CONTRACT 7510 Service AgreementDocusign Envelope ID: 4DF90A83-05B2-40D8-9AFC-CBOA8471DC90 Agreement No. 7510
REC TECHNOLOGIES INC.
SERVICES AGREEMENT
Client and Rec share the goal of increasing community participation. Client desires to make its facilities
and programming offerings available to residents and to otherwise take advantage of the administrative,
scheduling, and transactional, and marketing functions of the Rec Platform to help get the local community
active. Rec also desires to give Client access to the Rec Platform in a way that improves the day-to-day
operations for the Client.
This Services Agreement ("Agreement") is made as of January 21, 2026 (the "Effective Date"), by and
between The city of El Segundo ("Client") and Rec Technologies Inc. ("Rec"). Client and Rec are referred
to herein collectively as the "Parties," and each as a "Party."
This Agreement is comprised of the following Schedules which are incorporated into and made a part of
this Agreement:
Schedule 1 (Services)
Schedule 2 (Fee Schedule)
Schedule 3 (Marketing & Promotional Commitments)
Schedule 4 (Scope of Work)
1. Services. Rec owns and operates a proprietary technology platform (the "Rec Platform") that
powers the management and use of facilities such as racquet courts, sports fields, aquatics centers and other
recreational spaces, which may include opportunities for Rec's authorized users to view schedules and play
guidelines, book programming and reserve such spaces for recreational use, lessons, and other facilitated
or unfacilitated activities (collectively, the "Services"). Client shall be entitled to the Services set forth in
Schedule 1 (attached hereto) at the negotiated rates set forth in Schedule 2 (attached hereto). In addition to
the Services set forth in Schedule 1, Client may also opt in to additional services as approved in writing
(via amendment or email) by the Parties hereto. Use of the premises and the Services shall at all times be
subject to Client's resident terms of use and Rec's published community guidelines.
2. Term; Termination.
(a) Term. This Agreement commences on the Effective Date and continues through November 1, 2029,
unless earlier terminated in accordance with the terms of this Agreement (the "Initial Term"). Unless
otherwise set forth herein, upon expiration of the Initial Term, this Agreement will automatically renew for
additional consecutive one-year (1-year) periods (each, a "Renewal Term" and, collectively with the Initial
Term, the "Term"), unless and until either party gives the other at least ninety (90) days' prior written
notice. Fees during any Renewal Term shall be the same as that of the previous term unless Rec provides
Client with notice of a pricing change, in which case such pricing change will go into effect during the next
Renewal Term.
(b) Termination. Either Party may terminate this Agreement immediately by written notice to the other
Party with or without cause.
(c) Effect of Termination. Upon expiration or termination of this Agreement, (i) the rights and licenses
granted to Client hereunder will terminate immediately and Client shall be responsible for all Fees due as
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of the date of termination as set forth in Schedule 2 hereto, (ii) Client will immediately cease all use of the
Rec Platform and (iii) each Party will return or destroy and make no further use of any Confidential
Information belonging to the other Party. Except as otherwise provided in the termination notice, any
additional work performed by Rec after receiving a termination notice will be performed at Rec's own cost;
Client will not be obligated to compensate Rec for such work.
3. Representations & Warranties
(a) Each Party represents to the other that it is a valid legal entity and is in good standing or validly existing
under the laws of the state of its formation and residence. Each Party represents that it has all the requisite
legal power and authority to execute, deliver and perform its obligations under the Agreement; that the
execution, delivery and performance of the Agreement has been duly authorized; that the Agreement is
enforceable in accordance with its terms; and that no approval, authorization or consent of any
governmental or regulatory authorities is required to be obtained or made in order for it to enter into and
perform its obligations under the Agreement.
(b) EXCEPT FOR THE LIMITED PERFORMANCE WARRANTY STATED ABOVE, REC AND ITS
AFFILIATES AND SUPPLIERS DO NOT REPRESENT THAT CLIENT'S USE OF THE SERVICES
WILL BE SECURE, TIMELY, UNINTERRUPTED OR ERROR -FREE OR THAT THE SERVICES
WILL MEET CLIENT'S REQUIREMENTS OR THAT ALL ERRORS IN THE SERVICES OR
DOCUMENTATION WILL BE CORRECTED OR THAT THE OVERALL SYSTEM THAT MAKES
THE SERVICES AVAILABLE (INCLUDING BUT NOT LIMITED TO THE INTERNET, OTHER
TRANSMISSION NETWORKS, AND CLIENT'S LOCAL NETWORK AND EQUIPMENT) WILL BE
FREE OF VIRUSES OR OTHER HARMFUL COMPONENTS. THE STATED WARRANTY IS THE
SOLE AND EXCLUSIVE WARRANTY OFFERED BY ANY PARTY OR THIRD PARTY. THERE
ARE NO OTHER WARRANTIES OR CONDITIONS, EXPRESS OR IMPLIED, INCLUDING
WITHOUT LIMITATION, THOSE OF MERCHANTABILITY, SATISFACTORY QUALITY,
FITNESS FOR A PARTICULAR PURPOSE OR NON -INFRINGEMENT OF THIRD -PARTY RIGHTS.
EXCEPT FOR THE LIMITED WARRANTY EXPRESSLY MADE ABOVE, THE SERVICE IS
PROVIDED TO CLIENT ON AN "AS IS" AND "AS AVAILABLE" BASIS. CLIENT ASSUMES ALL
RESPONSIBILITY FOR DETERMINING WHETHER THE SERVICES OR THE INFORMATION
GENERATED THEREBY IS ACCURATE OR SUFFICIENT FOR CLIENT'S PURPOSES.
4. Indemnification
(a) Each party (the "Indemnifying Party") shall fully indemnify, defend and hold harmless the other party
and its officers, directors, employees, agents, successors and assigns (the "Indemnified Party") from and
against any and all third party claims, damages, liabilities, losses, and expenses (including any and all
reasonable attorney fees, expenses and costs) incurred by or asserted against any Indemnified Party of
whatever kind or nature due to (a) a breach or alleged breach by the Indemnified Party of any representation
or warranty in this Agreement, and/or (b) a claim related to the negligent acts or negligent failure to act,
errors, omissions, or willful misconduct of the Indemnifying Party, its employees, agents, or contractors.
The Indemnified Party shall promptly notify the Indemnifying Party of any such claims, suits and actions,
and upon request, provide reasonable assistance to the Indemnifying Party. The Indemnifying Party shall
not enter into any settlement or compromise related thereto that contains an admission on the part of the
Indemnified Parry or otherwise negatively impacts the Indemnified Party in any manner without the prior
written consent of the Indemnified Party. Should an Indemnified Party be named in any suit, or should any
claim be brought against it by suit or otherwise, whether the same be groundless or not, arising out of this
Agreement, or its performance, Indemnifying Party will defend the Indemnified Party (at the Indemnified
Party's request and with counsel satisfactory to such party) and will indemnify the Indemnