245 ACCOUNTS PAYABLE WARRANT REPORT 601 Equipment Replacement 601-500-2901-1-88108- CASH ACCOUNT 999-000-0000-0-10003- BALANCE .00 602 Liability Insurance 602-500-2501-1-56214- CASH ACCOUNT 999-000-0000-0-10003- BALANCE .00 603 Workers Comp Reserve/ 603-500-2501-1-56211- CASH ACCOUNT 999-000-0000-0-10003- BALANCE .00 702 Trust Funds - Spec Re 702-512-8703-8-52561- CASH ACCOUNT 999-000-0000-0-10003- BALANCE .00 Report generated: 01/22/2026 11:31:05 User: Lennis Gomez (1311gomez) Program ID: apwarrnt Capital/Computer Hard 8,000.00 660,949.58 FUND TOTAL 8,000.00 Professional & Techni 800.00 13,150.00 FUND TOTAL 800.00 Insurance & Bonds 38,611.68-103,292.13 FUND TOTAL 38,611.68 Library Admin Expense 128.20 5,104.89 FUND TOTAL 128.20 Page 31 Page 41 of 242 Warrant 15a/EFT City of El Segundo, CA 90245 ACCOUNTS PAYABLE WARRANT REPORT DATE: 01 /29/2026 WARRANT: 012926E AMOUNT: 9,544.33 STATE OF CALIFORNIA COUNTY OF LOS ANGELES Information on actual expenditures is available in the Chief Financial Officer's office in the City of El Segundo. I certify as to the accuracy of the Demands and the availability of fund for payment thereof. For Approval: Regular checks held for City council authorization to release. CODES: R = Computer generated checks for all non-emergency/urgency payments for materials, supplies and services in support of City Operations For Ratification: A = Payroll and Employee Benefit checks B - F = Computer generated Early Release disbursements and/or adjustments approved by the City Manager. Such as: payments for utility services, petty cash and employee travel expense reimbursements, various refunds, contract employee services consistent with current contractual agreements, instances where prompt payment discounts can be obtained or late payment penalties can be avoided or when a situation arises that the City Manager approves. H = Handwritten Early Release disbursements and/or adjustments approved by the City Manager. CHIEF FINANCIAL OFFICE ATE: Report generated: 01/29/2026 08:27:36 User: Heather Harding (131hharding) Program ID: apwarrnt CI MANAGER: DATE: Z - 3 -ZG Page Page 42 of 242 City of El Segundo, CA 90245 ACCOUNTS PAYABLE WARRANT REPORT Warrant Summary WARRANT: 012926E 01/29/2026 DUE DATE: 01/29/2026 ACCOUNTFUND •BUDGET 001 General Fund 001-503-2102-1-56254- Telephone 80.00 -2,486.83 001 General Fund 001-505-2501-1-56254- Telephone 80.00 1,278.56 001 General Fund 001-506-0000-1-56254- Telephone 80.00 1,716.53 001 General Fund 001-507-0000-1-56221- Tuition Reimbursement 2,000.00 3,288.10 001 General Fund 001-511-4601-1-56224- Vehicle Operating Cha 539.93 47,078.51 001 General Fund 001-512-5102-8-56254- Telephone 80.00 2,585.90 001 General Fund 001-512-5213-8-56214- Professional & Techni 3,704.40 21,656.84 001 PUBLIC WORKS 001-511-2601-1-56204- Contractual Services 2,500.00 136,758.65 FUND TOTAL 9,064.33 CASH ACCOUNT 999-000-0000-0-10003- BALANCE .00 126 CU PA 126-510-3205-2-56254- Telephone 80.00 298.17 FUND TOTAL 80.00 CASH ACCOUNT 999-000-0000-0-10003- BALANCE .00 502 Sewer Fund 502-000-4301-5-56208- Dues & Subscriptions 400.00 846.00 FUND TOTAL 400.00 CASH ACCOUNT 999-000-0000-0-10003- BALANCE .00 TOTALWARRANT SUMMARY GRAND TOTAL Report generated: 01/29/2026 08:27:36 User: Heather Harding (131 hharding) Program ID: apwarrnt Page 4 Page 43 of 242 CITY OF EL SEGUNDO PAYMENTS BY WIRE TRANSFER 1/26/26 THROUGH 2/1/26 Date Pavee _ Description 1/26/2026 Cal Pers 31,436.35 misc classic 2nd tier 27 1/26/2026 Cal Pers 58,305.06 safety police classic 1 st tier 28 1/26/2026 Cal Pers 30,553.84 safety fire PEPRA New 25020 1/26/2026 Cal Pers 57,736.37 safety police PEPRA New 25021 1/26/2026 Cal Pers 73,916.92 misc PEPRA New 26013 1/26/2026 Cal Pers 51,936.82 safety fire classic 30168 1/26/2026 Cal Pers 20,544.83 safety police classic 30169 1/28/2026 Cal Pers 65,115.00 FY2025-2026 Unfunded Acc'd Liab-Misc Classic 27 1/28/2026 Cal Pers 93,264.50 FY2025-2026 Unfunded Acc'd Liab-Police 1st Tier 28 1/28/2026 Cal Pers 79,452.08 FY2025-2026 Unfunded Acc'd Liab-Fire Classic 30168 1/29/2026 Cal Pers 2,173.26 FY2025-2026 Unfunded Acc'd Liab-Fire Classic 30168 1/29/2026 Cal Pers 823,940.06 Health PA Billing Pers 1/30/2026 IRS 323,566.82 Federal 941 Deposit 1/30/2026 Employment Development 6,099.51 State SDI payment 1/30/2026 Employment Development 71,511.03 State PIT Withholding 1/30/2026 Mission Square 43,042.85 457 payment Vantagepoint 1/30/2026 Mission Square 1,162.51 401(a) payment Vantagepoint 1/30/2026 ExpertPay 1,615.30 EFT Child support payment 1/30/2026 State of California 63,172.45 CA Infrastructure Economic Develoment Bank 1/19/26-1/25/26 Workers Comp Activity 66,499.72 Corvel checks issued/(voided) 1/19/26-1/25/26 Liability Trust - Claims - Claim checks issued/(voided) 1/19/26-1/25/26 Retiree Health Insurance 225.00 Health Reimbursment checks issued 1,965,270.28 DATE OF RATIFICATION: 1/29/26 TOTAL PAYMENTS BY WIRE: Certified as to the accuracy of the wire transfers by: Deputy City Treasurer II loe � I a9lab irate Date z _3 Zc Date Information on actual expenditures is available in the City Treasurer's Office of the City of El Segundo. 1,965,270.28 P:1City Treasurer\Wire Transfers\Wire Transfers 07-01-25 to 6-30-26 1/29/2026 1 /1 Page 44 of 242 Warrant 15a/Manual Checks City of El Segundo, CA 90245 ACCOUNTS PAYABLE WARRANT REPORT DATE: 01/29/2026 WARRANT: 012926 AMOUNT: 461,918.94 STATE OF CALIFORNIA COUNTY OF LOS ANGELES Information on actual expenditures is available in the Chief Financial Officer's office in the City of El Segundo. I certify as to the accuracy of the Demands and the availability of fund for payment thereof. For Approval: Regular checks held for City council authorization to release. CODES: R = Computer generated checks for all non-emergency/urgency payments for materials, supplies and services in support of City Operations For Ratification: A = Payroll and Employee Benefit checks B - F = Computer generated Early Release disbursements and/or adjustments approved by the City Manager. Such as: payments for utility services, petty cash and employee travel expense reimbursements, various refunds, contract employee services consistent with current contractual agreements, instances where prompt payment discounts can be obtained or late payment penalties can be avoided or when a situation arises that the City Manager approves. H = Handwritten Early Release disbursements and/or adjustments approved by the City Manager. CHIEF FINANCIAL OFFIC R: CIT ANAGER: ATE: DATE: i/ZZIz Z-�-2b Report generated: 01/29/2026 09:02:09 Page User: Heather Harding (131hharding) Program ID: apwarrnt Page 45 of 242 City of El Segundo, CA c ACCOUNTS PAYABLE WARRANT REPORT Warrant Summary WARRANT: 012926 01/29/2026 DUE DATE: 01/29/2026 FUND ACCOUNT AMOUNT 001 General Fund 001-501-0000-1-56254- Telephone 29.47 -5,685.12 001 General Fund 001-501-1301-1-55205- Operating Supplies 241.36 -34.99 001 General Fund 001-501-1301-1-56254- Telephone 49.94 2,327.65 001 General Fund 001-503-2101-1-55205- Operating Supplies 161.63 4,697.51 001 General Fund 001-503-2101-1-56214- Professional & Techni 9,550.00 33,319.58 001 General Fund 001-503-2102-1-56254- Telephone 96.43 -2,486.83 001 General Fund 001-503-2401-3-56204- Contractual Services 2,500.00 4,800.00 001 General Fund 001-503-2401-3-56208- Dues & Subscriptions 2,500.00 -3,490.30 001 General Fund 001-504-0000-1-56310- Labor Negotiation 3,472.00 47,801.25 001 General Fund 001-505-0000-0-10803- Inventory - Garage Pa 223.07 001 General Fund 001-505-0000-0-22613- BLDG Permit SMI Fee # 11,489.99 001 General Fund 001-505-0000-0-22614- BLDG Permit SMI Fee # 10,733.55 001 General Fund 001-505-0000-0-23802- SB 1473 BldingStdsAdm 4,474.80 001 General Fund 001-505-0000-1-56214- Professional & Techni 3,796.02 7,515.27 001 General Fund 001-505-0000-1-56216- GASB 87 Lease -Debt Pr 1,073.47 75,809.06 001 General Fund 001-505-0000-1-56222- Lease Payment Parking 55,640.94 -8,396.61 001 General Fund 001-505-0000-1-56254- Telephone 425.82 1,578.83 001 General Fund 001-505-0000-2-43843- Paramedic Transport 3,653.00 0.00 001 General Fund 001-505-1201-1-56214- Professional & Techni 8,603.20 1,677.47 001 General Fund 001-505-1201-1-56254- Telephone 31.97 2,629.54 001 General Fund 001-505-2501-1-56254- Telephone 197.95 1,278.56 001 General Fund 001-505-2502-1-56214- Professional & Techni 1,365.00 5,197.70 001 General Fund 001-505-2504-1-56214- Professional & Techni 8,553.70 52,025.60 001 General Fund 001-505-5206-3-43871- Joslyn Contract Class 117.60 0.00 001 General Fund 001-506-0000-1-55205- Operating Supplies 26.14 1,140.32 001 General Fund 001-506-0000-1-56204- Contractual Services 377.81 82,732.42 001 General Fund 001-506-0000-1-56217- Software Maintenance 22,655.04 742,470.21 001 General Fund 001-506-0000-1-56254- Telephone 1,363.37 1,716.53 001 General Fund 001-507-0000-1-55221- Employee Physicals 80.00 27,753.00 001 General Fund 001-507-0000-1-56204- Contractual Services 9,375.00 0.00 001 General Fund 001-507-0000-1-56214- Professional & Techni 18,177.70 196,704.09 001 General Fund 001-507-0000-1-56221- Tuition Reimbursement 310.00 3,288.10 001 General Fund 001-507-0000-1-56262- Testing/Recruitment 354.00 84,400.79 001 General Fund 001-508-2402-3-56201- Advertising/Publishin 392.00 699.00 001 General Fund 001-508-2402-3-56214- Professional & Techni 10,337.50 134,012.05 001 General Fund 001-508-2403-2-56214- Professional & Techni 1,428.48 35,203.10 001 General Fund 001-508-2404-3-55205- Operating Supplies 217.26 3,788.70 001 General Fund 001-508-2404-3-56254- Telephone 125.86 68.98 001 General Fund 001-509-3101-2-54215- Uniform Replacement 782.86 2,858.32 001 General Fund 001-509-3101-2-56204- Contractual Services 1,864.63 5,768.23 Report generated: 01/29/2026 09:02:09 Page 29 User: Heather Harding (131hharding) Program ID: apwarrnt Page 46 of 242 City of El Segundo, CA 90245 ACCOUNTS PAYABLE WARRANT REPORT 001 General Fund 001-509-3101-2-56208- Dues & Subscriptions 341.93 -49.77 001 General Fund 001-509-3101-2-56209- Meetings & Travel 314.50 -734.18 001 General Fund 001-509-3101-2-56214- Professional & Techni 1,047.00 10,491.72 001 General Fund 001-509-3101-2-56254- Telephone 1,056.43 -54,396.19 001 General Fund 001-509-3101-2-56275- K-9 Dog Care Services 58.20 -2,737.36 001 General Fund 001-509-3107-2-56254- Telephone 1,550.28 1,510.75 001 General Fund 001-510-3201-2-55201- Office Supplies 67.83 790.10 001 General Fund 001-510-3201-2-55205- Operating Supplies 30.08 15,018.11 001 General Fund 001-510-3201-2-56254- Telephone 729.02 12,572.25 001 General Fund 001-510-3202-2-55203- Repair & Maintenance 57.03 3,860.29 001 General Fund 001-510-3202-2-55214- Housing Supplies 300.00 635.59 001 General Fund 001-510-3202-2-56226- Repairs & Maintenance 480.00 12,944.59 001 General Fund 001-510-3203-2-54215- Uniform Replacement 91.22 7,649.05 001 General Fund 001-510-3203-2-55205- Operating Supplies 2,988.06 1,972.00 001 General Fund 001-510-3203-2-56214- Professional & Techni 11,319.81 4,663.77 001 General Fund 001-510-3204-2-55205- Operating Supplies 27.38 1,243.33 001 General Fund 001-510-3204-2-56214- Professional & Techni 20,855.00 1,784.65 001 General Fund 001-510-3255-2-56214- Professional & Techni 3,240.00 24,006.95 001 General Fund 001-511-4101-7-56204- Contractual Services 4,725.00 13,864.30 001 General Fund 001-511-4101-7-56254- Telephone 64.42 665.16 001 General Fund 001-511-4202-7-55205- Operating Supplies 4,494.30 97,533.59 001 General Fund 001-511-4205-7-56102- Electricity Utility 1,029.16 -109,743.29 001 General Fund 001-511-4205-7-56204- Contractual Services 2,808.94 40,625.69 001 General Fund 00 1 -511-4302-7-56254- Telephone 220.17 590.01 001 General Fund 001-511-4601-1-55201- Office Supplies 229.38 0.00 001 General Fund 001-511-4601-1-55205- Operating Supplies 198.89 805.11 001 General Fund 001-511-4601-1-55215- Vehicle Gasoline Char 1,965.16 101,540.66 001 General Fund 001-511-4601-1-56224- Vehicle Operating Cha 3,338.21 47,078.51 001 General Fund 001-511-4601-1-56254- Telephone 407.26 -603.31 001 General Fund 001-511-4801-7-56254- Telephone 64.42 -3.93 001 General Fund 001-512-5102-8-55205- Operating Supplies 700.33 -75.08 001 General Fund 001-512-5102-8-56102- Electricity Utility 178.06 3,667.94 001 General Fund 001-512-5102-8-56204- Contractual Services 47,957.00 23,765.08 001 General Fund 001-512-5102-8-56226- Repairs & Maintenance 4,679.84 12,063.52 001 General Fund 001-512-5201-8-55205- Operating Supplies 701.46 2,268.40 001 General Fund 001-512-5202-8-56254- Telephone 9.25 202.06 001 General Fund 001-512-5203-8-55205- Operating Supplies 3,015.00 863.86 001 General Fund 001-512-5204-8-55205- Operating Supplies 296.33 4,130.69 001 General Fund 001-512-5204-8-56214- Professional & Techni 13,828.40 -23,394.49 001 General Fund 001-512-5205-8-55205- Operating Supplies 176.65 1,379.77 001 General Fund 001-512-5206-8-55205- Operating Supplies 1,225.00 3,166.64 001 General Fund 001-512-5206-8-56254- Telephone 68.65 926.06 001 General Fund 001-512-5213-8-56201- Advertising/Publishin 672.00 3,740.87 001 General Fund 001-512-5213-8-56226- Repairs & Maintenance 1,099.38 6,485.36 001 General Fund 001-512-6102-8-56214- Professional & Techni 155.83 619.10 Report generated: 01/29/2026 09:02:09 Page 30 User. Heather Harding (131hharding) Program ID: apwarrnt Page 47 of 242 City of El Segundo, CA 90245 ACCOUNTS PAYABLE WARRANT REPORT 001 General Fund 001-512-6102-8-56254- 001 General Fund 001-512-6103-8-55507- 001 General Fund 001-512-6104-8-55205- 001 FINANCE 001-505-8004-1-56139- 001 PUBLIC WORKS 001-511-2601-1-55205- 001 PUBLIC WORKS 001-511-2601-1-56204- 001 PUBLIC WORKS 001-511-2601-1-56254- CASH ACCOUNT 999-000-0000-0-10003- BALANCE .00 117 Hyperion Mitigation F 117-503-2101-6-56254- CASH ACCOUNT 999-000-0000-0-10003- BALANCE .00 126 CUPA 126-510-3205-0-20220- 126 CUPA 126-510-3205-0-20223- CASH ACCOUNT 999-000-0000-0-10003- BALANCE .00 301 Capital Improvement F 301-511-4101-1-88236- CASH ACCOUNT 999-000-0000-0-10003- BALANCE .00 501 Water Utility Fund 501-000-7102-5-55205- 501 Water Utility Fund 501-000-7102-5-55207- 501 Water Utility Fund 501-000-7102-5-56204- 501 Water Utility Fund 501-000-7102-5-56214- 501 Water Utility Fund 501-000-7102-5-56253- 501 Water Utility Fund 501-000-7102-5-56254- CASH ACCOUNT 999-000-0000-0-10003- BALANCE .00 502 Sewer Fund 502-000-4301-5-55203- 502 Sewer Fund 502-0004301-5-56204- 502 Sewer Fund 502-000-4301-5-56212- 502 Sewer Fund 502-000-4301-5-56214- 502 Sewer Fund 502-000-4301-5-56253- 502 Sewer Fund 502-000-4301-5-56254- Report generated: 01/29/2026 09:02:09 User: Heather Harding (131 hharding) Program ID: apwarrnt Telephone 1,573.34 3,733.06 School Library Mated 29.45 0.00 Operating Supplies 38.37 3,991.42 Bank Service Charges 1,086.01 -53,077.60 Operating Supplies 1,988.27 53,582.00 Contractual Services 20,125.84 136,758.65 Telephone 190.78 -1,026.17 FUND TOTAL 360,742.88 Telephone 64.42 24.63 FUND TOTAL 64.42 A/P State ASPA Progra 52.00 A/P CUPA Oversight Su 282.00 FUND TOTAL 334.00 Plunge Rehab(includ70 3,772.91 7,714,542.90 FUND TOTAL 3,772.91 Operating Supplies 444.02 25,153.74 Small Tools & Equipme 2.74 91,914.10 Contractual Services 1,314.84 210,770.83 Professional & Techni 168.72 42,806.28 Postage 295.96 19,613.85 Telephone 630.83 10,671.25 FUND TOTAL 2,857.11 Repair & Maintenance 234.57 8,495.85 Contractual Services 3,914.09 1,215,694.66 Laundry & Cleaning 225.02 1,078.56 Professional & Techni 253.05 11,081.13 Postage 295.98 8,302.34 Telephone 758.64 2,084.25 FUND TOTAL 5.681.35 Page 31 Page 48 of 242 El Segundo, CA 90245'N City of LL,: ACCOUNTS PAYABLE WARRANT REPORT CASH ACCOUNT 999-000-0000-0-10003- BALANCE .00 603 Workers Comp Reserve/ 603-500-2501-2-56214- Professional & Techni 784.00 -1,045.00 FUND TOTAL 784.00 CASH ACCOUNT 999-000-0000-0-10003- BALANCE .00 702 Trust Funds - Spec Re 702-512-8703-8-52561- Library Admin Expense 71.28 5,104.89 FUND TOTAL 71.28 CASH ACCOUNT 999-000-0000-0-10003- BALANCE .00 704 Cultural Development 704-512-3101-8-56204- Contractual Services 1,775.00 58,018.01 704 Cultural Development 704-512-3101-8-88114- Other Improvements 31,250.00 40,000.00 FUND TOTAL 33,025.00 CASH ACCOUNT 999-000-0000-0-10003- BALANCE .00 708 Trust Funds -Prof Dep 708-508-2402-3-56214- Professional & Techni 54,585.99 810,733.89 FUND TOTAL 54,585.99 CASH ACCOUNT 999-000-0000-0-10003- BALANCE .00 TOTALWARRANT SUMMARY TOTALGRAND Report generated: 01/29/2026 09:02:09 Page 32 User: Heather Harding(131hharding) Program ID: apwarrnt Page 49 of 242 3057698 - 3057704 9003433 - 9003433 001 GENERALFUND 22,165.16 003 EXPENDABLE TRUST FUND -OTHER - 104 TRAFFIC SAFETY FUND - 105 STATE GAS TAX FUND 47,90 108 ASSOCIATED RECREATION ACTIVITIES FUND - 109 ASSET FORFEITURE FUND - 110 MEASURE"R" illl COMM, OEVEL. BLOCK GRANT - 112 PROP "A" TRANSPORTATION - 114 PROP"C"TRANSPORTATION - 115 AIR QUALITY INVESTMENT PROGRAM - 116 HOME SOUND INSTALLATION FUND - 117 HYPERION MITIGATION FUND - 118 TDA ARTICLE 3- SB 821 BIKEWAY FUND - 119 MTA GRANT - 121 FEMA 120 C.O.P.S. FUND - 122 L.A.W.A. FUND - 123 PSAF PROPERTY TAX PUBLIC SAFETY - 124 FEDERAL GRANTS 58.86 125 STATE GRANT - 126 A/P CUPA PROGRAM OVERSIGHT SURCHARGE - 127 MEAUREW" - 128 SB-1 129 CERTIFIED ACCESS SPECIALIST PROGRAM - 130 AFFORDABLE HOUSING - 131 COUNTY STORM WATER PROGRAM - 132 MEASURE'B' - 202 ASSESSMENT DISTRICT#73 - 301 CAPITAL IMPROVEMENT FUND - 302 INFRASTRUCTURE REPLACEMENT FUND - 311 DEVELOPER IMPACT FEES- GENERAL GOVERNME - 312 DEVELOPER IMPACT FEES -LAW ENFORCEMENT - 313 DEVELOPER IMPACT FEES - FIRE PROTECTION - 314 DEVELOPER IMPACT FEES -STORM DRAINAGE - 315 DEVELOPER IMPACT FEES- WATER DISTRIBUTI - 316 DEVELOPER IMPACT FEES- WASTEWATER COLLE - 317 DEVELOPER IMPACT FEES - LIBRARY - 318 DEVELOPER IMPACT FEES -PUBLIC MEETING - 319 DEVELOPER IMPACT FEES -AQUATICS CENTER - 320 DEVELOPER IMPACT FEES -PARKLAND - 405 FACILITIES MAINTENANCE - 501 WATER UTILITY FUND 771.45 502 WASTEWATER FUND 329.18 503 GOLF COURSE FUND - 504 SENIOR HOUSING CITY ATTORNEY - 505 SOLID WASTE FUND - 601 EQUIPMENT REPLACEMENT - 602 LIABILITY INSURANCE 55.10 603 WORKERS COMP. RESERVE/INSURANCE 73.94 701 RETIRED EMP. INSURANCE - 702 EXPENDABLE TRUST FUND -DEVELOPER FEES - 703 EXPENDABLE TRUST FUND -OTHER - 704 EXPENDABLE TRUST FUND - OTHER 14.72 708 OUTSIDE SERVICES TRUST TOTAL WARRANTS 23,516.37 STATE OF CALIFORNIA COUNTY OF LOS ANGELES Information on actual expenditures Is available in the Chief Financial Officers office in the City of El Segundo. I certify as to the accuracy of the Demands and the availability of fund for payment thereof. For Approval: Regular checks held for Citv council authorization to release. CODES: NOTES: R = Computer generated checks for all non -emery, ency/uryency payments for materials, supplies and services in support of City Operations For Ratification: A= Payroll and Employee Benefit checks CITY OF EL SEGUNDO WARRANTS TOTALS BY FUND B - F = Computer generated Early Release disbursements and/or adjustments approved by the City Manager. Such as: payments for utility services, petty cash and employee travel expense reimbursements, various refunds, contract employee services conslstent with current contractual agreements, instances where prompt payment discounts can be obtained or late payment penalties can be avoided or when a situation arises that the Cilv Manager approves. H = Handwritten Early Release disbursements and/or adjustments approved by the Cdv Manager. CHIEF FINANCIAL OFFICER: CITY MANAGER: DATE: DATE: DATE OF APPROVAL: AS OF 2117126 REGISTER # 15. Page 50 of 242 City Council Agenda Statement F 1 F. �' t 1) �� Meeting Date: February 17, 2026 Agenda Heading:Consent Item Number: B.4 TITLE: Waiver of City's Code to Allow Adults Over 21 Years of Age to Consume Alcohol in Approved Public Areas During Special Events RECOMMENDATION: 1. Approve requests by applicants to waive enforcement of certain El Segundo Municipal Code (ESMC) prohibitions to allow alcohol in public spaces designated for El Segundo Kiwanis Club Chilipalooza, Gundo Comedy and BBQ Fest, El Segundo Art Walk, and El Segundo Kiwanis Main St. Fair through December 2026. 2. Waive enforcement of certain ESMC prohibitions to allow adults over 21 years of age to bring and consume alcohol at Library Park for the Summer Concerts in the Park Series for 2026. 3. Alternatively, discuss and take other action related to this item. FISCAL IMPACT: None. :1_T61201:tell] z 113 State law allows the City to adopt an ordinance prohibiting open containers of alcoholic beverage in public spaces. (Bus. & Prof. Code section 25620(a).) The City's Code states that it is unlawful to drink any alcoholic beverage or possess an open container of any alcoholic beverage on any public street, alley, sidewalk, pathway, parking lot, park, beach, or other public property. (ESMC Sections 7-6-8(A), 10-1-4(c).) One exception to these rules if the City issues a permit for an event on the property that expressly allows the consumption or possession of alcohol (ESMC Section 7-6-8(C).) Accordingly, consumption in public areas can be allowed if the City issues a permit allowing the same or if the City Council otherwise waives enforcement of the prohibitions. In 2025, the City Council voted to waive the above -referenced open container Page 51 of 242 Special Event Alcohol Waiver February 17, 2026 Page 2 of 3 prohibitions for four annual permitted events within the City of El Segundo. The approved events included those hosted by local community service organizations and non -profits. Waiving the code allowed organizers to offer and sell alcohol in a controlled environment to support local businesses and organizations, enhance cultural and social activities, and increase tourism and revenue. In addition, the City of El Segundo Recreation, Parks, and Library Department proudly presents an annual series of Concerts in the Park each summer. The family -friendly concerts take place on Sunday evenings throughout June, July, and August. Each event begins at 4:00 p.m. with activities and the concert begins around 4:30 p.m. Bands typically play two 45-minute sets and conclude around 6:30 p.m. Many of the concert- goers walk to the event from the adjacent neighborhoods and many families come early to enjoy games and picnics in the park. DISCUSSION: Throughout 2025, City Council approved a waiver for the following events: 1. El Segundo Kiwanis Club Chilipalooza at Library Park 2. Gundo Comedy and BBQ Fest at Library Park 3. El Segundo Art Walk at the Fire Station Parking Lot and 300 block of Richmond Street 4. El Segundo Kiwanis Main St. Fair at the Fire Station Parking Lot Special event permit organizers are required to apply for permits through the City, outlining security plans and coordinating with local law enforcement and event staff to ensure proper oversight. All event organizers are subject to compliance with California Department of Alcohol Beverage Control (ABC) regulations and need to obtain an ABC permit. Staff is requesting City Council approval to waive the above -referenced municipal code sections to allow alcohol for the same permitted special events in calendar year 2026. Similarly, the above -referenced municipal code sections have been suspended for Summer Concerts for the past several years. City staff have not experienced any negative incidents allowing alcohol consumption at Concerts in the Park. Staff respectfully requests that the above -referenced municipal code sections be suspended for the 2026 summer concert series. CITY STRATEGIC PLAN COMPLIANCE: Goal 3: Deliver Solution -Oriented Customer Service, Communication, Diversity, Equity, and Inclusion Page 52 of 242 Special Event Alcohol Waiver February 17, 2026 Page 3 of 3 Strategy A: Enhance proactive community engagement program to educate and inform the public about City services, programs, and issues. Goal 5: Champion Economic Development and Fiscal Sustainability Strategy D: Implement community planning, land use, and enforcement policies that encourage growth while preserving El Segundo's quality of life and small-town character. PREPARED BY: Linnea Palmer, Recreation Manager REVIEWED BY: Aly Mancini, Recreation, Parks, and Library Director APPROVED BY: Barbara Voss, Deputy City Manager ATTACHED SUPPORTING DOCUMENTS: None Page 53 of 242 .11101 City Council Agenda Statement E L S E G U N D O Meeting Date: February 17, 2026 Agenda Heading:Consent Item Number: 13.5 TITLE: Resolution Adopting a Citywide Records Retention Schedule RECOMMENDATION: 1. Adopt a resolution updating the City's record retention schedule. 2. Alternatively, discuss and take other action related to this item. FISCAL IMPACT: Over time, the City will realize General Fund operational savings in reduced storage expenses and improved operational efficiency. The amount of budgetary savings related to reduced storage expenses is to be determined, but could be in the range of $500 - $1,200 per month. BACKGROUND: The City Clerk's office, in consultation with its consultant Gladwell Governmental Services, Inc. ("Gladwell"), prepared a comprehensive update to the City's records retention schedule ("Retention Schedule"), which determines how long the City must keep electronic or physical copies of City documents. Different schedules are outlined with respect to each City department. The City Council approved the updated Retention Schedule, with significant revisions, upon its adoption of Resolution No. 5476 on May 7, 2024 . The City Clerk has annually presented minor adjustments to this schedule for City Council review and approval. DISCUSSION: To ensure ongoing legal compliance of the City's Retention Schedule, staff, in consultation with Gladwell, conducted an annual review and identified necessary updates in accordance with state law. The retention periods are in compliance with all laws and are standard business practice for California cities. The following departments' retention schedules were Page 54 of 242 Updates to Citywirde Records Retention Schedule February 17, 2026 Page 2 of 2 updated and/or modified, to ensure ongoing legal compliance: • Citywide Standards • City Clerk • Community Development Department • Fire • Human Resources • Information Technology Services • Police All schedules were updated to comply with SB 513/ Labor Code 1198.5 for ALL "education or training records" to be included in an employee's personnel record. The underlying policy approach for approving and destroying records following the expiration of a retention requirement will remain the same, i.e., the City Clerk may dispose of records based on the intervals listed in the Retention Schedule, upon City Manager's request and written City Attorney authorization. The proposed resolution would adopt the updated retention schedule and authorize the City Clerk to make minor updates to the City's Retention Schedule, in consultation with the City Attorney. CITY STRATEGIC PLAN COMPLIANCE: Goal 4: Promote and Celebrate a Quality Workforce Through Teamwork and Organizational Excellence Strategy B: Improve organizational excellence by implementing processes and tools that facilitate data collection and analysis while promoting data -driven decision -making. PREPARED BY: Lili Sandoval, Assistant City Clerk REVIEWED BY: Susan Truax, City Clerk APPROVED BY: Barbara Voss, Deputy City Manager ATTACHED SUPPORTING DOCUMENTS: 1. 2026 Records Retention Resolution 2. Exhibit A - Records Retention Schedule 2026 Page 55 of 242 RESOLUTION NO. A RESOLUTION ADOPTING A CITYWIDE RECORDS RETENTION SCHEDULE FOR CITY DOCUMENTS. BE IT RESOLVED by the Council of the City of El Segundo as follows: SECTION 1. The City Council finds as follows: A. Keeping and maintaining public records that are unnecessary or duplicative results in the consumption of public resources including money, time, and space; B. Government Code §§ 34090 et seq., establish methods by which the City may approve the destruction of unneeded documents; and C. It is in the public interest to reduce the City's cost for storing documents while, at the same time, ensuring that the City preserves those records that are required to conduct City business. SECTION 2. As used in this Resolution, "record" means "public records" as defined in Government Code § 7920.530. SECTION 3. Pursuant to Government Code § 34090, the City Council approves the Citywide records retention schedule in attached Exhibit "A," which is incorporated by reference, and authorizes the City Clerk to dispose of records according to the time intervals listed in that schedule upon the request of the City Manager, or designee, and the written approval of the City Attorney. SECTION 4. Notwithstanding the records retention schedule adopted by this Resolution, the City Clerk may, upon complying with the provisions of Government Code § 34090.5, dispose of documents in any legal manner without the further approval of the City Council or City Attorney. SECTION 5. Upon destroying any documents in accord with this Resolution, the City Clerk is directed to complete a certificate verifying the destruction of such records and file the certificate with the City's official records. SECTION 6. The City Clerk is directed to certify the adoption of this Resolution, record this Resolution, in the book of the City's original resolutions, and make a minute of the adoption of the Resolution in the City Council's records and minutes of this meeting. RESOLUTION No. Page 1 of 2 Page 56 of 242 SECTION 7. The City Clerk is authorized to make periodic updates to Exhibit "A" in consultation with the City Attorney, however, the City Council must approve major modifications to the records retention policy. SECTION 8. This Resolution will become effective immediately upon adoption and remain in effect until repealed or superseded. Resolution No. 5476 and any other Resolution adopting a records retention schedule is repealed and superseded by this Resolution. PASSED AND ADOPTED this 17t" day of February, 2026. ATTEST: Susan Truax, City Clerk APPROVED AS TO FORM: Mark D. Hensley, City Attorney Chris Pimentel, Mayor RESOLUTION No. Page 2 of 2 Page 57 of 242 HOW TO USE RETENTION SCHEDULES ©1995-2026 Gladwell Governmental Services, Inc. (909) 337-3516 - all rights reserved Do not duplicate or distribute without prior written permission A legend explaining the information presented in the retention schedule; please read this for an explanation of every column. The specified retention period applies regardless of the media of the record: If a record is stored on paper and electronic format (a computer file on a hard drive), all electronic and paper records should be destroyed (or deleted / erased) after the specified period of time has elapsed and authorization to destroy has been obtained. Copies or duplicates of records should never be retained longer than the prescribed period for the official (original) record, and drafts and copies should be destroyed as soon as they are no longer required. The term "records" shall include all records as defined by the California Public Records Act. STRUCTURE: CITY-WIDE. DEPARTMENTS & DIVISIONS The City-wide retention schedule includes those records all departments have in common (e-mails, letters, memorandums, purchase orders, etc.). These records are NOT repeated in the Department retention schedule, unless that department is the Office of Record. Each department has a separate retention schedule that describes the records that are unique to their department, or for which they are the Office of Record. The department retention schedules may be organized by Division within that Department. If a record is not listed in your department retention schedule, refer to the City-wide retention schedule, or look in the index to the schedules (provided after approval.) BENEFITS This retention schedule has been developed by Diane R. Gladwell, MMC, an expert in Municipal Government records, and will provide the City with the following benefits: • Reduce administrative expenses, expedite procedures • Free office space and computer storage space • Reduce the cost of records storage — paper and electronic • Eliminate duplication of effort within the City • Find records faster • Determine what media should be used to store records AUTHORIZATION TO DESTROY RECORDS (Paper or Electronic Records Destruction or deletion of an official (original) record that has exceeded its retention period (and has SUBSTANTIVE CONTENT) must be authorized prior to destruction or deletion. • If there is a minimum retention ("Minimum 2 years"), the destruction / deletion must be authorized before it is destroyed, as it is an official (original) record. Copies, drafts, notes and non -records (or originals that do NOT have SUBSTANTIVE CONTENT) do NOT require authorization, and can be destroyed "When No Longer Required." If there is NOT a minimum retention ("When No Longer Required"), it does NOT need to be authorized prior to destruction, as it is a preliminary draft, copy, or the Content is NOT Substantive. On every page of the schedules (near the top, just under the column headings) are important instructions, including instructions regarding holds on destroying records. "Litigation, complaints, claims, public records act requests, audits and/or investigations suspend normal retention periods (retention resumes after settlement or resolution)." Page 58 of 242 RECORDS RETENTION SCHEDULE LEGEND ©1995 — 2025 Gladwell Governmental Services, Inc. (909) 337-3516 - all rights reserved Do not duplicate or distribute without prior written permission OFR (Office of Record): The department that keeps the Official (original or "record copy") record for its retention period, then authorizes destruction. Usually, it is the department that originates the record. The official (original) record may be the paper / hard copy version of the record; however the electronic record may be the official (original) record. See the "Destroy Paper after Imaged & QC'd" below for the Legal Requirements for the electronic record to be the official (original) record. Records Description: The record series (a group of like records). Non -Record: Documents, studies, books and pamphlets produced by outside agencies, preliminary drafts not retained in the ordinary course of business. Retention/Disposition: Active (guideline): How long the file remains in the immediate office area Inactive (guideline): How long the file is in off -site storage, stored electronically in accordance with law (see below) Total Retention: The total number of years the record is retained For file folders containing documents with different retention timeframes, use the document with the longest retention time. P = Permanent Indefinite = No fixed or specified retention period; used for databases, because the data fields are interrelated and certain data may require minimum retention. Vital? = Those records that are needed for basic operations in the event of a disaster. Media Options (guideline) terms used in State law: Mag = Electronic Computer Magnetic Media (Hard drives, Networks, USB Drives, Cloud, etc.) Mfr = Microforms (aperture cards, microfilm, microfiche, or jackets) Ppr = Paper, Mylar, Linen, "Hard Copy" OD = Optical Disk or other Unalterable Media which does not allow changes Scan / Import (guideline): "S" indicates the record should be scanned into the document imaging system; "I" indicates the record should be electronically imported into the document imaging system; "M" indicates the record was microfilmed Destroy Paper after Imaged & QC'd (quality checked) / Trustworthy Electronic Record: "Yes" means the electronic record may serve as the OFFICIAL record (and the paper version may be destroyed, or the record may be electronically generated and never exist in paper format) IF (these are the legal requirements for the electronic record to serve as the official (original) record) the electronic record is also placed on Unalterable Media, Immutable Cloud Media, Optical Disk (OD), DVD-R, CD-R, Blue-ray-R, or WORM, or microfilmed) which is stored in a safe & separate location. Employees are required to Quality Check ("QC'd") both the images and the indexes, and ensure the electronic record contains all significant details from the original and be an adequate substitute for the original document for all purposes; other legal mandates may apply. Legend for legal citations (§: Section) CC: Civil Code (CA) CFC: California Fire Code EVC: Evidence Code (CA) FTB: Franchise Tax Board (CA) HUD: Housing & Urban Develop. (US) PC: Penal Code (CA) UFC: Uniform Fire Code W&I: Welfare & Institutions Code (CA) B&P: Business & Professions Code (CA) CCP: Code of Civil Procedure (CA) CFR: Code of Federal Regulations (US) FA: Food & Agriculture Code GC: Government Code (CA) LC: Labor Code (CA) PRC Public Resources Code USC: United States Code (US) CBC: California Building Code CCR: California Code of Regulations (CA) EC: Elections Code (CA) FC: Family Code (CA) H&S: Health & Safety Code (CA) Ops. Cal. Atty. Gen..: Attorney General Opinions (CA) R&T: Revenue & Taxation Code (CA) VC: Vehicle Code (CA) Page 59 of 242 Ver. 10.0 RECORDS RETENTION SCHEDULE: CITY-WIDE STANDARDS Page CW-1 (Used by ALL Departments) Destroy Office of Image: Paper Record Retention Records Description Total Vital? Media 1 Mrt after Comments / Reference No. Retention Options =Mf MMfr (OFR) S=Scan Imaged & C'd? Retentions apply to the department that is NOT the Office of Record (OFR), or the "Lead Department". If you are the OFR, refer to your department retention schedule. Retentions begin when the act is completed, and imply a full file folder (e.g. last document + 2 years), since destruction is normally performed by file folder. HOLDS: Litigation, complaints, claims, public records act requests, audits and/or investigations suspend normal retention periods retention resumes after settlement or completion). CITY WIDE Used by ALL Departments) Accident Report / Injury Reports / Incident Reports: PUBLIC Mag, Mfr, Yes: After Lead Dept. CW-001 2 years S / I OD, Ppr QC & OD GC §34090 (Send Employee Reports to Human Resources) Copies - Agreements /Contracts -ALL When No Mag, Mfr, Yes: After City Clerk CW-002 Send ALL Originals to the City Clerk Longer OD, Ppr S / I QC & OD GC §34090.7 Required Lead Dept. Agreements / Contracts - ADMINISTRATION Covers E&O Statute of Limitations; Published (Managing CW-003 RECORDS Completion Yes: Before Mag, Mfr, S/I Yes: After Audit Standards=4-7 years; Statute of Limitations: Contracts & Spec's=4 years, the Agreement / Project Schedules, Correspondence with Vendor, etc. + 10 years Completion OD, Ppr QC & OD Wrongful Death=comp. + 5 years, Developers=comp. + 10 years; CCP §337 et. Contract seq., GC §34090 The Retention of Mag, Mfr, Yes: After '& Department preference (Appeals usually are Lead Dept. CW-004 Appeals the Appealed OD, Ppr p S / I QC OD retained as part of an Agenda Packet); GC Record §34090 et seq. Series Boards, Commissions, / Committees: Citizens Staffing Dept. CW-005 Advisory Bodies Formed by CITY COUNCIL Minimum 2 Mag, Mfr, S / I Yes: After Department Preference; GC §34090 AGENDAS, AGENDA PACKETS years OD, Ppr QC & OD Boards, Commissions, / Committees: Citizens Mag, Mfr, Yes: After '& Staffing Dept. CW-006 Advisory Bodies Formed by CITY COUNCIL P Yes S / I GC §34090 MINUTES / BYLAWS OD, Ppr' QC OD EL SEGUNDO, CA ©1995-2021 Gladwell Governmental Services, Inc. - all rights reserved Do not duplicate or distribute without prior written permission from GGS (909) 337-3516 Adopted: 2/18/2025 Page 60 of 242 Ver. 10.0 RECORDS RETENTION SCHEDULE: CITY-WIDE STANDARDS Page CW-2 (Used by ALL Departments) Destroy Office of Image: Paper Record Retention Records Description Total Vital? Media 1 Mrt after Comments / Reference No. Retention Options =Mf MMfr (OFR) S=Scan Imaged & C'd? Retentions apply to the department that is NOT the Office of Record (OFR), or the "Lead Department". If you are the OFR, refer to your department retention schedule. Retentions begin when the act is completed, and imply a full file folder (e.g. last document + 2 years), since destruction is normally performed by file folder. HOLDS: Litigation, com laints, claims, public records act requests, audits and/or investi ations suspend normal retention periods retention resumes after settlement or completion). Boards, Commissions, / Committees:TRe No Mag, Mfr, Yes: After CW-007 External Organizations r OD, Ppr S / I QC & OD Non -records (e.g. County Board of Supervisors)ed Lead Dept. CW-008 City Council Subcommittees / Ad -Hoc City 2 years Mag, Mfr, S / I Yes: After GC §34090 Council Subcommittees OD, Ppr QC & OD Committees Internal - Attended by Lead Dept. CW-009 employees: All Records 2 years Mag, Mfr, S / I Yes: After GC §34090 (e.g. Records Management Committee, In- OD, Ppr QC & OD House Task Forces, etc.) Lead City preference; Statute of Limitations for (Responding CW-010 Complaints / Concerns from Citizens Minimum 2 Mag, Mfr, S / I Yes: After personal property, fraud, etc. is 3 years; (operational) years OD, Ppr QC & OD Claims must be filed in 6 months; CCP §§338 Dept. et seq., 340 et seq., 342; GC §34090 Copies - CW-011 Copies /duplicates of any record When No Mag, Mfr, S / I Yes: After GC §34090.7 Longer OD, Ppr QC & OD Required EL SEGUNDO, CA ©1995-2021 Gladwell Governmental Services, Inc. - all rights reserved Do not duplicate or distribute without prior written permission from GGS (909) 337-3516 Adopted: 2/18/2025 Page 61 of 242 Ver. 10.0 RECORDS RETENTION SCHEDULE: CITY-WIDE STANDARDS Page CW-3 (Used by ALL Departments) Destroy Office of Image: Paper Record Retention Records Description Total Vital? Media 1 Mrt after Comments / Reference No. Retention Options =Mf MMfr (OFR) S=Scan Imaged & C'd? Retentions apply to the department that is NOT the Office of Record (OFR), or the "Lead Department". If you are the OFR, refer to your department retention schedule. Retentions begin when the act is completed, and imply a full file folder (e.g. last document + 2 years), since destruction is normally performed by file folder. HOLDS: Litigation, com laints, claims, public records act requests, audits and/or investi ations suspend normal retention periods retention resumes after settlement or completion). Correspondence - ROUTINE (IF CONTENT relates in a SUBSTANTIVE way to the conduct of the public's business) Dept. that Authors (e.g. Administrative Files, ChronelogiGal Files, Document e-mail / email with SUBSTANTIVE content, ONLY IF the Content relates in a substantive or CW-012 General Files, Letters, Memorandums, 2 years Mag, Mfr, S / I Yes: After way to the conduct of the public's business; Receives the Miscellaneous Reports, Press Releases, OD, Ppr QC & OD City of San Jose v. Superior Court (2017) 2 City's Public Records Requests, etc.) Cal.5th 608 GC §34090; Original Document SUBSTANTIVE synonyms: Significant, Meaningful, Considerable, Essential IF the Content on SUBSTANTIVE relates a way to the .,.-luet the...,hk's business a of EL SEGUNDO, CA ©1995-2021 Gladwell Governmental Services, Inc. - all rights reserved Do not duplicate or distribute without prior written permission from GGS (909) 337-3516 Adopted: 2/18/2025 Page 62 of 242 Ver. 10.0 RECORDS RETENTION SCHEDULE: CITY-WIDE STANDARDS Page CW-4 (Used by ALL Departments) Image: Destroy Office of Retention Total Media 1 Paper Record No. Records Description Retention Vital? Options Mrt MMfr =Mf after Comments / Reference (OFR) S=Scan Imaged & C'd? Retentions apply to the department that is NOT the Office of Record (OFR), or the "Lead Department". If you are the OFR, refer to your department retention schedule. Retentions begin when the act is completed, and imply a full file folder (e.g. last document + 2 years), since destruction is normally performed by file folder. HOLDS: Litigation, com laints, claims, public records act requests, audits and/or investi ations suspend normal retention periods retention resumes after settlement or completion). Correspondence - TRANSITORY / PRELIMINARY DRAFTS, Interagency / Electronic and paper records are filed and Intraagency Memoranda not retained in the retained based upon their CONTENT E- ordinary course of business mails, electronic records, or social media postings where either the CONTENT relates Dept. that Content NOT Substantive, /NOT made / in a SUBSTANTIVE way to the conduct of Authors retained for the purpose of preserving the the public's business, or ARE made or Document informational content for future reference retained for the purpose of preserving the When No or CW-013 (e.g. calendars, checklists, e-mail / email � Longer Mag, Ppr informational content for future reference are Receives the 's social media postings, instant messaging, Required SAVED by printing them out and placing Cit Y invitations, logs, mailing lists, meeting room them in a file folder, or saving them anal Original registrations, speaker slips, staff Teams electronically. If not mentioned here, consult Document videoconference chats, notes / recordings, the City Attorney to determine if a record is supply inventories, telephone messages, text considered transitory / preliminary draft. GC messages, transmittal letters, thank yous, §§34090, 7927.500; 64 Ops. Cal. Atty. Gen. requests from other cities, undeliverable 317 (1981); City of San Jose v. Superior envelopes / returned mail, visitors logs, voice Court (2017) 2 Cal.5th 608 mails, webpages, etc.) As long as the drafts and notes are not Drafts / Notes: Drafts that are revised (retain When No Mag, Mfr, Yes: After retained in the "Regular Course of Business". Lead Dept. CW-014 final version) Longer OD, Ppr S / I QC & OD Consult the City Attorney to determine if a Required record is considered a draft. GC §§34090, 7927.500 The Lead Department should print out When No historical documents (or save source data) Lead Dept. CW-015 GIS Database / Data / Layers (both City-wide / Longer Yes Mag, Mfr, S / I Yes: After prior to replacing the data, if they require the Specialized) Required OD, Ppr QC & OD data or output for historical purposes; Department Preference (Preliminary documents); GC §34090 et seq. EL SEGUNDO, CA ©1995-2021 Gladwell Governmental Services, Inc. - all rights reserved Do not duplicate or distribute without prior written permission from GGS (909) 337-3516 Adopted: 2/18/2025 Page 63 of 242 Ver. 10.0 RECORDS RETENTION SCHEDULE: CITY-WIDE STANDARDS Page CW-5 (Used by ALL Departments) Image: Destroy Office of Retention Total Media 1 Paper Record No. Records Description Retention Vital? Options Mrt =Mf MMfr after Comments / Reference (OFR) S=Scan Imaged & C'd? Retentions apply to the department that is NOT the Office of Record (OFR), or the "Lead Department". If you are the OFR, refer to your department retention schedule. Retentions begin when the act is completed, and imply a full file folder (e.g. last document + 2 years), since destruction is normally performed by file folder. HOLDS: Litigation, com laints, claims, public records act requests, audits and/or investi ations suspend normal retention periods retention resumes after settlement or completion). Lead Dept. (Managing CW-016 Grants (UNSUCCESSFUL Applications, Correspondence) 2 years Mag, Mfr, OD, Ppr S / I Yes: After QC & OD GC §34090 the Grant Grants / CDBG / Reimbursable Claims / Subventions / FEMA Claims / OES Claims Meets auditing standards; Grants covered by (SUCCESSFUL Reports, other records After a Consolidated Action Plan are required for 5 required to pass the funding agency's audit, if Funding years; Uniform Admin. Requirements for Lead Dept. required) Agency Mag, Mfr, Yes: After Grants to Local Governments is 3 years from (Managing CW-017 Send Grant Financial Reports to Finance Audit, if P OD, pr S / I QC & OD expenditure report or final payment of grantee the Grant Applications (successful), program rules, required - Minimum 5 or subgrantee; 2 CFR 200.334; 24 CFR 91.105(h), 92.505, & 570.502(a), 29 CPR regulations / procedures, reports to grant years 97.42; OMB Circular A-110 & A-133.320(g); funding agencies, correspondence, audit GC §34090; GC §8546.7 records, completion records Lead Dept. CW-018 Newspaper Clippings When No Longer Mag, Mfr, S / I Yes: After Non -records - may be obtained from the Re uired OD, Ppr QC & OD newspaper company; GC §34090 Statute of Limitations for some Municipal Staffing Dept. CW-019 Notices: Public Hearing Notices / Proofs of 2 years Mag, Mfr, S / I Yes: After Government actions is 3 - 6 months; Publications OD, Ppr QC & OD CCP§335 -337 et seq; GC §§34090, 65009(c)(1) Upon Personnel Files (Department Level Files) Separation Human CW-020 (Full-time / Part-time) or Transfer, Mag, Mfr, S / I Yes: After Human Resources is OFR; GC §34090.7 Resources Send to OD, Ppr QC & OD Send all originals to Human Resources Human Resources (After Incorp. Before Notes maintained in a separate folder to be Lead Dept. CW-021 Personnel Supervisory Files (Supervisor's In Annual Mag, Mfr, S / I Yes: After incorporated into performance evaluation, or Notes) Performance Performance OD, Ppr QC & OD to document progressive discipline; GC Evaluation) Evaluation §34090 et seq. EL SEGUNDO, CA ©1995-2021 Gladwell Governmental Services, Inc. - all rights reserved Do not duplicate or distribute without prior written permission from GGS (909) 337-3516 Adopted: 2/18/2025 Page 64 of 242 Ver. 10.0 RECORDS RETENTION SCHEDULE: CITY-WIDE STANDARDS Page CW-6 (Used by ALL Departments) Destroy Office of Image: Paper Record Retention Records Description Total Vital? Media 1 Mrt after Comments / Reference No. Retention Options =Mf MMfr (OFR) S=Scan Imaged & C'd? Retentions apply to the department that is NOT the Office of Record (OFR), or the "Lead Department". If you are the OFR, refer to your department retention schedule. Retentions begin when the act is completed, and imply a full file folder (e.g. last document + 2 years), since destruction is normally performed by file folder. HOLDS: Litigation, com laints, claims, public records act requests, audits and/or investi ations suspend normal retention periods retention resumes after settlement or completion). When No Mag, Mfr, Yes: After Time Cards are the final (these are Lead Dept. CW-022 Personnel Work Schedules Longer OD, Ppr S / I QC & OD preliminary drafts); GC §34090 Re uired When No Mag, Mfr, Yes: After '& Lead Dept. CW-023 Photographs Longer OD, Ppr S / I QC OD Considered preliminary drafts; GC §34090 Required Brown Act challenges must be filed within 30 Lead Dept. CW-024 Public Hearing Notices (Mailed) 2 years Mag, Mfr, S / I Yes: After or 90 days of action; Statute of Limitations on OD, Ppr QC & OD Municipal Government actions is 3 - 6 months; GC §§34090 Lead Dept. Real Estate Appraisal Reports (Acquisition / (Who CW-025 Sale): Property NOT purchased, Loans not 2 years Mag, Mfr, S / I Yes: After Not accessible to the public; GC §§34090, Ordered the funded, etc. OD, Ppr QC & OD 7928.705 Appraisal) Lead Dept. Not accessible to the public until purchase (Who CW-026 Real Estate Appraisal Reports (Acquisition / Minimum 5 Yes: Before Mag, Mfr, S / I Yes: After has been completed; meets municipal Ordered the Sale): Purchased Property, Funded Loans years Purchase OD, Ppr QC & OD government auditing standards; GC §§34090 Appraisal) 7928.705 Reference Materials: Policies, Procedures, Brochures, Handbooks, Manuals, Plans (if not provided in the schedule), Standard Operating Minimum 2 Mag, Mfr, Yes: After Lead Dept. CW-027 years OD, Ppr S / I QC & OD Department preference; GC §34090 Procedures (SOPs), Studies, Newsletters / Reports (if not provided in the schedule),: Produced by YOUR Department EL SEGUNDO, CA ©1995-2021 Gladwell Governmental Services, Inc. - all rights reserved Do not duplicate or distribute without prior written permission from GGS (909) 337-3516 Adopted: 2/18/2025 Page 65 of 242 Ver. 10.0 RECORDS RETENTION SCHEDULE: CITY-WIDE STANDARDS Page CW-7 (Used by ALL Departments) Image: Destroy Office of Retention Total Media 1 Paper Record No. Records Description Retention Vital? Options Mrt =Mf MMfr after Comments / Reference (OFR) S=Scan Imaged & C'd? Retentions apply to the department that is NOT the Office of Record (OFR), or the "Lead Department". If you are the OFR, refer to your department retention schedule. Retentions begin when the act is completed, and imply a full file folder (e.g. last document + 2 years), since destruction is normally performed by file folder. HOLDS: Litigation, com laints, claims, public records act requests, audits and/or investi ations suspend normal retention periods retention resumes after settlement or completion). Reference Materials: Policies, Procedures, Brochures, Handbooks, Manuals, Plans (if not Lead Dept. CW-028 provided in the schedule), Standard Operating When Mag, Mfr, S / I Yes: After Copies; GC §34090.7 Procedures (SOPs), Studies, Newsletters / Superseded OD, Ppr QC & OD Reports (if not provided in the schedule),: Produced by OTHER Departments Reference Materials: Policies, Procedures, Brochures, Handbooks, Manuals, Plans (if not provided in the schedule), Standard Operating When No Procedures (SOPs), Studies, Newsletters, / CW-029 Longer Mag, Mfr, S / I Yes: After Non -Records Reports (if not provided in the schedule),: Required OD, Ppr QC & OD Produced by OUTSIDE ORGANIZATIONS (League of California Cities, Chamber of Commerce, etc.) Lead Dept. CW-030 Reports, Studies (Historically significant - P Mag, Mfr, S/I Yes: After Administratively and Historically significant, e.g., Zoning Studies) OD, Ppr QC & OD therefore retained permanently; GC §34090 Lead Dept. CW-031 Reports, Studies (other than Historically 5 years Mag, Mfr, S / I Yes: After Department preference; Information is significant repents - e.g. Annual Reports) OD, Ppr QC & OD outdated after 5 years; GC §34090 Previous MSDS may be obtained from a service; SDS / MSDS may be destroyed as SIDS (Safety Data Sheets) / MSDS (Material long as a record of the chemical / Lead Dept. CW-032 Safety Data Sheets) / Chemical Use Report 30 years Mag, Mfr, S / I Yes: After substance / agent, where & when it was Form (/ records of the chemical / substance / OD, Ppr QC & OD agent, where / when it was used) used is maintained for 30 years; Applies to qualified employers; 8 CCR 3204(d)(1)(B)(2 and 3), GC §34090 When No Mag, Mfr, Yes: After Transitory records not retained in the ordinary Lead Dept. CW-033 Speaker Cards (submitted at public meetings) Longer OD, Ppr S / I QC & OD course of business (used to accurately Required produce minutes); GC §§34090 et seq., EL SEGUNDO, CA ©1995-2021 Gladwell Governmental Services, Inc. - all rights reserved Do not duplicate or distribute without prior written permission from GGS (909) 337-3516 Adopted: 2/18/2025 Page 66 of 242 Ver. 10.0 RECORDS RETENTION SCHEDULE: CITY-WIDE STANDARDS Page CW-8 (Used by ALL Departments) Destroy Office of Image: Paper Record Retention Records Description Total Vital? Media 1 Mrt after Comments / Reference No. Retention Options =Mf MMfr (OFR) S=Scan Imaged & C'd? Retentions apply to the department that is NOT the Office of Record (OFR), or the "Lead Department". If you are the OFR, refer to your department retention schedule. Retentions begin when the act is completed, and imply a full file folder (e.g. last document + 2 years), since destruction is normally performed by file folder. HOLDS: Litigation, com laints, claims, public records act requests, audits and/or investi ations suspend normal retention periods retention resumes after settlement or completion). Expiration + Yes: DuringMag, Mfr, Yes: After Lead Dept. CW-034 Special Event Permits 2 years Class or OD, Ppr S / I QC & OD GC §34090 Program Surveys / Questionnaires (that the City issues). Lead Dept. CW-035 If a summary of the data is compiled, the 2 years Mag, Mfr, S / I Yes: After GC §34090 survey forms are considered a draft / transitory OD, Ppr QC & OD record, / can be destroyed as drafts (When No Longer Required) Training EMPLOYEE RECORDS (If Records are Created) Required Information for all Employee Training: LC �1198.5, 6401.9(f), 6429(0; 8 CCR3203 et seq., 29 CFR 1627.3(b)(ii), GC §§12946, Separation + Mag, Mfr, Yes: After Employee Name Lead Dept. CW-035.5 Training Provider's Name all II 12960, 34090, 53235.2(b), 53237.2(b); 5 years OD, Ppr QC & OD 53238.3(b) Date Duration (length) Core Competencies / Skills Certifications / Qualifications Department preference; Ethics, Fiscal and Training Presented by Staff - COURSE Financial, Harassment & Workplace Violence Prevention Training are 5 years; RECORDS EEOC/FLSA/ADEA (Age) requires 3 years for Lead Dept. Mag, Mfr, Yes: After promotion, demotion, transfer, selection, or (Presenting CW-036 (Attendance Rosters /Sign -in Sheets, Outlines 5 years OD, Ppr S / I QC & OD discharge; State Law requires 4 2-3 years for the Training) /Materials; includes Ethics, Fiscal &Financial, personnel actions; 8 CCR §3203 et seq., 29 Harassment, Workplace Violence, Safety CFR 1602.31; LC §6429(c); GC §§12946, Training, Tailgates) 12960, 34090, 53235.2(b), 53237.2(b); 53238.3(b); LC §6401.9(f), EL SEGUNDO, CA ©1995-2021 Gladwell Governmental Services, Inc. - all rights reserved Do not duplicate or distribute without prior written permission from GGS (909) 337-3516 Adopted: 2/18/2025 Page 67 of 242 Ver. 8.0 RECORDS RETENTION SCHEDULE: CITY ATTORNEY Page CA-1 Image: Destroy Office of Paper Record Retention No. Records Description Total Vital? Media 1 M=Mfrt after Comments / Reference (OFR) Retention Options MMf r Imaged S=Scan If the record is not listed here, refer to the Retention for City- Wide Standards Retentions begin when the act is completed, and imply a full file folder (e.g. last document + 2 years), since destruction is normally performed by file folder. HOLDS: Litigation, complaints, claims, public records act requests, audits and/or investigations suspend normal retention periods retention resumes after settlement or completion). CITY ATTORNEY When No Yes: Reference materials and copies of documents City Attorney CA-001 Advice Files / Subject Files (Advice provided to Longer Mag, Mfr, S / I After QC generated by other departments pertaining to the City on a variety of subjects) Required OD, Ppr & OD various topics required by Attorney staff; GC §34090 et seq. Citations / Complaints (All are misdemeanors. Mag, Mfr, Yes: Provided there are no outstanding warrants, do City Attorney CA-002 Includes inspections, warrants, etc.) 3 years OD, Ppr S / I After QC not involve identifiable items which have not & OD been recovered, GC §34090 Mag, Mfr, Yes: City Attorney CA-003 City Attorney Opinions P Yes OD, Ppr S/I After QC Department preference; GC §34090 & OD Claim must be filed within 1 year, lawsuit within City Yes: 2 years; complaints against peace officers Attorney & Settle + 5 Yes: Until Mag, Mfr, After QC within 5 years; Statute of Limitations for Finance / CA-004 Claims - Not Juveniles years Settlement OD, Ppr S / I & OD contracts is 4 years; wrongful death for Risk Manag. construction is completion + 5 years; CCP §§ 337 et seq.; GC §§ 911.2, 945, 34090, 34090.6; PC §832.5 City Age of Attorney & Majority Yes: Until Mag, Mfr, , Yes: Juveniles may have additional legal recourses; Finance / CA-005 Claims - Juveniles (minimum Settlement OD, Ppr S / I After QC CCP §§ 337 et seq.; GC §§ 911.2, 945, 34090, Risk Manag. Settle + 5 & OD 34090.6; PC §832.5 ears City Mag, Mfr, Yes: Attorney & CA-006 Closed Session Materials 2 years OD, Ppr S / I After QC GC §34090 City Clerk & OD Return to Yes: Yes: All State and Federal laws require retention AS Human CA-007 Grievances (Escalated from Human Human Before Mag, Mfr, S / I After QC until final disposition of formal complaint; State Resources Resources) Resources Disposition OD, Ppr & OD requires 2 years after action is taken; GC §§12946, 12960, 34090 EL SEGUNDO, CA. ©1995 - 2021 Gladwell Governmental Services, Inc. (909) 337-3516 - all rights reserved Do not duplicate or distribute without prior written permission Adopted: 02/18/2025 Page 68 of 242 Ver. 8.0 RECORDS RETENTION SCHEDULE: CITY ATTORNEY Page CA-2 Image: Destroy Office of Paper Record Retention No. Records Description Total Vital? Media 1 M=Mfrt after Comments / Reference (OFR) Retention Options MMf r Imaged S=Scan If the record is not listed here, refer to the Retention for City- Wide Standards Retentions begin when the act is completed, and imply a full file folder (e.g. last document + 2 years), since destruction is normally performed by file folder. HOLDS: Litigation, com laints, claims, public records act requests, audits and/or investi ations suspend normal retention periods retention resumes after settlement or completion). Statute of Limitations runs 6 months - 5 years; Litigation Files / Legal Case Files Yes: for contracts is 4 years; wrongful death for City Attorney CA-008 Settle + 5 Yes: Until Mag, Mfr, S / I After QC construction is completion + 5 years; Civil Send Final Settlement Agreements to the City years Settlement OD, Ppr & OD Courts retain their records for 10 years; CCP Clerk §§ 337 et seq.; GC §§ 945, 34090, 34090.6, 68150; PC §832.5 EL SEGUNDO, CA. ©1995 - 2021 Gladwell Governmental Services, Inc. (909) 337-3516 - all rights reserved Do not duplicate or distribute without prior written permission Adopted: 02/18/2025 Page 69 of 242 Ver. 13.0 RECORDS RETENTION SCHEDULE: CITY CLERK (Elections) Page CC-1 Image: Destroy Office of Total Media 1 Paper Record Retention No. Records Description Retention Vital? Options M=Mfrt MMf r after Comments / Reference (OFR) S=Scan Imaged & If the record is not listed here, refer to the Retention for City- Wide Standards Retentions begin when the act is completed, and imply a full file folder (e.g. last document + 2 years), since destruction is normally performed by file folder. HOLDS: Litigation, complaints, claims, public records act requests, audits and/or investigations suspend normal retention periods retention resumes after settlement or completion). CITY CLERK City Clerk & Public Works / CC-001 Abandonments / Vacations (Streets) / P Yes (all) Mag, Mfr, S/I Yes: After GC §34090 et seq. Engineering Rights of Way OD, Ppr QC & OD City Clerk CC-002 Agenda Staff Reports P Mag, Mfr, S / I Yes: After Department Preference; GC §34090 OD, Ppr QC & OD City Clerk CC-003 Agenda Packets P Mag, Mfr, S / I Yes: After Department Preference; GC §34090 OD, Ppr QC & OD Agreements / Contracts: ALL INFRASTRUCTURE/IMAGED: Includes all contractual obligations (e.g. Amendments / Scope of Work / Successful Department preference; All infrastructure, Proposal) / insurance certificates JPAs, & Mutual Aid contracts are permanent Examples of Infrastructure: Architects, Yes: Mag, Mfr, , Yes: After for emergency preparedness; Statute of City Clerk CC-005 Buildings, bridges, covenants, P Before OD, Ppr S / I QC & OD Limitations is 4 years; 10 years for Errors & Completion Omissions; CCP §§337. 337.1(a), 337.15, 343; development, environmental, Joint Powers, GC §34090, Contractor has retention MOUs, park improvements, property / requirements in 48 CFR 4.703 property restrictions, redevelopment, reservoirs, sewers, sidewalks, street / alley improvements, settlement, subdivisions, utilities, water, etc. EL SEGUNDO, CA. ©1995-2021 Gladwell Governmental Services, Inc. - all rights reserved Do not duplicate or distribute without prior written permission from GGS (909) 337-3516 Adopted: 02/18/2025 Page 70 of 242 Ver. 13.0 RECORDS RETENTION SCHEDULE: CITY CLERK (Elections) Page CC-2 Image: Destroy Office of Total Media 1 Paper Record Retention No. Records Description Retention Vital? Options M=Mfrt MMf r after Comments / Reference (OFR) S=Scan Imaged & If the record is not listed here, refer to the Retention for City- Wide Standards Retentions begin when the act is completed, and imply a full file folder (e.g. last document + 2 years), since destruction is normally performed by file folder. HOLDS: Litigation, complaints, claims, public records act requests, audits and/or investi ations suspend normal retention periods retention resumes after settlement or completion). Agreements / Contracts ALL NON - INFRASTRUCTURE (NOT IMAGED): Includes all contractual obligations (e.g. Amendments / Scope of Work / Successful Department preference; Statute of Limitations Proposal) / insurance certificates Completion Yes: Mag, Mfr, Yes: After is 10 years for Errors &Omissions; Statute of City Clerk CC-006 + 10 years Before OD, Ppr S / I QC & OD Limitations for contracts is 4 years; CCP Examples of NON -Infrastructure: Completion §§337., 337.1(a), 337.15 GC §34090 Consulting, grants, disposal, franchises, housing, leases, legal services, loans, paving, painting, professional services, slurry seals, tree trimming, etc. Yes: EEOC / ADEA (Age) requires 1 year after City Clerk CC-007 Agreements / Contracts Approved by P Before Mag, Mfr, S / I Yes: After benefit plan termination; State Law requires 2 Council: Retirement Agreements (PERS) Expiration OD, Ppr QC & OD years after action; 29 CFR 1627.3(b)(1)(2); GC §§12946, 12960, 34090 Agreements / Contracts Approved by City Clerk CC-008 Council: Subdivision, LLA's (Lot Line P Yes (all) Mag, Mfr, S / I Yes: After Land Records; GC §34090 Adjustments), / LSA's (Lot Split OD, Ppr QC & OD Agreements) City Clerk CC-009 Agreements / Contracts Approved by P Yes (all) Mag, Mfr, S / I Yes: After GC §34090 Council: Title Insurance, Land Records OD, Ppr QC & OD Agreements / Contracts Approved by Expiration + Yes: Mag, Mfr, Yes: After EEOC / FLSA requires 3 years for MOUs; City Clerk CC-010 Council: MOUs - Memorandas of 5 years Before OD, Ppr S / I QC & OD State requires 2 years; 29 CFR 516.5, GC Understanding Expiration §§12946, 12960, 34090 City Clerk CC-012 Annexations P Mag, Mfr, S/I Yes: After GC § 34090 OD, Ppr QC & OD Bid Submittals - Formal Bids Only: Bid Opening Mag, Mfr, Yes: After '& City Clerk CC-012 Specification / RFP / Responses, + 2 years OD, Ppr S / I QC OD GC § 34090 Unsuccessful Bids / Proposals, etc. EL SEGUNDO, CA. ©1995-2021 Gladwell Governmental Services, Inc. - all rights reserved Do not duplicate or distribute without prior written permission from GGS (909) 337-3516 Adopted: 02/18/2025 Page 71 of 242 Ver. 13.0 RECORDS RETENTION SCHEDULE: CITY CLERK (Elections) Page CC-3 Image: Destroy Office of Paper Record Retention No. Records Description Total Vital? Media 1 M=Mfrt after Comments / Reference (OFR) Retention Options MMf r Imaged & S=Scan If the record is not listed here, refer to the Retention for City- Wide Standards Retentions begin when the act is completed, and imply a full file folder (e.g. last document + 2 years), since destruction is normally performed by file folder. HOLDS: Litigation, complaints, claims, public records act requests, audits and/or investi ations suspend normal retention periods retention resumes after settlement or completion). Certificates of Insurance (Normally filed Yes: Mag, Mfr, Yes: After Longest Statute of Limitations is 10 years; City Clerk CC-015 with Agreement) 11 years Before OD, Ppr S / I QC & OD CCP §337 et seq.; GC §34090 Completion City Clerk CC-016 Chronological History of Mayors / City P Mag, Mfr, S / I Yes: After Historical Value; GC §34090 Council OD, Ppr QC & OD City Clerk CC-018 City Incorporation, Logo, City Seal P Mag, Mfr, S / I Yes: After GC §§34090 OD, Ppr QC & OD Expiration Mag, Mfr, Yes: After Statute of Limitations for Errors and Omissions City Clerk CC-019 City Clerk - Notary Public of Term + OD, Ppr S / I QC & OD is 10 years; CCP §337 et seq.; GC §34090 10 ears Risk Manag. CC-020 Claims Forms Yes: Until Mag, Mfr, S / I Yes: After Risk Management is Office of Record for the 2 ears Settlement OD, Ppr QC & OD Claim File; GC §§34090 City Clerk CC-023 Deeds: Property owned by City (property P Yes (all) Mag, Mfr, S / I Yes: After GC §34090 acquisition files) OD, Ppr QC & OD City Clerk CC-024 Easements P Yes (all) Mag, Mfr, S / I Yes: After '& GC §34090 OD, Ppr QC OD CITY CLERK / ELECTIONS CONSOLIDATED Campaign Disclosure Statements (FPPC 400 Series Forms501 Form): Department Preference; as of January 1, 2025, City Clerk / CC-025 , SUCCESSFUL CANDIDATES (Elected P Mag, Mfr, S / I Yes: After the FPPC is the Filing Officer for 87200 filers; Elections OD, Ppr QC City maintains copies only; original statements Officials) are filed with FPPC; GC §81009(f)&(g) All, whether filed electronically / not Campaign Disclosure Statements (FPPC Candidates without committees are not City Clerk / 400 Series Forms, 501 Form): Mag, Mfr, Yes: After required to file their statements , reports or Elections CC-026 UNSUCCESSFUL CANDIDATES 5 years OD, Ppr S / I QC copies online or electronically; Paper must be Includes Unsuccessful Candidates Without r taiRed for at least 2 years ; GC Committees that Don't File Electronically I §81009(b)&(g); GG§84615 EL SEGUNDO, CA. ©1995-2021 Gladwell Governmental Services, Inc. - all rights reserved Do not duplicate or distribute without prior written permission from GGS (909) 337-3516 Adopted: 02/18/2025 Page 72 of 242 Ver. 13.0 RECORDS RETENTION SCHEDULE: CITY CLERK (Elections) Page CC-4 Image: Destroy Office of Paper Record Retention No. Records Description Total Vital? Media 1 M=Mfrt after Comments / Reference (OFR) Retention Options MMf r Imaged & S=Scan If the record is not listed here, refer to the Retention for City- Wide Standards Retentions begin when the act is completed, and imply a full file folder (e.g. last document + 2 years), since destruction is normally performed by file folder. HOLDS: Litigation, complaints, claims, public records act requests, audits and/or investi ations suspend normal retention periods retention resumes after settlement or completion). ampaign Disclosurecaalements 400 Series Forms, 501 Form): City Clerk / CC-027 UNSUCCESSFUL CANDIDATES 10 years Mag, Mfr, S / I Yes: After Statements filed electronically are required for Elections ELECTRONICALLY FILED -WITH / OD, Ppr QC 10 years; GC §81009 b & g); GC §84615 () ( WITHOUT Committees Elections - Campaign Reports (FPPC 400 Paper be fGF least 2 City Clerk / CC-028 Series Forms): OTHER COMMITTEES 7 years Mag, Mfr, S / I Yes: After must Fetained at yeaFG; Elections OD, Ppr QC GC §81009(b)(g) (PACS - not candidate -controlled) Elections - Campaign Reports (FPPC 400 PapeF be feF least 2 City Clerk / CC-029 Series Forms): THOSE NOT REQUIRED 4 years Mag, Mfr, S / I Yes: After must Fetained at yeaFG; Elections OD, Ppr QC GC §81009(f) TO FILE ORIGINAL WITH CITY CLERK City Clerk / Elections - Candidate Statements (to be Duration of Yes: After Department Preference; No specific legal Elections CC-030 printed in the sample ballot) Office + 4 Ppr S / M / I QC & OD requirement; GC § 34090 ears City Clerk / Duration of Yes: After Department Preference; No specific legal Elections CC-031 Elections - Certificates of Election Office + 4 Ppr S / I QC & OD requirement; GC § 34090 ears WORKING / ADMINISTRATION Election City Clerk / File (Correspondence to candidates / Used for a model for the next election, GC Elections CC-032 FPPC, Applications for vacancies on the 2 years Mag, Ppr §34090 Council, Master of Candidate's Packet, etc.) City Clerk / Elections - HISTORICAL File (Sample Mag, Mfr, Elections CC-033 ballot, all Resolutions (calling the election, P OD, Ppr S No Retained for Historical Value, GC §34090 canvass, etc.), election summary) City Clerk / Elections -Nomination Papers: Duration of Mag, Mfr, Department Preference; CA law states term of Elections CC-034 SUCCESSFUL CANDIDATES Office + 4 OD, Ppr office and 4 years after the expiration of term; ears EC §17100 City Clerk / CC-035 Elections - Nomination Papers: Election + 4 Mag, Mfr, CA law states term of office and 4 years after Elections UNSUCCESSFUL CANDIDATES ears OD, Ppr the expiration of term; EC §17100 EL SEGUNDO, CA. ©1995-2021 Gladwell Governmental Services, Inc. - all rights reserved Do not duplicate or distribute without prior written permission from GGS (909) 337-3516 Adopted: 02/18/2025 Page 73 of 242 Ver. 13.0 RECORDS RETENTION SCHEDULE: CITY CLERK (Elections) Page CC-5 Destroy Image: Office of Paper Total Media 1 Record Retention No. Records Description Vital? M=Mfrt after Comments / Reference Retention Options MMf r (OFR) Imaged & S=Scan If the record is not listed here, refer to the Retention for City- Wide Standards Retentions begin when the act is completed, and imply a full file folder (e.g. last document + 2 years), since destruction is normally performed by file folder. HOLDS: Litigation, complaints, claims, public records act requests, audits and/or investi ations suspend normal retention periods retention resumes after settlement or completion). Final Not accessible to the public; The 8 month Elections -Petitions (Initiative, Recall / Examinationretention applies after election results, or final City Clerk / CC-036.1 Referendum) - IF INSUFFICIENT - IF + 1 year Ppr examination if no election, unless there is a Elections Examined by Proponents after legal or FPPC proceeding. EC §§17200(b)(3), petition 17400 examination Not accessible to the public: The 8 month Elections - Petitions (Initiative, Recall / Determinatio retention applies after the City Clerk makes the n of City Clerk / CC-036.2 Referendum) - IF INSUFFICIENT - NOT Ppr determination of insufficiency / examines the Examined by Proponents petitions. unless there is a legal or FPPC Elections Insufficienc + g months proceeding. EC §17200(b)(3), 17400 Not accessible to the public; The 8 month City Clerk / Elections -Petitions (Initiative, Recall / Results + 8 retention applies after election results, or final Elections CC-036.32 Referendum) - IF SUFFICIENT months Ppr examination if no election, unless there is a legal or FPPC proceeding. EC §§17200(b)(3), 17400 City Clerk / CC-037 Elections -Precinct Maps 2 years Mag, Ppr No specific legal requirement; EC §17501, GC Elections 34090 CITY CLERK /ELECTIONS STAND ALONE (up City Clerk / Elections - Vote -by -Mail Applications / CC-038 Absentee Applications, Roster of Absentee 6 mo. Ppr EC §17302 Elections Applications City Clerk / Elections - Vote -by -Mail Identification Elections CC-039 Envelopes / Absentee Identification 6 mo. Ppr EC §17302 Envelopes City Clerk / CC-040 Elections - Ballots - After Election 6 mo. Ppr EC §17302 Elections City Clerk / CC-041 Elections - Ballots - After Recount 6 mo. Ppr EC §17306 Elections City Clerk / CC-042 Elections - Assessment District Ballots - Pyears Ppr GC §53753(e)(2), 53755(d) Elections Prop. 218 proceedings EL SEGUNDO, CA. ©1995-2021 Gladwell Governmental Services, Inc. - all rights reserved Do not duplicate or distribute without prior written permission from GGS (909) 337-3516 Adopted: 02/18/2025 Page 74 of 242 Ver. 13.0 RECORDS RETENTION SCHEDULE: CITY CLERK (Elections) Page CC-6 Image: Destroy Office of Total Media 1 Paper Record Retention No. Records Description Retention Vital? Options M=Mfrt MMf r after Comments / Reference (OFR) S=Scan Imaged & If the record is not listed here, refer to the Retention for City- Wide Standards Retentions begin when the act is completed, and imply a full file folder (e.g. last document + 2 years), since destruction is normally performed by file folder. HOLDS: Litigation, complaints, claims, public records act requests, audits and/or investi ations suspend normal retention periods retention resumes after settlement or completion). City Clerk / CC-043 Elections - Challenged / Assisted Voters 6 mo. Ppr If uncontested, EC §17304 Elections List City Clerk / CC-044 Elections - Inspector Receipts for Ballots 6 mo. Ppr EC 17302, 17306 Elections City Clerk / CC-045 Elections - Precinct Officer Appointments 6 mo. Ppr EC §17503 Elections City Clerk / CC-046 Elections - Roster of Voters 5 years Mag, Mfr, EC §17300 Elections OD, Ppr City Clerk / CC-047 Elections - Tally Sheets 6 mo. Ppr EC §17304 Elections City Clerk / CC-048 Elections - Voter Index Copies used as the 6 mo. Ppr EC §17304 Elections Voting Record at Polling Places City Clerk / CC-049 Elections - Voter Index Original 5 years Ppr EC §17001 Elections End of Elections Section City Clerk CC-051 Ethics Training Certificates ration Mag, Mfr, S/ I Yes: After §53235.2(b); LC1198.5 earsOD, Ppr QC & ODGC FPPC 700 Series Forms (Statement of F City Clerk CC-052 Economic Interests): DESIGNATED ears Mag, Mfr, S / I Yes: After City maintains original statements; GC EMPLOYEES (specified in the City's OD, Ppr QC §81009(e) & (g) Conflict of Interest code) FPPC 700 Series Forms (Statement of Economic Interests): PUBLIC OFFICIALS Department Preference; as of January 1, 2025, City Clerk CC-053 (elected / not elected. Includes City 7 years Mfr, OD, S / I Yes: After the FPPC is the Filing Officer for 87200 filers; Council Members, Planning Commission Ppr QC City maintains copies only; original statements Members, City Manager, City Treasurer / are filed with FPPC; GC §81009(f)&(g) City Attorney) City Clerk CC-054 FPPC Form 801 (Gift to Agency Report) 7 4-years Mag, Mfr, S / I Yes: After Must post on website; GC §81009(e) OD, Ppr QC City Clerk CC-055 FPPC Form 802 (Tickets Provided by 7 years Mag, Mfr, S / I Yes: After Must post on website for 4 years; GC Agency Report) OD, Ppr QC §81009(e) EL SEGUNDO, CA. ©1995-2021 Gladwell Governmental Services, Inc. - all rights reserved Do not duplicate or distribute without prior written permission from GGS (909) 337-3516 Adopted: 02/18/2025 Page 75 of 242 Ver. 13.0 RECORDS RETENTION SCHEDULE: CITY CLERK (Elections) Page CC-7 Image: Destroy Office of Total Media 1 Paper Record Retention No. Records Description Retention Vital? Options M=Mfrt MMf r after Comments / Reference (OFR) S=Scan Imaged & If the record is not listed here, refer to the Retention for City- Wide Standards Retentions begin when the act is completed, and imply a full file folder (e.g. last document + 2 years), since destruction is normally performed by file folder. HOLDS: Litigation, complaints, claims, public records act requests, audits and/or investi ations suspend normal retention periods retention resumes after settlement or completion). City Clerk CC-056 FPPC Form 803 (Behested Payment 7 years Mag, Mfr, S / I Yes: After FPPC Regulation 18734(c); GC §81009e Report) OD, Ppr QC City Clerk CC-057 FPPC Form 806 (Agency Report of Public 7 years Mag, Mfr, S / I Yes: After Must post on website; 2 CCR 18702.5(b)(3); Official Appointments) OD, Ppr QC GC §34090; GC §81009(e) City Clerk CC-058 Franchise Agreements - Unsuccessful Bid Opening Mag, Mfr, S / I Yes: After GC § 34090 bids (e.g. Cable TV, Electric, Gas, etc.) + 2 years OD, Ppr QC & OD City Clerk determines historical significance; Mag, Mfr, Yes: After records can address a variety of subjects and City Clerk CC-061 Historical Records P OD, Ppr S / I QC & OD media. Some media (e.g. audio and video tape) may be limited because of the media's life expectancy; GC §34090 City Clerk CC-065 Minutes: City Council P Yes (all) Mag, Mfr, S / I Yes: After GC §34090 OD, Ppr QC & OD City Clerk CC-066 Municipal Code Administration, LWhen No Longer Mag, Mfr, S / I Yes: After Preliminary Drafts (transmittals to Codifier and Distribution, etc. uired ReqWhen OD, Ppr QC & OD departments); GC § 34090 No Mag, Mfr, Yes: After Preliminary Drafts (transmittals to Codifier and City Clerk CC-067 Municipal Code Supplement Books Longer OD, Ppr S / I QC & OD departments); GC § 34090 Required Department preference; Statute of Limitations: Oaths of Office - City Council / Volunteers Separation Mag, Mfr, : YesAfter '& Public official misconduct is discovery of City Clerk CC-068 (required of all "City Officers", Elected / + 6 years OD, Ppr S / I QC OD offense + 4 years, retirement benefits is 6 Boards / Commissions) years from last action; GC §§36507, 34090; PC §§801.5, 803(c); 29 USC 1113 City Clerk CC-069 Ordinances P Yes (all) Mag, Mfr, S / I Yes: After GC §34090 et. seq. OD, Ppr QC & OD EL SEGUNDO, CA. ©1995-2021 Gladwell Governmental Services, Inc. - all rights reserved Do not duplicate or distribute without prior written permission from GGS (909) 337-3516 Adopted: 02/18/2025 Page 76 of 242 Ver. 13.0 RECORDS RETENTION SCHEDULE: CITY CLERK (Elections) Page CC-8 Image: Destroy Office of Total Media 1 Paper Record Retention No. Records Description Retention Vital? Options M=Mfrt MMf r after Comments / Reference (OFR) S=Scan Imaged & If the record is not listed here, refer to the Retention for City- Wide Standards Retentions begin when the act is completed, and imply a full file folder (e.g. last document + 2 years), since destruction is normally performed by file folder. HOLDS: Litigation, complaints, claims, public records act requests, audits and/or investi ations suspend normal retention periods retention resumes after settlement or completion). Petitions (submitted to Council on any subject - Dog Parks, Parking, Traffic City Clerk CC-071 Calming, etc.) 2 years Mag, Mfr, S / I Yes: After Department preference; Law requires 1 year OD, Ppr QC & OD for petitions; GC §50115 See Elections for Initiative, Recall / Referendum Petitions City Clerk CC-072 Property Deeds / Offers of Dedication: P Mag, Mfr, S / I Yes: After City Clerk is OFR and maintains them Processed (presented to Council) OD, Ppr QC & OD permanently; GC §34090 City Clerk CC-073 Publications issued by the City - P Mag, Mfr, S / I Yes: After City Clerk determines historical significance; Historically Significant OD, Ppr QC & OD GC §34090 City Clerk CC-074 Real Estate Surplus Property Sales P Mag, Mfr, S / I Yes: After GC §34090 OD, Ppr QC & OD City Clerk CC-075 Records Management: Destruction Lists / P Mag, Mfr, S / I Yes: After Department preference; GC §34090 et. seq. Retention Schedule OD, Ppr QC & OD City Clerk CC-076 Resolutions - City Council P Yes (all) Mag, Mfr, S / I Yes: After GC §34090 et. seq. OD, Ppr QC & OD Revocable Lease Agreements / Licenses / City Clerk CC-077 Encroachments (see Public Works for P Yes (all) Mag, Mfr, S / I Yes: After Not all Encroachment permits are submitted to utility encroachments, wide load permits, OD, Ppr QC & OD Council; GC § 34090 etc.) City Clerk CC-078 Scan Logs P Mag, Mfr, S / I Yes: After Department Preference; GC §34090 OD, Ppr QC & OD City Clerk CC-078.5 Secretary of State Statement of Facts / 2 years Yes all Mag, Mfr, S / I Yes: After GC §34090 Registry of Public Agencies OD, Ppr QC & OD City Clerk CC-079 Streets: Vacations P Yes (all) Mag, Mfr, OD, Ppr S / I Yes: After QC & OD Department preference; GC §34090 City Clerk CC-080 Subpoenas (Miscellaneous), Requests for 2 years Mag, Mfr, S / I Yes: After GC §34090 Public Records, Miscellaneous OD, Ppr QC & OD City Clerk CC-081 Title Reports: Property owned by City P Mag, Mfr, S / I Yes: After GC §34090 OD, Ppr QC & OD City Clerk CC-082 Utilities Administration (Correspondence 2 years Mag, Mfr, S / I Yes: After GC § 34090 with PUC, etc.) OD, Ppr QC & OID EL SEGUNDO, CA. ©1995-2021 Gladwell Governmental Services, Inc. - all rights reserved Do not duplicate or distribute without prior written permission from GGS (909) 337-3516 Adopted: 02/18/2025 Page 77 of 242 Ver. 13.0 RECORDS RETENTION SCHEDULE: CITY CLERK (Elections) Page CC-9 Image: Destroy Office of Paper Record Retention No. Records Description Total Vital? Media 1 M=Mfrt after Comments / Reference (OFR) Retention Options MMf r Imaged & S=Scan If the record is not listed here, refer to the Retention for City- Wide Standards Retentions begin when the act is completed, and imply a full file folder (e.g. last document + 2 years), since destruction is normally performed by file folder. HOLDS: Liti ation, complaints, claims, public records act requests, audits and/or investi ations suspend normal retention periods retention resumes after settlement or completion). City Clerk CC-083 Vehicle Titles / Pink Slips r to �New Mag, Mfr, S / I GC §34090 wner OD, Ppr EL SEGUNDO, CA. ©1995-2021 Gladwell Governmental Services, Inc. - all rights reserved Do not duplicate or distribute without prior written permission from GGS (909) 337-3516 Adopted: 02/18/2025 Page 78 of 242 Ver. 7.0 RECORDS RETENTION SCHEDULE: CITY MANAGER Page CM-1 (City Council Office, Media And Communications) Image: Destroy Office of Paper Record Retention No. Records Description Total Vital? Media 1 M=Mfrt after Comments / Reference (OFR) Retention Options MMf r Imaged & S=Scan If the record is not listed here, refer to the Retention for City- Wide Standards Retentions begin when the act is completed, and imply a full file folder (e.g. last document + 2 years), since destruction is normally performed by file folder. HOLDS: Litigation, complaints, claims, public records act requests, audits and/or investigations suspend normal retention periods retention resumes after settlement or completion). CITY MANAGER AND CITY COUNCIL OFFICE Copies - City Clerk CM-001 Agenda Packets /Staff Reports: City Council When No Mag, Mfr, S / I Yes: After GC §34090.7 Longer OD, Ppr QC & OD Re uired City Manager & Mag, Mfr, Yes: After City CM-002 Awards / Certificates to the City 2 years OD, Ppr S / I QC & OD GC §34090 Council Office City Manager & City Council Correspondence (directly to / from Mag, Mfr, Yes: After City CM-003 Council Members) 2 years OD, Ppr S / I QC & OD GC §34090 Council Office City Manager & Mag, Mfr, Yes: After City CM-004 City Manager's Correspondence 2 years OD, Ppr S / I QC & OD GC §34090 Council Office City Manager & Minimum 2 Mag, Mfr, Yes: After City CM-005 Department Files years OD, Ppr S / I QC & OD Department Preference; GC §34090 Council Office City Manager & Diversity, Equity /Inclusion Committee Minimum 2 Mag, Mfr, Yes: After Brown Act challenges must be filed within 30 City CM-006 Agendas, Agenda Packets years OD, Ppr S / I QC & OD or 90 days of action; GC §§34090, Council 54960.1(c)(1) Office EL SEGUNDO, CA ©1995-2021 Gladwell Governmental Services, Inc. (909) 337-3516 - all rights reserved Do not duplicate or distribute without prior written permission Adopted: 02/18/2025 Page 79 of 242 Ver. 7.0 RECORDS RETENTION SCHEDULE: CITY MANAGER Page CM-2 (City Council Office, Media And Communications) Image: Destroy Office of Paper Record Retention No. Records Description Total Vital? Media 1 M=Mfrt after Comments / Reference (OFR) Retention Options MMf r Imaged & S=Scan If the record is not listed here, refer to the Retention for City- Wide Standards Retentions begin when the act is completed, and imply a full file folder (e.g. last document + 2 years), since destruction is normally performed by file folder. HOLDS: Litigation, com laints, claims, public records act requests, audits and/or investi ations suspend normal retention periods retention resumes after settlement or completion). City Manager & Mag, Mfr, Yes: After City CM-007 Diversity, Equity / Inclusion Committee Minutes P Yes OD, Ppr S / I QC & OD Department Preference; GC §34090 Council Office City Manager & Economic Development Advisory Commission Minimum 2 Mag, Mfr, Yes: After Brown Act challenges must be filed within 30 City CM-008 Agendas, Agenda Packets years OD, Ppr S / I QC & OD or 90 days of action; GC §§34090, Council 54960.1(c)(1) Office City Manager & Economic Development Advisory Commission Mag, Mfr, Yes: After City CM-009 Minutes P Yes OD, Ppr S / I QC & OD Department Preference; GC §34090 Council Office City Manager & Maddy Act List (Board / Commission Mag, Mfr, Yes: After City CM-010 Vacancies) 2 years OD, Ppr S / I QC & OD GC §34090 Council Office City Manager & Proclamations / Commendations / Certificates / Mag, Mfr, Yes: After City CM-011 Recognitions (includes requests) 2 years OD, Ppr S / I QC & OD GC §34090 Council Office City Manager & Minimum 2 Mag, Mfr, Yes: After City CM-012 Project / Program Working Files OD, Ppr S / I QC & OD Department Preference; GC §34090 Council years Office EL SEGUNDO, CA ©1995-2021 Gladwell Governmental Services, Inc. (909) 337-3516 - all rights reserved Do not duplicate or distribute without prior written permission Adopted: 02/18/2025 Page 80 of 242 Ver. 7.0 RECORDS RETENTION SCHEDULE: CITY MANAGER Page CM-3 (City Council Office, Media And Communications) Image: Destroy Office of Total Media 1 Paper Record Retention No. Records Description Retention Vital? Options M=Mfrt MMf r after Comments / Reference (OFR) S=Scan Imaged & If the record is not listed here, refer to the Retention for City- Wide Standards Retentions begin when the act is completed, and imply a full file folder (e.g. last document + 2 years), since destruction is normally performed by file folder. HOLDS: Litigation, com laints, claims, public records act requests, audits and/or investi ations suspend normal retention periods retention resumes after settlement or completion). City Manager & Public Relations -City Produced Publications, Minimum 2 Mag, Mfr, Yes: After Review for historical significance. Transfer City CM-013 Press Releases, Photos years OD, Ppr S / I QC & OD historical documents to SMC Historical Council Association; Department Policy; GC §34090 Office City Manager & Recruitments for Boards / Commissions, Mag, Mfr, Yes: After City CM-014 Advisory Boards: Applications, Interview 2 years OD, Ppr S / I QC & OD GC §34090 Council Notes, etc. Office City Manager & When No Mag, Mfr, Yes: After Notes, drafts, or preliminary documents; GC City CM-015 Speeches / PowerPoint Presentations Longer OD, Ppr S / I QC & OD §34090 et seq. Council Required Office CITY MANAGER / MEDIA AND COMMUNICATIONS City Boards, Commissions, /Committees: Department preference; State law only Manager / CW-016 Recordings - AUDIO RECORDINGS of 4 years (Mag) requires for 30 days for audio recordings, 90 Media & Meetings / Audio Tapes I I days for video recordings; GC §§54953.5(b), Commun. 34090.7 City Boards, Commissions, /Committees: Department preference; State law only Manager / CW-016.5 Recordings - VIDEO RECORDINGS of 4 years (Mag) requires for 30 days for audio recordings, 90 Media & Meetings / Video Tapes days for video recordings; GC §§54953.5(b), Commun. 34090.7 City Department preference; State law only Manager / CW-017 City Council: Recordings - AUDIO 4 years (Mag) requires for 30 days for audio recordings, 90 Media & RECORDINGS of Meetings / Audio Tapes days for video recordings; GC §§54953.5(b), Commun. I I 34090.7 City Department preference; State law only Manager / CW-017.5 City Council: Recordings - VIDEO 4 years (Mag) requires for 30 days for audio recordings, 90 Media & RECORDINGS of Meetings / Video Tapes days for video recordings; GC §§54953.5(b), Commun. I I I 1 1 134090.7 EL SEGUNDO, CA ©1995-2021 Gladwell Governmental Services, Inc. (909) 337-3516 - all rights reserved Do not duplicate or distribute without prior written permission Adopted: 02/18/2025 Page 81 of 242 Ver. 7.0 RECORDS RETENTION SCHEDULE: CITY MANAGER Page CM-4 (City Council Office, Media And Communications) Image: Destroy Office of Paper Record Retention No. Records Description Total Vital? Media 1 M=Mfrt after Comments / Reference (OFR) Retention Options MMf r Imaged & S=Scan If the record is not listed here, refer to the Retention for City- Wide Standards Retentions begin when the act is completed, and imply a full file folder (e.g. last document + 2 years), since destruction is normally performed by file folder. HOLDS: Litigation, com laints, claims, public records act requests, audits and/or investi ations suspend normal retention periods retention resumes after settlement or completion). City Manager / CW-018 Community Cable Advisory Council Agenda Minimum 2 Yes (all) Mag, Mfr, S / I Yes: After Department preference; GC §34090 Media & Packets years OD, Ppr QC & OD Commun. City Manager / CW-019 Community Cable Advisory Council Minutes / P Mag, Mfr, S / I Yes: After GC §34090 Media & Bylaws OD, Ppr QC & OD Commun. City Manager / CW-020 Community Programming / Government 2 Years Mag, Mfr, S / I Yes: After Department Preference; GC §§34090 et seq., Media & Access Channel / Cable TV Programming OD, Ppr QC & OD 34090.6 and 34090.7 Commun. City Manager / CW-021 Legislation (Correspondence from the City 2 Years Mag, Mfr, S / I Yes: After GC §34090 Media & Supporting / Opposing proposed Legislation) OD, Ppr QC & OD Commun. City Manager / CW-022 Press Releases 2 years Mag, Mfr, S / I Yes: After GC §34090 Media & OD, Ppr QC & OD Commun. EL SEGUNDO, CA ©1995-2021 Gladwell Governmental Services, Inc. (909) 337-3516 - all rights reserved Do not duplicate or distribute without prior written permission Adopted: 02/18/2025 Page 82 of 242 Ver. 7.0 RECORDS RETENTION SCHEDULE: CITY TREASURER Page CT-1 Office of Image: Destroy Record Retention No. Records Description Total Vital? Media 1=Import Paper after Comments / Reference (OFR) Retention Options M=Mfr Imaged & S=Scan C'd? If the record is not listed here, refer to the Retention for City- Wide Standards Retentions begin when the act is completed, and imply a full file folder (e.g. last document + 2 years), since destruction is normally performed by file folder. HOLDS: Litigation, complaints, claims, public records act requests, audits and/or investigations suspend normal retention periods retention resumes after settlement or completion). CITY TREASURER City CT-001 Bank Statements 7 years Mag, Mfr, S / I Yes: After Department preference; GC §34090, 26 CFR Treasurer OD, Ppr QC & OD 31.6001-1 City Checks - Cashed (maintained by the Mag, Mfr, Yes: After Department preference; Meets municipal Treasurer CT-002 bank) 7 years OD, Ppr S / I QC & OD government auditing standards; GC §34090, CCP § 337 City CT-003 Historical Treasurers Records (samples P Mag, Mfr, S / I Yes: After Department preference; GC §34090 Treasurer of old Leather-bound books, etc.) OD, Ppr QC & OD City CT-004 Investment Committee Agenda Packets Minimum 2 Yes (all) Mag, Mfr, S / I Yes: After Department preference; GC §34090 Treasurer ears OD, Ppr QC & OD City CT-005 Investment Committee Minutes / Bylaws P Mag, Mfr, S / I Yes: After GC §34090 Treasurer OD, Ppr QC & OD Investments / Certificates of Deposit Department preference; Meets municipal City CT-006 (CDs) / Advisor Reports / Statements / 7 years Yes: Until Mag, Mfr, S / I Yes: After government auditing standards; GC §34090, Treasurer Trade Tickets / LAIF (Local Agency Paid OD, Ppr QC & OD CCP § 337 Investment Fund) City Receipts (Citations, Outside Firm Mag, Mfr, Yes: After Department preference; Meets municipal Treasurer CT-007 Collections, Property Tax, Sales Tax, 7 years OD, Ppr S / I QC & OD government auditing standards; GC §34090, Utility Tax, etc.) CCP § 337 City Treasurer's Report Mag, Mfr, Yes: After Department preference; Meets municipal Treasurer CT-008 (Also in City Council Agenda Packet) 7 years OD, Ppr S / I QC & OD government auditing standards; GC §34090, CCP § 337 City Mag, Mfr, Yes: After Department preference; Meets municipal Treasurer CT-009 Voided Checks 7 years OD, Ppr S / I QC & OD government auditing standards; GC §34090, CCP § 337 EL SEGUNDO, CA ©1995-2021 Gladwell Governmental Services, Inc. (909) 337-3516 - all rights reserved Do not duplicate or distribute without prior written permission Adopted: 02/18/2025 Page 83 of 242 Ver. 14.0 RECORDS RETENTION SCHEDULE: COMMUNITY SERVICES Page CS-1 (Library, Recreation) Image: Destroy Office of Total Media 1 Paper Record Retention No. Records Description Retention Vital? Options M=Mfrt MMf r after Comments / Reference (OFR) S=Scan Imaged & If the record is not listed here, refer to the Retention for City- Wide Standards Retentions begin when the act is completed, and imply a full file folder (e.g. last document + 2 years), since destruction is normally performed by file folder. HOLDS: Litigation, complaints, claims, public records act requests, audits and/or investigations suspend normal retention periods retention resumes after settlement or completion). COMMUNITY SERVICES / LIBRARY Community Arts /Culture Advisory Committee Agendas, Minimum 2 Mag, Mfr, Yes: Brown Act challenges must be filed within 30 Services / CS-001 Agenda Packets years OD, Ppr S / I After QC or 90 days of action; GC §§34090, Library & OD 54960.1(c)(1) Community Mag, Mfr, Yes: After Services / CS-002 Arts / Culture Advisory Committee Minutes P Yes OD, Ppr S / I QC & OD Department Preference; GC §34090 Library Community Services / CS-003 Disruptive Patrons /Patron Complaints / Minimum 2 Mag, Mfr, S / I Yes: After QC Department Preference; GC §34090 ry Libra Incident Reports years OD, Ppr & OD El Segundo Unified School District School Mag, Mfr, Yes: Department preference for auditing purposes; Finance CS-004 Libraries Management Invoices, Backups / 2 years OD, Ppr S / I After QC GC §34090.7 Copies of Checks & OD Community Mag, Mfr, Yes: Department preference; meets municipal Services / CS-005 Gifts to Library 5 years OD, Ppr S / I After QC government auditing standards; GC §34090 Library & OD Grants: LSCA (Library Services / Construction), LSTA (Library Services / Technology), SLRC (State Literacy Resource Community Centers), CLLS (California Library Literacy Final Yes: Per California State Library Records Services / CS-006 Services); CLSA (California Library Services Expenditure Mag, Mfr, S / I After QC Management Program Requirements (April 27, Library Act) / PLF (Public Library Foundation) ONLY. + 5 years OD, Ppr & OD 1998); GC §34090 For all others, follow City-wide Schedule. (SUCCESSFUL Reports, / Financial Information) Send copy of application / award to Finance Community Historical Records of Significant Historical Mag, Mfr, Yes: Services / CS-007 Value P Yes OD, Ppr S / I After QC Department Preference; GC §34090 Library & OD Community Inter -Library Loan Records -Reports to the Mag, Mfr, Yes: Department preference to ensure Services / CS-008 State Library (for reimbursement) 5 years OD, Ppr S / I After QC reimbursements; GC §34090 Libra ry & EL SEGUNDO, CA. ©1995-2021 Gladwell Governmental Services, Inc. -all rights reserved Do not duplicate or distribute without prior written permission from GGS (909) 337-3516 Adopted: 02/18/2025 Page 84 of 242 Ver. 14.0 RECORDS RETENTION SCHEDULE: COMMUNITY SERVICES Page CS-2 (Library, Recreation) Image: Destroy Office of Paper Record Retention No. Records Description Total Vital? Media 1 M=Mfrt after Comments / Reference (OFR) Retention Options MMf r Imaged & S=Scan If the record is not listed here, refer to the Retention for City- Wide Standards Retentions begin when the act is completed, and imply a full file folder (e.g. last document + 2 years), since destruction is normally performed by file folder. HOLDS: Liti ation, com laints, claims, public records act requests, audits and/or investi ations suspend normal retention periods retention resumes after settlement or completion). Community Mag, Mfr, Yes: Services / CS-009 Internet User Statistics 2 years OD, Ppr S / I After QC GC §34090 Library & OD Community Library Board of Trustees Agendas, Agenda Minimum 2 Mag, Mfr, Yes: Brown Act challenges must be filed within 30 Services / CS-010 Packets years OD, Ppr S / I After QC or 90 days of action; GC §§34090, Library & OD 54960.1(c)(1) Community Mag, Mfr, Yes: After Services / CS-011 Library Board of Trustees Minutes P Yes OD, Ppr S / I QC & OD Department Preference; GC §34090 Library Community Indefinite - Mag, Mfr, Yes: Data Fields /Records are interrelated; GC Services / CS-012 Library Management System / Database Minimum 2 Yes ODPpr , S / I After QC §34090 Library ears & OD Community When No Mag, Mfr, Yes: Preliminary / Transitory documents not Services / CS-013 Patron Applications for Library Cards Longer OD, Ppr S / I After QC retained in the ordinary course of business Library Re uired & OD (entered into database); GC §34090 Community When No Mag, Mfr, Yes: Preliminary / Transitory documents not Services / CS-014 Program Sign Ups (e.g. Summer Reading) Longer OD, Ppr S / I After QC retained in the ordinary course of business; GC Library Required & OD §34090 Community Yes: Mag, Mfr, Yes: Services / CS-015 Release Forms (Photos of Children, etc.) 2 years Before OD, Ppr S / I After QC GC §34090 Library Event & OD Department preference (Courts treat Inactive / volunteers as employees); EEOC/FLSA/ADEA Lead CS-016 Volunteer Applications / Agreements / Separation + Mag, Mfr, S/I Yes: After (Age) requires 3 years for promotion, Division Reserves - Successful Applicants 3 years OD, Ppr QC & OD demotion, transfer, selection, or discharge; 29 CFR 1602.31 & 1627.3(b)(1)(i)&(ii), GC §§ 12960, 34090 EL SEGUNDO, CA. ©1995-2021 Gladwell Governmental Services, Inc. -all rights reserved Do not duplicate or distribute without prior written permission from GGS (909) 337-3516 Adopted: 02/18/2025 Page 85 of 242 Ver. 14.0 RECORDS RETENTION SCHEDULE: COMMUNITY SERVICES Page CS-3 (Library, Recreation) Image: Destroy Office of Paper Record Retention No. Records Description Total Vital? Media 1 M=Mfrt after Comments / Reference (OFR) Retention Options MMf r Imaged & S=Scan If the record is not listed here, refer to the Retention for City- Wide Standards Retentions begin when the act is completed, and imply a full file folder (e.g. last document + 2 years), since destruction is normally performed by file folder. HOLDS: Liti ation, com laints, claims, public records act requests, audits and/or investi ations suspend normal retention periods retention resumes after settlement or completion). Department preference (Courts treat Yes: volunteers as employees); EEOC/FLSA/ADEA Lead CS-017 Volunteer Applications / Agreements / 3 years Mag, Mfr, S / I After (Age) requires 3 years for promotion, Division Reserves - Unsuccessful Applicants OD, Ppr OD demotion, transfer, selection, or discharge; 29 CFR 1602.31 & 1627.3(b)(1)(i)&(ii), GC 12960, 34090 COMMUNITY SERVICES / RECREATION Community Mag, Mfr, Yes: After Department preference for historical value; GC Services / CS-018 Activity Guide / Class Schedules P OD, Ppr S/I QC & OD §34090 Recreation Class Registration / Trip Permits / Fee / Charge / Liability Waiver Forms / Release of Community Liability Forms / Permissions / Sign -in Sheets Mag, Mfr, Yes: Services / CS-019 etc.: 2 years OD, Ppr S / I After QC GC §34090 Recreation & OD Camps, Field Trips, Authorization to give Medicine, etc. Community Mag, Mfr, Yes: Services / CS-020 Daily Vehicle Inspections 2 years OD, Ppr S / I After QC GC §34090 Recreation & OD Community Facility Use Permits / Equipment Applications, Yes: Yes: Services / CS-021 Books, Alcoholic Beverage Applications 2 years Before Mag, Mfr, S / I After QC GC §34090 Recreation Event ODPpr , & OD Includes Certificates of Insurance Community Termination Mag, Mfr, Yes: Services / CS-022 Lifeguard Certifications + 3 years OD, Ppr S / I After QC Department Preference; GC §34090 Recreation & OD Community Outreach / Community Referrals / Mag, Mfr, Yes: Services / CS-023 Correspondence 2 years OD, Ppr S / I After QC GC §34090 Recreation & OD EL SEGUNDO, CA. ©1995-2021 Gladwell Governmental Services, Inc. -all rights reserved Do not duplicate or distribute without prior written permission from GGS (909) 337-3516 Adopted: 02/18/2025 Page 86 of 242 Ver. 14.0 RECORDS RETENTION SCHEDULE: COMMUNITY SERVICES Page CS-4 (Library, Recreation) Image: Destroy Office of Paper Record Retention No. Records Description Total Vital? Media 1 M=Mfrt after Comments / Reference (OFR) Retention Options MMf r Imaged & S=Scan If the record is not listed here, refer to the Retention for City- Wide Standards Retentions begin when the act is completed, and imply a full file folder (e.g. last document + 2 years), since destruction is normally performed by file folder. HOLDS: Liti ation, com laints, claims, public records act requests, audits and/or investi ations suspend normal retention periods retention resumes after settlement or completion). Community Privilege Suspension Record (Difficult Minimum 2 Mag, Mfr, Yes: Services / CS-024 Participants) years OD, Ppr S / I After QC GC §34090 Recreation & OD Community Mag, Mfr, Yes: The detail is NOT forwarded to Finance; GC Services / CS-025 Receipts / Daily Deposits (Detail Backup) 2 years OD, Ppr S / I After QC §34090 et seq. Recreation & OD Community Recreation /Parks Commission Mag, Mfr, Yes: Services / CS-026 MINUTES / BYLAWS P OD, Ppr S/I After QC GC §34090 Recreation & OD Community Recreation /Parks Commission Minimum 2 Mag, Mfr, Yes: Services / CS-027 AGENDAS, AGENDA PACKETS years OD, Ppr S / I After QC Department Preference; GC §34090 Recreation & OD Community Indefinite - Mag, Mfr, Yes: Department Preference; data is interrelated; Services / CS-028 Recreation Database Minimum 2 Yes ODPpr , S / I After QC GC §34090 Recreation ears & OD Community Mag, Mfr, Yes: Services / CS-029 Special Event Permits 2 years OD, Ppr S / I After QC GC §34090 Recreation & OD Community Sports -Rosters, Waivers, Applications, Mag, Mfr, Yes: Services / CS-030 Ejection Letters, etc., 2 years OD, Ppr S / I After QC GC §34090 Recreation & OD Community Surveys /Evaluations (Program Feedback / Mag, Mfr, Yes: Preliminary Drafts / Transitory records not Services / CS-031 Evaluations) 2 years OD, Ppr S / I After QC retained in the ordinary course of business; GC Recreation & OD §34090 Community Services / Recreation Mag, Mfr, Yes: Health Department regulations; 8 CCR OR Public CS-032 Swimming Pool Chemical Readings / Additions 5 years OD, Ppr S / I After QC §3195.12; GC §34090 Works / & OD Governmen t Buildings EL SEGUNDO, CA. ©1995-2021 Gladwell Governmental Services, Inc. -all rights reserved Do not duplicate or distribute without prior written permission from GGS (909) 337-3516 Adopted: 02/18/2025 Page 87 of 242 Ver. 14.0 RECORDS RETENTION SCHEDULE: COMMUNITY SERVICES Page CS-5 (Library, Recreation) Image: Destroy Office of Total Media 1 Paper Record Retention No. Records Description Retention Vital? Options M=Mfrt MMf r after Comments / Reference (OFR) S=Scan Imaged & If the record is not listed here, refer to the Retention for City- Wide Standards Retentions begin when the act is completed, and imply a full file folder (e.g. last document + 2 years), since destruction is normally performed by file folder. HOLDS: Liti ation, com laints, claims, public records act requests, audits and/or investi ations suspend normal retention periods retention resumes after settlement or completion). Community Mag, Mfr, Yes: Health Department regulations; 8 CCR Services / CS-033 Swimming Pool Incidents 5 years OD, Ppr S / I After QC §3195.12; GC §34090 Recreation & OD Community Mag, Mfr, Yes: Department Preference for grant funding Services / CS-034 Transportation Dial -A -Ride Applications 5 years OD, Ppr S / I After QC audits; GC §34090 Recreation & OD Community Services / CS-035 Transportation Dial -A -Ride Monthly Reports - 5 years Mag, Mfr, S / I Yes: After QC Department Preference for grant funding Recreation Transit OD, Ppr & OD audits; GC §34090 Department Preference; If a motor carrier, required for 18 months after vehicle is sold; Community Transportation Dial -A -Ride Vehicle / Disposal of Mag, Mfr, Yes: CHP requires life of vehicle; OSHA requires 1 q q Services / CS-036 Equipment History Files Vehicle + 2 OD, Ppr S / I After QC year; 8 CCR § 3203(b)(1); 49 CFR Recreation years & OD 396.21(b)(1); 49 CFR 396.3(c); CCP §337 et. seq., 13 CCR 1234(f); GC §34090 Community Transportation Dial -A -Ride Vehicle Safety Yes: Services / CS-037 Checks / Daily Vehicle Inspections / Daily 2 years Mag, Mfr, S / I After QC 13 CCR 1234(c); GC§34090 Recreation Equipment Checks / CHP Inspections / Pre- OD, Ppr & OD Trip Inspections Community Services / CS-038 Transportation Shuttles: Beach, Lunchtime, 5 years Mag, Mfr, S / I Yes: After QC Department Preference for grant funding Recreation etc. - Daily Logs, Passenger Counts, etc. OD, Ppr & OD audits; GC §34090 Community Vehicle Safety Checks / Daily Vehicle Mag, Mfr, Yes: Services / CS-039 Inspections / Daily Equipment Checks / CHP 2 years OD, Ppr S / I After QC 13 CCR 1234(c); GC§34090 Recreation Inspections / Pre -Trip Inspections & OD Department preference (Courts treat Inactive / volunteers as employees); EEOC/FLSA/ADEA Lead CS-040 Volunteer Applications / Agreements / Separation + Mag, Mfr, S/I Yes: After (Age) requires 3 years for promotion, Division Reserves - Successful Applicants 3 years OD, Ppr QC & OD demotion, transfer, selection, or discharge; 29 CFR 1602.31 & 1627.3(b)(1)(i)&(ii), GC §§ 12960, 34090 EL SEGUNDO, CA. ©1995-2021 Gladwell Governmental Services, Inc. -all rights reserved Do not duplicate or distribute without prior written permission from GGS (909) 337-3516 Adopted: 02/18/2025 Page 88 of 242 Ver. 14.0 RECORDS RETENTION SCHEDULE: COMMUNITY SERVICES Page CS-6 (Library, Recreation) Image: Destroy Office of Paper Record Retention No. Records Description Total Vital? Media 1 M=Mfrt after Comments / Reference (OFR) Retention Options MMf r Imaged & S=Scan If the record is not listed here, refer to the Retention for City- Wide Standards Retentions begin when the act is completed, and imply a full file folder (e.g. last document + 2 years), since destruction is normally performed by file folder. HOLDS: Liti ation, com laints, claims, public records act requests, audits and/or investi ations suspend normal retention periods retention resumes after settlement or completion). Department preference (Courts treat Yes: volunteers as employees); EEOC/FLSA/ADEA Lead CS-041 Volunteer Applications / Agreements / 3 years Mag, Mfr, S / I After (Age) requires 3 years for promotion, Division Reserves - Unsuccessful Applicants OD, Ppr OD demotion, transfer, selection, or discharge; 29 CFR 1602.31 & 1627.3(b)(1)(i)&(ii), GC §§12960, 34090 Community Youth Sports Council - All Records Yes: Services / CS-042 2 years Mag, Mfr, S / I After QC GC §34090 Recreation (Comprised of representatives from various OD, Ppr & OD sports organizations) EL SEGUNDO, CA. ©1995-2021 Gladwell Governmental Services, Inc. -all rights reserved Do not duplicate or distribute without prior written permission from GGS (909) 337-3516 Adopted: 02/18/2025 Page 89 of 242 Ver. 16.0 RECORDS RETENTION SCHEDULE: DEVELOPMENT SERVICES Page DS-1 (Building Safety, Code Enforcement, Private Development, Housing, Planning, Res. Sound) Image: Destroy Office of Retention Total Media 1 Paper Record No. Records Description Retention Vital? Options Mrt =Mf MMfr after Comments / Reference (OFR) S=Scan Imaged & C'd? If the record is not listed here, refer to the Retention for City- Wide Standards Retentions begin when the act is completed, and imply a full file folder (e.g. last document + 2 years), since destruction is normally performed by file folder. HOLDS: Litigation, complaints, claims, public records act requests, audits and/or investigations suspend normal retention periods retention resumes after settlement or completion). DEVELOPMENT SERVICES / BUILDING SAFETY Develop. Services / DS-001 Building Permit Database Indefinite - Yes Mag, Mfr, S / I Yes: After CBC §§ 1.8.4.3404.E 104.7 and 107.5; .1. Building Permanent OD, Ppr QC & OD H&S §19850; GC §34090 Safety Building Permits / Building Address Files - Permanent Documents Develop. Permits / Attachments, Certificate of Services / DS-002 Occupancy, Geotechnical /Geological Reports, P Yes Mag, Mfr, S / I Yes: After .1. CBC §§ 1.8.4.3404.-6 104.7 and 107.5; Building Grading Permits, Lab Test Reports, Structural OD, Ppr QC & OD H&S §19850; GC §34090 Safety Observation Reports, Sile Plans, Special Inspection Reports, Soils Reports, Final Inspection Reports Develop. Services / DS-003 Building Plans -Expired Expiration + Mag, Mfr, S / I Yes: After CBC §§ 1.8.4.3.1, 40" 104.7 and 107.5; Building 6 months OD, Ppr QC & OD H&S §19850; GC §34090 Safety Develop. Services / DS-004 Building Plans -Withdrawn Upon Mag, Mfr, S / I Yes: After CBC §§ 1.8.4.3.1, 4046 104.7 and 107.5; Building Withdrawal OD, Ppr QC & OD H&S §19850; GC §34090 Safety Develop. Building Plans / Construction Documents - Services / DS-005 Finalled -SINGLE FAMILY RESIDENTIAL - P Yes (all) Mag, Mfr, S / I Yes: After CBC §§ 1.8.4.3.1, 494.6 104.7 and 107.5; Building SFR /APPURTENANCES OD, Ppr QC & OD H&S §19850; GC §34090 Safety Building Plans / Construction Documents - Develop. Finalled -INDUSTRIAL, COMMERCIAL, Services / DS-006 MULTI -FAMILY DWELLINGS, PLACES OF P Yes (all) Mag, Mfr, S / I Yes: After CBC §§ 1.8.4.3.1. 40" 104.7 and 107.5; Building OD, Ppr QC & OD H&S §19850; GC §34090 Safety PUBLIC ACCOMMODATION, TENANT IMPROVEMENTS, PRODUCTION HOMES EL SEGUNDO, CA. ©1995-2021 Gladwell Governmental Services, Inc. -all rights reserved Do not duplicate or distribute without prior written permission from GGS (909) 337-3516 Adopted: 02/18/2025 Page 90 of 242 Ver. 16.0 RECORDS RETENTION SCHEDULE: DEVELOPMENT SERVICES Page DS-2 wilding Safety, Code Enforcement, Private Development, Housing, Planning, Res. Sound) Destroy Office of Image: Paper Record Retention Records Description Total Vital? Media 1 Mrt after Comments / Reference No. Retention Options MMfr =Mf (OFR) S=Scan Imaged & C'd? If the record is not listed here, refer to the Retention for City- Wide Standards Retentions begin when the act is completed, and imply a full file folder (e.g. last document + 2 years), since destruction is normally performed by file folder. HOLDS: Litigation, com laints, claims, public records act requests, audits and/or investi ations suspend normal retention periods retention resumes after settlement or completion). Develop. Minimum Services / DS-007 California Building Codes (CBC, etc.) While Mag, Mfr, S / I Yes: After GC §50022.6 Building Ordinance is OD, Ppr QC & OD Safety in Force Develop. Minimum Services / DS-008 Complaints (Written correspondence received / Close + 2 Mag, Mfr, S / I Yes: After GC §34090 Building sent) OD, Ppr QC & OD Safety years Develop. Services / DS-009 Covenants P Yes Mag, Mfr, S / I Yes: After GC §34090(a) Building OD, Ppr QC & OD Safety Develop. Inspection Construction Notices / Until Cleared Services / Inspection Notices or Project Mag, Mfr, S / I Yes: After Department Preference (preliminary BuildingDS-010 (correction notices, compliance orders, stop Completion OD, Ppr QC & OD documents); GC §34090 Safety work notices, etc.) Develop. Services / DS-011 Modification Approvals / Deviations from Code P Yes Mag, Mfr, S / I Yes: After Department preference; GC §34090 Building Requirements OD, Ppr QC & OD Safety Develop. Project Services / DS-012 Plan Check Review / Plan Review / Extension Completion Yes Mag, Mfr, S / I Yes: After Department preference; GC §34090; H&S Building of Time for Permit / Plans or Upon OD, Ppr QC & OD §19850 Safety Expiration Develop. Services / DS-013 Requests / Permissions to Receive Copies of 2 years Mag, Mfr, S / I Yes: After GC §34090 Building Plans (to / from architects) OD, Ppr QC & OD Safety DEVELOPMENT SERVICES / CODE ENFORCEMENT EL SEGUNDO, CA. ©1995-2021 Gladwell Governmental Services, Inc. -all rights reserved Do not duplicate or distribute without prior written permission from GGS (909) 337-3516 Adopted: 02/18/2025 Page 91 of 242 Ver. 16.0 RECORDS RETENTION SCHEDULE: DEVELOPMENT SERVICES Page DS-3 wilding Safety, Code Enforcement, Private Development, Housing, Planning, Res. Sound) Destroy Office of Image: Paper Record Retention Records Description Total Vital? Media 1 Mrt after Comments / Reference No. Retention Options =Mf MMfr (OFR) S=Scan Imaged & C'd? If the record is not listed here, refer to the Retention for City- Wide Standards Retentions begin when the act is completed, and imply a full file folder (e.g. last document + 2 years), since destruction is normally performed by file folder. HOLDS: Litigation, com laints, claims, public records act requests, audits and/or investi ations suspend normal retention periods retention resumes after settlement or completion). Develop. Code Enforcement / Abatement Case Files Department preference; Case is open Services / Minimum Yes: Until Mag, Mfr, Yes: After until satisfactorily resolved (some cases Code DS-014 (Includes appeals /Code Enforcement Close + 2 Resolution OD, Ppr S / I QC & OD are not resolved); City Clerk maintains Enforce. Complaint Letters) years original staff reports and resolutions that are presented to Council; GC §34090 Develop. Code Enforcement / Abatement Case Files Services / DS-015 P Yes: Until Mag, Mfr, S / I Yes: After GC §34090 Code Liens /Releases Resolution OD, Ppr QC & OD Enforce. DEVELOPMENT SERVICES / PRIVATE DEVELOPMENT Private Development Projects / Job Files: Administration File Statute of Limitations for Errors & Omissions is 10 years; Published Audit Develop. / Construction Inspections, Photos, Private Lab Completion Yes: Until Mag, Mfr, Yes: After Standards=4-7 years; Statute of Private DS-016 Verifications, Testing Lab Final Reports + 10 years Completed OD, Ppr S / I QC & OD Limitations: Contracts & Spec's=4 years, Develop. Wrongful Death=comp. + 5 years, Examples: CUPs, Lot Line Adjustments, Developers=comp. + 10 years; -CCP §337 et. seq., GC §34090 Specific Plans, Split Lots, TPMs, TSMs Private Development Projects / Job Files: Permanent Files Drainage, Encroachments, Rights of Way, Develop. / Soils Reports, Stormwater, etc. Yes: Until Mag, Mfr, : YesAfter Department preference; retained for Private DS-017 P Completed OD, Ppr S/I QC & OD disaster preparedness purposes; GC Develop. Copies of Deeds, Dedications, Easements, §34090 Abandonments (City Clerk is OFR) Examples: CUPs, Lot Line Adjustments, Specific Plans, Split Lots, TPMs, TSMs DEVELOPMENT SERVICES / HOUSING AND SENIOR HOUSING PARK VISTA EL SEGUNDO, CA. ©1995-2021 Gladwell Governmental Services, Inc. -all rights reserved Do not duplicate or distribute without prior written permission from GGS (909) 337-3516 Adopted: 02/18/2025 Page 92 of 242 Ver. 16.0 RECORDS RETENTION SCHEDULE: DEVELOPMENT SERVICES Page DS-4 wilding Safety, Code Enforcement, Private Development, Housing, Planning, Res. Sound) Image: Destroy Office of Retention Total Media 1 Paper Record No. Records Description Retention Vital? Options Mrt MMfr =Mf after Comments / Reference (OFR) S=Scan Imaged & C'd? If the record is not listed here, refer to the Retention for City- Wide Standards Retentions begin when the act is completed, and imply a full file folder (e.g. last document + 2 years), since destruction is normally performed by file folder. HOLDS: Litigation, com laints, claims, public records act requests, audits and/or investi ations suspend normal retention periods retention resumes after settlement or completion). Housing Plans: Consolidated Annual Develop. Performance and Evaluation Review (CAPER) / Services / DS-018 Comprehensive Housing Affordability Strategy Superseded Mag, Mfr, S / I Yes: After 24 CFR 91.105(h); 24 CFR 92.508(a); + 5 years Housing (CHAS) / Consolidated Action Plan / Analysis of OD, Ppr QC & OD GC §34090 Impediments to Fair Housing Choices / Citizen Participation Plan / Action Plans, etc. 5 years after the HUD requires 5 years after the project Affordability completion; documents imposing Housing Programs: Period recapture / resale restrictions are 5 years Develop. All, including Home Repair, Low -Mod, Terminates, Mag, Mfr, Yes: After after the affordability period terminates; Services / DS-019 CalHome, CDBG / HOME or the OD, Ppr S / I QC & OD Uniform Admin. Requirements for Grants Housing Written to Local Governments is 3 years from WITH Recapture / Resale Restrictions Agreement expenditure report; 2 CFR 200.334; 24 Terminates, CFR 92.508(a)(c)(2); 29 G� 7 .42, GC Whichever is §34090 Longer HUD requires 5 years after the project completion; documents imposing Housing Programs: All, including Home recapture / resale restrictions are 5 years Develop. Repair, Low -Mod, CalHome, CDBG / HOME Loan Pay-off Mag, Mfr, Yes: After after the affordability period terminates; Services / DS-020 + 5 years OD, Ppr S / I QC & OD Uniform Admin. Requirements for Grants Housing NO RECAPTURE / RESALE RESTRICTIONS to Local Governments is 3 years from expenditure report; 2 CFR 200.334; 24 CFR 92.508(a)(c)(2); 29 G� 7 .42, GC §34090 Develop. Mag, Mfr, Yes: After Services / DS-021 HUD Reports (ALL Reports to HUD) 5 years OD, Ppr S / I QC & OD Department preference; ; GC §34090 Housing EL SEGUNDO, CA. ©1995-2021 Gladwell Governmental Services, Inc. -all rights reserved Do not duplicate or distribute without prior written permission from GGS (909) 337-3516 Adopted: 02/18/2025 Page 93 of 242 Ver. 16.0 RECORDS RETENTION SCHEDULE: DEVELOPMENT SERVICES Page DS-5 wilding Safety, Code Enforcement, Private Development, Housing, Planning, Res. Sound) Destroy Office of Image: Paper Record Retention Records Description Total Vital? Media 1 Mrt after Comments / Reference No. Retention Options MMfr =Mf (OFR) S=Scan Imaged & C'd? If the record is not listed here, refer to the Retention for City- Wide Standards Retentions begin when the act is completed, and imply a full file folder (e.g. last document + 2 years), since destruction is normally performed by file folder. HOLDS: Litigation, com laints, claims, public records act requests, audits and/or investi ations suspend normal retention periods retention resumes after settlement or completion). Develop. Senior Housing / Park Vista Apartments Mag, Mfr, Yes: After Services / DS-022 (Property Management / Tenant Records, 5 years OD, Ppr S / I QC & OD Department preference; ; GC §34090 Housing Income Verifications, etc. are Contracted) Develop. Senior Housing Board (Park Vista) Minimum 2 Mag, Mfr, Yes: After '& Services / DS-023 AGENDAS, AGENDA PACKETS years OD, Ppr S / I QC OD Department Preference; GC §34090 Housing Develop. Senior Housing Board (Park Vista) Mag, Mfr, Yes: After '& Services / DS-024 MINUTES / BYLAWS P OD, Ppr S/I QC OD GC §34090 Housing DEVELOPMENT SERVICES / PLANNING Develop. Services / DS-025 Annexations / Boundaries / Consolidations / P Mag, Mfr, S / I Yes: After Land Records; GC §34090 Planning & LAFCO I OD, Ppr QC & OD City Clerk Develop. Mag, Mfr, Yes: After Services / DS-026 Congestion Management Plan P OD, Ppr S / I QC & OD Department Preference; GC §34090 Planning Develop. Mag, Mfr, Yes: After The final decision is filed in the Project Services / DS-027 Director Hearings / Adjustments 2 years OD, Ppr S / I QC & OD Entitlement Folder; GC §34090 Planning Develop. Environmental Determinations: Environmental Usually filed in the project file; Final Services / DS-028 Impact Reports (EIRs), Negative Declarations, P Mag, Mfr, S / I Yes: After environmental determinations are etc. ) OD, Ppr QC & OD required to be kept a "reasonable period Planning Inside City Boundaries of time"; 14 CCR §15095(c); GC §34090 Develop. Environmental Determinations: Environmental When No Non -records; EIRs and Negative Services / DS-029 Impact Reports (EIRs), Negative Declarations, Longer Mag, Mfr, S / I Yes: After Declarations within the City Boundaries etc.) OD, Ppr QC & OD Planning Outside City Boundaries Required are with the project file EL SEGUNDO, CA. ©1995-2021 Gladwell Governmental Services, Inc. -all rights reserved Do not duplicate or distribute without prior written permission from GGS (909) 337-3516 Adopted: 02/18/2025 Page 94 of 242 Ver. 16.0 RECORDS RETENTION SCHEDULE: DEVELOPMENT SERVICES Page DS-6 wilding Safety, Code Enforcement, Private Development, Housing, Planning, Res. Sound) Destroy Office of Image: Paper Record Retention Records Description Total Vital? Media 1 Mrt after Comments / Reference No. Retention Options =Mf MMfr (OFR) S=Scan Imaged & C'd? If the record is not listed here, refer to the Retention for City- Wide Standards Retentions begin when the act is completed, and imply a full file folder (e.g. last document + 2 years), since destruction is normally performed by file folder. HOLDS: Litigation, com laints, claims, public records act requests, audits and/or investi ations suspend normal retention periods retention resumes after settlement or completion). Not all internal communications and notes are required to be saved; "E-mails Environmental Determinations: Environmental Project that do not provide insight into the project Impact Reports (EIRs), Negative Declarations, or the agency's CEQA compliance with Develop. etc. ) / CEQA / NEPA Approval or Mag, Mfr, Yes: After respect to the project — are not within the Services / DS-030 Correspondence / staff notes that provide Denial + 2 OD, Ppr S / I QC & OD scope of section 21167.6, subdivision (e) Planning insight into the project / the agency's CEQA Years and need not be retained." Golden Door compliance with respect to the project Properties, LLC v. Superior Court of San Diego County (2020) 53 Cal.App.5th 733; PRC 21167,E GC §34090 Develop. When No Mag, Mfr, Yes: After Services / DS-031 General Plan Working Papers Longer OD, Ppr S / I QC & OD Preliminary drafts; GC §34090 Planning Required Develop. Mag, Mfr, Yes: After Services / DS-032 General Plan, Elements / Amendments P Yes (all) OD, Ppr S / I QC & OD Department preference; GC §34090 Planning Develop. Mag, Mfr, Yes: After Services / DS-033 Land Use Studies / Plans / Reports P OD, Ppr S / I QC & OD Department preference; GC §34090 Planning Develop. Master Plans, Specific Plans, Bikeway Plans, Mag, Mfr, Yes: After Services / DS-034 etc. P OD, Ppr S / I QC & OD Department Preference; GC §34090 Planning Develop. Miscellaneous Planning Research Projects (by Minimum 2 Mag, Mfr, Yes: After Department preference GC §34090 et Services / DS-035 property address) years OD, Ppr S / I QC & OD seq. Planning Develop. Mag, Mfr, Yes: After Department preference - Copies (the Services / DS-036 Planning Commission Agenda Packets P Yes (all) OD, Ppr S / I QC & OD original Staff Reports are filed in the Planning I I Project Entitlement Folder); GC §34090.7 EL SEGUNDO, CA. ©1995-2021 Gladwell Governmental Services, Inc. -all rights reserved Do not duplicate or distribute without prior written permission from GGS (909) 337-3516 Adopted: 02/18/2025 Page 95 of 242 Ver. 16.0 RECORDS RETENTION SCHEDULE: DEVELOPMENT SERVICES Page IDS-7 (Building Safety, Code Enforcement, Private Development, Housing, Planning, Res. Sound) Image: Destroy Office of Retention Total Media 1 Paper Record Records Description Vital? Mrt after Comments / Reference No. Retention Options MMfr =Mf (OFR) S=Scan Imaged & C'd? If the record is not listed here, refer to the Retention for City- Wide Standards Retentions begin when the act is completed, and imply a full file folder (e.g. last document + 2 years), since destruction is normally performed by file folder. HOLDS: Litigation, com laints, claims, public records act requests, audits and/or investi ations suspend normal retention periods retention resumes after settlement or completion). Develop. Mag, Mfr, Yes: After '& Services / DS-037 Planning Commission Minutes / Bylaws P OD, Ppr S / I QC OD GC §34090 Planning Develop. Mag, Mfr, Yes: After Services / DS-038 Planning Commission Resolutions P Yes OD, Ppr S / I QC & OD GC §34090 et seq. Planning Planning Project Files - Permanent Entitlements (All) (Includes Associated Conditions of Approval, Department preference;- Department Environmental Determinations, Staff Reports, maintains complete files for Develop. Plans / Maps, copies of Resolutions / Mag, Mfr, Yes: After administrative purposes; Final Services / DS-039 Ordinances) P Yes ODPpr , S / I QC & OD environmental determinations are "reasonable Planning required to be kept a period Examples: Conditional Use Permits (CUPS), of time"; 14 CCR §15095(c); GC§§34090, Design Review, Lot Line Adjustments, Parcel 34090.7 Maps, Site Plans, Tentative Subdivisions, Variances, Zone Changes, Zone Text Amendments, etc. Can rExpiration Develop. Planning Protect Files -Cancelled /Expired / Mag, Mfr, Yes: After Department preference (project was not Services / DS-039.5 or — S/I Withdrawn OD, Ppr QC & OD pursued by applicant); GC �34090 Planning + 2 years Preliminary Application Form (required for a Various benchmarks are placed using the Develop. housing development project that includes Mag, Mfr, Yes: After number of residential dwelling units on Services / DS-039.5 residential units; form is provided by California 5 years OD, Ppr S / I QC & OD the project site within the last five years; Planning Department of Housing / Community GC §34090, Development EL SEGUNDO, CA. ©1995-2021 Gladwell Governmental Services, Inc. -all rights reserved Do not duplicate or distribute without prior written permission from GGS (909) 337-3516 Adopted: 02/18/2025 Page 96 of 242 Ver. 16.0 RECORDS RETENTION SCHEDULE: DEVELOPMENT SERVICES Page IDS-8 wilding Safety, Code Enforcement, Private Development, Housing, Planning, Res. Sound) Destroy Office of Image: Paper Record Retention Records Description Total Vital? Media 1 Mrt after Comments / Reference No. Retention Options =Mf MMfr (OFR) S=Scan Imaged & C'd? If the record is not listed here, refer to the Retention for City- Wide Standards Retentions begin when the act is completed, and imply a full file folder (e.g. last document + 2 years), since destruction is normally performed by file folder. HOLDS: Litigation, com laints, claims, public records act requests, audits and/or investi ations suspend normal retention periods retention resumes after settlement or completion). Develop. n No Mag, Mfr, Yes: After Department preference; Preliminary Services / DS-040 Preliminary Review File (No Final Application)ger FRe OD, Ppr S / I QC & OD Documents (no application submitted); Planning uired GC §34090 Develop. Project Log Index / Spreadsheet / Binders of Mag, Mfr, Yes: After Services / DS-041 Historic Actions P Yes OD, Ppr S / I QC & OD Department Preference; GC §34090 Planning Develop. Regional Organizational Studies / Programs When No Mag, Mfr, Yes: After '& Services / DS-042 where other Agencies are the Lead (e.g. Air Longer OD, Ppr S / I QC OD Non -records; GC §34090 et seq. Planning Quality Studies, etc.) Re uired Develop. Services / DS-043 Special Studies (Not related to a specific P Yes Mag, Mfr, S / I Yes: After Department Preference; GC §34090 Planning project) OD, Ppr QC & OD Temporary Use Permits / Special Use Permits / Develop. Temporary Entitlements: Yes: Mag, Mfr, Yes: After Temporary uses; Department maintains Services / DS-044 2 years During OD, Ppr S / I QC & OD complete files for administrative Planning Christmas Tree Lots, Ambient Sound, Event purposes; GC§§34090 Banners, Pumpkin Lots, Outdoor Events, etc. City Clerk DS-045 Zoning Amendments, Zoning Text Amendments M Mag, Mfr, S / I Yes: After Copies; GC §34090.7 OD, Ppr QC & OD Develop. Mag, Mfr, Y: After Yes: Services / DS-046 Zoning Conformance P Yes OD, Ppr S / I & OD GC §34090 et seq. Planning Develop. Mag, Mfr, Yes: After Department Preference; City Clerk Services / DS-047 Zoning Maps of Significant Historical Value P Ppr S / I QC & OD Maintains originals of all documents that PlanningOD, were presented to Council; GC 34090.7 DEVELOPMENT SERVICES / RESIDENTIAL SOUND INSULATION When No Mag, Mfr, Yes: After Airport DS-048 Airport Noise Documents Longer OD, Ppr S / I QC & OD Non -records Re uired EL SEGUNDO, CA. ©1995-2021 Gladwell Governmental Services, Inc. -all rights reserved Do not duplicate or distribute without prior written permission from GGS (909) 337-3516 Adopted: 02/18/2025 Page 97 of 242 Ver. 16.0 RECORDS RETENTION SCHEDULE: DEVELOPMENT SERVICES Page IDS-9 wilding Safety, Code Enforcement, Private Development, Housing, Planning, Res. Sound) Destroy Office of Image: Paper Record Retention Records Description Total Vital? Media 1 Mrt after Comments / Reference No. Retention Options =Mf MMfr (OFR) S=Scan Imaged & C'd? If the record is not listed here, refer to the Retention for City- Wide Standards Retentions begin when the act is completed, and imply a full file folder (e.g. last document + 2 years), since destruction is normally performed by file folder. HOLDS: Litigation, com laints, claims, public records act requests, audits and/or investi ations suspend normal retention periods retention resumes after settlement or completion). Develop. Department Preference; Statute of Services / Limitations is 4 years; 10 years for Errors Residential DS-049 Contractor Correspondence /Project 10 years Mag, Mfr, S / I Yes: After & Omissions; land records are permanent Sound Administration OD, Ppr QC & OD by law; CCP §§337. 337.1(a), 337.15, Insulation 343; GC §34090 Meets auditing standards; Grants covered by a Consolidated Action Plan are Develop. After FAA required for 5 years; Uniform Admin. Services / Audit, if Requirements for Grants to Local Residential DS-050 FAA Financial Information / Grant Funding required - Mag, Mfr, S / I Yes: After Governments is 3 years from expenditure Sound Minimum 5 OD, Ppr QC & OD report or final payment of grantee or Insulation subgrantee; 2 CFR 200.334; 24 CFR y ears 91.105(h), 92.505, & 570.502(a), 29 GFR 97.42; OMB Circular A-110 & A- 133.320(g); GC §34090; GC §8546.7 Develop. Services / Mag, Mfr, Yes: After Residential DS-051 List of Projects (Historical Excel File) P OD, Ppr S / I QC & OD Department preference; GC §34090 Sound Insulation Develop. Services / Residential Sound Insulation Homeowner File / Project Mag, Mfr, Yes: After Department preference; covers all Residential DS-052 RSI Homeowner File for eachproperty)/ ( Com Completion p OD, Ppr S / I QC & OD warrantee periods; CCP 337 et. se p § q.' Sound Window / Door Replacements + 10 years GC §34090 Insulation Develop. Services / Standard Specifications Used for Residential Mag, Mfr, Yes: After Residential DS-053 Sound Insulation / RSI projects (provided by P OD, Ppr S / I QC & OD Department preference; GC §34090 Sound the City to Contractors) Insulation EL SEGUNDO, CA. ©1995-2021 Gladwell Governmental Services, Inc. -all rights reserved Do not duplicate or distribute without prior written permission from GGS (909) 337-3516 Adopted: 02/18/2025 Page 98 of 242 Ver. 14.0 RECORDS RETENTION SCHEDULE: FINANCE Page FIN-1 (Management, A/P, Business Svcs., Payroll, Purchasing, Utility Billing) Office of Image: Destroy Record Retention No. Records Description Total Vital? Media 1=Import Paper after Comments / Reference (OFR) Retention Options M=Mfr Imaged & S=Scan Cd? If the record is not listed here, refer to the Retention for City- Wide Standards Retentions begin when the act is completed, and imply a full file folder (e.g. last document + 2 years), since destruction is normally performed by file folder. HOLDS: Litigation, complaints, claims, public records act requests, audits and/or investigations suspend normal retention periods retention resumes after settlement or completion). FINANCE / MANAGEMENT Finance / FIN-001 Audit Reports / Annual Comprehensive P Mag, Mfr, S / I Yes: After Standard within the profession; GC §34090 Mgmt. Financial Report (ACFR) OD, Ppr QC & OD Finance / FIN-002 Audit Work Papers / Audit Schedules 5 years Mag, Mfr, S / I Yes: After Meets municipal government auditing Mgmt. OD, Ppr QC & OD standards; GC §34090 Bank Statements, Fiscal Agent Statements, Meets municipal government auditing Finance / FIN-002.5 Trustee Statements, Investment Account 5 years Mag, Mfr, S / I Yes: After standards; Statute of Limitations is 4 years; GC Mgmt. Statements, Pars Statements, Bank OD, Ppr QC & OD §34090, CCP § 337 Reconciliations, etc. Department Preference; Statute of Limitations for bonds, trust deeds, mortgages, notes or debentures is 6 yeaFS; Bonds issued by local governments are 10 years; IRS bond auditing Cancellat., regulations state, "...material records should generally be kept for as long as the bonds are Finance / FIN-003 Bonds: Debt Official Statements / Redemption Yes: Until Mag, Mfr, S / I Yes: After outstanding, plus 3 years after the final Mgmt. Certificates of Participations (COPs) or Maturity Maturity OD, Ppr QC & OD redemption date of the bonds; There are + 10 years specific requirements for disposal of unused bonds; CCP §§336 et seq. 337.5(a); 26 CFR 1.6001-1(e): 26 CFR § 1.148-5(d)(6)(iii)(E); GC §43900 et seq. Finance / Yes: Mag, Mfr, Yes: After Must be filed with County Auditor; GC §34090, Mgmt. FIN-004 Budgets - Adopted / Final P Current OD, Ppr S / I QC & OD 40802, 53901 Fiscal Year Finance / Indefinite - Mag, Mfr, Yes: After Data Fields / Records are interrelated; Grant - Mgmt. FIN-005 Financial Services Database Minimum 7 Yes OD, Ppr S / I QC & OD funded invoices are 7 years; meets municipal ears government auditing standards; GC §34090 Finance / FIN-006 Golf Course Subcommittee Minimum 2 Mag, Mfr, S / I Yes: After Department Preference; GC §34090 Mgmt. AGENDAS, AGENDA PACKETS ears OD, Ppr QC & OD Finance / FIN-007 Golf Course Subcommittee P Mag, Mfr, S / I Yes: After GC §34090 Mgmt. MINUTES / BYLAWS OD, Ppr QC & OD EL SEGUNDO, CA ©1995-2021 Gladwell Governmental Services, Inc. (909) 337-3516 - all rights reserved Do not duplicate or distribute without prior written permission Adopted: 02/18/2025 Page 99 of 242 Ver. 14.0 RECORDS RETENTION SCHEDULE: FINANCE Page FIN-2 (Management, A/P, Business Svcs., Payroll, Purchasing, Utility Billing) Office of Image: Destroy Record Retention No. Records Description Total Vital? Media 1=Import Paper after Comments / Reference (OFR) Retention Options M=Mfr Imaged & S=Scan C'd? If the record is not listed here, refer to the Retention for City- Wide Standards Retentions begin when the act is completed, and imply a full file folder (e.g. last document + 2 years), since destruction is normally performed by file folder. HOLDS: Litigation, com laints, claims, public records act requests, audits and/or investigations suspend normal retention penods retention resumes after settlement or completion). Finance / Journal Entries / Back Up Documents / Mag, Mfr, Yes: After Meets municipal government auditing Mgmt. FIN-008 Budget Adjustments 5 years OD, Ppr S / I QC & OD standards; Statute of Limitations is 4 years; GC §34090, CCP § 337 Finance / FIN-009 Management Audit Letters 5 years Mag, Mfr, S / I Yes: After Meets auditing requirements; GC §34090 Mgmt. OD, Ppr QC & OD Finance / FIN-010 Management Reports / Measure "A" / Single P Mag, Mfr, S / I Yes: After Department preference; Meets auditing Mgmt. Audits OD, Ppr QC & OD requirements; GC §34090 Finance / Reports / Finance Reports created from When No Mag, Mfr, Yes: After Preliminary drafts (the database is the Mgmt. FIN-011 Database /Registers -Balance Sheet, Longer Yes OD, Ppr S / I QC & OD original); GC §34090 et seq. Revenue, Expenditure. Trial Balance, etc. Required Finance / FIN-012 Reports: Annual State / Federal: State 5 years Mag, Mfr, S / I Yes: After Department preference; GC §34090 Mgmt. Controller's Report, Street Report, etc. OD, Ppr QC & OD Finance / FIN-013 Reports: Year-end General Ledger 5 years Mag, Mfr, S / I Yes: After Department preference; GC §34090 M mt. OD, P r QC & OD FINANCE/ ACCOUNTS PAYABLE Finance / IRS: 4 years after tax is due or paid (longer for Accounts FIN-014 1099's, 1096, DE542 (California Report of 5 years Mag, Mfr, S / I Yes: After auditing & contractor delinquency); Ca. FTB: 3 Payable Independent Contractors) OD, Ppr QC & OD years; 26 CFR 31.6001-1, R&T §19530, GC §34090 Finance / GRANT -FUNDED Vendor File / Accounts Accounts FIN-015 Payable / Check Copies / Invoices / Backup 7 Years Yes: Until Mag, Mfr, S / I Yes: After Meets municipal government auditing Payable / Credit Card Statements / Credit Card Paid OD, Ppr QC & OD standards; GC §34090 Receipts / Travel Reimbursement Finance / NOT GRANT FUNDED Vendor File / Accounts FIN-016 Accounts Payable / Check Copies / Invoices 5 years Yes: Until Mag, Mfr, S / I Yes: After Meets municipal government auditing Payable / Backup / Credit Card Statements / Credit Paid OD, Ppr QC & OD standards; GC §34090 Card Receipts / Travel Reimbursement Finance / Vendor Mag, Mfr, Yes: After Accounts FIN-017 W-9s Inactive + 3 I OD, Ppr S / I QC & OD Meets IRS Auditing Standards; GC §34090 Payable years EL SEGUNDO, CA ©1995-2021 Gladwell Governmental Services, Inc. (909) 337-3516 - all rights reserved Do not duplicate or distribute without prior written permission Adopted: 02/18/2025 Page 100 of 242 Ver. 14.0 RECORDS RETENTION SCHEDULE: FINANCE Page FIN-3 (Management, A/P, Business Svcs., Payroll, Purchasing, Utility Billing) Image: Destroy Office of Total Media 1=Import Paper after Record Retention No. Records Description Vital? Comments / Reference Retention Options M=Mfr Imaged & (OFR) S=Scan Cd? If the record is not listed here, refer to the Retention for City- Wide Standards Retentions begin when the act is completed, and imply a full file folder (e.g. last document + 2 years), since destruction is normally performed by file folder. HOLDS: Litigation, complaints, claims, public records act requests, audits and/or investi ations suspend normal retention penods retention resumes after settlement or completion). Finance / Warrant (Check) Register (Detail) - Includes Mag, Mfr, Yes: After Accounts FIN-018 Grant Funded / Non -Grant Funded 7 years OD, Ppr S / I QC & OD Department preference; GC §34090 Payable EL SEGUNDO, CA ©1995-2021 Gladwell Governmental Services, Inc. (909) 337-3516 - all rights reserved Do not duplicate or distribute without prior written permission Adopted: 02/18/2025 Page 101 of 242 Ver. 14.0 RECORDS RETENTION SCHEDULE: FINANCE Page FIN-4 (Management, A/P, Business Svcs., Payroll, Purchasing, Utility Billing) Office of Image: Destroy Record Retention No. Records Description Total Vital? Media 1=Import Paper after Comments / Reference (OFR) Retention Options M=Mfr Imaged & S=Scan Cd? If the record is not listed here, refer to the Retention for City- Wide Standards Retentions begin when the act is completed, and imply a full file folder (e.g. last document + 2 years), since destruction is normally performed by file folder. HOLDS: Litigation, complaints, claims, public records act requests, audits and/or investigations suspend normal retention periods retention resumes after settlement or completion). FINANCE / BUSINESS SERVICES Finance / Accounts Receivable (Cash Receipts Yes: Until Mag, Mfr, Yes: After Business FIN-019 Paramedic Billing, TOT, etc.) 5 years Paid OD, Ppr S / I QC & OD Department preference; GC §34090 Services Finance / Accounts Receivable Write -Offs (due to non- Mag, Mfr, Yes: After Meets Municipal Government auditing Business FIN-020 payment) 5 years OD, Ppr S / I QC & OD standards (negative information remains on Services credit ratings for 7 years); GC §34090 Finance / Business License Applications, Licenses / Mag, Mfr, Yes: After Business FIN-021 Renewals, Letters 5 years OD, Ppr S / I QC & OD Meets auditing standards; GC §34090 et seq. Services Finance / Indefinite - Mag, Mfr, Yes: After Data Fields / Records are interrelated; Grant - Business FIN-022 Business License Database Minimum 7 Yes ODP , pr S / I QC & OD funded invoices are 7 years; meets municipal Services ears government auditing standards; GC §34090 Finance / Mag, Mfr, Yes: After Department Preference (negative information Business FIN-023 Collection Agency Assignments 5 years OD, Ppr p S / I QC & OD remains on credit reports for 7 years); GC Services 34090 et seq. FINANCE/PAYROLL Finance / FIN-024 Batch Activity Reports / Payroll Processing 5 years Mag, Mfr, S / I Yes: After Department preference; meets municipal Payroll File OD, Ppr QC & OD government auditing standards; GC §34090 Finance / FIN-025 Checks / Warrants (Payroll Only) / 5 years Mag, Mfr, S / I Yes: After Department preference; meets municipal Payroll Cancelled Checks OD, Ppr QC & OD government auditing standards; GC §34090 DE-6, DE-7, DE-9, DE-34, DE-43, W-3 / DE- Department preference; IRS: 4 yrs after tax is Finance / 166, 941 Forms, PERS / FICA / Medicare Yes Current Mag, Mfr, Yes: After due or paid; Ca. FTB: 3 years; Articles show 7 Payroll FIN-026 Adjustments - Quarterly Payroll Tax Returns 5 years Year OD, Ppr S / I QC & OD years; 26 CFR 31.6001-1, R&T §19530; 29 / OASDI, Federal Tax Deposits, CFR 516.5 - 516.6, 29 USC 436, GC §34090 Adjustments, etc. 26CFR31.6001-1 Department preference; IRS Regulations for W- 4s: four years after the due date of such tax for Finance / FIN-027 Payroll Employee File: Benefit Deduction Separation Mag, Mfr, S / I Yes: After the return period to which the records relate, or Payroll Authorizations, Garnishments, etc. + 5 years OD, Ppr QC & OD the date such tax is paid, whichever is the later. 26 CFR 31.6001-1 GC §60201 GC §34090 EL SEGUNDO, CA ©1995-2021 Gladwell Governmental Services, Inc. (909) 337-3516 - all rights reserved Do not duplicate or distribute without prior written permission Adopted: 02/18/2025 Page 102 of 242 Ver. 14.0 RECORDS RETENTION SCHEDULE: FINANCE Page FIN-5 (Management, A/P, Business Svcs., Payroll, Purchasing, Utility Billing) Office of Image: Destroy Record Retention No. Records Description Total Vital? Media 1=Import Paper after Comments / Reference (OFR) Retention Options M=Mfr Imaged & S=Scan &'d? If the record is not listed here, refer to the Retention for City- Wide Standards Retentions begin when the act is completed, and imply a full file folder (e.g. last document + 2 years), since destruction is normally performed by file folder. HOLDS: Litigation, com laints, claims, public records act requests, audits and/or investigations suspend normal retention penods retention resumes after settlement or completion). Finance / Payroll Processing Report / Payroll Mag, Mfr, Yes: After Department preference; meets municipal Payroll FIN-028 Registers / Payroll Check Registers / 5 years OD, Ppr S / I QC & OD government auditing standards; GC §34090 Earnings Register Department preference; IRS: 4 yrs after tax is Finance / FIN-029 PERS Report - Retirement Reports 5 years Mag, Mfr, S / I Yes: After due or paid; Ca. FTB: 3 years; Articles show 7 Payroll (CaIPERS) OD, Ppr QC & OD years; 26 CFR 31.6001-1, R&T §19530; 29 CFR 516.5 - 516.6, 29 USC 436, GC §34090 Department preference; IRS: 4 yrs after tax is Finance / Mag, Mfr, Yes: After due or paid; Ca. FTB: 3 years; Articles show 7 Payroll FIN-030 Timecards / Timesheets 5 years OD, Ppr S / I QC & OD years; 26 CFR 31.6001-1, R&T §19530; 29 CFR 516.5 - 516.6, 29 USC 436, GC §34090 26CFR31.6001-1 Department preference; IRS: 4 yrs after tax is Finance / FIN-031 W-2's 5 years Mag, Mfr, S / I Yes: After due or paid; Ca. FTB: 3 years; Articles show 7 Payroll OD, Ppr QC & OD years; 26 CFR 31.6001-1, R&T §19530; 29 CFR 516.5 - 516.6, 29 USC 436, GC §34090 Department preference; IRS Regulation 31- No Longer 6001-1 four years after the due date of such Finance / FIN-032 W-4s in Effect + 4 Mag, Mfr, S / I Yes: After tax for the return period to which the records Payroll OD, Ppr QC & OD relate, or the date such tax is paid, whichever years is the later. GC §34090; 26 CFR 31.6001-1 GC 60201 FINANCE / PURCHASING Finance / Informal Bids / Quotes from Vendors Mag, Mfr, Yes: After Department preference for grant auditing Purchasing FIN-033 (Quotes may be submitted by the 5 years OD, Ppr S / I QC & OD purposes; GC §34090 Department) Finance / FIN-034 Purchase Orders, Requisitions, Quotes, 5 years Yes: Until Mag, Mfr, S / I Yes: After Meets municipal government auditing Purchasing Change Orders Paid OD, Ppr QC & OD standards; GC §34090 Finance / FIN-035 Surplus Property Disposal / Sale 5 years Yes: Until Mag, Mfr, S / I Yes: After Meets municipal government auditing Purchasing Paid OD, Ppr QC & OD standards; GC §34090 Finance / When No Mag, Mfr, Yes: After Purchasing FIN-036 Vendor List Longer OD, Ppr S / I QC & OD Transitory / preliminary drafts; GC §34090 Required EL SEGUNDO, CA ©1995-2021 Gladwell Governmental Services, Inc. (909) 337-3516 - all rights reserved Do not duplicate or distribute without prior written permission Adopted: 02/18/2025 Page 103 of 242 Ver. 14.0 RECORDS RETENTION SCHEDULE: FINANCE Page FIN-6 (Management, A/P, Business Svcs., Payroll, Purchasing, Utility Billing) Office of Image: Destroy Record Retention No. Records Description Total Vital? Media 1=Import Paper after Comments / Reference (OFR) Retention Options M=Mfr Imaged & S=Scan Cd? If the record is not listed here, refer to the Retention for City- Wide Standards Retentions begin when the act is completed, and imply a full file folder (e.g. last document + 2 years), since destruction is normally performed by file folder. HOLDS: Litigation, complaints, claims, public records act requests, audits and/or investigations suspend normal retention periods retention resumes after settlement or completion). FINANCE / UTILITY BILLING Finance / Bankruptcies (Where City does not pursue Mag, Mfr, Yes: After Utility FIN-037 a claim) 5 years OD, Ppr S / I QC & OD Department preference; GC §34090 Billing Finance / When No Transitory records not retained in the ordinary Utility FIN-038 Billing Registers / Reports, Daily Update, Longer Mag, Mfr, S / I Yes: After course of business; Financial system qualifies Billing Bank Draft, Adjustment Posting, etc. Required OD, Ppr QC & OD as a trusted system and can re-create reports accurately; GC §34090 Finance / Checks deposited to Bank (City scans them Follow Bank Mag, Mfr, Yes: After These are bank instruments, and not City Utility FIN-039 for the Bank, rather than physically taking Instructions OD, Ppr S / I QC & OD records; per bank agreement. Billing the checks to the bank to deposit them.) Finance / Mag, Mfr, Yes: After Department Preference (negative information Utility FIN-040 Collection Agency Assignments / Write Offs 5 years P OD, pr S / I QC & OD remains on credit reports for 7 years); GC Billing §34090 et seq. Finance / Mag, Mfr, Yes: After Transitory records not retained in the ordinary Utility FIN-041 Payment Stubs (mailed) / Utility Receipts 4 months OD, Ppr S / I QC & OD course of business; GC §34090 Billing Finance / Mag, Mfr, Yes: After Utility FIN-042 Prop 218 Notices: Master Mailing List 2 years OD, Ppr S / I QC & OD GC §34090 Billing Finance / Mag, Mfr, Yes: After Transitory records not retained in the ordinary Utility FIN-043 Prop 218 Notices: Undeliverable Mail 3 months OD, Ppr S / I QC & OD course of business; GC §34090 Billing Finance / Yes: Until Mag, Mfr, Yes: After Meets municipal government auditing Utility FIN-044 Returned Checks (NSF, etc.) 5 years Paid OD, Ppr S / I QC & OD standards; GC §34090 Billing Finance / Mag, Mfr, Yes: After Utility FIN-045 Service Applications 5 years OD, Ppr S / I QC & OD Department preference; GC §34090 Billing Finance / Indefinite - Mag, Mfr, Yes: After Data Fields / Records are interrelated; Grant - Utility FIN-046 Utility Billing Database Minimum 7 Yes OD, Ppr S / I QC & OD funded invoices are 7 years; meets municipal Billing ears government auditing standards; GC §34090 EL SEGUNDO, CA ©1995-2021 Gladwell Governmental Services, Inc. (909) 337-3516 - all rights reserved Do not duplicate or distribute without prior written permission Adopted: 02/18/2025 Page 104 of 242 Ver. 14.0 RECORDS RETENTION SCHEDULE: FINANCE Page FIN-7 (Management, A/P, Business Svcs., Payroll, Purchasing, Utility Billing) Office of Image: Destroy Record Retention No. Records Description Total Vital? Media 1=Import Paper after Comments / Reference (OFR) Retention Options M=Mfr Imaged & S=Scan Cd? If the record is not listed here, refer to the Retention for City- Wide Standards Retentions begin when the act is completed, and imply a full file folder (e.g. last document + 2 years), since destruction is normally performed by file folder. HOLDS: Litigation, com laints, claims, public records act requests, audits and/or investigations suspend normal retention penods retention resumes after settlement or completion). Finance / Utility Users Tax Exemptions (Low Income / Close + 5 Mag, Mfr, Yes: After Utility FIN-047 Senior / Disabled) years OD, Ppr S / I QC & OD Department preference; GC §34090 Billing Finance / Water Billing: Appeals -Payment Final Mag, Ppr, Yes: After Documented or attached to Customer Record Utility FIN-048 Delinquency / Impending Discontinuation Decision + Mfr, OD S / I QC & OD in database GC §34090; H&S §116908 Billing 2 vears Finance / Mag, Ppr, Yes: After Utility FIN-049 Water Billing: Auto -Billing Authorizations 2 years Mfr, OD S / I QC & OD GC §34090 Billing Finance / Water Billing: Non-payment Notices / When No Mag, Ppr, Yes: After Documented or attached to Customer Record Utility FIN-050 Notice of Payment Delinquency / Impending Longer Mfr, OD S / I QC & OD in database GC §34090; H&S §116908 Billing Discontinuation (Initial, Final) Required Finance / Water Billing: NSF Checks /Adjustments to When No Mag, Ppr, Yes: After Documented or attached to Customer Record Utility FIN-051 Customer accounts L Mfr, OD S / I QC & OD in database GC §34090; H&S §116908 Billing re uired ReqExpiration Finance / Water Billing: Payment Plans: or Mag, Ppr, Yes: After Documented or attached to Customer Record Utility FIN-052 Amortization, Alternative Payment Plans, Completion Mfr, OD S / I QC & OD in database GC §34090; H&S §116910 Billing Deferrals, etc. of Payment Plan Finance / When Utility FIN-053 Water Billing: Policy on Discontinuation of Superseded; Mag, Ppr, S / I Yes: After Must post to Website; H&S §116906; GC Billing Residential Service for Nonpayment Minimum 2 Mfr, OD QC & OD §34090 ears Finance / Water Billing: Report of Annual Minimum 2 Mag, Ppr, Yes: After Must post to Website; H&S §116918; GC Utility FIN-054 Discontinuations of Residential Service years Mfr, OD S / I QC & OD §34090 Billing Finance / Water Turn On /Turn Offs (includes Work Mag, Mfr, Yes: After City preference for drinking water regulations; Utility FIN-055 Orders) 5 years Yes OD, Ppr S / I QC & OD CCP §§338 et seq., 340 et seq., 342; GC Billing §34090 EL SEGUNDO, CA ©1995-2021 Gladwell Governmental Services, Inc. (909) 337-3516 - all rights reserved Do not duplicate or distribute without prior written permission Adopted: 02/18/2025 Page 105 of 242 Ver. 14.0 RECORDS RETENTION SCHEDULE - FIRE Page F-1 (EMS, Admin., Environmental Safety, Fire Marshal / Prevention, Ops / Suppression) Image: Destroy Office of Retention Total Media 1 Paper Record No. Records Description Retention Vital? Options Mrt MMfr =Mf after Comments / Reference (OFR) S=Scan Imaged If the record is not listed here, refer to the Retention for City- Wide Standards Retentions begin when the act is completed, and imply a full file folder (e.g. last document + 2 years), since destruction is normally performed by file folder. HOLDS: Litigation, complaints, claims, public records act requests, audits and/or investigations suspend normal retention periods retention resumes after settlement or completion). FIRE / EMERGENCY MEDICAL SERVICES Yes: Department Preference - required for 3 years; Fire /EMS FR-000 Controlled Substance Logs, Inventories / 2 years Mag, Mfr, S / I After 21 CFR §1304.04, 1310.04; 22 CCR 70263 Ambulance Inventory Logs OD, Ppr OD and 71233; FA §32003(e), B&P 4081; GC §34090 Fire / EMS FR-001 EMS / Paramedic Training Records / Separation Mag, Mfr, S / I Yes: After QC 22 CCR 100395, GC §34090; LC §1198.5 ± 4 years Continuing Education OD, Ppr & OD Fire / EMS FR-002 EMS Complaints 3 years Mag, Mfr, S / I Yes: After QC Statute of Limitations for health providers is 3 OD, Ppr years; 13 CCR 1100.7, GC §34090 Fire /EMS FR-003 HIPAA Policies / Procedures (Health Insurance Superseded Mag, Mfr, S / I Yes: After QC 45 CFR 164.530Q) Portability / Accountability Act) + 6 years OD, Ppr & OD Department Preference; adults required for 10 years for Medi-Cal patients, 7 years for non- Medi-Cal adults; minors until 1 year after age of majority, but not less than 10 years for Medi- Cal patients, 7 years for non-Medi-Cal minors; Patient Care Reports / PCRs / Paramedic 10 years is recommended by AHIMA for Release Forms (EMS transportation): ADULTS Mag, Mfr, Yes: "healthcare providers"; Statute of Limitations Fire / EMS FR-004 Includes Database /Electronic Patient 10 7 years Yes — S / I After QC for health providers is 3 years; CCP §340.5, OD, Ppr & OD H&S §§1797.98e 123145; 42 CFR 482.24(b);� Care Repoortrt Database GGR 9444, 22 CCR 97530.9(c)(3), 70751(c) & 71551(c); 22 CCR 70751(c), 71551(c), 73543(a), 74731(a), 75055(a), 75343(a), 77143(a), W&I 14124.1; CMS Pub. 100-4, Chapter 1, Section 110.3; GC §30490 EL SEGUNDO, CA. ©1995 - 2021 Gladwell Governmental Services, Inc. (909) 337-3516 - all rights reserved Do not duplicate or distribute without prior written permission Adopted: 02/18/2025 Page 106 of 242 Ver. 14.0 RECORDS RETENTION SCHEDULE - FIRE Page F-2 (EMS, Admin., Environmental Safety, Fire Marshal / Prevention, Ops / Suppression) Image: Destroy Office of Retention Total Media 1 Paper Record No. Records Description Retention Vital? Options Mrt MMfr =Mf after Comments / Reference (OFR) S=Scan Imaged If the record is not listed here, refer to the Retention for City- Wide Standards Retentions begin when the act is completed, and imply a full file folder (e.g. last document + 2 years), since destruction is normally performed by file folder. HOLDS: Litigation, comptaints, claims, public records act requests, audits and/or investi ations suspend normal retention penods retention resumes after settlement or completion). Department Preference; adults required for 10 years for Medi-Cal patients, 7 years for non- Medi-Cal adults; minors until 1 year after age of majority, but not less than 10 years for Medi- Cal patients, 7 years for non-Medi-Cal minors; Patient Care Reports / PCRs / Paramedic 10 years is recommended by AHIMA for Release Forms (EMS transportation): Mag, Mfr, Yes: "healthcare providers"; Statute of Limitations Fire / EMS FR-005 MINORS / JUVENILES 20 years Yes S / I After QC for health providers is 3 years; CCP §340.5, Pp OD, r Includes e-PCR Database / Electronic Patient & OD H&S §§1797.98e 123145; 42 CFR 482.24(b);-9- Care Report Database GGR 9444, 22 CCR 97530.9(c)(3), 70751(c) & 71551(c); 22 CCR 70751(c), 71551(c), 73543(a), 74731(a), 75055(a), 75343(a), 77143(a), W&I 14124.1; CMS Pub. 100-4, Chapter 1, Section 110.3; GC §30490 FIRE / ADMINISTRATION Meets auditing standards; Grants covered by a Consolidated Action Plan are required for 5 All -Hazards Incident Management Team years; Uniform Admin. Requirements for Fire / (AHIMT) Mag, Mfr, Yes: Grants to Local Governments is 3 years from Admin. FR-006 10 years OD, Ppr S / i After QC expenditure report or final payment of grantee Partially Funded by FEMA / OES & OD or subgrantee; 2 CFR 200.334; 24 CFR 91.105(h), 92.505, & 570.502(a), 29 97..42; OMB Circular A-110 & A-133.320(g); GC §34090; GC §8546.7 Background Packets - UNSUCCESSFUL Department preference; EEOC/FLSA/ADEA Applicants Yes: (Age) requires 3 years for promotion, Fire / FR-007 4 years Mag, Mfr, S / I After demotion, transfer, selection, or discharge; Admin. (Successful Applicants are sent to Human OD, Ppr D & OD State Law requires 4 years; 29 CFR 1602.31 & 1627.3(b)(1), 8 CCR §3204(d)(1) et seq., GC Resources) §§12946, 12960, 34090 EL SEGUNDO, CA. ©1995 - 2021 Gladwell Governmental Services, Inc. (909) 337-3516 - all rights reserved Do not duplicate or distribute without prior written permission Adopted: 02/18/2025 Page 107 of 242 Ver. 14.0 RECORDS RETENTION SCHEDULE - FIRE Page F-3 (MS, Admin., Environmental Safety, Fire Marshal / Prevention, Ops / Suppression) Image: Destroy Office of Paper Record Retention Records Description Total Vital? Media 1 Mrt after Comments / Reference (OFR) No. Retention Options =Mf MMfr Imaged S=Scan If the record is not listed here, refer to the Retention for City- Wide Standards Retentions begin when the act is completed, and imply a full file folder (e.g. last document + 2 years), since destruction is normally performed by file folder. HOLDS: Litigation, comptaints, claims, public records act requests, audits and/or investi ations suspend normal retention penods retention resumes after settlement or completion). Fire / Billing: Alarms, Annual Inspections, Life / Mag, Mfr, Yes:Department preference (meets municipal Admin. FR-008 Safety Inspections, Sprinkler Testing, etc. 5 years OD, Ppr S / I Aft8er QC government auditing standards); GC §34090 OD Citizen's Emergency Response Training / Fire / Neighborhood Training Mag, Mfr, Yes: Admin. FR-009 5 years OD, Ppr S / i After QC Department Preference; GC §34090 Disaster Service Worker Certification, Roster, & OD etc. Department Preference; OSHA requires 5 Fire / Mag, Mfr, Yes: years for safety records; 8 CCR §3203 et seq., Admin. FR-010 Department Safety Committee Minutes 5 years OD, Ppr S / i After QC 8 CCR 14300.33(a); 29 CFR 1627.3(b)(1)(2), & OD 29 CFR 1904.33, 29 CFR 1904.44; LC §6429(c); GC §§12946, 12960, 34090 When Fire / FR-011 Emergency Plans / Disaster Preparedness Superseded Mag, Mfr, S / i Yes: After QC Department Preference; GC §34090 Admin. Manuals, etc. - Minimum OD, Ppr & OD 2 years Department preference to allow for FEMA 3 years audits (up to 6 years & 3 months from the date FEMA Reports /FEMA Reimbursements / After Yes: of the final inspection report); Uniform Admin. Fire / FR-012 ROC Activations /Cal OES Strike Team Reimburse- Mag, Mfr, S / I After Requirements for Grants to Local Admin. Reimbursements ment, OD, Ppr D & OD Governments is 3 years from expenditure Minimum report or final payment of grantee or 10 years subgrantee; (Also See Grants on City-wide); GC §34090 et seq. EL SEGUNDO, CA. ©1995 - 2021 Gladwell Governmental Services, Inc. (909) 337-3516 - all rights reserved Do not duplicate or distribute without prior written permission Adopted: 02/18/2025 Page 108 of 242 Ver. 14.0 RECORDS RETENTION SCHEDULE - FIRE Page F-4 (MS, Admin., Environmental Safety, Fire Marshal / Prevention, Ops / Suppression) Destroy Image: Office of Paper Retention Total Media 1 Record Records Description Vital? Mrt after Comments / Reference No. Retention Options MMfr =Mf (OFR) Imaged S=Scan If the record is not listed here, refer to the Retention for City- Wide Standards Retentions begin when the act is completed, and imply a full file folder (e.g. last document + 2 years), since destruction is normally performed by file folder. HOLDS: Litigation, comptaints, claims, public records act requests, audits and/or investi ations suspend normal retention penods retention resumes after settlement or completion). Indefinite - Data is interrelated; If used for Inspections, Life of the California Fire Code requires 5 years or Life of Structure or Yes: the Structure or Activity for Approvals, Fire / FR-013 Fire RMS Incident Database Activity, or Yes Mag, Mfr, S / I After QC Inspections, Fires, Modification / Alternative Admin. Minimum 5 OD, Ppr & OD Methods or Materials; CFC §§ 1.8.4.3.1, 104.7 years, — 104.7.4 104.6 104.64and 107.5; GC Whichever §34090 is Lon er Fire / Admin. OR When No Yes: Fire FR-014 Fire Incident Reports Longer Mag, Mfr, S / I After QC Department preference; data is in RMS Prevention Required OD, Ppr & OD database; GC §34090 et seq. or Police (for Arson) Fire / Mag, Mfr, Yes: Department Preference (rated every 10 years); Admin. FR-015 ISO Insurance Ratings 15 years OD, Ppr S / i After QC GC §34090 OD Copies - Yes: City Clerk FR-016 Memoranda of Understanding (MOUs) / Mutual When No Mag, Mfr, S / I After A Originals Maintained by City Clerk or County Aid Agreements / Joint Power Authorities Longer OD, Ppr Clerk of the Board Permanently; GC §34090.7 Required Fire / Minimum 2 Mag, Mfr, Yes: FR-017 Programs / Projects S / I After QC Department Preference; GC § 34090 et seq. Admin. years OD, Ppr & OD Fire / Mag, Mfr, Yes: Admin. FR-018 Requests for Copies of Incident Reports 2 years OD, Ppr S / I After QC GC §34090 & OD Send to Yes: Department preference; Claims can be made Human FR-019 Respiratory Fit Tests for Breathing Apparatus Human Mag, Mfr, S / I After for 30 years for toxic substance exposure; 8 Resources Resources OD, P p r D & OD § ()() q�' §§ CCR 3204 d 1 et se GC 12946, 12960, 34090 EL SEGUNDO, CA. ©1995 - 2021 Gladwell Governmental Services, Inc. (909) 337-3516 - all rights reserved Do not duplicate or distribute without prior written permission Adopted: 02/18/2025 Page 109 of 242 Ver. 14.0 RECORDS RETENTION SCHEDULE - FIRE Page F-5 (MS, Admin., Environmental Safety, Fire Marshal / Prevention, Ops / Suppression) Image: Destroy Office of Paper Record Retention Records Description Total Vital? Media 1 Mrt after Comments / Reference (OFR) No. Retention Options =Mf MMfr Imaged S=Scan If the record is not listed here, refer to the Retention for City- Wide Standards Retentions begin when the act is completed, and imply a full file folder (e.g. last document + 2 years), since destruction is normally performed by file folder. HOLDS: Litigation, comptaints, claims, public records act requests, audits and/or investi ations suspend normal retention periods retention resumes after settlement or completion). Fire / Mag, Mfr, Yes: Admin. FR-020 Staff Meeting Minutes 2 years Yes OD, Ppr S / I After QC GC §34090 & OD FIRE / Environmental Safety - CUPA Certified Unified Pro ram Agencies) Department preference for environmental Fire / Mag, Mfr, Yes: contamination investigations; Reporting is Environ. FR-021 Business Inspections P OD, Ppr S / i After QC required for 5 years, enforcement actions for 3 Safety & OD years after resolved; GC §26202, 34090; 27 CCR 15188(a) Fire / Chemical Inventory Reporting / New Minimum 3 Mag, Mfr, Yes: Department preference; NPDES Monitoring Environ. FR-022 Construction, Site Assessments years OD, Ppr S / i After QC records required for 3 years; 40 CFR Safety & OD §§122.21, 122.41; GC §34090 Fire / Mag, Mfr, Yes: GC §§26202, 34090 et seq.; 27 CCR Environ. FR-023 CUPA Self -Audit, State Summary Report 5 years OD, Ppr S / I After QC 15188(a), 15280(a)(2) Safety & OD Enforcement Files / Notice of Violation / Compliance History / Enforcement Actions / Fire / Hazardous Materials Enforcement Actions / Mag, Mfr, Yes: Environ. FR-024 Hazardous Waste Enforcement Actions P Yes OD, Ppr S / i After QC Department Preference; GC §34090 Safety & OD (Except UST Violations Resulting in a Release - see Site Mitigation) Fire / Hazardous Materials Disclosures / Business Indefinite - Mag, Mfr, Yes: Data Fields / Records are interrelated; GC Environ. FR-025 Emergency Plans Permanent Yes OD, Ppr S / I After QC §34090 Safety & OD Fire / Hazardous Materials Notifications / Hazardous Mag, Mfr, Yes: Environ. FR-026 Waste Treatment Notifications P OD, Ppr S / i After QC Department Preference; GC §34090 Safety & OD EL SEGUNDO, CA. ©1995 - 2021 Gladwell Governmental Services, Inc. (909) 337-3516 - all rights reserved Do not duplicate or distribute without prior written permission Adopted: 02/18/2025 Page 110 of 242 Ver. 14.0 RECORDS RETENTION SCHEDULE - FIRE Page F-6 (MS, Admin., Environmental Safety, Fire Marshal / Prevention, Ops / Suppression) Image: Destroy Office of Paper Record Retention Records Description Total Vital? Media 1 Mrt after Comments / Reference (OFR) No. Retention Options =Mf MMfr Imaged S=Scan If the record is not listed here, refer to the Retention for City- Wide Standards Retentions begin when the act is completed, and imply a full file folder (e.g. last document + 2 years), since destruction is normally performed by file folder. HOLDS: Litigation, comptaints, claims, public records act requests, audits and/or investi ations suspend normal retention penods retention resumes after settlement or completion). Fire / Environ. Department preference; Claims can be made Safety & Mag, Mfr, Yes: for 30 years for toxic substance exposure; 8 Fire FR-027 Hazardous Materials Responses P OD, Ppr S / i After QC CCR § 3204(d)() q'' §§ 1 et se GC 12946, 12960, Marshal / & OD 34090 Fire Prevention Fire / Mag, Mfr, Yes: Department preference; Monitoring records Environ. FR-028 Lab Data / Sampling Data (by address) P OD, Ppr S / i After QC required for 3 years; 40 CFR §§122.21, 122.41 Safet Y & OD Fire / Site Assessments / Mitigations (Contaminated Yes: Department Preference; Claims can be made Environ. FR-029 Soil, UST Closures / Violations Resulting in a P Yes Mag, Mfr, S / i After for 30 years for toxic substance exposure; 8 Safety Release, Site Assessment / Remedial Action OD, Ppr & OD D CCR §3204(d)(1) et seq., GC §§12946, 12960, Records, etc.) 34090 EL SEGUNDO, CA. ©1995 - 2021 Gladwell Governmental Services, Inc. (909) 337-3516 - all rights reserved Do not duplicate or distribute without prior written permission Adopted: 02/18/2025 Page 111 of 242 Ver. 14.0 RECORDS RETENTION SCHEDULE - FIRE Page F-7 (MS, Admin., Environmental Safety, Fire Marshal / Prevention, Ops / Suppression) Image: Destroy Office of Paper Record Retention Records Description Total Vital? Media 1 Mrt after Comments / Reference (OFR) No. Retention Options =Mf MMfr Imaged S=Scan If the record is not listed here, refer to the Retention for City- Wide Standards Retentions begin when the act is completed, and imply a full file folder (e.g. last document + 2 years), since destruction is normally performed by file folder. HOLDS: Litigation, complaints, claims, public records act requests, audits and/or investigations suspend normal retention periods retention resumes after settlement or completion). FIRE / FIRE MARSHAL / FIRE PREVENTION C Copies - Yes: Develop. / FR-030 Alarm Plans / Sprinkler Plans (large format When No Mag, Mfr, S / i After QC Department Preference; GC §34090.7 Building drawings) Longer OD, Ppr & OD Required Fire / Fire Annual Fire Inspections / Business Inspection Until Marshal & Files / Annual Inspections, Life / Safety Building Mag, Mfr, Yes: Fire FR-031 Inspections (Approvals, Inspections, Fires, Demolished OD, Ppr S / i After QC CFC §404.6 104.7; GC §34090 Prevention Modification / Alternative Methods / Materials), - Minimum & OD Fire Citations / Notice of Violations 5 vears Fire / CUPA & Yes: Department preference; Claims can be made Fire FR-033 Hazardous Materials Responses P Mag, Mfr, S / i After for 30 years for toxic substance exposure; 8 Marshal & OD, Ppr OD CCR §3204(d)(1) et seq., GC §§12946, 12960, Fire 34090 Prevention Fire / Fire Fire Code Permits / Film Permits, Special Yes: Yes: Marshal & FR-034 Event Permits (assembly permits, candle Expiration + Before Mag, Mfr, S / I After QC CFC §�946 104.7; GC §34090 Fire permits, tent permits, fire hydrant use, open 2 years Event OD, Ppr & OD Prevention flame, etc.) Fire /Fire Department Preference (no statute of Marshal & Investigation Reports -Capital Crimes / Mag, Mfr, Yes: limitations on these incidents/crimes); Fire FR-035 Suspected Capital Crimes (Arson, etc.) P OD, Ppr S / i After QC California Fire Code requires 3 years; CFC §§ _ Prevention & OD 1.8.4.3.1, 104.7 — 104.7.4 and 107.5; GC §34090 Fire / Fire Investigation Reports - Criminal / Citations Yes: Department Preference; California Fire Code Marshal & FR-036 (Administrative Infraction / Misdemeanor) 5 years Mag, Mfr, S / I After QC requires 3 years; CFC §§ 1.8.4.3.1, 104.7 — Fire Service Requests OD, Ppr & OD 104.7.4 and 107.5; GC §34090 Prevention EL SEGUNDO, CA. ©1995 - 2021 Gladwell Governmental Services, Inc. (909) 337-3516 - all rights reserved Do not duplicate or distribute without prior written permission Adopted: 02/18/2025 Page 112 of 242 Ver. 14.0 RECORDS RETENTION SCHEDULE - FIRE Page F-8 (MS, Admin., Environmental Safety, Fire Marshal / Prevention, Ops / Suppression) Image: Destroy Office of Paper Record Retention Records Description Total Vital? Media 1 Mrt after Comments / Reference (OFR) No. Retention Options =Mf MMfr Imaged S=Scan If the record is not listed here, refer to the Retention for City- Wide Standards Retentions begin when the act is completed, and imply a full file folder (e.g. last document + 2 years), since destruction is normally performed by file folder. HOLDS: Litigation, comptaints, claims, public records act requests, audits and/or investi ations suspend normal retention penods retention resumes after settlement or completion). Community Copies - Yes: Develop / FR-037 Plan Checks / Conditions of Approval When No Mag, Mfr, S / I After QC Copies; GC §34090.7 Building LongerRequired OD, Ppr & OD Re Until Fire / Fire Plans: Fire Sprinkler, Fire Safety Plans / Fire Building Yes: Marshal & FR-037.5 Construction Documents (Final, Approved by Demolished Mag, Mfr, S / I After QC CFC §§ 1.8.4.3.1, 404-.6 104.7,-fl4d� C, BC Fire the Fire Department Only) - Minimum OD, Ppr & OD 107.5; H&S §19850; GC §34090 Prevention 5 vears Fire / Fire Yes: Marshal & FR-038 Public Information / Education (when produced Minimum 2 Mag, Mfr, S / I After QC Department Preference; GC §34090 Fire internally) years OD, Ppr & OD Prevention Community Copies - Yes: Develop / FR-039 Record Drawings ("As-Builts") / CAD drawings When No Mag, Mfr, S / i After QC Copies; GC §34090.7 Building of buildings Longer OD, Ppr & OD Required EL SEGUNDO, CA. ©1995 - 2021 Gladwell Governmental Services, Inc. (909) 337-3516 - all rights reserved Do not duplicate or distribute without prior written permission Adopted: 02/18/2025 Page 113 of 242 Ver. 14.0 RECORDS RETENTION SCHEDULE - FIRE Page F-9 (EMS, Admin., Environmental Safety, Fire Marshal / Prevention, Ops / Suppression) Image: Destroy Office of Paper Record Retention Records Description Total Vital? Media 1 Mrt after Comments / Reference (OFR) No. Retention Options =Mf MMfr Imaged S=Scan If the record is not listed here, refer to the Retention for City- Wide Standards Retentions begin when the act is completed, and imply a full file folder (e.g. last document + 2 years), since destruction is normally performed by file folder. HOLDS: Litigation, complaints, claims, public records act requests, audits and/or investigations suspend normal retention periods retention resumes after settlement or completion). FIRE / OPERATIONS / SUPPRESSION Apparatus / Equipment (LARGE) Records / Yes: Department Preference to be in compliance Fire / FR-040 Testing Disposal + Mag, Mfr, S / I After QC with NFPA Standards for in-service automotive Operations 2 years OD, Ppr & OD fire apparatus ; NFPA 1911.4.7.3 & Annex C.5 Ladder, Hose, Pump Testing GC §34090 Personnel Training File - Tests, Bulletins, Certificates, Field Training, etc. Department Preference; OSHA requires 5 Required Information for all Employee Training: Yes: years for safety records; 8 CCR §3203 et seq., Employee Name Human FR-041 Separation Mag, Mfr, S / i After QC 8 CCR 14300.33(a); 29 CFR 1627.3(b)(1)(2), Resources Training Provider's Name + 5 years OD, Ppr & OD 29 CFR 1904.33, 29 CFR 1904.44; LC Date §6429(c); GC §§12946, 12960, 34090 LC Duration (length) 1 198.5 Core Competencies / Skills Certifications / Qualifications Fire / When Mag, Mfr, Yes: Operations FR-042 Pre -Fire Plans Superseded OD, Ppr S / I After QC GC §34090 et seq. & OD Expiration Fire / FR-043 Self-contained Breathing Apparatus (SCBA) / of Certificate - Mag, Mfr, S / I Yes: After QC Certificates are issued for 3-5 years; GC Operations Bottles Minimum 2 OD, Ppr & OD §34090 et. seq. ears Fire / FR-044 Station Log Books (Incidents - kept at Fire P Mag, Mfr, S/I Yes: Aft r Q Retained for historical and administrative Operations Stations) OD, Ppr & value; GC §34090 Lead Dept. FR-045 Vehicle Safety Checks / Daily Vehicle 2 years Mag, Mfr, S / I Yes: After QC GC §34090 Inspections / Daily Equipment Checks OD, Ppr & OD EL SEGUNDO, CA. ©1995 - 2021 Gladwell Governmental Services, Inc. (909) 337-3516 - all rights reserved Do not duplicate or distribute without prior written permission Adopted: 02/18/2025 Page 114 of 242 Ver. 12.0 RECORDS RETENTION SCHEDULE: HUMAN RESOURCES Page HR-1 Office of Image: Destroy Record Retention No. Records Description Total Vital? Media 1=Import Paper after Comments / Reference (OFR) Retention Options M=Mfr Imaged & S=Scan C'd? If the record is not listed here, refer to the Retention for City- Wide Standards Retentions begin when the act is completed, and imply a full file folder (e.g. last document + 2 years), since destruction is normally performed by file folder. HOLDS: Litigation, complaints, claims, public records act requests, audits and/or investigations suspend normal retention periods retention resumes after settlement or completion). HUMAN RESOURCES Department preference; EEOC/FLSA/ADEA (Age) requires 3 years for promotion, Human Classification / Reorganization Studies Minimum 3 MagMfr , , Yes: After demotion, transfer, selection, or discharge; Resources HR-001 (for employee classifications / years OD, Ppr S / I QC & OD State Law requires 2 -3 years; retirement department structures) benefits is 6 years from last action; 29 CFR 1602.31 & 1627.3(b)(2), 8 CCR §3204(d)(1) et seq., GC §§12946, 12960, 34090 Department Preference; statute of limitations Minimum for EEOC/FLSA/ADEA (Age) requires 3 years Human HR-002 Classification Specifications / Job Superseded Mag, Mfr, S / I Yes: After for promotion, demotion, transfer, selection, or Resources Descriptions + 4 years OD, Ppr QC & OD discharge; State Law requires 4 years; 29 CFR 1602.31 & 1627.3(b)(ii), GC §§12946, 12960, 34090 Department preference; EEOC/FLSA/ADEA (Age) requires 3 years for promotion, Human Mag, Mfr, Yes: After demotion, transfer, selection, or discharge; Resources HR-004 Compensation Surveys / Studies 3 years OD, Ppr S / I QC & OD State Law requires 2 -3 years; retirement benefits is 6 years from last action; 29 CFR 1602.31 & 1627.3(b)(2), 8 CCR §3204(d)(1) et seq., GC §§12946, 12960, 34090 Department Preference to match Personnel Files; EEOC/FLSA/ADEA (Age) requires 3 Human Separation Yes: Until Mag, Mfr, Yes: After years for promotion, demotion, transfer, Resources HR-005 Confidential Investigations + 6 years Separation OD, Ppr S / I QC & OD selection, or discharge; State Law requires 4 - years; 29 CFR 1602.31 & 1627.3(b)(ii), GC §§12946, 12960, 34090; 29 USC 1113, LC IL 1174 Human HR-007 DMV - Addition, Deletion Form 2 years Mag, Mfr, S / I Yes: After GC §34090 Resources OD, Ppr QC & OD EL SEGUNDO, CA ©1995-2021 Gladwell Governmental Services, Inc. (909) 337-3516 - all rights reserved Do not duplicate or distribute without prior written permission Adopted: 02/18/2025 Page 115 of 242 Ver. 12.0 RECORDS RETENTION SCHEDULE: HUMAN RESOURCES Page HR-2 Office of Image: Destroy Record Retention No. Records Description Total Vital? Media 1=Import Paper after Comments / Reference (OFR) Retention Options M=Mfr Imaged & S=Scan C'd? If the record is not listed here, refer to the Retention for City- Wide Standards Retentions begin when the act is completed, and imply a full file folder (e.g. last document + 2 years), since destruction is normally performed by file folder. HOLDS: Litigation, com laints, claims, public records act requests, audits and/or investigations sus end normal retentionperiods retention resumes after settlement or completion). Department preference; Transitory or source Human DMV-Pull Notices, Waivers for Pull When Mag, Mfr, Yes: After records not retained in the ordinary course of Resources HR-008 Notices Superseded OD, Ppr S / I QC & OD business; CHP audits every 2 years; Bureau of or Separated National Affairs recommends 2 years for all supplementary Personnel records; GC §34090 D.O.T. Requires 5 years for positive tests, refusals, annual summaries, etc., 1 year for Human Drug Testing Program / DOT Testing - Mag, Mfr, , Yes: After negative tests; EEOC / FLSA / ADEA (Age) Resources HR-009 Eligible Pool Lists, Drug / Alcohol Test 5 years OD, Ppr S / I QC & OD requires 3 years physical examinations; State Results, Training, BIT Inspections, etc. Law requires 2 years; 29 CFR 1627.3(b)(1)(v), GC §§12946, 12960, 34090; 49 CFR 655.71 et seq.; 49 CFR 382.401 et seq. Equal Opportunity Employment - All State and Federal laws require retention Human Complaints / California Civil Rights Minimum MagMfr , , Yes: After until final disposition of formal complaint; State "fully Resources HR-010 Department (CRD) / Department of Fair Separation ODPpr , S / I QC & OD requires 4 years after and finally Employment / Housing (DFEH / EEOC) + 4 years disposed"; 2 CCR 1101(c); GC §§12946, Claims / Harassment Claims 12960, 34090 Human HR-011 Equal Opportunity Employment - EEOC 3 years Mag, Mfr, S / I Yes: After 29 CFR 1602.30; 29 CFR 1602.31, 29 CFR Resources Reports (EEO-4 Reports); EDD Reports OD, Ppr QC & OD 1602.32; GC §34090 Department Preference to match Personnel Files; EEOC/FLSA/ADEA (Age) requires 3 Human Separation Yes: Until Mag, Mfr, Yes: After years for promotion, demotion, transfer, Resources HR-012 Grievances + 6 years Separation OD, Ppr S / I QC & OD selection, or discharge; State Law requires 4 years; 29 CFR 1602.31 & 1627.3(b)(ii), GC §§12946, 12960, 34090; 29 USC 1113, LC 1174 EL SEGUNDO, CA ©1995-2021 Gladwell Governmental Services, Inc. (909) 337-3516 - all rights reserved Do not duplicate or distribute without prior written permission Adopted: 02/18/2025 Page 116 of 242 Ver. 12.0 RECORDS RETENTION SCHEDULE: HUMAN RESOURCES Page HR-3 Office of Image: Destroy Record Retention No. Records Description Total Vital? Media 1=Import Paper after Comments / Reference (OFR) Retention Options M=Mfr Imaged & S=Scan C'd? If the record is not listed here, refer to the Retention for City- Wide Standards Retentions begin when the act is completed, and imply a full file folder (e.g. last document + 2 years), since destruction is normally performed by file folder. HOLDS: Litigation, com laints, claims, public records act requests, audits and/or investigations sus end normal retentionperiods retention resumes after settlement or completion). Required for 1 year from termination or 3 years from hiring, whichever is later; EEOC / FLSA / Human Separation Mag, Mfr, Yes: After ADEA (Age) requires 3 years for "any other Resources HR-013 1-9s + 3 years OD, Ppr S / I QC & OD forms of employment inquiry"; State Law requires 2 -3 years; 8 CFR 274a.2; 29 CFR 1627.3(b)(1); GC §§ 12946, 12960, 34090; INA 274A(b)(3); INS Rule 274a.l(b)(2) Department preference (protects City in the event of past employee misconduct); State law Human LiveScan Fingerprint Clearance Forms - Separation MagMfr , , Yes: After requires 4 years after a personnel action; DOJ Resources HR-014 for Employees, Contractors, Volunteers, + 4 years OD, Ppr S / I QC & OD allows retention for legitimate business needs; Interns must be maintained in a secure and confidential file; DOJ Information Bulletin No. 02-17-BCII; GC §§12946, 12960, 34090, Human HR-015 Negotiation Binders / Notes, Side 10 years Yes while Mag, Mfr, S / I Yes: After Department preference; 29 CFR 405.9; GC Resources Letters, Correspondence, etc. current OD, Ppr QC & OD §34090 Personnel Files - All Employees Department Preference; statute of limitations for retirement benefits is 6 years from last (Part-time employee's files are action; EEOC/FLSA/ADEA (Age) requires 3 Human HR-017 forwarded to Human Resources when Separation Yes: Until Mag, Mfr, S / I Yes: After years for promotion, demotion, transfer, Resources they are Separated) + 6 years Separation OD, Ppr QC & OD selection, or discharge; State Law requires 4 years; 29 CFR 1602.31 & 1627.3(b)(1), GC §§ Includes Training Certificates 3105, 12946, 12960, 34090; 53237.2(b), LC § 1198.5 Department Preference; statute of limitations for retirement benefits is 6 years from last Personnel Files - Fire Department action; EEOC/FLSA/ADEA (Age) requires 3 Human HR-018 Background Files (Successful Separation Yes: Until Mag, Mfr, S / I Yes: After years for promotion, demotion, transfer, Resources + 6 years Separation OD, Ppr QC & OD selection, or discharge; State Law requires 4 Applicants) years; 29 CFR 1602.31 & 1627.3(b)(1), GC §§ 3105, 12946, 12960, 34090; 53237.2(b), LC IL 1 § 1198.5 EL SEGUNDO, CA ©1995-2021 Gladwell Governmental Services, Inc. (909) 337-3516 - all rights reserved Do not duplicate or distribute without prior written permission Adopted: 02/18/2025 Page 117 of 242 Ver. 12.0 RECORDS RETENTION SCHEDULE: HUMAN RESOURCES Page HR-4 Office of Image: Destroy Record Retention No. Records Description Total Vital? Media 1=Import Paper after Comments / Reference (OFR) Retention Options M=Mfr Imaged & S=Scan C'd? If the record is not listed here, refer to the Retention for City- Wide Standards Retentions begin when the act is completed, and imply a full file folder (e.g. last document + 2 years), since destruction is normally performed by file folder. HOLDS: Litigation, com laints, claims, public records act requests, audits and/or investigations sus end normal retentionperiods retention resumes after settlement or completion). Separation Personnel Files -Medical Records (all + 30 years, Department preference; Files maintained employees) OR separately; Claims can be made for 30 years Human HR-019 Termination Yes: Until Mag, Mfr, S / I Yes: After for toxic substance exposure; 8 CCR Resources Includes Breathing Apparatus Fit Tests / of Benefits Separation OD, Ppr QC & OD §3204(d)(1) et seq., 8 CCR 5144, 8 CCR + 5 years 15400.2; 29 CFR 1910.1020(d)(1)(i), GC LiveScan Log (whichever §§12946, 12960, 34090 is Ion er Department preference to allow for successful selection and hiring;; EEOC / FLSA / ADEA Human HR-020 Recruitment Database - NeoGov 5 4 years Yes Mag, Mfr, S / I Yes: After (Age) requires 1-3 years; State Law requires 4 Resources OD, Ppr QC & OD years; 29 CFR 1602 et seq & 1627.3(a)(5) and (6),2 CCR 11013(c); 8 CCR §11040(7.( c)), GC §§12946, 12960, 34090 Recruitment Files - Full-time Employees Department preference; EEOC / FLSA / ADEA Human (Includes Applications (Unsuccessful), Minimum 4 Mag, Mfr, Yes: After (Age) requires 1-3 years; State Law requires 4 Resources HR-021 Advertisements, Job Brochures, Test years ODPpr , S / I QC & OD years; 29 CFR 1602 et seq & 1627.3(a)(5) and Data, Rating Sheets, Questions, Eligible (6),2 CCR 11013(c); 8 CCR Lists, Reference Checks, Background §11040(7.( c)), GC §§12946, 12960, 34090 Checks from Fire / PD, etc.) Human Studies / Surveys Conducted on Behalf Minimum 3 Mag, Mfr, Yes: After Resources HR-022 of the City (Attrition, Benefits, years OD, Ppr S / I QC & OD Department preference; GC §34090 Succession Planning, etc.) EL SEGUNDO, CA ©1995-2021 Gladwell Governmental Services, Inc. (909) 337-3516 - all rights reserved Do not duplicate or distribute without prior written permission Adopted: 02/18/2025 Page 118 of 242 Ver. 12.0 RECORDS RETENTION SCHEDULE: HUMAN RESOURCES Page HR-5 Office of Image: Destroy Record Retention No. Records Description Total Vital? Media 1=Import Paper after Comments / Reference (OFR) Retention Options M=Mfr Imaged & S=Scan C'd? If the record is not listed here, refer to the Retention for City- Wide Standards Retentions begin when the act is completed, and imply a full file folder (e.g. last document + 2 years), since destruction is normally performed by file folder. HOLDS: Litigation, com laints, claims, public records act requests, audits and/or investigations sus end normal retentionperiods retention resumes after settlement or completion). Training Presented by Staff - COURSE Department Preference; OSHA requires 5 RECORDS ONLY Harassment years for safety records; -Calif. Labor Division is Prevention / Violence in the Workplace required to keep their OSHA records 7 years; (for others, see the City-wide Schedule) Ethics, Harassment & Workplace Violence Training is 5 years; EEOC/FLSA/ADEA (Age) Human HR-023 (Attendance Rosters, Sign -in Sheets, 5 years Mag, Mfr, S / I Yes: After requires 3 years for promotion, demotion, Resources Outlines / Materials; includes Ethics, OD, Ppr QC & OD transfer, selection, or discharge; State Law Harassment, Workplace Violence, requires 4 years for personnel actions; 8 CCR Safety Training, Tailgates) §3203 et seq., 8 CCR 14300.33(a); 29 CFR 1627.3(b)(1)(2), 29 CFR 1904.33, 29 CFR Excludes Training Certificates 1904.44; LC §6429(c); GC §§12946, 12960, 34090, 53235.2(b); 53237.2(b); LC §6401.9(f) Human Verifications of Employment, Child hen No Mag, Mfr, Yes: After Not an Agency record / Content does NOT Resources HR-023.5 Support, etc. (From lenders / other Longer rS OD, Ppr S / I QC & OD relate in a substantive way to the conduct of outside companies) e uired the public's business; GC §34090 et seq Workers' Compensation / Disability paration Department preference; Claims can be made Claims / Employee / Volunteer Accident + 30 years, for 30 years for toxic substance exposure; Reports OR Claims are required for five years after the end Human HR-024 Termination Mag, Mfr, S / I Yes: After of compensation, or injury, whichever is Resources Includes all Employee Accident, of Benefits OD, Ppr QC & OD Ionger8 CCR 5144, 8 CCR 15400.2; 29 CFR lo Incident, /Injury Reports, Refusal of + 5 years 020(d)(1)(i), GC §§12946, 12960, Medical Treatment of an Industrial (whichever 34090 Accident is Ion er)4090 Human Workplace Violence — Hazard Mag, Mfr, Yes: After Resources HR-024.5 identification, evaluation, correction, 5 years OD, Ppr S / I QC & OD LC §6401.9(f), GC §34090 incident logs, investigations. etc. EL SEGUNDO, CA ©1995-2021 Gladwell Governmental Services, Inc. (909) 337-3516 - all rights reserved Do not duplicate or distribute without prior written permission Adopted: 02/18/2025 Page 119 of 242 Ver. 7.0 RECORDS RETENTION SCHEDULE: INFORMATION TECHNOLOGY SERVICES Page ITSD-1 Image: Destroy Office of Paper Record Retention Records Description Total Vital? Media 1 Mrt after Comments / Reference (OFR) No. Retention Options =Mf MMfr Imaged & S=Scan If the record is not listed here, refer to the Retention for City- Wide Standards Retentions begin when the act is completed, and imply a full file folder (e.g. last document + 2 years), since destruction is normally performed by file folder. HOLDS: Litigation, complaints, claims, public records act requests, audits and/or investigations suspend normal retention periods retention resumes after settlement or completion). INFORMATION TECHNOLOGY SERVICES DEPARTMENT Information Backups /Computer Backups (ALL Disaster When No Used for Disaster Recovery Purposes Only; Technology ITS-001 Recovery Computer Backups) Longer Yes Mag. Considered a copy and can be destroyed when Services Required no longer required; GC §34090 et seq. Information Technology ITS-003 Enterprise System Catalogue (posted on line) 2 years Mag, Ppr GC §34090 et seq. Services Information When No Preliminary documents not retained in the Technology ITS-004 Network Configuration Maps / Plans Longer Yes Mag. ordinary course of business; GC §34090 et seq. Services Re uired Information Software Licenses, Warrantees, Installation When No Technology ITS-005 Media Longer Mag. Department preference; GC §34090 et seq. Services Used UNALTERABLE MEDIA / IMMUTABLE R Follows For legal compliance for Trustworthy Electronic Information MEDIA (Cloud Immutable Backup) / (WORM Retention Records (when the electronic record serves as of Official Technology ITS-006 / DVD-r / CD-r / Blue Ray-R) / other unalterable OD the official record); must be stored in a "safe Electronic Services media that does not permit additions, and separate location"; GC 34090, 12168.7, Record deletions, / changes EVC 1550, 2 CCR 22620 et seq EL SEGUNDO, CA. ©1995 - 2021 Gladwell Governmental Services, Inc. (909) 337-3516 - all rights reserved Do not duplicate or distribute without prior written permission Adopted: 02/18/2025 Page 120 of 242 Ver.12.0 RECORDS RETENTION SCHEDULE: POLICE Page PD-1 (Admin. / Chief, Animal Regulation, Investigations, Records And Property, IT) Office Image: Destroy of Total Media 1=Import Paper Retention No. Records Description Vital? after Comments / Reference Record Retention Options M=Mfr (OFR) S=Scan Imaged If the record is not listed here, refer to the Retention for City- Wide Standards Retentions begin when the act is completed, and imply a full file folder (e.g. last document + 2 years), since destruction is normally performed by file folder. HOLDS: Litigation, complaints, claims, public records act requests, audits and/or investigations suspend normal retention periods retention resumes after settlement or completion). POLICE / ADMINISTRATION / CHIEF / INTERNAL INVESTIGATIONS / SUPPORT SERVICES Police / Concealed Weapon Permits (CCW) - Civilians Expiration + Mag, Mfr, Yes: DOJ manages the sale and transfer of Admin PD-001 / Retirees 2 years I I OD, Ppr S / I After QC firearms; Non -records (State is OFR); most & OD agencies retain for 2 years; GC §34090 Police / Crime Statistics / Uniform Crime Reporting Mag, Mfr, Yes: Admin PD-002 (UCR): ANNUAL P OD, Ppr S / I After QC Historical Value; GC §34090 & OD Police / Crime Statistics / Uniform Crime Reporting Mag, Mfr, Yes: Admin PD-003 (UCR), NIBRS Statistical Reporting: 5 years OD, pr P S / I After QC GC §34090 PERIODIC (Monthly, Bi-monthly, etc.) & OD Meets auditing standards; Grants covered by a Consolidated Action Plan are required for 5 years; Uniform Admin. Requirements for Police / Homeless Services: Supportive Housing, Mag, Mfr, Yes: Grants to Local Governments is 3 years from Admin PD-004 Outreach, Rapid Re -housing, Continuing Care p g g 5 ears y OD, Ppr S / I After QC expenditure report or final payment of grantee Grants, etc. & OD or subgrantee; 2 CFR 200 334; 24 CFR 91.105(h), 92.505, 92.508, 570.490, & 570.502(a),29 f FR 9 .422; GC §34090; 24 CFR 982.158 Department Preference; State & Federal laws Internal Investigations: Sustained WITHOUT require retention until final disposition of formal Police / Sustained Finding of Misconduct as Final Mag, Mfr, Yes: complaint; State requires 2 years after action is Admin PD-005 defined in PC §832.7, Not Sustained / Officer Disposition OD, Ppr S / I After QC taken; Statute of Limitations is 4 years for Involved Shootings + 5 y ears & OD misconduct; EVC §1045(b)(1), GC §§12946, 34090, PC §§801.5, 803(c), 832.5, VC §2547 Internal Investigations: Sustained WITH Final Yes: Police / Admin PD-005.1 Sustained Finding of Misconduct as Disposition Mag, Mfr, P OD, pr S / I After QC PC §832.7; GC §34090 defined in PC §832.7 + 15 ears1 & OD Police / Mag, Mfr, Yes: Original Workers Compensation part of Admin PD-006 Light Duty Reports 2 years OD, Ppr S / I After QC Personnel file; GC §34090 et seq. EL SEGUNDO, CA. ©1995 - 2021 Gladwell Governmental Services, Inc. (909) 337-3516 - all rights reserved Do not duplicate or distribute without prior written permission Adopted: 02/18/2025 Page 121 of 242 ver. 12.0 RECORDS RETENTION SCHEDULE: POLICE Page PD-2 (Admin. / Chief, Animal Regulation, Investigations, Records And Property, IT) Office Image: Destroy of Total Media 1=Import Paper Retention No. Records Description Vital? after Comments / Reference Record Retention Options M=Mfr (OFR) S=Scan Imaged If the record is not listed here, refer to the Retention for City- Wide Standards Retentions begin when the act is completed, and imply a full file folder (e.g. last document + 2 years), since destruction is normally performed by file folder. HOLDS: Liti ation, co m taints, claims, public records act requests, audits and/or investi ations suspend normal retention periods retention resumes after settlement or completion). POST Data, Files / Printouts (Training Courses) Training Records (If Records are Created) Claims can be made for 30 years for toxic substance exposure; EEOC/FLSA/ADEA (Age) Police / Required Information for all Employee Training: Separation Mag, Mfr, Yes: requires 3 years for promotion, demotion, Admin PD-007 + 5 years OD, Ppr S / I After QC transfer, selection, or discharge; State Law Employee Name Training Provider's Name & OD requires 2 -3 years; 29 CFR 1627.3(b)(1)(ii), 8 Date CCR §3204(d)(1) et seq., GC §§12946, 34090; Duration (length) LC §1198.5 Core Competencies / Skills Certifications / Qualifications Report to the State Commission on Peace Police / Officer Standards / Training (POST Mag, Mfr, Yes: Admin PD-007.5 Commission) of peace officer employment, 2 years P OD, pr S / I After QC GC §34090 compliant, finding, disposition, / judgement & OD pursuant to §PC 13510.9 Yes: Department Preference; EEOC's basic Police / Current Mag, Mfr, Yes: requirement is 1 year after action; Bureau of Admin PD-008 Work Assignments (Schedules) 7 years Schedule OD, Ppr S / I After QC National Affairs recommends 2 years for work only & OD schedules; 29 CFR 516.6(1), 29 CFR 1602.14, GC § 34090 POLICE / ANIMAL REGULATION Police / Mag, Mfr, Yes: Animal PD-009 Animal Licenses 2 years OD, Ppr S / I After QC GC §34090 Reg. & OD Police / Mag, Mfr, Yes: Animal PD-010 Animal Control County Reports / Lists 2 years OD, Ppr S / I After QC GC §34090 Reg. & OD EL SEGUNDO, CA. ©1995 - 2021 Gladwell Governmental Services, Inc. (909) 337-3516 - all rights reserved Do not duplicate or distribute without prior written permission Adopted: 02/18/2025 Page 122 of 242 Ver.12.0 RECORDS RETENTION SCHEDULE: POLICE Page PD-3 (Admin. / Chief, Animal Regulation, Investigations, Records And Property, IT) Office Image: Destroy of Total Media 1=Import Paper Retention No. Records Description Vital? after Comments / Reference Record Retention Options M=Mfr (OFR) S=Scan Imaged If the record is not listed here, refer to the Retention for City- Wide Standards Retentions begin when the act is completed, and imply a full file folder (e.g. last document + 2 years), since destruction is normally performed by file folder. HOLDS: Liti ation, co m taints, claims, public records act requests, audits and/or investi ations suspend normal retention periods retention resumes after settlement or completion). Police / Animals -Record of All Efforts to Contact Mag, Mfr, Yes: Animal PD-010.1 Owner /// Microchips Primary Registrant 2 years OD, Ppr S / I After QC FA §§31108.3 and 31752.1; GC §34090 Re & OD POLICE / INVESTIGATIONS ALL Police / Background Checks for Business Licenses: Expiration Mag, Mfr, Yes: Investig. PD-011 Bingo, Massage Technicians / Parlors, of License + P OD, pr S / I After QC GC §34090 Peddlers, Taxi, etc. 2 ears & OD Police / Background Files - CCW, Employees, Separation Mag, Mfr, Yes: Investig. PD-012 Volunteers / Reservists + 30 years OD, Ppr S / I After QC Retained for administrative value; GC §34090 & OD Police / Background Files - U Visas, T-Visas with INS Mag, Mfr, Yes: Investig. PD-013 Letters / Victims of Crime 4 years OD, Ppr S / I After QC Per Immigration; GC §34090 & OD Yes: Department Preference; EEOC / FLSA / ADEA Police / PD-014 Background Files - Unsuccessful Applicants g pp 5 years Ma Mfr, g' S / I After QC r Q requires 3 ears; State Law requires 4 (Age) q y q Investig. (Not Hired) OD, Ppr & years; 29 CFR 1627.3(a)(5) and (6), 8 CCR §11040.7( c), GC §§12946, 34090 Police / Mag, Mfr, Yes: Notes destroyed in the regular course of Investig. PD-015 Field Interview Cards (may include photos) 1 year OD, Ppr S / I After QC business; GC §34090 et seq. Police / When No Mag, Mfr, Yes: Based on DOJ Inventory Requirements; Some Investig. PD-016 Guns: Dealers Record of Sale Longer OD, Ppr S / I After QC dealers have an automated link to DOJ; GC Required & OD §34090 Yes: Misleading, obsolete or unreliable information Police / PD-017 Intelligence Reports 5 years Mag, Mfr, S / I Af is required to be destroyed; remaining records Investig. OD, Ppr &OD must not be retained longer than 5 years; 28 CFR 23.20 h ; GC 34090 POLICE / RECORDS AND PROPERTY Police / Follows Yes: Yes: Records PD-018 Arrest Reports (LA County Booking #) Retention of Before Mag, Mfr, S / I After QC Department Preference; GC §34090 & Prop. Crime Disposition OD, Ppr & OD Report EL SEGUNDO, CA. ©1995 - 2021 Gladwell Governmental Services, Inc. (909) 337-3516 - all rights reserved Do not duplicate or distribute without prior written permission Adopted: 02/18/2025 Page 123 of 242 Ver.12.0 RECORDS RETENTION SCHEDULE: POLICE Page PD-4 (Admin. / Chief, Animal Regulation, Investigations, Records And Property, IT) Office Image: Destroy of Total Media 1=Import Paper Retention No. Records Description Vital? after Comments / Reference Record Retention Options M=Mfr (OFR) S=Scan Imaged If the record is not listed here, refer to the Retention for City- Wide Standards Retentions begin when the act is completed, and imply a full file folder (e.g. last document + 2 years), since destruction is normally performed by file folder. HOLDS: Liti ation, co m taints, claims, public records act requests, audits and/or investi ations suspend normal retention periods retention resumes after settlement or completion). Mag, Mfr, Yes: Finance PD-019 Auction Receipts / Records (Evidence) 4 years OD, Ppr S / I After QC Consistent with auditing standards; GC §34090 & OD Police / PD-020 Background Clearance Letters (Not 3 years Mag, Mfr, S / I Yes: After QC Department preference; GC §34090 Investig. Employees) OD, Ppr & OD Police / Citations: Marijuana Citations / Reports (less Mag, Mfr, Yes: Records PD-021 than 28 .5 grams) 2 years P OD, pr S / I After QC GC §34090, H&S §11361.5 & Pro p & OD Police / Citations: Misdemeanor Traffic, Parking, / Mag, Mfr, Yes: Statute of Limitations is up to two years; Also Records PD-022 Criminal 2 years OD, Ppr S / I After QC See Crime Reports; GC §34090, PC §802 & Pro p & OD Department Preference; Domestic Violence incident reports are required or a minimum of 5 years; Provided there are no outstanding Police / Crime Reports: Felonies / Misdemeanors - 7 years or Yes: Yes: warrants, unrecovered weapons, criminal Records PD-023 ALL except those otherwise specifically upon DOJ Before Mag, Mfr, S / I After QC deaths, they are not historically significant, and & Prop. mentioned in this retention schedule Notification Disposition OD, Ppr & OD it is not classified under PC §800 & 290 and H&S §11850; Stat. of Limit. is 2 yrs; Destroy juvenile marijuana after age18; H&S §11361.5, GC §34090, PC §802, PC §§187, 800 et seq, FC 6228(d) Crime Reports: Homicide, Falsification of Public Records, Kidnapping, Unsolved Child / Department Preference; Most have no Police / Elder Abuse, Sexual Assault / Neglect, Rape, Yes: Mag, Mfr, Yes: limitations commencement of action; PC §§ Records PD-024 Misuse of Public Funds, Train -wrecking, P Before OD, Ppr S / I After QC 261, 286, 288, 288a, 288.5, 289, 289.5, and & Prop. Treason, Suicide, Officer Involved shootings Disposition & OD 799 (Crimes Subject to Death Penalty / without statute of Limitations) EL SEGUNDO, CA. ©1995 - 2021 Gladwell Governmental Services, Inc. (909) 337-3516 - all rights reserved Do not duplicate or distribute without prior written permission Adopted: 02/18/2025 Page 124 of 242 ver. 12.0 RECORDS RETENTION SCHEDULE: POLICE Page PD-5 (Admin. / Chief, Animal Regulation, Investigations, Records And Property, IT) Office Image: Destroy of Total Media 1=Import Paper Retention No. Records Description Vital? after Comments / Reference Record Retention Options M=Mfr (OFR) S=Scan Imaged If the record is not listed here, refer to the Retention for City- Wide Standards Retentions begin when the act is completed, and imply a full file folder (e.g. last document + 2 years), since destruction is normally performed by file folder. HOLDS: Liti ation, co m taints, claims, public records act requests, audits and/or investi ations suspend normal retention periods retention resumes after settlement or completion). Conviction Police / Crime Reports: Marijuana less than 28.5 P 1 or Arrest (if Ma Mfr, 9� Yes: Shall" Destroy); GC 68152 c 8 , 34090; (� Y); §§ O( ) Records PD-025 grams No OD, Ppr S / I After QC H&S §11361.5 & Prop. Conviction) & OD + 2 vears Crime Reports: Misdemeanor Marijuana Police / §11357(e) - Juvenile on School Grounds Offender is Yes: Mag, Mfr, Yes: (Courts and other Agencies "Shall" destroy); Records PD-026 during School Hours (with procedure in HS 18 Years Before OD, Ppr S / I After QC H&S§ 11361.5 et seq., 11357(e) & Prop. Old Disposition & OD §11361.5) Police / Crime Reports: Missing Person Reports Yes: Mag, Mfr, Yes: Dept. Preference; Also see Crime Reports; GC Records PD-027 (unsolved) P Before OD, Ppr S / I After QC §34090 & Prop. Disposition & OD Police / Crime Reports: Public Assist / other Non- Mag, Mfr, Yes: Records PD-028 Criminal Police Contact Reports 2 years P OD, pr S / I After QC Also see Crime Reports; GC §34090 & Pro p & OD Police / Date of Yes: "shall' destroy; Individual petitions District Records PD-029 Crime Reports: Sealed Cases ("Factual Arrest + 3 Mag, Mfr, S / I After QC Attorney; PD concurs that person is factually & Prop. Innocence") years OD, Ppr & OD innocent, then seals record; GC §34090; PC §851.8(a) Crime Reports: Sealed Cases (e.g. Statute of Limitations runs up to age 22, or Police / Juveniles) Except those with Childhood Sealing Yes: within five years of date of discovery of injury / Records PD-030 Sexual Assault, Child Abuse /Severe Neglect, date + 5L Mag, Mfr, S / I After QC illness occurring after age of majority, & Pro p. standing stolen property, (cludin years (orOD, Ppr & OD whichever is later Sealing for Juveniles and Court Orde Wards of the Court retained for 5 years; CCP firearms, including firearms, /lost firearms §§340.1, GC §34090; W&I §781(d) Police / Crime Reports: Sealed Juvenile / Ward Age ofMag, Mfr, Yes: Department preference to accommodate Records PD-030.1 Cases - Childhood Sexual Assault - Before Majority + Ppr S / I After QC statute of limitations for victims; CCP §§340.1, & Prop. January 1, 2024 22 earsOD, & OD GC §34090 Police / DR Reports / Crime Reports Mag, Mfr, Yes: Department preference to accommodate Records PD-030.2 Sealed Juvenile / Ward Cases - Childhood P OD, Ppr S / I After QC statute of limitations for victims; CCP §§340.1, & Prop. Sexual Assault - After January 1, 2024 & OD GC §34090 EL SEGUNDO, CA. ©1995 - 2021 Gladwell Governmental Services, Inc. (909) 337-3516 - all rights reserved Do not duplicate or distribute without prior written permission Adopted: 02/18/2025 Page 125 of 242 Ver.12.0 RECORDS RETENTION SCHEDULE: POLICE Page PD-6 (Admin. / Chief, Animal Regulation, Investigations, Records And Property, IT) Office Image: Destroy of Total Media 1=Import Paper Retention No. Records Description Vital? after Comments / Reference Record Retention Options M=Mfr (OFR) S=Scan Imaged If the record is not listed here, refer to the Retention for City- Wide Standards Retentions begin when the act is completed, and imply a full file folder (e.g. last document + 2 years), since destruction is normally performed by file folder. HOLDS: Liti ation, co m taints, claims, public records act requests, audits and/or investi ations suspend normal retention periods retention resumes after settlement or completion). Police / Crime Reports: Vacatur Relief Granted by Yes: Records PD-030.5 Court - Victim of Human Trafficking Court Order Mag, Mfr, S / I After QC Individual petitions Court ("Shall" Destroy); GC & Prop. (Nonviolent Crimes) + 1 year OD, Ppr & OD §34090; PC §§236.14(k); 236.15(k) Police / Mag, Mfr, Yes: Records PD-031 Department of Justice Validation Lists 2 years OD, pr P S / I After QC Information received by DOJ; GC §34090 & Prop. & OD Police / Yes: Department Preference (follows crime report Records PD-032 Drug Registrants (maintained in RMS) 5 years Mag, Mfr, S / I After QC retention); Registration is required for 5 years; & Prop. Narcotic Registrants OD, Ppr & OD GC §34090, H&S §11590 et seq., H&S §11594(a) Police / (Criminal Mag, Mfr, Yes: Statute of Limitations is 1 year for property Records PD-033 Evidence Sheets (Property cards /records) Report OD, Ppr S / I After QC seized by officers; CCP §340(d); GC §34090 & Prop. Retention) & OD If artifact over $10,000, artifact is permanent - Police / Evidence Sheets: Found Property Lawfully Mag, Mfr, Yes: Statute of Limitations is up to 3 years (recovery Records PD-034 disposed (over $10,000) P OD, Ppr S / I After QC from seized property by police is 1 year); CCP & Pro p' & OD §338(c), 340(4), 341(a); GC §34090 If artifact over $10,000, artifact is permanent - Police / Evidence Sheets: Found Property Lawfully Mag, Mfr, Yes: Statute of Limitations is up to 3 years (recovery Records PD-035 2 years S / I After QC & Pro p §338(c), 340(4), 341(a); GC §34090 Police / Minimum 5 Mag, Mfr, Yes: Department Preference (registration pursuant Records PD-035.2 Gang Registrants: Adults / Juveniles years OD, Ppr S / I After QC to PC 186.3(a)); GC §34090 & Prop. & OD Police / Gang Registrants: Adults Shared Gang 5 years Mag, Mfr, Yes: Department Preference (registration pursuant Records PD-035.5 Databases / CalGang After Last Yes OD, Ppr S / I After QC to PC 186.30(a));11 CCR 773.8; GC §34090 & Prop. Reset & OD EL SEGUNDO, CA. ©1995 - 2021 Gladwell Governmental Services, Inc. (909) 337-3516 - all rights reserved Do not duplicate or distribute without prior written permission Adopted: 02/18/2025 Page 126 of 242 Ver.12.0 RECORDS RETENTION SCHEDULE: POLICE Page PD-7 (Admin. / Chief, Animal Regulation, Investigations, Records And Property, IT) Office Image: Destroy of Total Media 1=Import Paper Retention No. Records Description Vital? after Comments / Reference Record Retention Options M=Mfr (OFR) S=Scan Imaged If the record is not listed here, refer to the Retention for City- Wide Standards Retentions begin when the act is completed, and imply a full file folder (e.g. last document + 2 years), since destruction is normally performed by file folder. HOLDS: Liti ation, co m taints, claims, public records act requests, audits and/or investi ations suspend normal retention periods retention resumes after settlement or completion). Police / 3 years Yes: Department Preference (registration pursuant Records PD-035.6 Gang Registrants: Juveniles Shared Gang After Last Yes Mag, Mfr, S / I After QC to PC 186.30(a)); Records are destroyed & Prop. Databases / CalGang OD, Ppr & OD pursuant to W&I §781; 11 CCR 774; PC Reset §186.30; GC §34090 et seq. Police / Officer Recordings: Body -Worn Cameras — Records PD-036 LOGS of Access / Deletion of Data P (Mag) PC§ 832.18(b)(5)(E); GC §34090.6 et seq. & Prop. Follows Police / Officer Recordings: Body -Worn Cameras - retention for Records PD-037 that ARE evidence, Officer Involved Evidence, (Mag) PC§ 832.18(b)(5)(B)&(C); GC §34090.6 et seq. & Prop. Shootings I Detention / Arrest / Complaints Minimum 2 ears Police / Officer Recordings: Body -Worn Cameras - Records PD-038 that are NOT evidence 60 days (Mag) PC§ 832.18(b)(5)(A); GC §34090.6 et seq. & Prop. Police / PD-038.5 Recordings: Body -Worn Cameras — Accidental Recordings Reviewed and After Approval — Ma Department preference; consistent with Lexipol policies (review, supervisory authorization, and Records documentation required); PCB 832.18 et seq. & Prop. Approved for Deletion (Non-evidentiary)I GC §34090.6 et seq. Police / I Department preference; Recordings that Records PD-039 Officer Recordings: Mobile Audio/Video 1 year (Mag) become evidence are stored with evidence; & Prop. Recordings that are not evidence consistent with Lexipol requirements; GC §34090.6(a) Police / Officer Recordings: Automated License Plate When No Recordings that become evidence are stored Records PD-039.2 Reader Data / ALPR Recordings Longer Mag with evidence; Does not record regular and & Prop. Required I ongoing operations; GC §34090.6 et seq; Police / Officer Recordings: Drone (Unmanned Aerial When No Recordings that become evidence are stored Records PD-039.5 Vehicle) Recordings Longer I (Mag) with evidence; Does not record regular and & Prop. Required I I ongoing operations; GC §34090.6 et seq; EL SEGUNDO, CA. ©1995 - 2021 Gladwell Governmental Services, Inc. (909) 337-3516 - all rights reserved Do not duplicate or distribute without prior written permission Adopted: 02/18/2025 Page 127 of 242 ver. 12.0 RECORDS RETENTION SCHEDULE: POLICE Page PD-8 (Admin. / Chief, Animal Regulation, Investigations, Records And Property, IT) Office Image: Destroy of Total Media 1=Import Paper Retention No. Records Description Vital? after Comments / Reference Record Retention Options M=Mfr (OFR) S=Scan Imaged If the record is not listed here, refer to the Retention for City- Wide Standards Retentions begin when the act is completed, and imply a full file folder (e.g. last document + 2 years), since destruction is normally performed by file folder. HOLDS: Liti ation, co m taints, claims, public records act requests, audits and/or investi ations suspend normal retention periods retention resumes after settlement or completion). Police / Yes: Department Preference; Non -records used for Records PD-040 Pawn Slips / Secondhand 2 years Mag, Mfr, S / I After QC investigations; Originals entered into the State & Pro p' OD, Ppr & OD Automated Property System; most agencies retain for 2 years; GC §34090 Police / Follows Yes: Records PD-041 Photos: Crime Scenes Retention of Mag, Mfr, S / I After QC See appropriate Crime Report & Pro p Crime OD, Ppr & OD Report Police / Mag, Mfr, Yes: Records PD-042 Photos: Mug Shots P P OD, pr S / I After QC Retained for administrative value; GC §34090 & Prop. & OD Police / Mag, Mfr, Yes: Records PD-043 Photos: Request Forms 2 years P OD, pr S / I After QC Department Preference; GC §34090 & Prop. & OD Police / Expiration Mag, Mfr, Yes: Department Preference; Non -records (Court is Records PD-044 Restraining Orders of Order OD, Ppr S / I After QC OFR); GC §34090 & Pro & OD Police / Follows Yes: Records PD-045 Search Warrants Retention of Mag, Mfr, S / I After QC Copies; Court is OFR; GC §34090 & Pro p Crime OD, Ppr & OD Report Police / P Mag, Mfr, Yes: Pursuant to PC §290 et seq.; If released from Records PD-046 Sex Offender Registrations or Death of OD, Ppr S / I After QC CAY, records are destroyed after age 25 or & Prop. Re istrant & OD sealing pursuant to W&I §781; Police / STOP Source Data, Audit Log /Racial / Mag, Mfr, Yes: 11 CCR 999.228; 11 CCR 999.229; GC Records PD-046.1 Identity Profiling Act (RIPA) Annual Report 3 years OD, Ppr S / I After QC §§12525.5, 34090 & Pro & OD Police / When No Mag, Mfr, Yes: Transitory Non -Record; Courts are OFR; GC Records PD-047 Subpoenas / Subpoena Logs Longer OD, pr P S / I After QC §34090 & Prop. Required & OD EL SEGUNDO, CA. ©1995 - 2021 Gladwell Governmental Services, Inc. (909) 337-3516 - all rights reserved Do not duplicate or distribute without prior written permission Adopted: 02/18/2025 Page 128 of 242 Ver.12.0 RECORDS RETENTION SCHEDULE: POLICE Page PD-9 (Admin. / Chief, Animal Regulation, Investigations, Records And Property, IT) Office Image: Destroy of Total Media 1=Import Paper Retention No. Records Description Vital? after Comments / Reference Record Retention Options M=Mfr (OFR) S=Scan Imaged If the record is not listed here, refer to the Retention for City- Wide Standards Retentions begin when the act is completed, and imply a full file folder (e.g. last document + 2 years), since destruction is normally performed by file folder. HOLDS: Liti ation, co m taints, claims, public records act requests, audits and/or investi ations suspend normal retention periods retention resumes after settlement or completion). Police / Expiration + Mag, Mfr, Yes: Records PD-048 Taxi Permits (Backgrounds) 2 y ears OD, Pp r S / I After QC GC §34090 & Prop. & OD Police / Follows Records PD-049 Video Interviews evidence (Mag) Department Preference; GC §34090 & Prop. retention Police / Weapons, Lost /Stolen, Serialized, if no Mag, Mfr, Yes: Department Preference (Based on DOJ Records PD-050 activity from date of report / CLETS purge Until Found OD, Ppr S / I After QC Inventory and ATF History Report); GC §34090 & Pro & OD POLICE / INFORMATION TECHNOLOGY Used for Disaster Recovery purposes only; Police / Backups /Computer Backups (Police Disaster When No Mag, Mfr, Yes: Consistent with City ITSD; Considered a copy IT PD-051 Recovery Computer Backups) Longer Yes ODP , pr S / I After QC and can be destroyed when no longer Required & OD required; retention based on administrative value; recycle tapes; GC §34090 et seq. Police / PD-053 Daily Crime Report No. Log: Case Numbers P Yes Mag, Mfr, S / I Yes: After QC GC §34090 IT (Maintained by MIS) OD, Ppr & OD Police / PD-054 Recordings of Telephone Calls - Front Desk / 100 days (Mag) Department preference; (legally mandated for IT Watch Commander 100 days); GC §§34090, 34090.6 Police / PD-055 Video Recordings - Employees / City 1 year (Mag) 1 year is required when video recording regular IT Operations / Holding Cell ongoing operations of the City; GC §34090.6(a) Police / Video Recordings - Public Areas (Streets, When No Does not record regular ongoing operations of IT PD-056 Sidewalks, Lobbies, Hallways, etc.) L Longer (Mag) the City (preliminary drafts); GC §34090 etc. Reqwired EL SEGUNDO, CA. ©1995 - 2021 Gladwell Governmental Services, Inc. (909) 337-3516 - all rights reserved Do not duplicate or distribute without prior written permission Adopted: 02/18/2025 Page 129 of 242 Ver. 11.0 RECORDS RETENTION SCHEDULE: PUBLIC WORKS Page PW-1 (Engineering, Equip. Maint. And Fleet, Govt Bldgs.,Stormwater, Wastewater, Parks, Solid Waste, Streets, Water) Image: Destroy Office of Total Media 1 Paper Record Retention No. Records Description Retention Vital? Options M=Mfrt MMf r after Comments / Reference (OFR) S=Scan Imaged & C'd? If the record is not listed here, refer to the Retention for City -Wide Standards Retentions begin when the act is completed, and imply a full file folder (e.g. last document + 2 years), since destruction is normally performed by file folder. HOLDS: Litigation, complaints, claims, public records act requests, audits and/or investigations suspend normal retention periods retention resumes after settlement or completion). PUBLIC WORKS / ENGINEERING City Clerk & Abandonments / Vacations (Streets) / Mag, Mfr, Yes: After Public Works PW-001 Survey File P Yes (all) OD, Ppr S/I QC & OD GC §34090 et seq. / Engineering Assessment Districts / Sewer Districts / Maintenance Districts / Landscape / Lighting Department Preference; Statute of Public Works PW-002 / Street Improvement Districts P Yes: Until Mag, Mfr, S/I Yes: After Limitations is 4 - 10 years (for Errors & / Engineering (FORMATION, BOUNDARIES, Completed OD, Ppr QC & OD Omissions); CCP §§337. 337.1(a), ENGINEERS REPORTS) 337.15, 343; GC §34090.7 Capital Improvement Projects (CIP): Some grant funding agencies require Administration File Completion + audits; Statute of Limitations for Errors 10 years or &Omissions is 10 years; Published Public Works Project Administration, Certified Payrolls, After Funding Yes: Until Mag, Mfr, Yes: After Audit Standards=4-7 years; Statute of / Engineering PW-003 Construction Manager's Logs, Daily Agency Audit, Completed OD, Ppr S/I QC & OD Limitations: Contracts & Spec's=4 Inspections, Insurance Certificates, Meeting if required, years, Wrongful Death=comp. + 5 Minutes, Project Schedules, Progress whichever is years, Developers=comp. + 10 years; meetings, Real Estate Appraisals, RFIs / longer CCP §337 et. seq., GC §34090 Responses, etc. Capital Improvement Projects (CIP): Permanent File Public Works Plans, Specifications, Successful Proposal, Yes: Until Mag, Mfr, Yes: After Department preference; retained for / Engineering PW-004 Change Orders, Materials Testing Reports, P Completed OD, Ppr S/I QC & OD disaster preparedness purposes; GC Grading Permits, Hazardous Materials §34090 Plans, Notice of Completion, Photos, Soils Reports, Studies, Submittals, Surveys, etc. Public Works PW-005 Capital Improvement Projects (CIP): 2 years Mag, Mfr, S / I Yes: After GC §34090 / Engineering Unsuccessful Proposals OD, Ppr QC & OD Public Works Capital Improvement Projects (CIP): Where When No Mag, Mfr, Yes: After Non -records (another agency is the / Engineering PW-006 City is NOT the Lead Agency (Grade Longer OD, Ppr S / I QC & OD lead) Separation, etc.) Required EL SEGUNDO, CA. ©1995-2021 Gladwell Governmental Services, Inc. (909) 337-3516 - all rights reserved Do not duplicate or distribute without prior written permission Adopted: 02/18/2025 Page 130 of 242 Ver. 11.0 RECORDS RETENTION SCHEDULE: PUBLIC WORKS Page PW-2 (Engineering, Equip. Maint. And Fleet, Govt Bldgs.,Stormwater, Wastewater, Parks, Solid Waste, Streets, Water) Destroy Office of Image: Paper Total Media 1 Record Retention No. Records Description Retention Vital? Options M=Mfrt MMf r after Comments / Reference (OFR) S=Scan Imaged & C'd? If the record is not listed here, refer to the Retention for City -Wide Standards Retentions begin when the act is completed, and imply a full file folder (e.g. last document + 2 years), since destruction is normally performed by file folder. HOLDS: Litigation, complaint , claims, public records act requests, audits and/or investi ations suspend normal retention periods retention resumes after settlement or completion). Public Works CCTV Collection Line Inspection Tapes / Department Preference; GC §34090 et PW-007 Video Inspections / Video Tapes / Digital 10 years (Mag) / Engineering Recordings (all lines) seq. Yes: While Department preference; Some Public Works PW-008 Correspondence -Regulatory Agencies Minimum 2 Active Mag, Mfr, S / I Yes: After correspondence from Regulatory / Engineering years Issues OD, Ppr QC & OD Agencies need to be retained for long periods of time; GC §34090 Public Works PW-009 Design /Construction Standards P Mag, Mfr, S/I Yes: After Department Preference; GC §34090 / Engineering OD, Ppr QC & OD City Clerk PW-010 Easements P Yes (all) Mag, Mfr, S/I Yes: After Department Preference (copies); GC OD, Ppr QC & OD §34090.7 Public Works PW-011 Encroachment Permits - Permanent P Mag, Mfr, S/I Yes: After Department Preference; GC §34090 / Engineering Encroachments OD, Ppr QC & OD Engineering Studies / Surveys - Preliminary Public Works PW-012 Studies / Project Assessments (Not Minimum 5 Mag, Mfr, S/I Yes: After Department Preference; GC §34090 / Engineering Acquired / Developed) years OD, Ppr QC & OD Public Works PW-013 Engineering Studies / Surveys (City Built P Mag, Mfr, S/I Yes: After Department Preference; GC §34090 / Engineering Projects) OD, Ppr QC & OD Public Works PW-014 Geotechnical /Soils Reports P Mag, Mfr, S/I Yes: After Department Preference; GC §34090 / Engineering OD, Ppr QC & OD Public Works PW-015 Grading Permits /Plans P Mag, Mfr, S/I Yes: After Department Preference; GC §34090 / Engineering OD, Ppr QC & OD Drafts should be destroyed; Some Public Works Maps, Plans / Record Drawings (Capital Mag, Mfr, Yes: After maps are also retained by Planning; / Engineering PW-016 Improvement Project "As-Builts", Record P Yes (all) OD, Ppr S/I QC & OD Selected maps are retained in Public Drawings, etc.) Works for administrative purposes; GC §34090, 34090.7 Department preference; NPDES Public Works PW-017 NPDES Permits - Stormwater Expiration + 5 Yes: Until Mag, Mfr, S / I Yes: After Monitoring records required for 3 years / Engineering years Expiration OD, Ppr QC & OD in Federal law; 40 CFR §§122.21, 122.41, 122.44 EL SEGUNDO, CA. ©1995-2021 Gladwell Governmental Services, Inc. (909) 337-3516 - all rights reserved Do not duplicate or distribute without prior written permission Adopted: 02/18/2025 Page 131 of 242 Ver. 11.0 RECORDS RETENTION SCHEDULE: PUBLIC WORKS Page PW-3 (Engineering, Equip. Maint. And Fleet, Govt Bldgs.,Stormwater, Wastewater, Parks, Solid Waste, Streets, Water) Destroy Office of Image: Paper Total Media 1 Record Retention No. Records Description Retention Vital? Options M=Mfrt MMf r after Comments / Reference (OFR) S=Scan Imaged & C'd? If the record is not listed here, refer to the Retention for City -Wide Standards Retentions begin when the act is completed, and imply a full file folder (e.g. last document + 2 years), since destruction is normally performed by file folder. HOLDS: Litigation, complaint , claims, public records act requests, audits and/or investi ations suspend normal retention periods retention resumes after settlement or completion). Department preference; NPDES Public Works PW-018 NPDES Reporting /Monitoring - Stormwater 5 years Yes: Until Mag, Mfr, S / I Yes: After Monitoring records required for 3 years / Engineering Expiration OD, Ppr QC & OD in Federal law; 40 CFR §§122.21, 122.41, 122.44 Department Preference; NPDES Public Works PW-019 Pretreatment Annual / Quarterly Reports 5 years Mag, Mfr, S / I Yes: After Monitoring records required for 3 years; / Engineering Industrial Pre -Treatment OD, Ppr QC & OD POTW reports are required for 3 years; 40 CFR 403.12; GC §34090 City Clerk & Mag, Mfr, Yes: After Department preference (copies); GC Public Works PW-020 Rights of Way P Yes (all) OD, Ppr S/I QC & OD §34090.7 / Engineering Public Works PW-021 Standard Construction Drawings / Details / P Mag, Mfr, S/I Yes: After Department Preference; GC §34090 / Engineering Plans OD, Ppr QC & OD Public Works PW-022 Subdivisions P Mag, Mfr, S / I Yes: After Official record held by City Clerk; GC / Engineering OD, Ppr QC & OD §34090.7 Department Preference; EPA FAQs Public Works Underground Service Alerts (USA's) / Dig Mag, Mfr, Yes: After recommend Life of the Tank; applies to / Engineering PW-023 Alerts-- City 3years OD, Ppr S / I QC & OD both Tier I and Tier 11 Tanks; (Tier 11 tanks are required to have an integrity test every 20 years); GC §34090 Yes: After Department Preference; GC §34090 Public Works PW-024 Urban Water Management Plans (UWMP) 10 years Yes Mag, Mfr, S / 1 / Engineering OD, Ppr QC & OD Vulnerability Assessment / Emergency When Public Works PW-025 Response Plan /Risk /Resiliency Superseded - Mag, Mfr, S / I Yes: After Confidential; 42 USC 300i-2 (c); GC / Engineering Assessment Minimum 5 OD, Ppr QC & OD §34090 years EL SEGUNDO, CA. ©1995-2021 Gladwell Governmental Services, Inc. (909) 337-3516 - all rights reserved Do not duplicate or distribute without prior written permission Adopted: 02/18/2025 Page 132 of 242 Ver. 11.0 RECORDS RETENTION SCHEDULE: PUBLIC WORKS Page PW-4 (Engineering, Equip. Maint. And Fleet, Govt Bldgs.,Stormwater, Wastewater, Parks, Solid Waste, Streets, Water) Image: Destroy Office of Total Media 1=Import Paper Record Retention No. Records Description Retention Vital? Options M=Mfr after Comments / Reference (OFR) S=Scan Imaged & C'd? If the record is not listed here, refer to the Retention for City -Wide Standards Retentions begin when the act is completed, and imply a full file folder (e.g. last document + 2 years), since destruction is normally performed by file folder. HOLDS: Litigation, complaint , claims, public records act requests, audits and/or investi ations suspend normal retention periods retention resumes after settlement or completion). Department preference; SSMPs are Wastewater / Sewer System Management 1 required to be retained 5 years and Public Works Plans (SSMP) / Audits, Sanitary Spills Mag, Mfr, Yes: After updated every 6 - years; SSOs are / Engineering PW-026 Overflow Prevention Plan (SSOPP) / 10 years OD, Ppr S / I QC & OD required for a minimum of 5 years; 40 Sanitary Sewer Overflow Response Plan CFR 122.. 410)(2); SWRCB General Order 2006 ;& 2022-0103-DWQ; GC §34090 PUBLIC WORKS / ENGINEERING / PRIVATE DEVELOPMENT Public Works Drafts should be destroyed; Some / Engineering Maps, Plans / Record Drawings (Final Maps, Mag, Mfr, Yes: After maps are also retained by Planning; / Private PW-027 Parcel Maps, Right of Way, Tract Maps, P Yes (all) OD, Ppr S/I QC & OD Selected maps are retained in Public Develop. etc.) Works for administrative purposes; GC §34090, 34090.7 EL SEGUNDO, CA. ©1995-2021 Gladwell Governmental Services, Inc. (909) 337-3516 - all rights reserved Do not duplicate or distribute without prior written permission Adopted: 02/18/2025 Page 133 of 242 Ver. 11.0 RECORDS RETENTION SCHEDULE: PUBLIC WORKS Page PW-5 (Engineering, Equip. Maint. And Fleet, Govt Bldgs.,Stormwater, Wastewater, Parks, Solid Waste, Streets, Water) Destroy Image: Office of Paper Total Media 1 Record Retention No. Records Description Vital? M=Mfrt after Comments / Reference Retention Options MMf r (OFR) Imaged & S=Scan C'd? If the record is not listed here, refer to the Retention for City -Wide Standards Retentions begin when the act is completed, and imply a full file folder (e.g. last document + 2 years), since destruction is normally performed by file folder. HOLDS: Litigation, complaints, claims, public records act requests, audits and/or investigations suspend normal retention periods retention resumes after settlement or completion). PUBLIC WORKS / ENGINEERING / TRAFFIC AND TRANSPORTATION Public Works / Engineering PW-028 Master Plans -Transportation Superseded + Yes (all) Mag, Mfr, S/I Yes: After Department Preference; GC §34090 / Traffic & 5 years OD, Ppr QC & OD Trans. Public Works / Engineering PW-029 Newsrack Permits 2 years Mag, Mfr, S / I Yes: After GC §34090 / Traffic & OD, Ppr QC & OD Trans. Public Works / Engineering PW-030 Residential Parking Permits 2 years Mag, Mfr, S / I Yes: After GC §34090 / Traffic & OD, Ppr QC & OD Trans. Public Works / Engineering PW-031 Studies -Transportation Minimum 5 Mag, Mfr, S/I I Yes: After Department Preference; GC §34090 / Traffic & years OD, Ppr QC & OD Trans. Public Works / Engineering PW-032 Traffic Calming Requests Minimum 2 Mag, Mfr, S/I Yes: After Department preference; GC §34090 / Traffic & years OD, Ppr QC & OD Trans. Public Works / Engineering Traffic Commission Minimum 2 Mag, Mfr, Yes: After PW-033 S / I Department Preference; GC §34090 / Traffic & AGENDAS, AGENDA PACKETS years OD, Ppr QC & OD Trans. EL SEGUNDO, CA. ©1995-2021 Gladwell Governmental Services, Inc. (909) 337-3516 - all rights reserved Do not duplicate or distribute without prior written permission Adopted: 02/18/2025 Page 134 of 242 Ver. 11.0 RECORDS RETENTION SCHEDULE: PUBLIC WORKS Page PW-6 (Engineering, Equip. Maint. And Fleet, Govt Bldgs.,Stormwater, Wastewater, Parks, Solid Waste, Streets, Water) Destroy Office of Image: Paper Total Media 1 Record Retention No. Records Description Retention Vital? Options M=Mfrt MMf r after Comments / Reference (OFR) S=Scan Imaged & C'd? If the record is not listed here, refer to the Retention for City -Wide Standards Retentions begin when the act is completed, and imply a full file folder (e.g. last document + 2 years), since destruction is normally performed by file folder. HOLDS: Litigation, complaint , claims, public records act requests, audits and/or investi ations suspend normal retention periods retention resumes after settlement or completion). Public Works / Engineering PW-034 Traffic Commission P Mag, Mfr, S / I Yes: After GC §34090 / Traffic & MINUTES / BYLAWS OD, Ppr QC & OD Trans. Public Works Department preference (required every / Engineering PW-035 Traffic Speed Surveys 10 years Mag, Mfr, S/I Yes: After 5 years, but can be extended to 7 or 10 / Traffic & OD, Ppr QC & OD years); GC §34090 Trans. Public Works / Engineering PW-036 Traffic Studies /Traffic Counts 10 years Mag, Mfr, S/I Yes: After Department preference; GC §34090 / Traffic & OD, Ppr QC & OD Trans. PUBLIC WORKS / GENERAL SERVICES / EQUIPMENT MAINTENANCE AND FLEET Lead Depart. PW-037 AQMD Permits (Generators, etc.) 5 years Mag, Mfr, S / I Yes: After 40 CFR 70.6; GC §34090 OD, Ppr QC & OD Department preference (data is inter- related); If a motor carrier, required for Public Works Indefinite - Mag, Mfr, Yes: After 18 months after vehicle is sold; CHP / PW-038 Fleet Management Database Minimum Life Yes OD, Ppr S / I QC & OD requires life of vehicle; OSHA requires 1 Fleet of the Vehicle year; 8 CCR § 3203(b)(1); 49 CFR 396.21(b)(1); 49 CFR 396.3(c); CCP §337 et seq., GC §34090 Lead Depart. PW-039 Generator Operation Logs / Inspections 5 years Mag, Mfr, S / I Yes: After AQMD Rule 1470; Form 400—E-13a OD, Ppr QC & OD instructions; GC §34090 Lead Depart. PW-040 Operations / Maintenance Manuals / O&M Disposal of Mag, Mfr, S / I Yes: After Department preference; GC §34090 Manuals Equipment OD, Ppr QC & OD EL SEGUNDO, CA. ©1995-2021 Gladwell Governmental Services, Inc. (909) 337-3516 - all rights reserved Do not duplicate or distribute without prior written permission Adopted: 02/18/2025 Page 135 of 242 Ver. 11.0 RECORDS RETENTION SCHEDULE: PUBLIC WORKS Page PW-7 (Engineering, Equip. Maint. And Fleet, Govt Bldgs-Stormwater, Wastewater, Parks, Solid Waste, Streets, Water) Destroy Image: Office of Paper Total Media 1=Import Record Retention No. Records Description Vital? after Comments / Reference Retention Options M=Mfr (OFR) Imaged & S=Scan C'd? If the record is not listed here, refer to the Retention for City -Wide Standards Retentions begin when the act is completed, and imply a full file folder (e.g. last document + 2 years), since destruction is normally performed by file folder. HOLDS: Litigation, complaint , claims, public records act requests, audits and/or investi ations suspend normal retention periods retention resumes after settlement or completion). Public Works Pressure Vessel Certifications /Permits (Air Current + 2 Mag, Mfr, Yes: After Department preference; GC §34090 et. / PW-041 Previous S/I Fleet Compressors, Propane, etc.) Certificates OD, Ppr QC & OD seq. Pre -Trip Inspections / DOT Program / CHP Lead Depart. PW-042 Inspections / Vehicle Safety Checks / Daily 2 years Mag, Mfr, S / I Yes: After 13 CCR 1234(e); VC 34505.5(c); 49 Vehicle Inspections / Daily Equipment OD, Ppr QC & OD CFR 396.11; GC §34090 Checks Public Works Mag, Mfr, Yes: After 22 CCR 66266.130(c)(5), H&S / PW-043 Used Oil Disposal 3 years OD, Ppr S / I QC & OD §25250.18(b), 25250.19(a)(3) et seq. Fleet Public Works Work Orders /Service Requests /Service Data is interrelated; Databases where / Division Indefinite - sewer records may be stored are Providing PW-044 Tracker CMMS DATABASE Minimum 5 Yes Mag, Mfr, S / I Yes: After required for 5 years; SWRCB Order Service / (Computerized Maintenance Management years ODPpr , QC & OD 2022-0103-DWQ; CCP ��338 et seq., Work System) 340 et seq., 342, GC §34090 Public Works / Division Work Orders / Service Requests / Service When No Providing PW-045 Tracker - All Information Entered in CMMS Longer Yes Mag, Mfr, S / I Yes: After Preliminary drafts (the database is the Service / Database Required OD, Ppr QC & OD original); GC §34090 Work Work Orders / Service Requests / Service Public Works Tracker - NOT entered in CMMS Database Gity pFefeFeMe; May contain sewer / Division (/ partial information entered into CMMS records, which are required for 5 years: Providing PW-046 Database) 5 years Yes Mag, Mfr, S / I Yes: After SWRCB Order 2022-0103-DWQ; CCP Service / OD, Ppr p QC & OD §§338 et seq., 340 et seq., 342, GC Work (Division providing service retains originals; §34090 Division requesting service is considered a cop PUBLIC WORKS / GENERAL SERVICES / GOVERNMENT BUILDINGS EL SEGUNDO, CA. ©1995-2021 Gladwell Governmental Services, Inc. (909) 337-3516 - all rights reserved Do not duplicate or distribute without prior written permission Adopted: 02/18/2025 Page 136 of 242 Ver. 11.0 RECORDS RETENTION SCHEDULE: PUBLIC WORKS Page PW-8 (Engineering, Equip. Maint. And Fleet, Govt Bldgs-Stormwater, Wastewater, Parks, Solid Waste, Streets, Water) Destroy Image: Office of Paper Total Media 1=Import Record Retention No. Records Description Vital? after Comments / Reference Retention Options M=Mfr (OFR) Imaged & S=Scan C'd? If the record is not listed here, refer to the Retention for City -Wide Standards Retentions begin when the act is completed, and imply a full file folder (e.g. last document + 2 years), since destruction is normally performed by file folder. HOLDS: Litigation, complaint , claims, public records act requests, audits and/or investi ations suspend normal retention periods retention resumes after settlement or completion). Public Works / PW-047 Elevator Permits When Mag, Mfr, S / I Yes: After GC §34090 Government Superseded OD, Ppr QC & OD Buildings Department Preference; 40 CFR Lead Depart. PW-048 Hazardous Materials Manifests P Mag, Mfr, S/I Yes: After 262.40, 8 CCR 3204(d)(1)(A), 22 CCR OD, Ppr QC & OD 66262.40; GC §34090 Lead Depart. PW-049 Hazardous Materials Manifests - State 10 years Mag, Mfr, Sfl Yes: After Department Preference; GC §34090 Reports OD, Ppr QC & OD Operations / Maintenance Manuals / O&M Disposal of Mag, Mfr, Yes: After Lead Depart. PW-050 Manuals Equipment OD, Ppr S / I QC & OD Department preference; GC §34090 Community Services / Recreation Swimming Pool Chemical Readings / Mag, Mfr, Yes: After OR Public PW-051 Additions 2-years OD, Ppr S / I QC & OD 22 CCR 65523; GC §34090 Works / Government Buildings Public Works Work Orders /Service Requests /Service Data is interrelated; Databases where / Division Indefinite - sewer records may be stored are Providing PW-052 Tracker CMMS DATABASE Minimum 5 Yes Mag, Mfr, S / I Yes: After required for 5 years; SWRCB Order Service / (Computerized Maintenance Management years ODPpr , QC & OD 2022-0103-DWQ; CCP §§338 et seq., Work System) 340 et seq., 342, GC §34090 Public Works / Division Work Orders / Service Requests / Service When No Providing PW-053 Tracker - All Information Entered in CMMS Longer Yes Mag, Mfr, S / I Yes: After Preliminary drafts (the database is the Service / Database Required OD, Ppr QC & OD original); GC §34090 Work PUBLIC WORKS / GENERAL SERVICES / STORMWATER EL SEGUNDO, CA. ©1995-2021 Gladwell Governmental Services, Inc. (909) 337-3516 - all rights reserved Do not duplicate or distribute without prior written permission Adopted: 02/18/2025 Page 137 of 242 Ver. 11.0 RECORDS RETENTION SCHEDULE: PUBLIC WORKS Page PW-9 (Engineering, Equip. Maint. And Fleet, Govt Bldgs.,Stormwater, Wastewater, Parks, Solid Waste, Streets, Water) Destroy Image: Office of Paper Total Media 1=Import Record Retention No. Records Description Vital? after Comments / Reference Retention Options M=Mfr (OFR) Imaged & S=Scan C'd? If the record is not listed here, refer to the Retention for City -Wide Standards Retentions begin when the act is completed, and imply a full file folder (e.g. last document + 2 years), since destruction is normally performed by file folder. HOLDS: Litigation, complaint , claims, public records act requests, audits and/or investi ations suspend normal retention periods retention resumes after settlement or completion). Public Works Work Orders / Service Requests / Service Data is interrelated; Databases where / Division Tracker / Inspections / Maintenance / Spills / Indefinite - sewer records may be stored are Providing PW-054 Responses / Repairs / Mitigations - CMMS Minimum 5 Yes Mag, Mfr, S / I Yes: After required for 5 years; SWRCB Order Service / DATABASE (Computerized Maintenance years OD, Ppr QC & OD 2022-0103-DWQ: CCP §§338 et seq., 340 et seq., 342. GC §34090 Work Management System) Public Works Work Orders / Service Requests / Service / Division Tracker / Spills / Responses / Repairs / When No Mag, Mfr, Yes: After Preliminary drafts (the database is the Providing PW-055 Mitigations - All Information Entered in Longer Yes OD, Ppr S / I QC & OD original); GC §34090 Service / Required CMMS Database Work PUBLIC WORKS / GENERAL SERVICES / WASTEWATER Public Works CCTV Collection Line Inspection Tapes / Department Preference (preliminary / General PW-056 Video Inspections /Video Tapes /Digital When (Mag) drafts not retained in the ordinary Services / Recordings / Reports (all lines) Superseded course of business); GC §34090 et seq. Wastewater Public Works Department preference; Some / General Minimum 2 Yes: While Mag, Mfr, Yes: After correspondence from Regulatory Services / PW-057 Correspondence -Regulatory Agencies years Active OD, Ppr S / I QC & OD Agencies need to be retained for long Wastewater Issues periods of time; GC §34090 Public Works Daily Vehicle / Equipment Safety Checks / / General Mag, Mfr, Yes: After Services / PW-058 DMV Reports /Daily Work Reports /Vehicle 2 years OD, Ppr S / I QC & OD GC §34090 Wastewater Inspections /Daily Equipment Checks Public Works / General PW-059 Flow Measurements 5 years Mag, Mfr, S / I Yes: After Department preference; GC §34090 Services / OD, Ppr QC & OD Wastewater Public Works Department Preference; NPDES / General PW-060 FOG (Fats, Oil /Grease) /Hot Spots 5 years Mag, Mfr, S / I Yes: After Monitoring records required for 3 years; Services / OD, Ppr QC & OD POTW reports are required for 3 years; Wastewater 40 CFR 403.12; GC §34090 EL SEGUNDO, CA. ©1995-2021 Gladwell Governmental Services, Inc. (909) 337-3516 - all rights reserved Do not duplicate or distribute without prior written permission Adopted: 02/18/2025 Page 138 of 242 Ver. 11.0 RECORDS RETENTION SCHEDULE: PUBLIC WORKS Page PW-10 (Engineering, Equip. Maint. And Fleet, Govt Bldgs.,Stormwater, Wastewater, Parks, Solid Waste, Streets, Water) Destroy Image: Office of Paper Total Media 1=Import Record Retention No. Records Description Vital? after Comments / Reference Retention Options M=Mfr (OFR) Imaged & S=Scan C'd? If the record is not listed here, refer to the Retention for City -Wide Standards Retentions begin when the act is completed, and imply a full file folder (e.g. last document + 2 years), since destruction is normally performed by file folder. HOLDS: Litigation, complaint , claims, public records act requests, audits and/or investi ations suspend normal retention periods retention resumes after settlement or completion). Public Works Lift Station - Inspections, Maintenance, / General Repairs, Service Requests, Alarm Mag, Mfr, Yes: After Department Policy (sewage sludge is Services / PW-061 Recording, Logs, Charts, Flow Monitoring, 5 years OD, Ppr S / I QC & OD required for 5 years); WC 3.2(b) Wastewater Voltage Readings, Permits et seq.; 40 CFR 122.41 Q)(2)GC )GC §34090 Public Works / General Operations / Maintenance Manuals / O&M Disposal of Mag, Mfr, Yes: After Services / PW-062 Manuals Equipment OD, Ppr S / I QC & OD Department preference; GC §34090 Wastewater Public Works / General PW-063 Pumping Station Logs / Sewer Lift Station P Mag, Mfr, S / I Yes: After Department Preference; GC §34090 Services / Logs / Motor Logs, etc. OD, Ppr QC & OD Wastewater Public Works Required for a minimum of 5 years; / General Mag, Mfr, Yes: After SWRCB Order 2022-0103-DWQ; 2002- Services / PW-064 Sanitary Sewer Overflows (SSOs) 5 years OD, Ppr S / I QC & OD 0103 DWQ & 2006 03; 40 CFR Wastewater 122.410)(2); GC §34090 Public Works Department preference; Monitoring / General PW-065 Waste Discharge Monitoring Reports 5 years Mag, Mfr, S / I Yes: After records required for 3 years in Federal Services / OD, Ppr QC & OD Wastewater law; 40 CFR §§122.21, 122.41 Public Works Work Orders /Service Requests /Service Data is interrelated; Databases where / Division Indefinite - sewer records may be stored are Providing PW-066 Tracker CMMS DATABASE Minimum 5 Yes Mag, Mfr, S / I Yes: After required for 5 years; SWRCB Order Service / (Computerized Maintenance Management years OD, Ppr QC & OD 2022-0103-DWQ; CCP ! 338 et seq., Work System) , 340 et seq., 342, GC §34090 Public Works / Division Work Orders / Service Requests / Service When No Providing PW-067 Tracker - All Information Entered in CMMS Longer Yes Mag, Mfr, S / I Yes: After Preliminary drafts (the database is the OD, Ppr QC & OD original); GC §34090 Service / Database Required Work EL SEGUNDO, CA. ©1995-2021 Gladwell Governmental Services, Inc. (909) 337-3516 - all rights reserved Do not duplicate or distribute without prior written permission Adopted: 02/18/2025 Page 139 of 242 Ver. 11.0 RECORDS RETENTION SCHEDULE: PUBLIC WORKS Page PW-11 (Engineering, Equip. Maint. And Fleet, Govt Bldgs-Stormwater, Wastewater, Parks, Solid Waste, Streets, Water) Destroy Office of Image: Paper Total Media 1=Import Record Retention No. Records Description Retention Vital? Options M=Mfr after Comments / Reference (OFR) S=Scan Imaged & C'd? If the record is not listed here, refer to the Retention for City -Wide Standards Retentions begin when the act is completed, and imply a full file folder (e.g. last document + 2 years), since destruction is normally performed by file folder. HOLDS: Litigation, complaint , claims, public records act requests, audits and/or investi ations suspend normal retention periods retention resumes after settlement or completion). Work Orders / Service Requests / Service Public Works Tracker - NOT entered in CMMS Database Gity pFefeFenee�May contain sewer / Division (/ partial information entered into CMMS records, which are required for 5 years; Providing PW-068 Database) 5 years Yes Mag, Mfr, S / I Yes: After SWRCB Order 2022-0103-DWQ; CCP Service / OD, Ppr p QC & OD §§338 et seq., 340 et seq., 342, GC Work (Division providing service retains originals; §34090 Division requesting service is considered a copy) PUBLIC WORKS / PARK MAINTENANCE Public Works Mag, Mfr, Y: After Yes: / PW-069 Memory Trees / Memory Benches P OD, Ppr S/I & OD Department Preference; GC §34090 Park Maint. Lead Depart. PW-070 Operations / Maintenance Manuals / O&M Disposal of Mag, Mfr, S / I Yes: After Department preference; GC §34090 Manuals Equipment OD, Ppr QC & OD Public Works Department Preference (agricultural / PW-071 Pesticide Application / Use 2 years Mag, Mfr, S / I Yes: After pesticide records are required for 2 Park Maint. OD, Ppr QC & OD years); GC §34090; 3 CCR 6623; 40 CFR 110.3(d) Public Works Playground Inspections / Playground Mag, Mfr, Yes: After / PW-072 Maintenance 10 years OD, Ppr S / I QC & OD Department Preference; GC §34090 Park Maint. Public Works Mag, Mfr, Y: After Yes- / PW-073 Tree Crew Schedule / City Tree Trimming 10 years OD, Ppr S / I & OD Department Preference; GC §34090 Park Maint. Public Works Tree Maintenance Database (West Coast Minimum 10 Mag, Mfr, Yes: After / PW-074 Arborist) years Yes OD, Ppr S / I QC & OD Department Preference; GC §34090 Park Maint. PUBLIC WORKS / SOLID WASTE Public Works AB 939 Compliance / SB 1383 Compliance Mag, Mfr, YesAfter Department preference; SB 1383 / Solid Waste PW-075 (Organic Waste Collection / Recycling) / 10 years OD, Ppr S / I QC: & OD compliance is required for 5 years; 14 Solid Waste Tonnage Reports CCR § 18995.2; GC §34090 EL SEGUNDO, CA. ©1995-2021 Gladwell Governmental Services, Inc. (909) 337-3516 - all rights reserved Do not duplicate or distribute without prior written permission Adopted: 02/18/2025 Page 140 of 242 Ver. 11.0 RECORDS RETENTION SCHEDULE: PUBLIC WORKS Page PW-12 (Engineering, Equip. Maint. And Fleet, Govt Bldgs.,Stormwater, Wastewater, Parks, Solid Waste, Streets, Water) Destroy Image: Office of Paper Total Media 1 Record Retention No. Records Description Vital? M=Mfrt after Comments / Reference Retention Options MMf r (OFR) Imaged & S=Scan C'd? If the record is not listed here, refer to the Retention for City -Wide Standards Retentions begin when the act is completed, and imply a full file folder (e.g. last document + 2 years), since destruction is normally performed by file folder. HOLDS: Litigation, complaint , claims, public records act requests, audits and/or investi ations suspend normal retention periods retention resumes after settlement or completion). Public Works Environmental Committee Minimum 2 Mag, Mfr, Yes: After / Solid Waste PW-076 AGENDAS, AGENDA PACKETS ears OD, Ppr S / I QC & OD Department Preference; GC §34090 Public Works Environmental Committee Mag, Mfr, Yes: After / Solid Waste PW-077 MINUTES / BYLAWS P OD, Ppr S / I QC & OD GC §34090 Department preference to meet any grants or subventions; NPDES Public Works PW-078 Environmental Programs / Conservation 5 years Mag, Mfr, S / I Yes: After Monitoring records required for 3 years / Solid Waste Programs: Beach Cleanups, etc. OD, Ppr QC & OD in Federal law; 40 CFR §§122.21, 122.41, 122.44 Public Works Superseded + Mag, Mfr, Yes: After / Solid Waste PW-079 Environmental Work Plan 5 ears OD, Ppr S / I QC & OD Department Preference; GC §34090 Public Works PW-080 Exemptions from Mandatory Trash Services Expiration + 2 Mag, Mfr, S / I Yes: After Department Preference; GC §34090 / Solid Waste ears OD, Ppr QC & OD Public Works Haulers, Trash Company, Solid Waste Expiration + 2 Mag, Mfr, Yes: After / Solid Waste PW-081 Vendor Permits / Applications ears OD, Ppr S / I QC & OD Department Preference; GC §34090 Public Works PW-082 Hazardous Materials Manifests P Mag, Mfr, S/I Yes: After Department Preference; GC §34090 / Solid Waste OD, Ppr QC & OD Public Works Hazardous Materials Manifests - State Mag, Mfr, Yes: After / Solid Waste PW-083 Reports 10 years OD, Ppr S/I QC & OD Department Preference; GC §34090 Public Works PW-084 Solid Waste - Recycling - SRRE (Source 10 years Mag, Mfr, S / I Yes: After Department Preference; GC §34090 / Solid Waste Reduction / Recycling Element) OD, Ppr QC & OD Public Works PW-085 Solid Waste Enforcement Letters 5 years Mag, Mfr, S / I Yes: After Department Preference; GC §34090 / Solid Waste OD, Ppr QC & OD PUBLIC WORKS / STREETS Public Works PW-086 Graffiti Removal / Weed Abatement 2 years Mag, Mfr, S / I Yes: After GC §34090 / Streets OD, Ppr QC & OD Department preference; NPDES Public Works PW-087 Inspections (Contractor's work in Right -of- 3 years Mag, Mfr, S / I Yes: After Monitoring records required for 3 years / Streets Way) OD, Ppr QC & OD in Federal law; 40 CFR §§122.21, 122.41, 122.44 EL SEGUNDO, CA. ©1995-2021 Gladwell Governmental Services, Inc. (909) 337-3516 - all rights reserved Do not duplicate or distribute without prior written permission Adopted: 02/18/2025 Page 141 of 242 Ver. 11.0 RECORDS RETENTION SCHEDULE: PUBLIC WORKS Page PW-13 (Engineering, Equip. Maint. And Fleet, Govt Bldgs-Stormwater, Wastewater, Parks, Solid Waste, Streets, Water) Destroy Image: Office of Paper Total Media 1=Import Record Retention No. Records Description Vital? after Comments / Reference Retention Options M=Mfr (OFR) Imaged & S=Scan C'd? If the record is not listed here, refer to the Retention for City -Wide Standards Retentions begin when the act is completed, and imply a full file folder (e.g. last document + 2 years), since destruction is normally performed by file folder. HOLDS: Litigation, complaint , claims, public records act requests, audits and/or investi ations suspend normal retention periods retention resumes after settlement or completion). Public Works Sidewalk Inspections / Repairs: Bicycle Mag, Mfr, Yes: After / Streets PW-088 Ways, Curbs, Sidewalks, etc. 10 years OD, Ppr S / I QC & OD Department Preference; GC §34090 Public Works PW-089 Street Signal Outages / Maintenance 2 years Mag, Mfr, S / I Yes: After GC §34090 / Streets OD, Ppr QC & OD Department preference; NPDES Public Works PW-090 Street Sweeping 3 years Mag, Mfr, S / I Yes: After Monitoring records required for 3 years / Streets OD, Ppr QC & OD in Federal law; 40 CFR §§122.21, 122.41, 122.44 Public Works Work Orders /Service Requests /Service Data is interrelated; Databases where / Division Indefinite - sewer records may be stored are Providing PW-091 Tracker CMMS DATABASE Minimum 5 Yes Mag, Mfr, S / I Yes: After required for 5 years; SWRCB Order Service / (Computerized Maintenance Management years ODPpr , QC & OD 2022-0103-DWQ; CCP ��338 et seq., Work System) 340 et seq., 342, GC §34090 Public Works / Division Work Orders / Service Requests / Service When No Providing PW-092 Tracker - All Information Entered in CMMS Longer Yes Mag, Mfr, S / I Yes: After Preliminary drafts (the database is the Service / Database Required OD, Ppr QC & OD original); GC §34090 Work Work Orders / Service Requests / Service Public Works Tracker - NOT entered in CMMS Database City pFef.,....,...,May contain sewer / Division (/ partial information entered into CMMS records, which are required for 5 years; Providing PW-093 Database) 5 years Yes Mag, Mfr, S / I Yes: After SWRCB Order 2022-0103-DWQ; CCP Service / OD, Ppr p QC & OD §§338 et seq., 340 et seq., 342, GC Work (Division providing service retains originals; §34090 Division requesting service is considered a copy) EL SEGUNDO, CA. ©1995-2021 Gladwell Governmental Services, Inc. (909) 337-3516 - all rights reserved Do not duplicate or distribute without prior written permission Adopted: 02/18/2025 Page 142 of 242 Ver. 11.0 RECORDS RETENTION SCHEDULE: PUBLIC WORKS Page PW-14 (Engineering, Equip. Maint. And Fleet, Govt Bldgs.,Stormwater, Wastewater, Parks, Solid Waste, Streets, Water) Destroy Office of Image: Paper Total Media 1 Record Retention No. Records Description Retention Vital? Options M=Mfrt MMf r after Comments / Reference (OFR) S=Scan Imaged & C'd? If the record is not listed here, refer to the Retention for City -Wide Standards Retentions begin when the act is completed, and imply a full file folder (e.g. last document + 2 years), since destruction is normally performed by file folder. HOLDS: Litigation, complaints, claims, public records act requests, audits and/or investigations suspend normal retention periods retention resumes after settlement or completion). PUBLIC WORKS / WATER DISTRIBUTION Department Preference; exceeds Public Works Backflow: Cross -Connection Backflow Mag, Mfr, Yes: After SWRCB Cross -Connection Control / Water Dist. PW-094 Device Inspections / Maintenance 5 years OD, Ppr S / I QC & OD Policy Handbook Section 3.5.1 requires records be retained for the previous three calendar years; GC §34090 Lead Depart. PW-095 Confined Space Entries 3 years Mag, Mfr, S / I Yes: After 8 CCR 5157(d)(14) & (e)(6); 29 CFR OD, Ppr QC & OD 1910.146(e)(6); GC §34090 Customer Concerns / Customer Complaints: 5 years is required in State and Federal Public Works PW-096 Odor Taste /Visual Complaints (regarding 5 years Mag, Mfr, S / I Yes: After law for any complaints; 40 CFR / Water Dist. WWater) Potable OD, Ppr QC & OD 122.410)(2) & 40 CFR 141.33(b); 22 CCR 64470 Environmental Agencies / Regulatory Public Works PW-097 Agencies Minimum 2 Mag, Mfr, S / I Yes: After Department Preference; GC §34090 / Water Dist. years OD, Ppr QC & OD (EPA, DHS, etc.) Department Preference; Meets Public Works PW-098 Fire Flow Test Applications /Witness to Test 10 years Mag, Mfr, S / I Yes: After California Department of Public Health / Water Dist. OD, Ppr QC & OD requirements (3 years); GC §34090; 17 CCR 7605 Public Works PW-099 Hydrant Inspections / Flushing / Turning 10 years Mag, Mfr, S / I Yes: After Department preference; GC §34090 et / Water Dist. Sheets / Valve Exercises / Valve Activations OD, Ppr QC & OD seq. Lead Depart. PW-100 Lockout-Blockout / Lockout-Tagout 2 years Mag, Mfr, S / I Yes: After GC §34090 OD, Ppr QC & OD Public Works PW-101 Meter Change Cards /Replacement Cards Upon Disposal Mag, Mfr, S / I Yes: After Department Preference; GC §34090 / Water Dist. of Meter OD, Ppr QC & OD Public Works When No Mag, Mfr, Yes: After / Water Dist. PW-102 Metropolitan Information Longer OD, Ppr S / I QC & OD Non -records Required EL SEGUNDO, CA. ©1995-2021 Gladwell Governmental Services, Inc. (909) 337-3516 - all rights reserved Do not duplicate or distribute without prior written permission Adopted: 02/18/2025 Page 143 of 242 Ver. 11.0 RECORDS RETENTION SCHEDULE: PUBLIC WORKS Page PW-15 (Engineering, Equip. Maint. And Fleet, Govt Bldgs.,Stormwater, Wastewater, Parks, Solid Waste, Streets, Water) Destroy Office of Image: Paper Record Retention No. Records Description Total Vital? Media 1 M=Mfr after Comments / Reference (OFR) Retention Options MMfr Imaged & S=Scan C'd? If the record is not listed here, refer to the Retention for City- Wide Standards Retentions begin when the act is completed, and imply a full file folder (e.g. last document + 2 years), since destruction is normally performed by file folder. HOLDS: Litigation, complain , claims, public records act requests, audits and/or investi ations suspend normal retention periods retention resumes after settlement or completion). Public Works PW-103 Operations / Maintenance Manuals / O&M Disposal of Mag, Mfr, S / I Yes: After Department preference; GC §34090 / Lead Div. Manuals Equipment OD, Ppr QC & OD Indefinite - Data is interrelated; Databases where Public Works PW-104 SCADA Database (Supervisory Control / Minimum 5 Yes Mag, Mfr, S / I Yes: After sewer records may be stored are required for 5 years; SWRCB Order / Water Dist. Data Acquisition) OD, Ppr QC & OD years 2022-0103-DWQ: GC §§34090, 12168.7 Public Works Temporary Hydrant Meters - Rentals Mag, Mfr, Yes: After Preliminary drafts not retained in the / Water Dist. PW-105 (Pools, Construction) End of Rental OD, Ppr S / I QC & OD ordinary course of business; GC §34090 et seq. Department Preference; EPA FAQs Underground Service Alerts (USA's) / Dig Mag, Mfr, Yes: After recommend Life of the Tank; applies to Lead Depart. PW-106 Alerts-- City 3 years OD, Ppr S / I QC & OD both Tier I and Tier 11 Tanks; (Tier 11 tanks are required to have an integrity test every 20 years); GC §34090 Yes: After 40 CFR 141.33(a); 22 CCR §64470 Public Works PW-108 Water Analysis / Sampling: Bacteriological 5 years Mag, Mfr, S / I / Water Dist. I Organics OD, Ppr QC & OD Lab Reports / Chains of Custody: Chemical Department preference (10 years is Public Works PW-109 (Includes Chlorine Residuals, Disinfectant 10 years Mag, Mfr, S / I Yes: After required); 40 CFR 141.33(a); 22 CCR / Water Dist. Residuals, Disinfection Byproducts, / OD, Ppr QC & OD 64 §§64470, 537, 64692 Disinfection Byproduct Precursors) Public Works 22 CCR §64470; GC §34090 PW-109.2 Public Notices -Potable Water (Tier 1, 2, / 3) 3 years Mag, Mfr, S / I Yes: After / Water Dist. OD, Ppr QC & OD Public Works PW-109.5 Reservoirs: Dive Videos 10 years Mag, Mfr, S Yes - After Department preference (covers 2 / Water Dist. OD, Ppr QC & OD mandated cycles); GC §34090 Public Works Reservoirs: Flushing, Disinfection I Minimum 3 Mag, Mfr, Yes - After Flushing, Disinfection, Inspection and / Water Dist. PW-109.6 Cleaning years OD, Ppr S QC & OD Cleaning is required for 3 years; 22 CCR §64604(c); GC §34090 Public Works PW-109.7 Reservoirs: Inspection Reports, P Mag, Mfr, S Yes - After Department preference; GC §34090 / Water Dist. Maintenance Records OD, Ppr QC & OD EL SEGUNDO, CA. ©1995-2021 Gladwell Governmental Services, Inc. (909) 337-3516 - all rights reserved Do not duplicate or distribute without prior written permission Adopted: 02/18/2025 Page 144 of 242 Ver. 11.0 RECORDS RETENTION SCHEDULE: PUBLIC WORKS Page PW-16 (Engineering, Equip. Maint. And Fleet, Govt Bldgs.,Stormwater, Wastewater, Parks, Solid Waste, Streets, Water) Destroy Office of Image: Paper Total Media 1 Record Retention No. Records Description Retention Vital? Options M=Mfrt MMf r after Comments / Reference (OFR) S=Scan Imaged & C'd? If the record is not listed here, refer to the Retention for City -Wide Standards Retentions begin when the act is completed, and imply a full file folder (e.g. last document + 2 years), since destruction is normally performed by file folder. HOLDS: Litigation, complaint , claims, public records act requests, audits and/or investi ations suspend normal retention periods retention resumes after settlement or completion). Required for 12 years or 2 compliance Public Works PW-110 Water Analysis/ Sampling: Lead /Copper 12 years Mag, Mfr, S / I Yes: After cycles; 22 CCR 64400.25; 22 CCR / Water Dist. OD, Ppr QC & OD §64470; 22 CCR 64690.80; 40 CFR 141.33(a); 40 CFR 141.91 Public Works PW-111 Water Pressure Charts 5 years Mag, Mfr, S / I Yes: After Department Preference; GC §34090 et / Water Dist. OD, Ppr QC & OD seq. Department preference; Required for 12 Public Works PW-112 Water Quality Reports / Consumer 12 years Mag, Mfr, S / I Yes: After years or 2 compliance cycles; 22 CCR / Water Dist. Confidence Reports OD, Ppr QC & OD §§ 64400.25; 64470, 64483(g), 40 CFR 141.33(a); 40 CFR 141.91 Copies - When Mag, Mfr, Yes: After '& City Clerk PW-113 Water Supply Agreements No Longer Yes OD, Ppr S / I QC OD GC §34090.7 Required Public Works PW-114 Water Usage Reports Minimum 2 Mag, Mfr, S / I Yes: After Department preference; GC §34090 et / Water Dist. ears OD, Ppr QC & OD seq. Public Works PW-115 Well History / Well Decommissions / P Mag, Mfr, S / I Yes: After Department Preference; GC §34090 et / Water Dist. Abandonments OD, Ppr QC & OD seq. EL SEGUNDO, CA. ©1995-2021 Gladwell Governmental Services, Inc. (909) 337-3516 - all rights reserved Do not duplicate or distribute without prior written permission Adopted: 02/18/2025 Page 145 of 242 Ver. 5.0 RECORDS RETENTION SCHEDULE: RISK MANAGEMENT Page RM-1 Office of Image: Destroy Record Retention No. Records Description Total Vital? Media 1=Import Paper after Comments / Reference (OFR) Retention Options M=Mfr Imaged & S=Scan C'd? If the record is not listed here, refer to the Retention for City- Wide Standards Retentions begin when the act is completed, and imply a full file folder (e.g. last document + 2 years), since destruction is normally performed by file folder. HOLDS: Litigation, complaints, claims, public records act requests, audits and/or investigations suspend normal retention periods retention resumes after settlement or completion). RISK MANAGEMENT City Age of Attorney & Majority Yes: Until Mag, Mfr, : YesAfter Juveniles may have additional legal Finance / RM-001 Claims - Juveniles (minimum Settlement OD, Ppr S / I QC & OD recourses; CCP §§ 337 et seq.; GC §§ 911.2, Risk Settle + 5 945, 34090, 34090.6; PC §832.5 Manag. ears Claim must be filed within 1 year, lawsuit within City 2 years; complaints against peace officers Attorney & Claims -Not Juveniles Tort Claims / Settle + 5 Yes: Until Mag, Mfr, Yes: After within 5 years; Statute of Limitations for Finance / RM-002 Liability Claims years Settlement OD, Ppr S / I QC & OD contracts is 4 years; wrongful death for Risk construction is completion + 5 years; CCP §§ Manag. 337 et seq.; GC §§ 911.2, 945, 34090, 34090.6; PC §832.5 Risk Claims Against Others (Damage to City Final Yes: Until Mag, Mfr, Yes: After Department Preference; Covers various statute Manage. RM-003 Property, etc.) Settlement Resolution OD, Ppr S / I QC & OD of limitations; CCP §§ 337 et seq.; GC §§ + 5 ears 911.2, 34090, 34090.6; PC §832.5 Risk Insurance Policies / Certificates (City- Completion Yes: Mag, Mfr, Yes: After Consistent with Agreement retention; CCP Manage. RM-004 owned - NOT liability insurance): Fire, + 5 years Before OD, Ppr S / I QC & OD §§337; GC §34090 Flood, etc. Expiration Risk Insurance Policies / Certificates (City- Yes: Mag, Mfr, Yes: After For protection from litigation; CCP §§337. GC Manage. RM-005 owned): ICMA, Self-insurance / Liability P Before OD, Ppr S / I QC & OD §34090 (General /Public), Workers Compensation Expiration Calif. Labor Division is required to keep their Risk RM-006 OSHA Inspections / Citations, Log 200 / 5 years Mag, Mfr, S / I Yes: After records 7 years; OSHA requires 5 years; State Manage. Log 300, 301, 301A, etc. OD, Ppr QC & OD law requires 2 years; 8 CCR §3203(b)(1), GC §34090; LC §6429(c) Department Preference; OSHA requires 5 Risk Mag, Mfr, Yes: After years for safety records; 8 CCR §3203 et seq., Manage. RM-007 Safety Committee Minutes 5 years OD, Ppr S / I QC & OD 8 CCR 14300.33(a); 29 CFR 1627.3(b)(1)(2), 29 CFR 1904.33, 29 CFR 1904.44; LC §6429(c); GC §§12946, 12960, 34090 EL SEGUNDO, CA ©1995-2021 Gladwell Governmental Services, Inc. (909) 337-3516 - all rights reserved Do not duplicate or distribute without prior written permission Adopted: 02/18/2025 Page 146 of 242 City Council Agenda Statement E L S E G U N D O Meeting Date: February 17, 2026 Agenda Heading:Consent Item Number: B.6 TITLE: Fifth Amended and Restated Joint Powers Agreement for the South Bay Cities Council of Governments RECOMMENDATION: Approve and authorize the Mayor to execute the Fifth Amended and Restated Joint Powers Agreement (JPA) of the South Bay Cities Council of Governments (SBCCOG), which allows the City of Los Angeles to designate a non -elected senior staff member as an alternate to the SBCCOG Governing Board representative. 2. Alternatively, discuss and take other action related to this item. FISCAL IMPACT: None. BACKGROUND: The South Bay Cities Council of Governments (SBCCOG) is a joint powers authority composed of 16 cities and the County of Los Angeles that collaborate on regional and subregional issues, including transportation and land use, energy and sustainability, homelessness, and more. The SBCCOG was originally formed in 1995 through a JPA which has since been amended four times to reflect evolving membership and governance needs. On August 21, 2025, Los Angeles City Councilmember Tim McOsker (Council District 15) submitted a request to amend the Joint Powers Agreement to allow the City of Los Angeles to designate a non -elected alternate representative. Under the existing JPA, only another elected official could serve as an alternate for city members of the SBCCOG. Council District 15 is the only Los Angeles City Council district within the SBCCOG's jurisdiction. Council District 11 has historically served as the alternate representative, but has no jurisdictional ties to the South Bay subregion. Page 147 of 242 Fifth Amended and Restated SBCCOG JPA February 17, 2026 Page 2 of 3 The SBCCOG Steering Committee reviewed this request and recommended approval, with the stipulation that the language mirror the provision for the Los Angeles County Board of Supervisors' alternates, allowing either the chief of staff or a senior staff person to serve in this role. At its meeting on October 23, 2025, the SBCCOG Board of Directors voted to recommend member agencies adopt the Fifth Amended and Restated Joint Powers Agreement incorporating this amendment. DISCUSSION: The proposed amendment updates Section 5(a)(2) of the JPA to read: "The 15th Council District Representative of the City of Los Angeles shall designate their chief of staff or a senior staff person from their office as the City of Los Angeles's Alternate Governing Board Representative." This change ensures consistent representation of the City of Los Angeles within the SBCCOG Governing Board, even when the elected Councilmember is unavailable to attend meetings. The amendment also maintains parity with the alternate designation provision for the County of Los Angeles. A red -lined version of the JPA is included in this item. Per the terms of the JPA, amendments require approval by two-thirds (2/3) of all SBCCOG member agencies before they become effective. Each member city's governing body must therefore take formal action to approve the amended agreement. CITY STRATEGIC PLAN COMPLIANCE: Goal 5: Champion Economic Development and Fiscal Sustainability Strategy D: Implement community planning, land use, and enforcement policies that encourage growth while preserving El Segundo's quality of life and small-town character. PREPARED BY: Sabina Almeida, Management Analyst REVIEWED BY: Darrell George, City Manager APPROVED BY: Barbara Voss, Deputy City Manager ATTACHED SUPPORTING DOCUMENTS: Page 148 of 242 Fifth Amended and Restated SBCCOG JPA February 17, 2026 Page 3 of 3 1. City of Los Angeles Request Letter 2. Red -Lined 5th Amendment to SBCCOG JPA 3. 5th Amendment to SBCCOG JPA Page 149 of 242 TIM McOSKER Councilmember, 15th District August 21, 2025 Ms. Jacki Bacharach Executive Director South Bay Cities Council of Governments 357 Van Ness Way, #110 Torrance, CA 90501 RE: City of Los Angeles, Council District 15: Alternate Member Request Dear Ms. Bacharach: As the representative of the 15th Council District of the City of Los Angeles, I represent the communities of Watts, Harbor Gateway, Harbor City, San Pedro, and Wilmington. My district is the only one in the City of Los Angeles that falls within the jurisdiction of the South Bay Cities Council of Governments (SBCCOG). As the City's sole voice within this body, it is imperative that a representative of my district is always present at proceedings to advocate for the residents I serve. The 15th Council District encompasses five distinct neighborhoods and is home to over 260,000 residents. Due to its size and geographic scope, my ability to attend every meeting of the SBCCOG is sometimes limited. Under the current Joint Powers Authority rules, I would be required to have another member of the Los Angeles City Council attend in my place when I must be absent. Still, given that my colleagues' districts are equally large and complex, this is difficult to accomplish. The responsibilities and scope of my role, as well as the size of my district, are more akin to those of a Los Angeles County Supervisor than my Council counterparts in the other cities on the SBCCOG. To ensure my district has consistent representation on the SBCCOG Board of Directors, I respectfully request that Council District 15 of the City of Los Angeles be allowed to designate a non -elected alternate to attend and vote on matters on my behalf, similar to the system used by the County Supervisors. I hope that you will consider my request to amend Joint Powers Authority Section 5(a)(2), which governs the South Bay Cities Council of Governments, to allow Council District 15 to appoint a non -elected alternate to the Board of Directors to represent me as the Councilmember when I am not available to attend. Should you have any questions or require further information, please contact Aksel Palacios, my Director of Port & Capital Projects, via email at aksel.palacios@lacity.org. Sincerely, /IN Tim McOsker Councilmember, 15th District 200 N. Spring St., Room 475 Los Angeles, CA 90012 Page 15 242 FOURTHFIFTH AMENDED AND RESTATED JOINT POWERS AGREEMENT "SOUTH BAY CITIES COUNCIL OF GOVERNMENTS" (A JOINT POWERS AUTHORITY) This Fe Fifth Amended and Restated Joint Powers Agreement which is dated for identification purposes A-uguit-October 232-5, 202544, is made and entered into by and between the public entities (collectively, "Members") whose names are set forth on Exhibit A, pursuant to Section 6500 et seq. of Government Code and other applicable law: WITNESSETH: The parties hereto do agree as follows: Sectionl. Recitals. This Fe�ifth Amended and Restated Agreement is made and entered into with respect to the following facts. a. The South Bay Cities Council of Governments was formed effective as of April 1, 1995. A Notice of Joint Powers Agreement was filed with the California Secretary of State as of June 22, 1995, and assigned file number 1450. The objective of the organization is to explore areas of inter -governmental cooperation and coordination of government programs and provide recommendations and solutions to problems of common and general concern to its Members. b. This joint powers agreement has been amended three four times to make various changes to the rules governing the operation of the organization. c. The Members now desire to further amend the joint powers agreement to effectuate additional changes to the rules governing the operation of the organization. Section 2. Creation of Separate Legaly. A separate legal entity is created within the meaning of Section 6503.5 of the California Government Code; this entity shall exercise its powers in accordance with the provisions of this Fou Fifth Amended and Restated Agreement and applicable law. Section 3. Name. The name of this separate legal entity shall be the South Bay Cities Council of Governments ("Council"). Section 4. Purpose and Powers of the Council. a. Purpose of Council. The purpose of the Council is to provide a vehicle for the Members to engage voluntarily in regional and cooperative planning and coordination of Page 151 of 242 government services and responsibilities, to assist the Members in the conduct of their affairs. It is the express intent of the members that the Council shall not possess the authority to compel any Member to conduct any activity or to implement any plan or strategy that the Member does not wish to undertake (except for the payment of dues). The goal and intent of the Council is one of voluntary cooperation among cities in the South Bay for the collective benefit of all. b. Common Powers. The Council shall have, and may exercise, the following powers: (1) Serve as an advocate in representing the Members of the South Bay Cities at the regional, state and federal levels on issues of importance to the South Bay Cities; (2) Serve as a forum for the review, consideration, study, development and recommendation of public policies and plans with subregional or regional significance; (3) Assembly information helpful in the consideration of problems peculiar to the Members; (4) Employ Member resources or presently -existing, single -purpose public/private groups to carry out its programs and projects; (5) Explore practical avenues for voluntary intergovernmental cooperation, coordination, and action in the interest of local public welfare and improving the administration of governmental services; (6) Assist in coordinating subregional planning efforts and in resolving conflicts among the cities in the South Bay as they work toward achieving planning goals; (7) Build consensus among the Members on the implementation of policies and programs for addressing subregional and regional issues; (8) Serve as a mechanism for obtaining regional, state, and federal grants to assist in financing the expenditures of the Council; (9) Make and enter into contracts, including contracts for the services of engineers, consultants, planners, attorneys and single purpose public/private groups; (10) Employ agents, officers and employees; Page 152 of 242 (11) Apply for, receive and administer a grant or grants under any regional, state, or federal program; (12) Receive gifts, contributions and donations of property, funds, services and other forms of financial assistance from persons, firms, corporations and any governmental entity; (13) Lease, manage, maintain, and operate any buildings, works, or improvements; and (14) Delegate some or all of its powers to the Executive Director as provided below. c. Exercise of Powers. The Council shall, in addition, have all implied powers necessary to perform its functions. It shall exercise its powers only in a manner consistent with the provisions of applicable law, this Feu thFifth Amended and Restated Agreement and the Bylaws. For the purpose of determining the restrictions to be imposed on the Council in its manner of exercising its powers pursuant to Government Code Section 6509, reference shall be made to, and the Council shall observe, the restrictions imposed upon the City of Lomita. Section 5. Creation of Governing Board and General Assembly. a. Creation of Governing Board. A Governing Board for the Council ("Governing Board") is created to conduct the affairs of the Council. The Governing Board shall be constituted as follows: (1) Designation of Governing Board Representatives. The city council or the Mayor (if the Mayor is so authorized by the Member's charter, ordinances or rules) of each of the city Members except for the City of Los Angeles shall in writing designate one person as the Member's representative on the Governing Board ("Governing Board Representative"). The Governing Board Representative from the City of Los Angeles shall be the elected city councilmember from the 151h District. The Board of Supervisors of the County of Los Angeles shall designate the members of the Board from the 2nd and 4th Supervisorial Districts as its representatives on the Governing Board. (2) Designation of Alternate Governing Board Representatives. The city council or the Mayor (if the Mayor is so authorized by the Member's charter, ordinances or rules) of each of the city Members except for the City of Los Angeles, shall designate one or more persons to serve as the Member's alternate representative Page 153 of 242 on the Governing Board ("Alternate Governing Board Representative"). The 15" Council District Representative of the City of Los Angeles shall designate their chief of staff or a senior staff person from their office as the City of Los Angeles's Alternate Governing Board Representative. The Supervisors from the 2nd and 4th Supervisorial Districts shall each designate their chief of staff or a senior staff person from their office as the County's Alternate Governing Board Representatives. (3) Eligibility. No person shall be eligible to serve as a Governing Board Representative or Alternate Governing Board Representative unless that person is, at all times during the tenure of that person as a Governing Board Representative or Alternate Governing Board Representative, a member of the legislative body of one of the appointing Members, except for the City of Los Angeles and the County of Los Angeles Alternate Governing Board Representatives. Should any person serving on the Governing Board fail to maintain the status required by this Section 5, that person's position on the Governing Board shall be deemed vacated as of the date such person ceases to qualify pursuant to the provisions of this Section 5, and the Member shall be entitled to appoint a qualified replacement. b. Creation of General Assembly. A General Assembly for the Council ("General Assembly") is created to discuss issues and make recommendations to the Governing Board. All elected officials of the legislative bodies of all Members shall be members of the General Assembly. The Chair of the Governing Board shall be the Chair of the General Assembly. A General Assembly may be called by the Chair of the Governing Board or by a majority of the Governing Board representatives. Section 6. Use of Public Funds and Property. The Council shall be empowered to utilize for its purposes, public and/or private funds, property and other resources received from the Members and/or from other sources. Where applicable, the Governing Board of the Council may permit one or more of the Members to provide in -kind services, including the use of property, in lieu of devoting cash to the funding of the Council's activities. Section 7. Functioning of Governing Board. a. Voting and Participation. Through its Governing Board Representative, each Member may cast only one vote for each issue before the Governing Board except for the County of Los Angeles, which shall have two votes — one for District 2 and one for District 4. An Alternate Governing Board Representative may vote in the proceedings of the Governing Board only in the absence of that Member's Governing Board Page 154 of 242 Representative. A Governing Board Representative or Alternate Governing Board Representative seated on the Governing Board shall be entitled to participate and vote on matters pending before the Governing Board only if such person is physically present at the meeting of the Governing Board and if the Member which that Governing Board Representative of Alternate Governing Board Representative represents is not on inactive status (as defined in Section 2 Lb of this Beu ifth Amended and Restated Agreement). b. Proxy Voting. No absentee ballot or proxy shall be permitted. c. Quorum. A quorum of the Governing Board shall consist of not less than fifty percent (50%) plus one (1) of its total membership excluding inactive and suspended members. d. Committees. As needed, the Governing Board may create permanent or ad hoc advisory committees to give advice to the Governing Board on such matters as may be referred to such committees by the Governing Board. All committees shall have a stated purpose before they are formed. Standing committees shall remain in existence until they are dissolved by the Governing Board. Ad hoc committees shall be dissolved upon completion of their designated functions. Committees, unless otherwise provided by law, this Fe Fifth Amended and Restated Agreement, the Bylaws or by direction of the Governing Board, may be composed of representatives to the Governing Board and nonrepresentatives to the Governing Board. e. Actions. Actions taken by the Governing Board shall be by not less than fifty percent (50%) plus one (1) of the voting representatives of the Governing Board who are present provided that a quorum has been established, unless by a provision of applicable law, this F-&�Fifth Amended and Restated Agreement, the Bylaws or by direction of the Governing Board, a higher number of votes is required to carry a particular motion. Section 8. Duties of the Governing Board. The Governing Board shall be deemed, for all purposes, the policy making body of the Council. All of the powers of the Council, except as may be expressly delegated to others pursuant to the provisions of applicable law, this Beu ifth Amended and Restated Agreement, the Bylaws or by direction of the Governing Board, shall be exercised by and through the Governing Board. Section 9. Roberts Rules of Order. The substance of Roberts Rules of Order shall apply to proceedings of the Governing Board, except as may otherwise be provided by provisions of applicable law, this Feu ifth Amended and Restated Agreement, the Bylaws or by direction of the Governing Board. Page 155 of 242 Section 10. Meetings of GoverningBThe Governing Board shall by resolution establish the dates and times of regular meetings of the Governing Board. The location of each such meeting shall be as directed by the Governing Board. Section 11. Election of Chair and Vice -Chairs. The Chair of the Governing Board shall conduct all meetings of the Governing Board and perform such other duties and functions as required of such person by provisions of applicable law, this F-e�ifth Amended and Restated Agreement, the Bylaws or by direction of the Governing Board. The 1 st Vice -Chair shall serve as Chair in the absence of the Chair and shall perform such duties as may be required by provisions of applicable law, this FeufthFifth Amended and Restated Agreement, the Bylaws, or by the direction of the Governing Board or the Chair. The 2nd Vice -Chair shall serve as Chair in the absence of the Chair and the 1 st Vice -Chair and shall perform such duties as may be required by provisions of applicable law, this Fe�ifth Amended and Restated Agreement, the Bylaws, or by the direction of the Governing Board or the Chair. In addition, the 2nd Vice -Chair shall supervise the Treasurer in the performance of the duties assigned to him or her by Section 14 of the F-e r ifth Amended and Restated Agreement. A Governing Board Representative shall be elected annually to the position of Chair of the Governing Board, a second Governing Board Representative shall be elected to the position of 1 st Vice -Chair of the Governing Board and a third Governing Board Representative shall be elected to the position of 2nd Vice -Chair of the Governing Board, at the first regular meeting of the Governing Board held in June of each calendar year. The terms of office of the Chair, 1 st Vice -Chair and 2nd Vice -Chair shall commence on July 1 and expire of the succeeding June 30. If there is a vacancy, for any reason, in the position of Chair, 1st Vice -Chair or 2nd Vice - Chair, the Governing Board shall forthwith conduct an election and fill such vacancy for the unexpired term of such prior incumbent. A vacancy shall be declared in the event the Member represented by Chair, 1 st Vice -Chair or 2nd Vice -Chair is suspended or becomes inactive as provided in Section 21. Section 12. Executive Director. The Governing Board may appoint by a vote of fifty percent (50%) plus one (1) of the total voting membership a qualified person to be Executive Director, on any basis it desires including, but not limited to, a contract or employee basis. The Executive Director shall be neither a Governing Board Representative, nor an Alternate - Governing Board Representative, nor an elected official of any Eligible Public Entity (as defined in Section 21(c) of this F-a r Fifth Amended and Restated Agreement). The Executive Director shall be the chief administrative officer of the Council. The Executive Page 156 of 242 Director shall receive such compensation as may be fixed by the Governing Board. The Executive Director shall serve at the pleasure of the Governing Board and may be relieved from such position at any time, without cause, by a vote of fifty percent (50%) plus one (1) of the total voting membership of the Governing Board taken at a regular, adjourned regular or special meeting of the Governing Board. The Executive Director shall perform such duties as may be imposed upon that person by the provisions of applicable law, this FeufthFifth Amended and Restated Agreement, the Bylaws, or by the direction of the Governing Board. Section 13. Designation of Treasurer. The Governing Board shall, in accordance with applicable law, designate a qualified person to act as the Treasurer of the Council. The compensation, if any, of a person or persons holding the office of Treasurer shall be set by the Governing Board. Section 14. Duties of Treasurer. The person holding the position of Treasurer of the Council shall have charge of the depositing and custody of all funds held by the Council. The Treasurer shall perform such other duties as may be imposed by provisions of applicable law, including those duties described in Section 6505.5 of the Government Code, and such duties as may be required by the Governing Board. The Governing Board may engage a qualified person to assist the Treasurer in the performance of his or her duties. Section 15. Designation of Other Officers and Employees. The Governing Board may appoint or employ such other officers or employees as it deems appropriate and necessary to conduct the affairs of the Council. Section 16. Obligations of Council. The debts, liabilities and obligations of the Council shall be the debts, liabilities or obligations of the Council alone. No Member of the Council shall be responsible, directly or indirectly, for any obligation, debt or liability of the Council, whatsoever. Section 17. Control and Investment of Council Funds. The Governing Board shall adopt a policy for the control and investment of its funds and shall require strict compliance with such policy. The policy shall comply, in all respects, with all provisions of applicable law. Section 18. Implementation Agreements. When authorized by the Governing Board, affected Members may execute an Implementation Agreement for the purpose of authorizing the Council to implement, manage and administer area -wide and regional programs in the interest of the local public welfare. The costs incurred by the Council in implementing a program, including indirect costs, shall be assessed only to those Members who are parties to that Implementation Agreement. Page 157 of 242 Section 19. Term. The Council created pursuant to this FeufthFifth Amended and Restated Agreement shall continue in existence until such time as this Feu ifth Amended and Restated Agreement is terminated. This F-&�Fifth Amended and Restated Agreement may not be terminated except by an affirmative vote of not less than fifty percent (50%) plus one (1) of the then total voting membership of the Governing Board. Section 20. Application of Laws to Council Functions. The Council shall comply with all applicable laws in the conduct of its affairs, including, but not limited to, the Ralph M. Brown Act. (Section 54950 et seq. of the Government Code.) Section 21. Members. a. Withdrawal. A member may withdraw from the Council by filing its written notice of withdrawal with the Chair of the Governing Board 60 days before the actual withdrawal. Such a withdrawal shall be effective at 12:00 o'clock a.m. on the last day of that 60-day period. The withdrawal of a Member shall not in any way discharge, impair or modify the voluntarily- assumed obligations of the withdrawn Member in existence as of the effective date of its withdrawal. Withdrawal of a Member shall not affect the remaining Members. A withdrawn Member shall not be entitled to the return of any funds or other assets belonging to the Council, until the effective date of termination of this FourthFifth Amended and- Restated Agreement, except that a withdrawn Member shall be entitled to the balance of the annual dues paid for the year by that Member which were intended for the remaining part of that year. Withdrawal from any Implementation Agreement shall not be deemed withdrawal from the Council. b. Suspension/Inactive Status. A Member will be placed on Suspension or Inactive Status if the following events occur: (1) Non -Payment of Dues. If a Member fails to pay dues within three months of the annual dues assessment as required under Section 23 of this Fe Fifth Amended and Restated Agreement and the Bylaws, and after a 30-day written notice is provided to that Member, the Member shall be deemed to be suspended from this FeufthFifth Amended and Restated Agreement and the Council. When a Member is suspended, no representative of that Member shall participate or vote on the Governing Board. Such a Member shall be readmitted only upon the payment of all dues then owed by the Member, including dues incurred prior to the suspension and during the suspension. Page 158 of 242 (2) Failure to Attend Meetings. If a Member is not represented by its Governing Board Representative or Alternate Governing Board Representative for three consecutive regular meetings of the Governing Board, that Member will be placed on Inactive Status until such time as its Governing Board Representative or Alternate Governing Board Representative next attends a regular meeting of the Governing Board. c. Admitting Eligible Public Entities. Eligible public entities whose names are set forth on Exhibit C to this FeurthFifth Amended and Restated Agreement ("Eligible Public Entities") shall be admitted to the Council by 1) adopting this FeufthFifth Amended and Restated Agreement by a majority vote of the legislative body of the Eligible Public Entity and 2) properly signing this F-&�Fifth Amended and Restated Agreement. An Eligible Public Entity may be admitted regardless of whether it adopted and signed this FeufthFifth Amended and Restated Agreement before or after the Effective Date (as defined in Section 28 of this FeufthFifth Amended and Restated Agreement). No vote of the Governing Board shall be required to admit an Eligible Public Entity. d. Admitting Additional Members. Additional Members who are not Eligible Public Entities may be admitted to the Council upon an affirmative vote of not less than fifty percent (50%) plus one (1) of the total voting membership of the Governing Board provided that such a proposed new Member is a city whose jurisdiction, or part thereof, lies immediately adjacent to one or more of the Eligible Public Entities. Admission shall be subject to such terms and conditions as the Governing Board may deem appropriate. Section 22. Non -Interference with Function of Members. The Governing Board shall not take any action that constitutes an interference with the exercise of lawful powers by a Member of the Council. Section 23. Limitation of Liability. All agreements entered into by the Council shall contain a limitation of liability provision, providing that, except as voluntarily assumed by a particular Member, Members shall not be liable to employees, contractors and other third parties. Section 24. Dues of Members. The Members of the Council shall be responsible for the payment to the Council, annually, of dues in the amounts periodically budgeted by the Governing Board, as and for the operating costs of the Council ("Dues"), as provided in the Bylaws. Section 25. Disposition of Assets. Upon termination of this Fe Fifth Amended and Restated Agreement, after the payment of all obligations of the Council, any assets remaining shall Page 159 of 242 be distributed to the Members in proportion to the then obligation of those Members' obligation to participate in the funding of the Council. Section 26. Amendment. This FeFifth Amended and Restated Agreement may be amended at any time with the consent of two-thirds (2/3) of all of the legislative bodies of the Members. Section 27. Incorporation by Reference. Each Exhibit to this Eeu ifth Amended and Restated Agreement is incorporated into the agreement by this reference, as though it were fully set forth in the body of the agreement. Section 28. Effective Date. The effective date ("Effective Date") of this Feu ifth Amended and Restated Agreement shall be the first day of the first month following the date on which two-thirds (2/3) of the legislative bodies of the Members adopt and sign this Feu ifth Amended and Restated Agreement. That the Members of this FeufthFifth Amended and Restated Agreement have caused this agreement to be executed on their behalf, respectively, as follows: Page 160 of 242 EXHIBIT A [List of Member Agencies] Carson County of Los Angeles El Segundo Gardena Hawthorne Hermosa Beach Inglewood Lawndale Lomita Los Angeles (151 Council District Representative) Manhattan Beach Palos Verdes Estates Rancho Palos Verdes Redondo Beach Rolling Hills Rolling Hills Estates Torrance Page 161 of 242 EXHIBIT B [List of Member Agencies in the South Bay Corridor JPA] Carson City of Los Angeles El Segundo Manhattan Beach Gardena Palos Verdes Estates Hawthorne Rancho Palos Verdes Hermosa Beach Redondo Beach Inglewood Rolling Hills Lawndale Rolling Hills Estates Lomita Torrance Page 162 of 242 EXHIBIT C [List of Eligible Public Entities] Carson El Segundo Gardena Hawthorne Hermosa Beach Inglewood Lawndale Lomita Los Angeles (151 Council District Representative) Manhattan Beach Palos Verdes Estates Rancho Palos Verdes Redondo Beach Rolling Hills Rolling Hills Estates Torrance County of Los Angeles Page 163 of 242 FIFTH AMENDED AND RESTATED JOINT POWERS AGREEMENT "SOUTH BAY CITIES COUNCIL OF GOVERNMENTS" (A JOINT POWERS AUTHORITY) This Fifth Amended and Restated Joint Powers Agreement which is dated for identification purposes October 23, 2025, is made and entered into by and between the public entities (collectively, "Members") whose names are set forth on Exhibit A, pursuant to Section 6500 et seq. of Government Code and other applicable law: WITNESSETH: The parties hereto do agree as follows: Sectionl. Recitals. This Fifth Amended and Restated Agreement is made and entered into with respect to the following facts. a. The South Bay Cities Council of Governments was formed effective as of April 1, 1995. A Notice of Joint Powers Agreement was filed with the California Secretary of State as of June 22, 1995, and assigned file number 1450. The objective of the organization is to explore areas of inter -governmental cooperation and coordination of government programs and provide recommendations and solutions to problems of common and general concern to its Members. b. This joint powers agreement has been amended four times to make various changes to the rules governing the operation of the organization. c. The Members now desire to further amend the joint powers agreement to effectuate additional changes to the rules governing the operation of the organization. Section 2. Creation of Separate Legal _ Entity. A separate legal entity is created within the meaning of Section 6503.5 of the California Government Code; this entity shall exercise its powers in accordance with the provisions of this Fifth Amended and Restated Agreement and applicable law. Section 3. Name. The name of this separate legal entity shall be the South Bay Cities Council of Governments ("Council"). Section 4. Purpose and Powers of the Council. a. Purpose of Council. The purpose of the Council is to provide a vehicle for the Members to engage voluntarily in regional and cooperative planning and coordination of Page 164 of 242 government services and responsibilities, to assist the Members in the conduct of their affairs. It is the express intent of the members that the Council shall not possess the authority to compel any Member to conduct any activity or to implement any plan or strategy that the Member does not wish to undertake (except for the payment of dues). The goal and intent of the Council is one of voluntary cooperation among cities in the South Bay for the collective benefit of all. b. Common Powers. The Council shall have, and may exercise, the following powers: (1) Serve as an advocate in representing the Members of the South Bay Cities at the regional, state and federal levels on issues of importance to the South Bay Cities; (2) Serve as a forum for the review, consideration, study, development and recommendation of public policies and plans with subregional or regional significance; (3) Assembly information helpful in the consideration of problems peculiar to the Members; (4) Employ Member resources or presently -existing, single -purpose public/private groups to carry out its programs and projects; (5) Explore practical avenues for voluntary intergovernmental cooperation, coordination, and action in the interest of local public welfare and improving the administration of governmental services; (6) Assist in coordinating subregional planning efforts and in resolving conflicts among the cities in the South Bay as they work toward achieving planning goals; (7) Build consensus among the Members on the implementation of policies and programs for addressing subregional and regional issues; (8) Serve as a mechanism for obtaining regional, state, and federal grants to assist in financing the expenditures of the Council; (9) Make and enter into contracts, including contracts for the services of engineers, consultants, planners, attorneys and single purpose public/private groups; (10) Employ agents, officers and employees; Page 165 of 242 (11) Apply for, receive and administer a grant or grants under any regional, state, or federal program; (12) Receive gifts, contributions and donations of property, funds, services and other forms of financial assistance from persons, firms, corporations and any governmental entity; (13) Lease, manage, maintain, and operate any buildings, works, or improvements; and (14) Delegate some or all of its powers to the Executive Director as provided below. c. Exercise of Powers. The Council shall, in addition, have all implied powers necessary to perform its functions. It shall exercise its powers only in a manner consistent with the provisions of applicable law, this Fifth Amended and Restated Agreement and the Bylaws. For the purpose of determining the restrictions to be imposed on the Council in its manner of exercising its powers pursuant to Government Code Section 6509, reference shall be made to, and the Council shall observe, the restrictions imposed upon the City of Lomita. Section 5. Creation of Governiniz Board and General Assembly. a. Creation of Governing Board, A Governing Board for the Council ("Governing Board") is created to conduct the affairs of the Council. The Governing Board shall be constituted as follows: (1) Designation of Governing Board Representatives. The city council or the Mayor (if the Mayor is so authorized by the Member's charter, ordinances or rules) of each of the city Members except for the City of Los Angeles shall in writing designate one person as the Member's representative on the Governing Board ("Governing Board Representative"). The Governing Board Representative from the City of Los Angeles shall be the elected city councilmember from the 151h District. The Board of Supervisors of the County of Los Angeles shall designate the members of the Board from the 2nd and 4th Supervisorial Districts as its representatives on the Governing Board. (2) Designation of Alternate Governing Board Representatives. The city council or the Mayor (if the Mayor is so authorized by the Member's charter, ordinances or rules) of each of the city Members except for the City of Los Angeles, shall designate one or more persons to serve as the Member's alternate representative Page 166 of 242 on the Governing Board ("Alternate Governing Board Representative"). The 15tn Council District Representative of the City of Los Angeles shall designate their chief of staff or a senior staff person from their office as the City of Los Angeles's Alternate Governing Board Representative. The Supervisors from the 2nd and 4th Supervisorial Districts shall each designate their chief of staff or a senior staff person from their office as the County's Alternate Governing Board Representatives. (3) Eli ig bility. No person shall be eligible to serve as a Governing Board Representative or Alternate Governing Board Representative unless that person is, at all times during the tenure of that person as a Governing Board Representative or Alternate Governing Board Representative, a member of the legislative body of one of the appointing Members, except for the City of Los Angeles and the County of Los Angeles Alternate Governing Board Representatives. Should any person serving on the Governing Board fail to maintain the status required by this Section 5, that person's position on the Governing Board shall be deemed vacated as of the date such person ceases to qualify pursuant to the provisions of this Section 5, and the Member shall be entitled to appoint a qualified replacement. b. Creation of General Assembly. A General Assembly for the Council ("General Assembly") is created to discuss issues and make recommendations to the Governing Board. All elected officials of the legislative bodies of all Members shall be members of the General Assembly. The Chair of the Governing Board shall be the Chair of the General Assembly. A General Assembly may be called by the Chair of the Governing Board or by a majority of the Governing Board representatives. Section 6. Use of Public Funds and Property. The Council shall be empowered to utilize for its purposes, public and/or private funds, property and other resources received from the Members and/or from other sources. Where applicable, the Governing Board of the Council may permit one or more of the Members to provide in -kind services, including the use of property, in lieu of devoting cash to the funding of the Council's activities. Section 7. Functioning of Governing Board. a. Voting and Participation. Through its Governing Board Representative, each Member may cast only one vote for each issue before the Governing Board except for the County of Los Angeles, which shall have two votes — one for District 2 and one for District 4. An Alternate Governing Board Representative may vote in the proceedings of the Governing Board only in the absence of that Member's Governing Board Page 167 of 242 Representative. A Governing Board Representative or Alternate Governing Board Representative seated on the Governing Board shall be entitled to participate and vote on matters pending before the Governing Board only if such person is physically present at the meeting of the Governing Board and if the Member which that Governing Board Representative of Alternate Governing Board Representative represents is not on inactive status (as defined in Section 21.b of this Fifth Amended and Restated Agreement). b. Proxy Voting. No absentee ballot or proxy shall be permitted. c. Quorum. A quorum of the Governing Board shall consist of not less than fifty percent (50%) plus one (1) of its total membership excluding inactive and suspended members. d. Committees. As needed, the Governing Board may create permanent or ad hoc advisory committees to give advice to the Governing Board on such matters as may be referred to such committees by the Governing Board. All committees shall have a stated purpose before they are formed. Standing committees shall remain in existence until they are dissolved by the Governing Board. Ad hoc committees shall be dissolved upon completion of their designated functions. Committees, unless otherwise provided by law, this Fifth Amended and Restated Agreement, the Bylaws or by direction of the Governing Board, may be composed of representatives to the Governing Board and nonrepresentatives to the Governing Board. e. Actions. Actions taken by the Governing Board shall be by not less than fifty percent (50%) plus one (1) of the voting representatives of the Governing Board who are present provided that a quorum has been established, unless by a provision of applicable law, this Fifth Amended and Restated Agreement, the Bylaws or by direction of the Governing Board, a higher number of votes is required to carry a particular motion. Section 8. Duties of the Governing Board. The Governing Board shall be deemed, for all purposes, the policy making body of the Council. All of the powers of the Council, except as may be expressly delegated to others pursuant to the provisions of applicable law, this Fifth Amended and Restated Agreement, the Bylaws or by direction of the Governing Board, shall be exercised by and through the Governing Board. Section 9. Roberts Rules of Order. The substance of Roberts Rules of Order shall apply to proceedings of the Governing Board, except as may otherwise be provided by provisions of applicable law, this Fifth Amended and Restated Agreement, the Bylaws or by direction of the Governing Board. Page 168 of 242 Section 10. Meetings of Governing Board. The Governing Board shall by resolution establish the dates and times of regular meetings of the Governing Board. The location of each such meeting shall be as directed by the Governing Board. Section 11. Election of Chair and Vice -Chairs. The Chair of the Governing Board shall conduct all meetings of the Governing Board and perform such other duties and functions as required of such person by provisions of applicable law, this Fifth Amended and Restated Agreement, the Bylaws or by direction of the Governing Board. The 1 st Vice -Chair shall serve as Chair in the absence of the Chair and shall perform such duties as may be required by provisions of applicable law, this Fifth Amended and Restated Agreement, the Bylaws, or by the direction of the Governing Board or the Chair. The 2nd Vice -Chair shall serve as Chair in the absence of the Chair and the 1 st Vice -Chair and shall perform such duties as may be required by provisions of applicable law, this Fifth Amended and Restated Agreement, the Bylaws, or by the direction of the Governing Board or the Chair. In addition, the 2nd Vice -Chair shall supervise the Treasurer in the performance of the duties assigned to him or her by Section 14 of the Fifth Amended and Restated Agreement. A Governing Board Representative shall be elected annually to the position of Chair of the Governing Board, a second Governing Board Representative shall be elected to the position of 1 st Vice -Chair of the Governing Board and a third Governing Board Representative shall be elected to the position of 2nd Vice -Chair of the Governing Board, at the first regular meeting of the Governing Board held in June of each calendar year. The terms of office of the Chair, I st Vice -Chair and 2nd Vice -Chair shall commence on July 1 and expire of the succeeding June 30. If there is a vacancy, for any reason, in the position of Chair, 1 st Vice -Chair or 2nd Vice - Chair, the Governing Board shall forthwith conduct an election and fill such vacancy for the unexpired term of such prior incumbent. A vacancy shall be declared in the event the Member represented by Chair, 1 st Vice -Chair or 2nd Vice -Chair is suspended or becomes inactive as provided in Section 21. Section 12. Executive Director. The Governing Board may appoint by a vote of fifty percent (50%) plus one (1) of the total voting membership a qualified person to be Executive Director, on any basis it desires including, but not limited to, a contract or employee basis. The Executive Director shall be neither a Governing Board Representative, nor an Alternate - Governing Board Representative, nor an elected official of any Eligible Public Entity (as defined in Section 21(c) of this Fifth Amended and Restated Agreement). The Executive Director shall be the chief administrative officer of the Council. The Executive Director shall receive such compensation as may be fixed by the Governing Board. The Executive Page 169 of 242 Director shall serve at the pleasure of the Governing Board and may be relieved from such position at any time, without cause, by a vote of fifty percent (50%) plus one (1) of the total voting membership of the Governing Board taken at a regular, adjourned regular or special meeting of the Governing Board. The Executive Director shall perform such duties as may be imposed upon that person by the provisions of applicable law, this Fifth Amended and Restated Agreement, the Bylaws, or by the direction of the Governing Board. Section 13. Designation of Treasurer. The Governing Board shall, in accordance with applicable law, designate a qualified person to act as the Treasurer of the Council. The compensation, if any, of a person or persons holding the office of Treasurer shall be set by the Governing Board. Section 14. Duties of Treasurer. The person holding the position of Treasurer of the Council shall have charge of the depositing and custody of all funds held by the Council. The Treasurer shall perform such other duties as may be imposed by provisions of applicable law, including those duties described in Section 6505.5 of the Government Code, and such duties as may be required by the Governing Board. The Governing Board may engage a qualified person to assist the Treasurer in the performance of his or her duties. Section 15. Designation of Other Officers and Employees. The Governing Board may appoint or employ such other officers or employees as it deems appropriate and necessary to conduct the affairs of the Council. Section 16. Obligations of Council. The debts, liabilities and obligations of the Council shall be the debts, liabilities or obligations of the Council alone. No Member of the Council shall be responsible, directly or indirectly, for any obligation, debt or liability of the Council, whatsoever. Section 17. Control and Investment of Council Funds. The Governing Board shall adopt a policy for the control and investment of its funds and shall require strict compliance with such policy. The policy shall comply, in all respects, with all provisions of applicable law. Section 18. Implementation Agreements. When authorized by the Governing Board, affected Members may execute an Implementation Agreement for the purpose of authorizing the Council to implement, manage and administer area -wide and regional programs in the interest of the local public welfare. The costs incurred by the Council in implementing a program, including indirect costs, shall be assessed only to those Members who are parties to that Implementation Agreement. Page 170 of 242 Section 19. Term. The Council created pursuant to this Fifth Amended and Restated Agreement shall continue in existence until such time as this Fifth Amended and Restated Agreement is terminated. This Fifth Amended and Restated Agreement may not be terminated except by an affirmative vote of not less than fifty percent (50%) plus one (1) of the then total voting membership of the Governing Board. Section 20. Application of Laws to Council Functions. The Council shall comply with all applicable laws in the conduct of its affairs, including, but not limited to, the Ralph M. Brown Act. (Section 54950 et seq. of the Government Code.) Section 21. Members. a. Withdrawal. A member may withdraw from the Council by filing its written notice of withdrawal with the Chair of the Governing Board 60 days before the actual withdrawal. Such a withdrawal shall be effective at 12:00 o'clock a.m. on the last day of that 60-day period. The withdrawal of a Member shall not in any way discharge, impair or modify the voluntarily- assumed obligations of the withdrawn Member in existence as of the effective date of its withdrawal. Withdrawal of a Member shall not affect the remaining Members. A withdrawn Member shall not be entitled to the return of any funds or other assets belonging to the Council, until the effective date of termination of this Fifth Amended and- Restated Agreement, except that a withdrawn Member shall be entitled to the balance of the annual dues paid for the year by that Member which were intended for the remaining part of that year. Withdrawal from any Implementation Agreement shall not be deemed withdrawal from the Council. b. Suspension/Inactive Status. A Member will be placed on Suspension or Inactive Status if the following events occur: (1) Non -Payment of Dues. If a Member fails to pay dues within three months of the annual dues assessment as required under Section 23 of this Fifth Amended and Restated Agreement and the Bylaws, and after a 30-day written notice is provided to that Member, the Member shall be deemed to be suspended from this Fifth Amended and Restated Agreement and the Council. When a Member is suspended, no representative of that Member shall participate or vote on the Governing Board. Such a Member shall be readmitted only upon the payment of all dues then owed by the Member, including dues incurred prior to the suspension and during the suspension. (2) Failure to Attend Meetings. If a Member is not represented by its Governing Board Representative or Alternate Governing Board Representative for three consecutive Page 171 of 242 regular meetings of the Governing Board, that Member will be placed on Inactive Status until such time as its Governing Board Representative or Alternate Governing Board Representative next attends a regular meeting of the Governing Board. c. Admitting Eligible Public Entities. Eligible public entities whose names are set forth on Exhibit C to this Fifth Amended and Restated Agreement ("Eligible Public Entities") shall be admitted to the Council by 1) adopting this Fifth Amended and Restated Agreement by a majority vote of the legislative body of the Eligible Public Entity and 2) properly signing this Fifth Amended and Restated Agreement. An Eligible Public Entity may be admitted regardless of whether it adopted and signed this Fifth Amended and Restated Agreement before or after the Effective Date (as defined in Section 28 of this Fifth Amended and Restated Agreement). No vote of the Governing Board shall be required to admit an Eligible Public Entity. d. Admitting Additional Members. Additional Members who are not Eligible Public Entities may be admitted to the Council upon an affirmative vote of not less than fifty percent (50%) plus one (1) of the total voting membership of the Governing Board provided that such a proposed new Member is a city whose jurisdiction, or part thereof, lies immediately adjacent to one or more of the Eligible Public Entities. Admission shall be subject to such terms and conditions as the Governing Board may deem appropriate. Section 22. Non -Interference with Function of Members. The Governing Board shall not take any action that constitutes an interference with the exercise of lawful powers by a Member of the Council. Section 23. Limitation of Liability. All agreements entered into by the Council shall contain a limitation of liability provision, providing that, except as voluntarily assumed by a particular Member, Members shall not be liable to employees, contractors and other third parties. Section 24. Dues of Members. The Members of the Council shall be responsible for the payment to the Council, annually, of dues in the amounts periodically budgeted by the Governing Board, as and for the operating costs of the Council ("Dues"), as provided in the Bylaws. Section 25. Disposition of Assets. Upon termination of this Fifth Amended and Restated Agreement, after the payment of all obligations of the Council, any assets remaining shall be distributed to the Members in proportion to the then obligation of those Members' obligation to participate in the funding of the Council. Page 172 of 242 Section 26. Amendment. This Fifth Amended and Restated Agreement may be amended at any time with the consent of two-thirds (2/3) of all of the legislative bodies of the Members. Section 27. Incorporation by Reference. Each Exhibit to this Fifth Amended and Restated Agreement is incorporated into the agreement by this reference, as though it were fully set forth in the body of the agreement. Section 28. Effective Date. The effective date ("Effective Date") of this Fifth Amended and Restated Agreement shall be the first day of the first month following the date on which two-thirds (2/3) of the legislative bodies of the Members adopt and sign this Fifth Amended and Restated Agreement. That the Members of this Fifth Amended and Restated Agreement have caused this agreement to be executed on their behalf, respectively, as follows: Page 173 of 242 [CITY NAME] LOW [NAME OF MAYOR/SIGNATORY, TITLE] Date ATTEST: [CITY CLERK] APPROVED AS TO FORM: C [CITY ATTORNEY] Page 174 of 242 EXHIBIT A [List of Member Agencies] Carson County of Los Angeles El Segundo Gardena Hawthorne Hermosa Beach Inglewood Lawndale Lomita Los Angeles (15t' Council District Representative) Manhattan Beach Palos Verdes Estates Rancho Palos Verdes Redondo Beach Rolling Hills Rolling Hills Estates Torrance Page 175 of 242 EXHIBIT B [List of Member Agencies in the South Bay Corridor JPA] Carson City of Los Angeles El Segundo Manhattan Beach Gardena Palos Verdes Estates Hawthorne Rancho Palos Verdes Hermosa Beach Redondo Beach Inglewood Rolling Hills Lawndale Rolling Hills Estates Lomita Torrance Page 176 of 242 EXHIBIT C [List of Eligible Public Entities] Carson El Segundo Gardena Hawthorne Hermosa Beach Inglewood Lawndale Lomita Los Angeles (151h Council District Representative) Manhattan Beach Palos Verdes Estates Rancho Palos Verdes Redondo Beach Rolling Hills Rolling Hills Estates Torrance County of Los Angeles Page 177 of 242 City Council Agenda Statement F 1 F �' t 1) �� Meeting Date: February 17, 2026 Agenda Heading:Consent Item Number: B.7 TITLE: Resolution Adopting Plans and Specifications for the Phase 2 City Hall HVAC Improvements Project RECOMMENDATION: Adopt a resolution to approve engineering plans and specifications for the Phase 2 City Hall HVAC Improvements Project No. PW 25-18. 2. Appropriate $700,000 from the General Fund Reserves to FY 2025-26 budget expenditure account 301-511-4101-1-88400. 3. Authorize staff to advertise the project for bids. 4. Alternatively, discuss and take other action related to this item. FISCAL IMPACT: Amount Budgeted in FY 2025-26: $300,000. These funds have already been allocated for the Clubhouse and Fire Station 2 HVAC projects. Additional Appropriation: $700,000 Account Number(s): 301-511-4101-1-88400 (Citywide HVAC) The amount currently budgeted in FY 2025-26 was allocated to fund the Clubhouse and Fire Station 2 HVAC projects. The estimated construction cost for the Phase 2 City Hall HVAC project is $700,000. The FY 2025-26 Five -Year Capital Improvement Plan identifies $250,000 per year to be set aside for future HVAC projects. To install the Phase 2 City Hall HVAC system in a timely manner, it is proposed to utilize the future HVAC allocations for three years instead of reserving the funds over the next three fiscal years. This approach allows the City to address critical HVAC needs at City Hall now, while remaining consistent with the overall funding strategy outlined in the Capital Improvement Plan. Page 178 of 242 Phase 2 City Hall HVAC Improvement Project February 17, 2026 Page 2 of 3 BACKGROUND: The El Segundo City Hall building was constructed in 1955 and has been strongly recommended for critical HVAC system upgrades to avoid further system failures. Heating and cooling are provided by two large capacity, roof -mounted air handling units. Due to the high cost of the project, the system replacement was split into two phases: • Phase 1: Replace the unit located on the northwest side of the building. • Phase 2: Replace the unit located on the east side of the building, including the Media Room. On September 19, 2023, the City Council authorized the plans and specifications for Phase 1. On December 5, 2023, the City awarded a standard Public Works Contract to NKS Mechanical Contracting, Inc. for this phase of the work. The construction was completed on April 16, 2025, and accepted by the City Council on July 1, 2025, for a final construction cost of $717,938. 1]6*0111::11IQ0F After the successful completion of Phase 1, the City reviewed and updated the engineering plans and specifications for Phase 2, originally prepared by J.C. Chang and Associates, Inc. These documents have been finalized and approved by the Building Division and are ready for advertisement. The anticipated lead time for procurement of the unit is approximately one-year from the contract award. With the City Council's authorization, the anticipated schedule for this project is as follows: February 2026 — Advertising and Bid Process May 2026 — Contract Award May 2027 — Begin Construction July 2027 — Project Completion CITY STRATEGIC PLAN COMPLIANCE: Goal 1: Develop and Maintain Quality Infrastructure and Technology Strategy A: Seek opportunities to implement and expedite the projects in the Capital Improvement Program and ensure that City -owned infrastructure is well maintained, including streets, entryways, and facilities. Page 179 of 242 Phase 2 City Hall HVAC Improvement Project February 17, 2026 Page 3 of 3 PREPARED BY: Eric Brown, Associate Engineer REVIEWED BY: Elias Sassoon, Public Works Director APPROVED BY: Barbara Voss, Deputy City Manager ATTACHED SUPPORTING DOCUMENTS: 1. Vicinity Map 2. Location Map 3. Resolution Page 180 of 242 ELSEGUVUO PW 25-18: Phase 2 City Hall HVAC Improvements Project Vicinity Map W 104th St World WO W SCLJntPttLdlttrUt.—...OPl-----••—• Century f-f•hnPIN ................... I' ...----•--. r�f-+fury..—..t j I •I E Maple Ave I El SW ndc _ N y A Hgh $ch l N ' I E y E Mar iposaAve � Z !—..1 C, > I 2 li( r*Qtion V N 0 �e, N N Z `---, N ` El Stl+guntio E Grand Ave ' z Los Angs6. ;W Grand Ave Ate Fora I v E Franklin Ave Y < li-i A je a a CL 0 ......... E El Segundo Qlvd----+ p4mythwn SPACa art! 1 S, Airborne SilsMms j t he Lakes •�. 1 I � � 'R o � I ti .�,.•. ! .bat El O � 0 �••i 6"undo d5s�1 N 43c � ►1S�s�'� r7 N I ..—..—..—..—..—..— .............. —.. ----..—..—..—......j Lenny Mdd6 Sc hoo t4a F1iq 6,018.7 0 3,009.33 6,018.7 Feet DISCLAIMER: The information shown on this map was compiled from different GIS sources. The land base and facility information on this map is for display purposes only and should not be relied upon without independent verification as to its accuracy. The City of El Segundo will not be held responsible for any claims, losses or damages resulting WGS_1984_Web—Mercator _Auxiliary_Sphere from the use of this map. ELSEGUNDO PW 25-18: Phase 2 City Hall HVAC Improvements Project Location Map 11 Ai Hall Police Station Fire Station 1 Public Parkiril 19'd Grand Ave W Grand Ave (11.1 E Holly Ave F'ubhc F'irl.irnl 22.5 —_'- aA Goa rd S r13C F 376.2 0 188.08 376.2 Feet DISCLAIMER. The information shown on this map was compiled from different GIS sources. The land base and facility information on this map is for display purposes only and should not be relied upon without independent verification as to its accuracy. The City of El Segundo will not be held responsible for any claims, losses or damages resulting WGS_1984_Web—Mercator _Auxiliary_Sphere from the use of this map. Page 182 of 242 RESOLUTION NO. _ A RESOLUTION APPROVING THE PLANS AND SPECIFICATIONS FOR PHASE 2 CITY HALL HVAC IMPROVEMENTS PROJECT NO. PW 25-18, PURSUANT TO GOVERNMENT CODE § 830.6 AND ESTABLISHING A PROJECT PAYMENT ACCOUNT. The City Council of the City of El Segundo does resolve as follows: SECTION 1: The City Council finds and declares as follows: A. J.C. Change and Associates, Inc. prepared plans and specifications for the PW 25-18, Phase 2 City Hall HVAC Improvements Project ("Project") to replace existing and install new rooftop HVAC units at City Hall. These plans and specifications are complete. Services related to the Project may begin; B. The City Council wishes to obtain the immunities set forth in Government Code § 830.6 with regard to the plans and construction of the Project. SECTION 2: Design Immunity; Authorization. A. The design and plans for the Project are determined to be consistent with the City's standards and are approved. B. The design approval set forth in this Resolution occurred before actual work on the Project construction commenced. C. The approval granted by this Resolution conforms with the City's General Plan. D. The City Engineer, or designee, is authorized to act on the City's behalf in approving any alterations or modifications of the design and plans approved by this Resolution. E. The approval and authorization granted by this Resolution is intended to avail the City of the immunities set forth in Government Code § 830.6. SECTION 3: Project Payment Account. For purposes of the Contract Documents administering the Project, the City Council directs the City Manager, or designee, to establish a fund containing sufficient monies from the current fiscal year budget to pay for the Project ("Project Payment Account"). The Project Payment Account is the sole source of funds available for the Contract Sum, as defined in the Contract Document administering the Project. SECTION 4: The City Clerk is directed to certify the adoption of this Resolution. SECTION 5: This Resolution will become effective immediately upon adoption. Page 1 of 2 Page 183 of 242 PASSED AND ADOPTED this 17 day of February, 2026. ATTEST: Susan Truax, City Clerk I WOW X0 W `WOM67 m /� for Mark D. Hensley City Attorney Chris Pimentel, Mayor Page 2 of 2 Page 184 of 242 City Council Agenda Statement F 1 F �' t 1) �� Meeting Date: February 17, 2026 Agenda Heading:Staff Presentations Item Number: D.8 TITLE: Mid -Year Budget and Second Quarter Fiscal Year 2025-26 Financial Report RECOMMENDATION: 1. Receive and file the FY 2025-26 Mid -Year Budget and Second Quarter Fiscal Year 2025-26 Financial Report. 2. Amend FY 2025-26 General Fund Revenues from $104,573,049 to $102,923,049 3. Amend FY 2025-26 General Fund Appropriations from $104,960,713 to $105,482,713. 4. Amend FY 2025-26 Equipment Replacement Fund Appropriations from $8,146,058 to $8,186,058 5. Approve to reclassify one Management Analyst and one Special Projects Administrator positions to Senior Management Analyst positions (no change to FTE total count). 6. Alternatively, discuss and take other actions related to this item. FISCAL IMPACT: The proposed General Fund, and Equipment Replacement Fund Budget adjustments are necessary to ensure continued City services, as well as ensure City Council strategic goals are implemented. The total fiscal impact is a net total decrease in appropriations of-$1,088,000 to all funds and a net decrease of-$1,128,000 to the General Fund. BACKGROUND: On June 3, 2025, City Council adopted the FY 2025-26 Citywide Operating and Capital Budget of $218,850,160 for all funds. Of this amount, $104,678,219 was allocated to the General Fund Budget. During the fiscal year, additional expenditures are appropriated following City Council approval, and so, the fiscal year budget total may fluctuate throughout the fiscal year. The General Fund pays for the majority of the City's basic operations, services, and Page 185 of 242 FY 2025-26 Mid -Year Budget Review February 17, 2026 Page 2 of 3 general capital improvement projects. General Fund services include: public safety (police, fire, paramedics, emergency services), public works (highways, streets, engineering), community services (parks, recreation programs, senior programs, teen programs, library, arts & culture), development services (planning, building services, zoning, housing), support services (City Clerk, City Treasurer, finance, information technology, human resources), and general governance and administration (City Council, City Manager, City Attorney). The following table provides an overview of the FY 2025-26 Citywide Budget, which reflects Council -approved changes during the fiscal year: 1 Fund Name General Fund Adopted Budget..- $104,678,219 Revised $104,960,713 Variances $282,494 2 Water Fund 39,449,617 40,519,416 1,069,799 3 Transportation Funds 2,020,037 2,041,806 21,769 4 Debt Service POBs 9,497,648 9,497,648 0 5 Wastewater Fund 7,962,952 8,053,698 90,746 6 General Fund CIP 28,830,349 23,270,210 (5,560,139) 7 Equip. Replacement Fund 7,539,900 8,146,058 606,158 8 Workers Comp. Fund 3,498,108 3,498,108 0 9 General Liability Fund 3,777,967 3,777,967 0 10 Dev. Services Trust 975,000 975,000 0 11 Public Safety Special Rev. 3,135,849 3,130,849 (5,000) 12 Other Special Rev. 1,381,277 2,635,887 1,254,610 13 Rec & Econ Dev Trust Fund 4,948,394 4,948,394 0 14 Cultural Dev. Trust Fund 251,617 378,117 126,500 15 Debt Service Fund 541,606 541,606 0 16 Solid Waste Fund 346,000 346,000 0 17 Senior Housing Fund 1 Total 15,621 .0 53,621 $216,775,097 38,000 DISCUSSION: After six months (July 2025-December 2025) of fiscal activity in the current fiscal year, overall, the City's budget will continue to be evaluated for its revenue and expenditure performance. At this time, staff is requesting a few expenditure amendments to the City's budget. These are discussed in the report titled "Mid -Year Budget and Second Quarter Fiscal Page 186 of 242 FY 2025-26 Mid -Year Budget Review February 17, 2026 Page 3 of 3 Year 2025-26 Financial Report." These additional budget appropriations reflect: • Items that need additional appropriations to maintain or fulfill the City's services; These recommended additional appropriations result in a net total decrease in appropriations of-$1,088,000 to all funds and a net decrease of-$1,128,000 to the General Fund. Each change is listed by fund in Exhibit A. These appropriation recommendations are one-time changes. Please refer to the attached report for discussion of the Mid -Year Budget and Second Quarter Fiscal Year 2025-26 Financial Report. CITY STRATEGIC PLAN COMPLIANCE: Goal 5: Champion Economic Development and Fiscal Sustainability Objective 513: El Segundo approaches its work in a financially strategic and responsible way. PREPARED BY: Liz Lydic, Management Analyst REVIEWED BY: Paul Chung, Chief Financial Officer APPROVED BY: Barbara Voss, Deputy City Manager ATTACHED SUPPORTING DOCUMENTS: 1. Mid -Year Budget and Second Quarter Fiscal Year 2025-26 Financial Report 2. Exhibit A 3. Mid -Year Budget and Second Quarter Fiscal Year 2025-26 Financial Report - presentation Page 187 of 242 Mid -Year Budget and Second Quarter Fiscal Year 2025-26 Financial Report E L S E G U N D O February 17, 2026 Staff Presentation Item Number: D.4 Mid -Year Budget and Second Quarter Fiscal Year 2025-26 Financial Report EXECUTIVE SUMMARY: After six months (July 2025-December 2025) of fiscal activity in the current fiscal year, overall, the City's budget will continue to be evaluated for its revenue and expenditure performance. The City's significant revenue sources such as Sales and Use Tax, Business License, Transient Occupancy Tax, Property Tax, and Utility Users Tax, which equate to 68% of the General Fund revenues, will be continually monitored through the end of the fiscal year; to date, they are coming in slightly lower (percentage) than in this period in the previous fiscal year primarily due to timing of receipts. Sales & Use Tax are coming in lower than anticipated due to a business that closed in the past year. Additionally details will be provided below. Expenditures are under control and are trending lower (percentage) than in this period in the previous fiscal year primarily due to vacancy savings. Staff is requesting a few Mid -year budget amendments to the City's budget which will be discussed below. The following is the summary table of notable General Fund activity in the first sixth months of FY 2025-26 (July -December 2025): This report also outlines additional budget appropriations which reflect: • Items that need additional appropriations to maintain or fulfill the City's services. These recommended additional appropriations result in a net total decrease of all funds in the amount of-$1,088,000 and a net decrease in the General Fund of-$1,128,000. Each change is listed by fund in Exhibit A, and by category in the tables in this report. Page 188 of 242 Adopted Budget Adopted Budget July 1, 2025 July 1, 2025 $104,573,049 $104,678,219 Revised Budget Revised Budget February 17, 2026 February 17, 2026 $104,573,049 $104,960,713 J Budget After Budget After Mid -Year Recommendations Mid -Year Recommendations $102,923,049 $105,482,713 Changes from Adopted to Revised budget totals are due to final changes in project carryover amounts, and appropriations by City Council approval during the fiscal year. DISCUSSION: FY 2025-26 General Fund Revenue Through Second Quarter The following tables reflect actual General Fund revenues received in the current fiscal year compared to the previous fiscal year. irk Page 189 of 242 :LRevenue 1 Source Sales & Use Tax (a) Fiscal Year 2025-26 Revised Full Year BudgetBudget $16,804,178 Actual Revenues e $4,508,581 Variance in D.Percentage ($12,295,597) 27% 2 Business License (b) 14,090,976 3,103,188 (10,987,788) % 3 Transient Occupancy Tax (c) 14,800,000 5,193,183 (9,606,817) 35% 4 Property Tax (d) 14,037,884 4,801,042 (9,236,842) 34% 5 Chevron Tax Reso Agreement (e) 6,100,000 0 (6,100,000) 0% 6 Utility User Tax (UUT) (f) 11,093,769 3,039,173 (8,054,596) 27% 7 Charges for Services 5,900,748 2,545,419 (3,355,328) 43% 8 Transfers In (g) 4,754,994 84,280 (4,670,714) 2% 9 Franchise Tax (h) 5,200,000 48,596 (5,151,404) 0.9% 10 Other Revenues (i) 2,875,178 2,711,993 (163,185) 94% 11 Intergovernmental 355,000 31,397 (323,603) 9% 12 License & Permits (j) 2,329,000 887,978 (1,441,022) 38% 13 Interest & Rental Income 5,886,646 2,435,146 (3,451,500) 41% 14 Fines & Forfeitures W-Mmilik.111nam. 344,677 136,630 (208,047) 40% Fiscal Year 2024-25 Actual Revenues Revenue Source d Full Year Received Through udget e 1 Sales & Use Tax $15,487,500 $4,626,390 2 Business License 14,000,000 2,793,947 3 Transient Occupancy Tax 13,387,500 5,364,115 4 Property Tax 13,391,758 4,624,424 5 Chevron Tax Reso Agreement 5,500,000 0 6 Utility User Tax (UUT) 11,165,700 3,478,278 7 Charges for Services 5,150,122 2,449,707 8 Transfers In 36,000 36,000 9 Franchise Tax 4,536,000 21,251 10 Other Revenues 2,513,657 1,548,866 11 Intergovernmental 200,000 18,407 12 License & Permits 2,582,372 1,176,925 13 Interest & Rental Income 4,736,926 2,123,112 14 Fines & Forfeitures 346,727 200,953 Total General Fund Revenues $93,034,263 $28,462,377 Page 190 of 242 Footnotes: (a,c) Sales & Use Tax and Transient Occupancy Tax revenues are collected in arrears, and future quarterly reports will provide clearer pictures of revenue actuals compared to projected budgeted amounts. These revenue sources will be closely monitored as staff prepares for the FY 2026-27 budget. Staff is anticipating Sales & Use Tax revenues to decrease approximately $2 million primarily due to a closure of Insight Direct USA, which equates to $1.2 million. This closure and decrease was not anticipated when the revenue budget was adopted back in June 2025. Regarding Transient Occupancy Tax revenues, occupancy rates hovering at 84%, similar levels from last year, but the Average Daily Rate (ADR) is tracking slightly lower compared to last year. (b) The majority of Business License Tax is collected between December -February for annual renewals, and more information on the performance of this revenue source will be available in future financial reports. (d) Property Tax is typically received in arrears; future quarterly reports will provide a clearer picture of Property Tax revenue actuals. (e) Chevron Tax Resolution Agreement (TRA) true -up payment occurs in the Spring. (f) A decrease to Utility Users Tax revenue in this fiscal year from last year was anticipated, and the FY2025-26 budget reflects this projection. This revenue source will be closely monitored for the remainder of the FY and as staff prepares the FY2026-27 budget. (g) Transfers In will be recorded later in the fiscal year. (h) Franchise Tax is received in the Spring. (i) Other Revenues is trending above budget because internal Administrative Charges were recorded in the beginning of the fiscal year. 0) Building permit and electrical permit revenue were trending low in the second quarter, but future quarterly reports will reflect updated activity. FY 2025-26 General Fund Expenditures Through Second Quarter The following tables reflect actual General Fund appropriations expended in the current fiscal year compared to the previous fiscal year. Fiscal Year 2025-26 Actual Variance in Expenditure Source rYeeavrl,d Full Appropriation Expended Dollar - Budget to Percentage Expended* udget s L Through Q2* _ Actuals Transfers Out Public Works (c) C1 Page 191 of 242 5 Non -departmental 7,508,339 3,106,116 (4,402,224) 41% 6 Recreation, Parks & Library 11,294,648 4,777,393 (6,517,255) 42% 7 Community Development (d) 3,957,955 1,479,439 (2,478,517) 37% 8 Information Technology (e) 4,177,660 1,511,021 (2,666,639) 36% 9 City Manager (f) 3,175,547 1,207,587 (1,967,959) 38% 10 Finance (g) 2,807,702 1,076,567 (1,731,135) 38% 11 Human Resources (h) 2,059,083 500,083 (1,559,000) 24% 12 City Attorney (i) 825,000 226,122 (598,878) 27% 13 City Clerk 0) 596,030 188,702 (407,327) 32% 14 City Council (k) 227,098 81,955 (145,IA'�� 36% Total General Fund Expenditures i- •.i .. ,143 "Does not include encumbrances Fiscal Year 2024-25 Budget MLExpenditure Source Revised Full Year 1 Police $22,381,342 Actual IE Appropriations e $12,750,224 2 Fire 16,132,214 8,425,109 3 Transfers Out 15,081,546 7,024,159 4 Public Works 10,250,794 3,860,083 5 Non -departmental 6,785,227 3,753,077 6 Recreation, Parks & Library 10,889,279 4,650,114 7 Community Development 3,994,592 1,327,662 8 Information Technology 3,911,403 1,823,763 9 City Manager 2,882,713 1,201,004 10 Finance 2,766,646 1,250,568 11 Human Resources 2,134,785 662,349 12 City Attorney 897,450 333,568 13 City Clerk 658,095 179,517 14 City Council 224,272 104,165 15 COVID-19 Reimbursements 0 1 (488,905) Total General Fund Expenditures $98,990,357 $46,856,457 Footnotes: (a) More than half of the annual contract payment to SBRPCA for Police dispatching services was remitted during the first and second quarters of FY 2026-27. (b) The Emergency Management division is underbudget year-to-date. (c) Some Operating & Maintenance line items (Emergency Repair, Vehicle Operating Charges) are trending low, and others have encumbered amounts that are not reflected in the total expended to -date. (d) Building -Safety full-time salaries are trending low due to vacancies; encumbered amounts (particularly in Building -Safety) are not reflected in the total expended to - date. 5 Page 192 of 242 (e) Salaries and benefits in Information Technology are trending underbudget due to vacancies. (f) Communications division in City Manager department is trending low in Salaries and Benefits. Encumbered amounts in City Manager and Economic Development divisions are not reflected in the total expended to -date. (g) Encumbered amounts in Business Services are not reflected in the total expended. Business Services and Treasury full-time salaries are trending underbudget to - date. (h) Salaries and benefits in Human Resources are trending underbudget due to vacancies. (i) City Attorney's billing occurs in arrears in several months, and these expenditures will be reconciled with future quarterly reports. (j) City Clerk reflects underbudget in salaries and benefits due to a vacancy in the first quarter of the fiscal year. (k) Operating and Maintenance budget items for City Council are trending low year- to-date. FY 2025-26 All Funds Revenue Through Second Quarter The following table reflects actual revenues for all funds received in the current fiscal year compared to the revised budget. h�� 1 Fund Name ___AIL General Fund (a) Fiscal Year 2025-26 Revised Full Year Budget $104,573,049 Actual Revenuesto Date mi"k- $29,526,607 Variance in Dollar ($75,046,442) Percentage Received 28% 2 Water Fund 37,223,245 17,963,383 (19,259,862) 48% 3 Transportation Funds 2,646,436 1,744,284 (902,152) 66% 4 Debt Service POBs (b) 9,505,304 1,419,469 (8,085,835) 15% 5 Wastewater Fund 6,214,470 2,912,544 (3,301,926) 47% 6 General Fund CIP (c) 5,302,000 5,311,887 9,887 100.2% 7 Equip. Replacement Fund (d) 2,027,142 2,027,142 0 100% 8 Workers Comp. Fund (e) 3,597,350 1,010,621 (2,586,729) 28% 9 General Liability Fund (f) 3,687,030 3,682,029 (5,001) 100% 10 Dev. Services Trust 250,000 113,582 (136,418) 45% 11 Public Safety Special Rev. (g) 3,084,987 470,263 (2,614,724) 15% 12 Other Special Rev. 1,124,263 979,863 (144,400) 87% 13 Rec & Econ Dev Trust Fund (h) 5,144,400 94,819 (5,049,581) 2% 14 Cultural Development Fund 257,500 82,722 (174,778) 32% 15 Debt Service Fund (i) 36,050 36,556 506 101 % 16 Solid Waste Fund 0) 211'000 211,000 0 100% 17 Senior Housing Fund Total 287,414 .- 223,991 (63,423) 78% Page 193 of 242 Footnotes (a) General Fund revenue performance was discussed previously in this report. (b) The full Debt Service POB's will be recorded in the second half of the fiscal year. (c, d, f, i, j) The majority of these revenue categories were completed through recording of transfers to their respective non -General Funds from the General Fund; the recordings of these transfers occurred previously in the Fiscal Year. (e) Workers Compensation revenues for the second quarter will be reflected in future financial reports. (g) Timing of program -specific revenue or grant revenue. (h) Includes budget for plunge rehabilitation donations. FY 2025-26 All Funds Appropriations Through Second Quarter The following table reflects actual appropriations for all funds expended in the current fiscal year compared to the revised budget. Fiscal Year 2025-26 RLFund 1 Name General Fund (a) BudgetFrActual Revised Full Year $104,960,713 Expenditures to $46,575,513 Variance in Dollar ($58,385,200) Percentage Expended* 44% 2 Water Fund 40,519,416 19,412,942 (21,106,474) 48% 3 Transportation Funds (b) 2,041,806 307,446 (1,734,360) 15% 4 Debt Service POBs 9,497,648 9,469,821 (27,827) 99.7% 5 Wastewater Fund 8,053,698 4,444,951 (3,608,746) 55% 6 General Fund CIP (c) 23,270,210 5,466,572 (17,803,638) 23% 7 Equip. Replacement Fund (d) 8,146,058 650,583 (7,495,475) 8% 8 Workers Comp. Fund 3,498,108 2,493,617 (1,004,490) 71% 9 General Liability Fund 3,777,967 2,469,734 (1,308,233) 65% 10 Dev. Services Trust (e) 975,000 72,412 (902,588) 7% 11 Public Safety Special Rev. (f) 3,130,849 709,235 (2,421,614) 23% 12 Other Special Rev. (g) 2,635,887 136,514 (2,499,373) 5% 13 Rec & Econ Dev Trust Fund (h) 4,948,394 (10,385) (4,958,779) -0.2% 14 Cultural Dev. Trust Fund 378,117 146,248 (231,868) 39% 15 Debt Service Fund 541,606 458,433 (83,172) 85% 16 Solid Waste Fund 346,000 AL-104,245 (241,755) 30% 17 Senior Housing Fund 53,621 12,241 (41,379) 23% 0. *Does not include encumbrances Footnotes: (a) General Fund expenditure performance is discussed elsewhere in this report. (b, c) Timing of projects impacts Transportation Fund and CIP Fund expenditures. (d) Equipment Replacement Fund depends on purchases made in the department by 7 Page 194 of 242 the end of the fiscal year. (e) Development Services Trust has encumbered amounts that are not reflected as expended year-to-date. (f, g) Timing of program -specific revenue or grant expenditures. (h) This fund is used to pay back the General Fund for anticipated Plunge donations. Expenditures are offset by a donation. Mid -Year Recommended Adiustments: General Fund Revenues: Staff recommends the following General Fund expenditure Mid -Year budget appropriations: • Sales & Use Tax: Based on anticipated performance by the end of the fiscal year, staff recommends reducing the sales & use tax budget by $2,000,000. • Community Development: Budget increase of $350,000 to the General Fund for plan check fee revenue for the purpose of: Offsetting a contract amount increase for True North and Willdan for plan check services, at 75% recoverable costs. This requires a revenue budget increase of $350,000. General Fund Revenues with Mid -Year recommended Adjustments. - Fiscal Year 2025-26 1 r Revenue Source Sales & Use Tax Full Jokimd Year Budget $16,804,178 Changes -$2,000,000 BudgetWRevised Additions $14,804,178 -120/( 2 Business License 14,090,976 14,090,976 0% 3 Transient Occupancy Tax 14,800,000 14,800,000 0% 4 Property Tax 14,037,884 14,037,884 0% 5 Chevron Tax Reso Agreement 6,100,000 6,100,000 0% 6 Utility User Tax (UUT) 11,093,769 11,093,769 0% 7 Charges for Services 5,900,748 350,000 6,250,748 6% 8 Transfers In 4,754,994 4,754,994 0% 9 Franchise Tax 5,200,000 5,200,000 0% 10 Other Revenues 2,875,178 2,875,178 0% 11 Intergovernmental 355,000 355,000 0% 12 License & Permits 2,329,000 2,329,000 0% 13 Interest & Rental Income 5,886,646 5,886,646 0% 14 Fines & Forfeitures 344,677 344,677 0% F, Page 195 of 242 All Fund Revenues: There are no recommendations for non -General Fund revenue changes. All Funds Revenues with Mid -Year recommended Adjustments. - Mir Mid -Year General Fund Appropriations: Staff recommends the following General Fund expenditure Mid -Year budget appropriations: • Community Development: Appropriation of $500,000 from unassigned fund balance of the General Fund for maintenance & operations related to: Increases to the contract amounts for True North and Willdan ($250,000 each) for plan check services. This requires a budget appropriation to maintenance and operations in the amount of $500,000. • City Manager: Appropriation of $11,000 from unassigned fund balance of the General Fund for salaries & benefits related to: Reclassification of current Special Projects Administrator position to Senior Management Analyst (no change to FTE count). • Finance: Appropriation of $11,000 from unassigned fund balance of the General Fund for salaries & benefits related to: Reclassification of current Management Analyst position to Senior Management Analyst (no change to FTE count). X Page 196 of 242 The net total expenditure appropriation request for the General Fund is $522,000. With the offsetting revenue request increase, the net total expenditure appropriation request for the General Fund is-$1,128,000. General Fund Appropriations with Mid -Year Recommended Adjustments: 1 Police &NIQM $24,867,038 .-. 0 $24,867,038 0.00% 2 Fire 18,363,290]lilt 0 18,363,290 0.00% 3 Transfers Out 15,138,648 0 15,138,648 0.00% 4 Public Works 9,962,675 0 9,962,675 0.00% 5 Non -departmental 7,508,339 0 7,508,339 0.00% 6 Recreation, Parks & Library 11,294,648 0 11,294,648 0.00% 7 Community Development 3,957,955 500,000 4,457,955 12.63% 8 Information Technology 4,177,660 0 4,177,660 0.00% 9 City Manager 3,175,547 11,000 3,186,547 0.35% 10 Finance 2,807,702 11,000 2,818,702 0.39% 11 Human Resources 2,059,083 0 2,059,083 0.00% 12 City Attorney 825,000 0 825,000 0.00% 13 City Clerk 596,030 0 596,030 0.00% 14 City Council 227,098 0 227,098 0.00% All Funds Appropriations: Staff recommends the following non -General Fund expenditure Mid -Year budget changes: • Equipment Replacement Fund: Appropriation of $40,000 from unassigned General Fund balance to the Equipment Replacement Fund for maintenance and operations related to: Pool Filter and Locker Room remodel at Wiseburn Aquatic Center. On October 16, 2025, the El Segundo Wiseburn Aquatic Center Committee approved the expense for pool filter replacement and locker room doors and wall repairs. All Funds Appropriations with Mid -Year recommended Adjustments. 10 Page 197 of 242 4 1 Debt Service POBs 9,497,648 0 9,497,648 0.00% 5 Wastewater Fund 8,053,698 0 8,053,698 0.00% 6 General Fund CIP 23,270,210 23,270,210 0.00% 7 Equip. Replacement Fund 8,146,058 40,000 8,186,058 0.49% 8 Workers Comp. Fund 3,498,108 0 3,498,108 0.00% 9 General Liability Fund 3,777,967 0 3,777,967 0.00% 10 Dev. Services Trust 975,000 0 975,000 0.00% 11 Public Safety Special Rev. 3,130,849 0 3,130,849 0.00% 12 Other Special Rev. 2,635,887 0 2,635,887 0.00% 13 Rec & Econ Dev Trust Fund 4,948,394 0 4,948,394 0.00% 14 Cultural Dev. Trust Fund 378,117 0 378,117 0.00% 15 Debt Service Fund 541,606 0 541,606 0.00% 16 Solid Waste Fund 346,000 0 346,000 0.00% 17 Senior Housing Fund 53,621 0 53,621 0.00% 77 RECOMMENDED: Non -Budget Actions The following items have no fiscal impact but require City Council approval and relate to Mid -Year activities referenced in the appropriation recommendations or are associated with Mid -Year `clean-up' activities. • Staff recommends the following reclassifications to FTE positions (no change to FTE total count): One (1) Management Analyst to Senior Management Analyst and one (1) Special Projects Administrator to Senior Management Analyst: The Management Analyst position is in the Finance Department, and the Special Projects Administrator position is in the City Manager's office. Both departments have expressed their need for these respective positions to be reclassified to the Senior Management Analyst to take on more complex projects and additional duties and responsibilities. ENTERPRISE RESOURCE PLANNING (ERP) IMPLMENTATION UPDATE • SSRS (Custom) Report -Building: Training completed in December 2025 • Payroll/HR modules: Began in January 2026 • Budget Central: Began in January 2026 • Utility Billing Module (Accounts Receivable/General Billing): Go -Live date is April 2026 CONCLUSION The revised year-end revenue estimates and expenditure recommendations represent a net total decrease in appropriations of-$1,088,000 to all funds and a net decrease of - $1,128,000 to the General Fund. 11 Page 198 of 242 N *ote]►yi I Lh 14110 /_11I Is] ►1 Staff recommends that the City Council: 1. Receive and file the Second Quarter Fiscal Year 2025-26 Financial Report. 2. Approve to amend the FY 2025-26 Budget to reflect the revised year-end revenue estimates and year-end expenditures, which were noted in this Mid -Year Budget and Second Quarter Fiscal Year 2025-26 Financial Report, and are listed in Exhibit A. 3. Approve to reclassify one (1) Management Analyst position to Senior Management Analyst in the Finance department; and to reclassify one (1) Special Projects Administrator position to Senior Management Analyst in the City Manager's office. 12 Page 199 of 242 Exhibit A: Item # Dept: Revenues 1 #N/A 2 #N/A Expenditures 3 Finance 4 City Manager 5 Recreation, Parks & Library 6 Community Development Fiscal Year 2025-26 Mid -Year Budget Adjustments Description Plan Check Fees Sales & Use Tax Increase in General Fund and Other Fund Revenues Salaries Full Time Salaries Full Time W iseburnRoutineRepair Professional & Technical Increase in General Fund and Other Funds Expenditures Fiscal Impact General Fund Other Funds Account 350,000 00 1 -505-0000-3-43808- (2,000,000) 001-505-0000-9-43201- (1,650,000) 11,000 001-505-2501-1-54101- 11,000 001-503-2101-1-54101- - 40,000 601-511-5213-4-88464- 500,000 - 001-508-2403-2-56214- 522,000 40,000 Page 200 of 242 FY 2025=26 Second Quarter Financial Report & Mid -Year Adjustment Requests February 17, 2026 City of El Segundo 1 350 Main St. El Segundo, CA 90245 WagneWo2'q 1. FY 2025-26 Second Quarter (Q2) -Financial Report 2. FY 2025-26 Mid -Year Adjustment Requests I Staff Recommendations 4. Next Steps Page 202 of 24� California Society of Municipal Finance Officers Certificate ofAward Operating Budget Excellence Award Fiscal Year 2025-2026 Presented to the City of El Segundo For meeting the criteria established to achieve a CSMFO Award in Budgeting. w February S, 2026 ! �,.,�a/,2-FAG nifn Woluanan James Russell -Field, Chair 202S CSMFO President Recognition Committee Dedicated to Ermlience in Municipal Financial Reporting Page 203 of 2A FY 2025-26 Q2 - Financial Report Page 204 of 2442 • General Fund had realized $29.5M or 28% current year revenues versus $28.5M or 30% prior year • The big 5 revenues sources will be monitored closely in the remainder of the fiscal year • Q3 & Q4 Financial Report will provide better financial picture Page 205 of 24,52 Q2 General Fund Revenues Actuals: $29,526,607 $3,000,000 $2,000,000 $1, 000, 000 $0 �601, pad `Oss 'e�� ?,L� �; 0 dd+ co�sm d 7c y� d+ I I . - I - I I m 01 °0 ~�s �` �c O171, <,Oo� o ,cos � o 9`Os10, s�� 4.o i o � 9 9, J '� o� o t .............................................. Page 206 of 2462 Top 5 Revenue Q2 FY26 & Q2 FY25 $6,000,000 Page 207 of 2472 Fiscal Year 2025-26 Revised Full Year Actual Revenues Variance in ..Percentage BudgetIL.Revenue Source .. AL M 1 Sales & Use Tax $16,804,178 $4,508,581 ($12,295,597) 27% 2 Business License 14,090,976 3,103,188 (10,987,788) 22% 3 Transient Occupancy Tax 14,800,000 5,193,183 (9,606,817) 35% 4 Property Tax 14,037,884 4,801,042 (9,236,842) 34% 5 Chevron Tax Reso Agreement 6,100,000 0 (6,100,000) 0% 6 Utility User Tax (UUT) 11,093,769 3,039,173 (8,054,596) 27% 7 Charges for Services 5,900,748 2,545,419 (3,355,328) 43% 8 Transfers In 4,754,994 84,280 (4,670,714) 2% 9 Franchise Tax 5,200,000 48,596 (5,151,404) 0.9% 10 Other Revenues 2,875,178 2,711,993 (163,185) 94% 11 Intergovernmental 355,000 31,397 (323,603) 9% 12 License & Permits 2,329,000 887,978 (1,441,022) 38% 13 Interest & Rental Income 5,886,646 2,435,146 (3,451,500) 41% 14 Fines & Forfeitures 344,677 136,630 (208,047) 40% Page 208 of 2482 Fiscal Year 2025-26 .. BudgetIM.Fund Name Revised Full Year Actual Revenues to Received IL IL 11 1 General Fund $104,573,049 $29,526,607 ($75,046,442) 28% 2 Water Fund 37,223,245 17,963,383 (19,259,862) 48% 3 Transportation Funds 2,646,436 1,744,284 (902,152) 66% 4 Debt Service POBs 9,505,304 1,419,469 (8,085,835) 15% 5 Wastewater Fund 6,214,470 2,912,544 (3,301,926) 47% 6 General Fund CIP 5,302,000 5,311,887 9,887 100.2% 7 Equip. Replacement Fund 2,027,142 2,027,142 0 100% 8 Workers Comp. Fund 3,597,350 1,010,621 (2,586,729) 28% 9 General Liability Fund 3,687,030 3,682,029 (5,001) 100% 10 Dev. Services Trust 250,000 113,582 (136,418) 45% 11 Public Safety Special Rev. 3,084,987 470,263 (2,614,724) 15% 12 Other Special Rev. 1,124,263 979,863 (144,400) 87% 13 Rec & Econ Dev Trust Fund 5,144,400 94,819 (5,049,581) 2% 14 Cultural Development Fund 257,500 82,722 (174,778) 32% 15 Debt Service Fund 36,050 36,556 506 101 % 16 Solid Waste Fund 211,000 211,000 1 0 100% 17 Senior Housing Fund iL 287,414 .- 223,991 �111 ME (63,423) 78% Page 209 of 2,�2 • General Fund has expended $46.4M or 44% current year versus $46M or 47% prior year • Encumbered amounts (those earmarked with specific vendors for projects or services) are not included in expenditures to date, but will be reflected as the actual costs are expended in future quarterly reports • O&M costs are on pace with budget ............................................................................................................................................................................................................................................................................................................................................................. Page 210 of 241P Q2 General Fund Expenditures Actuals: $46,566,143 $13,000,000 $12,000,000 $11,000,000 $10, 000,000 $9,000,000 $8,000,000 $7,000,000 $6,000,000 $5,000,000 $4,000,000 $3,000,000 $2,000,000 $1,000,000 $0 o c" �� ^gym A6/c o1a �o°~o �'o�7 r �G �d. �d,7 C'O O'% OG� d ) 9or ............................................................................................................................................................................................................................................................ �°7 9rf I% so �r o° s 01" CO .................................... Page 211 of 21412 1 Expenditure Source Police Fiscal Year 2025-26 Revised Full Year Appropriations BudgetActual -LMLThr $24,867,038 gh 02 $13,012,480 Variance in Dollar - ..- L�ctuals A ($11,854,558) Percentage 52% 2 Fire 18,363,290 8,698,656 (9,664,634) 47% 3 Transfers Out 15,138,648 7,023,639 (8,115,009) 46% 4 Public Works 9,962,675 3,676,383 (6,286,292) 37% 5 Non -departmental 7,508,339 3,106,116 (4,402,224) 41% 6 Recreation, Parks & Library 11,294,648 4,777,393 (6,517,255) 42% 7 Community Development 3,957,955 1,479,439 (2,478,517) 37% 8 Information Technology 4,177,660 1,511,021 (2,666,639) 36% 9 City Manager 3,175,547 1,207,587 (1,967,959) 38% 10 Finance 2,807,702 1,076,567 (1,731,135) 38% 11 Human Resources 2,059,083 500,083 (1,559,000) 24% 12 City Attorney 825,000 226,122 (598,878) 27% 13 City Clerk 596,030 188,702 (407,327) 32% 14 City Council Total General Fund Expenditures *Does not include encumbrances 227,098 $104,960,713 81,955 $46,566,143 (145,143) 36% 44.37% Page 212 of 214� Fiscal Year 2025-26 BudgetJL.Fund Name Revised Full Year Actual Expenditures Variance in Percentage . Date Dollar Ex ded* pen 1 General Fund $104,960,713 $46,575,513 ($58,385,200) 44% 2 Water Fund 40,519,416 19,412,942 (21,106,474) 48% 3 Transportation Funds 2,041,806 307,446 (1,734,360) 15% 4 Debt Service POBs 9,497,648 9,469,821 (27,827) 99.7% 5 Wastewater Fund 8,053,698 4,444,951 (3,608,746) 55% 6 General Fund CIP 23,270,210 5,466,572 (17,803,638) 23% 7 Equip. Replacement Fund 8,146,058 650,583 (7,495,475) 8% 8 Workers Comp. Fund 3,498,108 2,493,617 (1,004,490) 71 % 9 General Liability Fund 3,777,967 2,469,734 (1,308,233) 65% 10 Dev. Services Trust 975,000 72,412 (902,588) 7% 11 Public Safety Special Rev. 3,130,849 709,235 (2,421,614) 23% 12 Other Special Rev. 2,635,887 136,514 (2,499,373) 5% 13 Rec & Econ Dev Trust Fund 4,948,394 (10,385) (4,958,779) 0% 14 Cultural Dev. Trust Fund 378,117 146,248 (231,868) 39% 15 Debt Service Fund 541,606 458,433 (83,172) 85% 16 Solid Waste Fund 346,000 104,245 (241,755) 30% 17 Senior Housing Fund 53,621 12,241 (41,379) 23% *Does not include encumbrances Page 213 of 214� Description Estimated Beginning Unassigned Fund Balance on July 1, 2025 (unaudited) $35,858,323 Estimated FY 2025-26 Revenues $102,573,049 Estimated FY 2025-26 Expenditures $(104,960,713) Estimated Ending Fund Balance (June 30, 2026) $35,470,659 25% Reserve Requirement $26,240,178 $7,230,481 01 Estimated Available Unassigned Reserve .................................................................................................................................................................................................................................................................................................................................................................... Page 214 of 244 FY 2025-26 Mid -Year Adjustment Requests Page 215 of 2412Z • Revenues & Expenditure changes less than 1 % of adopted budget Revenue adjustment:-$1,650,000 (General Fund) Expenditure adjustment: $522,000 (General Fund) $ 40,000 (Non -General Funds) Net Change in budget:-$1,128,000 (General Fund) -$110889000 (All Funds) Page 216 of 24126 1 General Fund $104,573,04 Revised]ME Mid -Year Budget lncreag-- Changes Additions -$1,650,OOC $102,923,04 -1.58% 2 Water Fund 37,223,24E C 37,223,24 0% 3 Transportation Funds 2,646,43E 0 2,646,43 0% 4 Debt Service POBs 9,505,304 0 9,505,30 0% 5 astewater Fund 6,214,470 0 6,214,47 0% 6 General Fund CIP 5,302,000 0 5,302,00 0% 7 Equip. Replacement Fund 2,027,142 0 2,027,14 0% 8 Workers Comp. Fund 3,597,35C 0 3,597,35 0% 9 General Liability Fund 3,687,03C 0 3,687,03 0% 10 Dev. Services Trust 250,OOC 0 250,00 0% 11 Public Safety Special Rev. 3,084,987 0 3,084,98 0% 12 Other Special Rev. 1,124,26 1,124,26 0% 13 Rec & Econ Dev Trust Fund 5,144,40C 0 5,144,40 0% 14 Cultural Development Fund 257,50C 0 257,50 0% 15 Debt Service Fund 36,05C 0 36,05 0% 16 Solid Waste Fund 211,00 211,009 0% 17 Senior Housing Fund Total 287,41 .- 0 287,41 0% Page 217 of Ay r 1 Expenditure Source General Fund Revised Budget $104,960,71 Changes $522,000 BudgetMid-Year Revised Additions $105,482,71 0.50% 2 Water Fund 40,519,41 E 40,519,41 E 0.00% 3 Transportation Funds 2,041,80E 0 2,041,80E 0.00% 4 Debt Service POBs 9,497,64E 0 9,497,64E 0.00% 5 Wastewater Fund 8,053,69E 0 8,053,69E 0.00% 6 General Fund CIP 23,270,21 C 0 23,270,21 C 0.00% 7 Equip. Replacement Fund 8,146,058 40,OOC 8,186,058 0.49% 8 Workers Comp. Fund 3,498,108 0 3,498,108 0.00% 9 General Liability Fund 3,777,967 0 3,777,967 0.00% 10 Dev. Services Trust 975,OOC 0 975,OOC 0.00% 11 Public Safety Special Rev. 3,130,84S 0 3,130,84 0.00% 12 Other Special Rev. 2,635,887 0 2,635,887 0.00% 13 Rec & Econ Dev Trust Fund 4,948,394 0 4,948,394 0.00% 14 Cultural Dev. Trust Fund IAL378,117 0 378,117 0.00% 15 Debt Service Fund 541,606 0 541,606 0.00% 16 Solid Waste Fund 346,OOC 0 346,00 0.00°/ 17 ISenior Housing Fund 53,621 0 53,621 0.00% i Page 218 of 2418 Department / Request (Expenditures) Amount Community Development: True North and Willdan contract increases $500,000 Finance/Non-Departmental: Reclassify Management Analyst $11,000 Public Works: Pool filter and Locker Room remodel at ESAQ $40,000 City Manager: Reclassify Special Projects Administrator $11,000 Total Mid -Year Adjustment Request (Expenditures): $562,000 Department / Request (Revenue) Amount Community Development: Revenue offset for plan check fees to be received $350,000 Finance: Reduce Sales & Use Tax -$2,000,000 Total Mid -Year Adjustment Request (Revenue): -$1,650,000 Page 219 of 241P Community Development: O&M — True North contract increase Total Expenditure: $500,000 Total Revenue: $350,000 (Plan Check Fees) Page 220 of 244P Finance/Non-Departmental: Sales & Use Tax — Reduce budget by $2,000,000 based on anticipated performance of this revenue category by fiscal year-end Primary Reason for decrease: Loss of Insight Direct USA, Inc. • Total Revenue:-$2,000,000 Salaries & Benefits — Appropriation of $11,000 to reclassify current Management Analyst position to Senior Management Analyst (no change to FTE count) • Total Expenditure: $11,000 Page 221 of 24�1 City Manager: Salaries & Benefits — Appropriation of $11,000 to reclassify current Special Projects Administrator position to Senior Management Analyst (no change to FTE count) • Total Expenditure: $11,000 Page 222 of 24� Public Works: O&M — Pool filter and locker room remodel at Wiseburn Aquatic Center. Total Expenditure: $40,000 Page 223 of 24�3 1. Approve to amend the FY 2025-26 Budget to reflect the revised year-end revenue estimates and year-end expenditures, which were noted in the Mid - Year Budget and Second Quarter Fiscal Year 2025-26 Financial Report. 2. Receive and File the Second Quarter Fiscal Year 2025-26 Financial Report. 3. Approve to reclassify one (1) Management Analyst position to Senior Management Analyst in the Finance department; and to reclassify one (1) Special Projects Administrator position to Senior Management Analyst in the City Manager's office. .................................................................................................................................................................................................................................................................................................................................................................... Page 224 of 24�4 Proposed Fiscal Year 2026-27 Budget Calendar: • Master Fee Schedule to be updated by CPI-U (April 2026) • Budget Study Session (May 13, 2026) • Public Hearing and Adoption for the Budget (June 2, 2026) • Beginning of FY 2026-27 (July 1, 2026) Page 225 of 24.13 City Council Agenda Statement F I, F �' t' 1) 0Meeting Date: February 17, 2026 Agenda Heading:Staff Presentations Item Number: D.9 TITLE: Adoption of a Side Letter Agreement Between the City of El Segundo and the El Segundo Police Officers' Association RECOMMENDATION: Adopt a Side Letter Agreement Between the City of El Segundo and the El Segundo Police Officers' Association ("ESPDX) to the Memorandum of Understanding ("MOU") for the term July 1, 2025 through June 30, 2029 regarding the Voluntary Binding Arbitration bonus payment for two Police Officers that were hired under the prior MOU and successfully completed probation under the current MOU. 2. Alternatively, discuss and take other action related to this item. FISCAL IMPACT: The fiscal impact of the proposed changes to provide the prior bonus payment amount to two Police Officers is $10,000 for FY 2025-26. No budget amendment is necessary at this time as the department has budgetary savings. BACKGROUND: The City and the ESPOA are currently Parties to a Memorandum of Understanding ("MOU") for the term July 1, 2025 through June 30, 2029 which was adopted by the City Council on December 3, 2025. This MOU, along with the prior MOU, included a section regarding voluntary binding arbitration and bonus payment conditioned upon successful completion of probation. The amount of the bonus payment in exchange for voluntarily entering into a binding arbitration agreement under the prior MOU was $30,000 paid in four installments, whereas the new MOU provides a one-time $10,000 lump sum payment. Two Police Officers were hired during the term of the prior MOU and successfully completed probation during the term of the new MOU. The ESPOA approached the City requesting to provide the two Police Officers with the bonus payment from the prior Page 226 of 242 Adoption of a Side Letter Agreement February 17, 2026 Page 2 of 3 MOU should they decide to voluntarily enter the binding arbitration agreement. DISCUSSION: In the current MOU, Article 23, Section 23.05 Voluntary Binding Arbitration and Bonus Payment states, "Voluntary Agreement to Binding Arbitration in Exchange for $10,000 Bonus Payment: Employees may voluntarily enter into an Arbitration Agreement according to the terms of the agreement. During the term of this Agreement, only, POA employees in the classifications of Police Officer and Police Sergeant may enter into the Arbitration Agreement. (See Appendix B.) For Police Officer and Police Sergeant employees hired during the term of this MOU, they are not eligible to participate in the program unless and until they have satisfactorily completed probation. Upon satisfactory completion of probation, newly hired employees during the term of the MOU shall have 90 days from satisfactory completion of probation to sign the Arbitration Agreement." This section remained the same in the prior MOU with the exception of the bonus payment amount. Nicholas Duarte and Edward Zavala were hired into the Police Officer classification during the prior MOU for the term April 1, 2023 through June 30, 2025 and successfully completed their probation on January 21, 2026 (during the term of the current MOU). The City and the ESPOA reached agreement for a successor MOU that was approved by the City Council on December 3, 2025, seven weeks prior to their successful completion of probation. Under the prior MOU with a $30,000 bonus payment, the first payment of $15,000 is to be paid within 30 days of the employee's delivery of an executed Agreement to the City, and then the remaining $15,000 shall be paid in $5,000 increments every six months thereafter. The fiscal impact to extend the prior bonus payment results in an additional $10,000 for the two Police Officers during FY 2025-2026 because the total amount is paid in payments over a period of a year and a half. The Parties are interested in extending the $30,000 bonus payment to Duarte and Zavala, only, in exchange for voluntarily entering into the Binding Arbitration Agreement should they execute the agreement within 90 days from satisfactory completion of probation (which would be April 21, 2026). A Side Letter outlining this item is attached to this report for City Council's consideration. CITY STRATEGIC PLAN COMPLIANCE: Goal 4: Promote and Celebrate a Quality Workforce Through Teamwork and Organizational Excellence Strategy A: Enhance staff recruitment, retention, and training to ensure delivery of unparalleled City services and implementation of City Council policies. Page 227 of 242 Adoption of a Side Letter Agreement February 17, 2026 Page 3 of 3 PREPARED BY: Rebecca Redyk, Director of Human Resources & Risk Management REVIEWED BY: Rebecca Redyk, Director of Human Resources & Risk Management APPROVED BY: Barbara Voss, Deputy City Manager ATTACHED SUPPORTING DOCUMENTS: POA Side Letter Agreement Page 228 of 242 SIDE LETTER AGREEMENT BETWEEN THE CITY OF EL SEGUNDO AND THE EL SEGUNDO POLICE OFFICERS' ASSOCIATION This Side Letter of Agreement ("Agreement") between the City of El Segundo ("City") and the El Segundo Police Officers' Association ("ESPOA") (hereinafter referred to as the "Parties") is entered into with respect to the following: WHEREAS, the Parties have entered into a Memorandum of Understanding ("MOU") for the term of July 1, 2025 through June 30, 2029 which was adopted by the City Council on December 3, 2025; WHEREAS, the current MOU includes Article 23, Section 23.05 Voluntary Binding Arbitration and Bonus Payment which states, "VoluntaryAgreementto Bind ingArbitration in Exchange for $10,000 Bonus Payment: Employees may voluntarily enter into an Arbitration Agreement according to the terms of the agreement. During the term of this Agreement, only, POA employees in the classifications of Police Officer and Police Sergeant may enter into the Arbitration Agreement. (See Appendix B.) For Police Officer and Police Sergeant employees hired during the term of this MOU, they are not eligible to participate in the program u n less and until they have satisfactorily completed probation. Upon satisfactory completion of probation, newly hired employees during the term of the MOU shall have 90 days from satisfactory completion of probation to sign the Arbitration Agreement."; WHEREAS, the prior MOU for the term April 1, 2023 through June 30, 2025 provided a $30,000 bonuspayment in exchange forvoluntarilyenteringinto an Arbitration Agreement; WHEREAS, Nicholas Duarteand Edward Zavala were hired into the Police Officer classification during the prior MOU for the term April 1, 2023 through June 30, 2025, but su ccessfu lly completed their probation on January21, 2026 (duringtheterm ofthecurrent MOU); WHEREAS, the Parties have agreed to extend the $30,000 bonus payment to Duarte and Zavala, only, in exchange for voluntarily entering into the Binding Arbitration Agreement; WHEREAS, the following sets forth the Parties' Agreement: Police Officers Nicholas Duarte and Edward Zavala shall be provided with an opportunity to voluntarily enter into the Binding Arbitration Agreement effective during the term of the prior MOU in exchangefora $30,000 bonus payment. The first payment of $15,000 is to be paid within 30 days of the Employee's delivery of an executed Agreement to the City, and then the remaining $15,000 shall be paid in $5,000 increments every six months thereafter. Duarte and Zavala shall have 90 days from satisfactory completion of probation to sign the Arbitration Agreement. All terms of the Binding Arbitration Agreement remain the same. Page 229 of 242 Side Letter Between the City of El Segundo and ESPOA- Voluntary Binding Arbitration This Agreement shall become effective following City Council approval and adoption. FOR THE CITY OF EL SEGUNDO MrceRG cf�(Feb 11, 2026 08:42:56 PST) Darrell George, City Manager Rebecca Redyk Director of Human Resources & Risk Management L uu-a, brofez K L-1 D,1111 Kal1y (Fab 11, 2026 08 A85-1 P5 f ) Laura Drottz Kalty, Chief Negotiator Feb 11, 2026 Date (- Q- / // Date 02/11 /2026 Date FOR THE EL SEGUNDO POLICE OFFICERS' ASSOCIATION ZI%-N12-6 J!pff p r (ideP Date 1'- ZI lb I Zte Paul Saldana, Vice President Date Page 230 of 242 City Council Agenda Statement F 1 F �' t 1) �� Meeting Date: February 17, 2026 Agenda Heading:Staff Presentations Item Number: D.10 TITLE: Annual Fee Waivers for Special Events RECOMMENDATION: 1. Approve the updated list of fee waivers for events through December 2026. 2. Alternatively, discuss and take other action related to this item. FISCAL IMPACT: Staff estimates fee waivers for FY 2026-27 to be approximately $160,000 based on historical costs. If Council wishes to adjust for CPI (3%), this estimate would increase to approximately $165,000. If additional events are approved by the Council during the 2026 calendar year, this estimate will increase. The fees waived are actual costs for City staff to provide services and are charged against Department overtime budgets. BACKGROUND: In 2009, the City Council began approving fee waiver requests for several annual events that the City had been supporting for many years including those hosted by the El Segundo Unified School District and other community non-profit organizations such as the Rotary, the Kiwanis and El Segundo Little League. In December 2013, due to increasing requests for fee waivers for new events, the Council appointed a subcommittee to work toward a recommendation for a formalized process to assist in the determination of granting fee waivers to special event applicants. At the June 2014 City Council meeting, the subcommittee presented two documents to be utilized by applicants and City staff as fee waivers were requested. The two documents were the Fee Waiver Request Form (Attachment 1), to be completed by the applicant, and the Fee Waiver Scorecard (Attachment 2), to be completed by City Staff. Since that time, Council has been approving fee waivers annually in December for many of these historical events without requiring event organizers to submit an annual Page 231 of 242 Annual Fee Waivers February 17, 2026 Page 2 of 4 application. All other applicants who are not approved annually in December, are required to submit a Fee Waiver Request Form no later than three months prior to the proposed event date. Staff evaluate the Fee Waiver Request Form utilizing the Fee Waiver Scorecard and bring a recommendation to the City Council for consideration at a regular City Council meeting. During calendar year 2025, the following fee waivers were granted, totaling approximately $157,000: 100% Fee Waivers 1. Holiday Parade (El Segundo Chamber of Commerce) — Estimated fees waived: $24,000 2. Opening Day Parade (El Segundo Little League) — Estimated fees waived: $12,900 3. Pancake Breakfast (El Segundo Firefighters Association): $1,300 4. Soapbox Derby (El Segundo Boy Scouts Association) — Estimated fees waived: $4,800 5. Homecoming Parade (El Segundo Unified School District) — Estimated fees waived: $11,300 75% Fee Waivers 1. El Segundo Kiwanis Club Chili Cookoff Event — $2,800 2. Main Street Car Show: $7,000 3. El Segundo Fire Association Fun Run — Estimated fees waived: $16,000 4. Movie in the Park (Rotary) — Estimated fees waived: $14,000 5. Main Street Fair — Estimated fees waived: $12,500 6. El Segundo Run for Education — Estimated fees waived: $41,000 7. Art Walk (El Segundo Art Walk) — Estimated fees waived: $9,200 1]6*0111:11IQ0F Staff are requesting that the City Council approve the following fee waivers for calendar year 2026 with a cap set for each event at 2025 dollar amounts or adjusting each event for CPI. 100% Fee Waivers 1. Holiday Parade (El Segundo Chamber of Commerce) — Estimated fees waived: Page 232 of 242 Annual Fee Waivers February 17, 2026 Page 3 of 4 $24,000 2. Opening Day Parade (El Segundo Little League) — Estimated fees waived: $12,900 3. Main Street Car Show (El Segundo Chamber of Commerce / El Segundo POA): $10,000 4. Pancake Breakfast (El Segundo Firefighters Association): $1,300 5. Soapbox Derby (El Segundo Boy Scouts Association) — Estimated fees waived: $4,800 6. Homecoming Parade (El Segundo Unified School District) — Estimated fees waived: $11,300 75% Fee Waivers 1. El Segundo Kiwanis Club Chili Cookoff Event — $2,800 2. El Segundo Fire Association Fun Run — Estimated fees waived: $16,000 3. Movie in the Park (Rotary) — Estimated fees waived: $14,000 4. Main Street Fair — Estimated fees waived: $12,500 5. El Segundo Run for Education — Estimated fees waived: $41,000 6. Art Walk (El Segundo Art Walk) — Estimated fees waived: $9,200 The El Segundo Municipal Code ("ESMC") addresses fee waivers for certain events in streets, sidewalks, or public rights of way in ESMC § 8-8-7 as follows: Fee Waivers: Upon an applicant's request, the director may, but is not required to, seek a fee waiver from the City Council for an event. Fees may only be waived for the following applicants: 1. Non-profit groups with current internal revenue code 501(c)(3) status of 501(c)(6) status, government agencies, and public schools; or 2. Community service groups or organizations without current internal revenue code 501(c)(3) status or 501(c)(6) status where the city council, by resolution, determines that the proposed event provides services that meet community needs, and it is in the public interest to waive such fees. Similarly, for events in City parks and facilities, ESMC Chapter 9-8 provides certain fee waivers and discounts for certain nonprofit organizations. Because of rising costs of expenses and an increasing number of requests for fee waivers, staff will be reviewing potential modifications to the Fee Waiver process to be presented to the City Council for consideration within the next six months. Any modifications or revised policies, if approved, would be implemented for calendar year 2027. Page 233 of 242 Annual Fee Waivers February 17, 2026 Page 4 of 4 CITY STRATEGIC PLAN COMPLIANCE: Goal 3: Deliver Solution -Oriented Customer Service, Communication, Diversity, Equity, and Inclusion PREPARED BY: Viviann Gonzalez, Senior Administrative Specialist REVIEWED BY: Aly Mancini, Recreation, Parks, and Library Director APPROVED BY: Barbara Voss, Deputy City Manager ATTACHED SUPPORTING DOCUMENTS: None Page 234 of 242 City Council Agenda Statement Meeting Date: February 17, 2026 F I, F G t I) O Agenda Head ing:Committees, Commissions and Boards Presentations Item Number: E.11 TITLE: DEI Workplan Report RECOMMENDATION: 1. Review and approve the proposed DEI Workplan. 2. Alternatively, discuss and take other action related to this item. FISCAL IMPACT: There is no fiscal impact related to this item. BACKGROUND: The Diversity, Equity, and Inclusion Committee (DEI) was established July 21, 2020, for the purpose of advising the City Council on issues of diversity, equity, and inclusion. This work includes examination of four key City areas to produce a clear picture of the current practices, as well as the El Segundo community's sentiments towards these practices. Upon finding areas for improvement, the DEI Committee made recommendations to City Council intended to address any marginalized or underrepresented segment of our community. The Committee is a standing advisory committee that serves at the behest of the City Council. In addition, the DEI Committee's purpose is to inspire and activate efforts to integrate diversity, equity and inclusion into City of El Segundo decisions, service -delivery and policies to improve the well-being of all our communities. The DEI Committee commits to listening and advising with an equity lens to help foster a healthy, just and inclusive El Segundo, instilling a sense of understanding, healing and belonging for all who live, work and play here. The DEI Committee will engage the community and be accountable to acknowledge and correct historical and current inequities and disparities, and change outdated, harmful narratives. Page 235 of 242 DEI Workplan Report February 17, 2026 Page 2 of 4 The DEI Committee will move forward with urgency and purpose, allyship and collaboration, to support transparent, deliberate and actionable solutions that will remedy these inequities and serve our diverse community. DISCUSSION: 2025 KEY NOTES & ACHIEVEMENTS • Participated in the Vision 2050 effort to update the General Plan Land Use Element and the South Bay Community Coalition Against Hate. • Hosted United Against Hate Week on October 22, 2025 at City Hall Plaza. This was the DEI's most successful yet, with over 100 in attendance and performances/speeches from more than 20 residents, including many ESHS students. • Hosted a booth at Hometown Fair and Joy Around the World, and supported Gundo Pride with volunteer recruitment and coordination. • Met with Police Chief Rodriguez to continue building rapport with ESPD. Also, Chairperson Villena met with each Council member to gather priorities to inform the 2026 work plan. • Contributed draft proclamations and recommended residents to accept throughout the year. • For much of 2025, the committee had five active members. By November 2025, the committee had eight active members. Currently there are seven active members and two vacancies. Proposed 2026 Workplan The DEI has drafted a 2026 Workplan (Attachment 1) that aims to support the following preliminary outcomes, benefits and systems change with support from the City in the short- to long-term. Increases and growth in: • Sense of belonging • Understanding of El Segundo's history, its impact on the city today, and its relevance for moving forward • Policies, resources and support that are responsive to those experiencing inequity and disparity • Dialogue, openness to, and understanding among El Segundo residents • Diverse leadership • Opportunities, health, wellness and quality of life for all our residents Page 236 of 242 DEI Workplan Report February 17, 2026 Page 3 of 4 The following subcommittees have been established with a list of specific projects and priorities. Civic Outreach Subcommittee Q1 2026 — Q3 2026: Survey El Segundo -based businesses (small, mid, large) to learn more about ways to increase their sense of belonging in El Segundo. This may include an online survey, informational interviews, and group sessions. The team will then prepare a report on the findings and recommendations. Q2 2026 — Q1 2027: Explore gaps and opportunities to increase inclusivity throughout City events and facilities for residents/visitors with disabilities. Q4 2026 — Q1 2027: Design and manage an award for achievements in diversity, equity and inclusion. Could include recognition for an El Segundo student, an adult resident, a small business, nonprofit, and/or a large corporation operating in El Segundo. Ongoing: Review and analysis of City demographics, employee surveys and other data. Liaison to the Vision 2050 Task force and other City committees/groups that benefit from a DEI perspective. Communications Subcommittee Q1 2026: Deliver a full year of proclamation packages by month, including draft proclamations, social media posts, email blurbs, recommended groups/residents to accept, and resources (book displays, film/TV, websites, etc.). Q2 — Q4 2026: Increase awareness and education around El Segundo and DEI. Ideas include a presentation on El Segundo's history and its impact/relevance on the City today and tomorrow in partnership with local groups such as El Segundo Historical Committee or a panel discussion on past practices such as redlining and subprime lending in partnership with a local group/resident (such as a realtor). Q2 — Ongoing: Establish a quarterly DEI memo to City Council (April, July, September, January) to share updates and highlights as our efforts progress. Ongoing: Compilation of resources (tools, workshops, books, etc.) offered on the City website with DEI trainings, videos, articles, books, movies, documentaries, websites and other helpful information for the City/community to access and use. Events Engagement Subcommittee Q2 — Q3 2026 and 2027: United Against Hate Week 10/18-24/2026. Q2 — Q4 2026 and 2027: Support other community events such as Juneteenth 6/19/2026, Gundo Pride 6/28/2026, and Joy Around the World 12/4/2026. Page 237 of 242 DEI Workplan Report February 17, 2026 Page 4 of 4 Q4 2026 — Q1 2027: Prepare to host one community event in partnership with Chiefs of Police and Fire. Brainstormed topics include how we are addressing bias through public safety or innovative tools for de-escalation. Ongoing: Liaise with South Bay Community Coalition Against Hate. Meet with Chiefs of Fire and Police about how we might support past/existing efforts (e.g., Fired UP Girls Camp) and other needs. I:NIA&II:T-AI* ][osaw_1Z[d91iyiIall/_10I:s]:$ Goal 2: Optimize Community Safety and Preparedness Strategy D: Ensure that the community feels safe and is satisfied with the services of the El Segundo Police Department. Goal 3: Deliver Solution -Oriented Customer Service, Communication, Diversity, Equity, and Inclusion Strategy B: Implement Diversity, Equity, and Inclusion (DEI) initiatives to cultivate representation and opportunities for all the members of the community. PREPARED BY: Viviann Gonzalez, Senior Administrative Specialist REVIEWED BY: Aly Mancini, Recreation, Parks, and Library Director APPROVED BY: Barbara Voss, Deputy City Manager ATTACHED SUPPORTING DOCUMENTS: 1. DEI Proposed Workplan Page 238 of 242 ELSEGUNDO CITY OF EL SEGUNDO - DEI COMMITTEE February 2026 — February 2027 Work Plan The DEI Committee aims to inspire and activate efforts to integrate diversity, equity and inclusion into City of El Segundo decisions, service -delivery, and policies to improve our community well-being. We commit to: • Listening and advising with an equity lens as we help foster a healthy, just, and inclusive El Segundo, instilling a sense of understanding, healing, and belonging for all who live, work and play here. • Engaging the community and holding ourselves accountable to acknowledge and correct historical inequities and current disparities, and change outdated, harmful narratives. • Moving forward with urgency and purpose, allyship and collaboration, to support transparent and actionable solutions that will remedy these inequities and serve our diverse community. The DEI Committee will continue ongoing activities from the past five years to further the principles and values of diversity, equity, inclusion and belonging throughout the City of El Segundo. Key priorities include: TEAM KEY PRIORITIES Civic Outreach 1. Survey El Segundo -based businesses (small, mid, large) to learn more about ways to Subcommittee increase their sense of belonging in El Segundo (Kelly Allen) 2. Explore gaps and opportunities to increase inclusivity throughout City events and facilities for residents/visitors with disabilities 3. Design and manage a student, adult, and business for their achievements in diversity, equity and inclusion Communications 4. Explore ways to increase awareness and education around El Segundo's history as it Subcommittee relates to DEI (Emily Atmore) 5. Quarterly update memo to City Council (April, July, September, January) 6. Deliver a full year of proclamation packages by month, including draft proclamation language, recommended groups/residents to accept, and resources (book displays, film/TV, websites, etc.) Events 7. Plan United Against Hate Week 10/18-24/2026 and support other events such as Engagement Juneteenth 6/19/2026, Gundo Pride 6/28/2026, and Joy Around the World 12/4/2026 Subcommittee 8. Prepare to host one Public Safety community event in partnership with Chiefs of (La Ruth Wright) Police and Fire Outcomes Through this work plan, the DEI Committee aims to support the following preliminary outcomes, benefits and systems change with support from the City in the short- to long-term. 1. Increased sense of belonging, safety, connection, and quality of life for our residents and businesses 2. More understanding of El Segundo's history, its impact today, and its relevance for moving forward 3. Greater responsiveness through policies, initiatives, and support that meet diverse needs across the City 4. Stronger decision -making, community trust, and diverse leadership 5. Improved employee engagement, retention, and productivity Page 1 of 4 Page 239 of 242 ELSEGUNDO Here is additional information on team structure, ongoing activities, and priorities for the DEI Committee. There will be three teams and each team (subcommittee) can have up to three members. This may increase to four members once we have all nine members. All committee members will be encouraged to participate in ESPD Community Police Academy, ESFD ride-alongs and DEI trainings, and promote and support all DEI-related events, campaigns, and activities. Civic Outreach Subcommittee: Kelly Allen, Sean O'Brien, Valerie Green (pending) Point of contact for City (HR, City Council) and local businesses. Build an evidence -based understanding of who lives and works in the community, what barriers exist, and where targeted inclusion efforts will have the greatest impact —by combining local history/research with direct resident and business listening. Q12026 — Q3 2026: Survey El Segundo -based businesses (small, mid, large) to learn more about ways to increase their sense of belonging in El Segundo. This may include an online survey, informational interviews, group sessions. Team will then prepare a report on findings and recommendations. 2. Q2 2026 — Q1 2027: Explore gaps and opportunities to increase inclusivity throughout City events and facilities for residents/visitors with disabilities. 3. Q4 2026 — Q1 2027: Design and manage an award for achievements in diversity, equity and inclusion. Could include recognition for an El Segundo student, an adult resident, a small business, nonprofit, and/or a large corporation operating in El Segundo. Ongoing: Review and analysis of City demographics, employee surveys and other data. Liaison to the Vision 2050 Task force and other City committees/groups that benefit from a DEI perspective. Communications Subcommittee: Emily Atmore, Demorrio Wright, La Ruth Wright Point of contact for community awareness and education, DEI trainings and resources. Explore community awareness and educational opportunities, and provide clear, consistent, and equitable public facing DEI guidance to City Council, including proclamations, holidays and other DEI-related recognition that are meaningful, accessible, and aligned with community needs and City priorities. 4. Q12026: Deliver a year of proclamation packages by month, including draft proclamations, social media posts, email blurbs, recommended residents to accept, and resources (book displays, film, websites, etc.). 5. Q2 — Q4 2026: Increase awareness and education around El Segundo and DEI. Ideas include a presentation on El Segundo's history and its impact/relevance on the City today and tomorrow in partnership with local groups such as El Segundo Historical Committee or a panel discussion on past practices such as redlining and subprime lending in partnership with a local group/resident (such as a realtor). 6. Q2 — Ongoing: Establish a quarterly DEI memo to City Council (April, July, September, January) to share updates and highlights as our efforts progress. Ongoing: Compilation of resources offered on the City website with DEI trainings, videos, articles, books, movies, documentaries, trainings, workshops, websites and other helpful information for the City/community to access and use. Page 2 of 4 Page 240 of 242 ELSEGUNDO Events Engagement Subcommittee: La Ruth Wright, Emily Atmore, Demorrio Wright Point of contact for events. Strengthen community belonging through well -produced, inclusive events and trusted partnerships —ensuring events are accessible, collaborative, and connected to measurable DEI outcomes, while creating consistent channels for community briefings and recognition. 7. Q2 — Q3 2026 and 2027: United Against Hate Week 10/18-24/2026. 8. Q2 — Q4 2026 and 2027: Support other community events such as Juneteenth 6/19/2026, Gundo Pride 6/28/2026, and Joy Around the World 12/4/2026. 9. Q4 2026 — Q1 2027: Prepare to host one community event in 2027 in partnership with Chiefs of Police and Fire. Brainstormed topics include how we are addressing bias through public safety or innovative tools for de-escalation. Ongoing: Liaison to the South Bay Community Coalition Against Hate. Meet with Chiefs of Fire and Police about how we might support past/existing efforts (i.e. Fired UP Girls Camp) and other needs. Page 3 of 4 Page 241 of 242 ELSEGUNDO OVERVIEW OF ACTION ITEMS Here is an overview of proposed priorities by subcommittee and quarter. Details and timing are subject to change — the Committee will establish more detailed timelines and project plans by March 11, 2026. SUBCOMMITTEE DELIVERABLE Q1 Q2 Q3 Q4 Civic Outreach DATA: Survey El Segundo -based businesses (small, mid, X X X large) to increase their sense of belonging in El Segundo. Team will share a report on findings/recommendations. Civic Outreach COMMUNITY: Explore gaps and opportunities to increase X X X inclusivity throughout City events and facilities for residents/visitors with disabilities. Civic Outreach RECOGNITION: Design and manage an award for X achievements in diversity, equity and inclusion. Civic Outreach ONGOING: Review and analysis of City demographics, X X X X employee surveys and other data. Liaison to the Vision 2050 Task force and other City committees/groups that benefit from a DEI perspective. SUBCOMMITTEE DELIVERABLE Q1 Q2 Q3 Q4 Communications CITY: Deliver a full year of proclamation packages by X month, including draft proclamations, social media posts, email blurbs, recommended groups/residents to accept, and resources. Communications COMMUNITY: Increase awareness and education around X X El Segundo and DEI. Ideas include a presentation on El Segundo's history and its impact/relevance on the City today and tomorrow or on past practices such as redlining and subprime lending in partnership with a local group/resident (such as a realtor). Communications CITY: Establish a quarterly DEI update memo to City X X X Council (April, July, September, January). Communications ONGOING: Compilation of resources for City/community X X X X to access and use. SUBCOMMITTEE DELIVERABLE Q1 Q2 Q3 Q4 Event Engagement COMMUNITY: United Against Hate Week 10/18-24/2026. X X Event Engagement COMMUNITY: Support other community events such as X X X X Juneteenth 6/19/2026, Gundo Pride 6/28/2026, and Joy Around the World 12/4/2026. Event Engagement PUBLIC SAFETY: Prepare to host one community event in X partnership with Chiefs of Police and Fire. Event Engagement ONGOING: Liaise with South Bay Community Coalition X X X X Against Hate. Meet with Chiefs of Fire and Police about how we might support past/existing efforts (i.e. Fired UP Girls Camp) and other needs. Page 4 of 4 Page 242 of 242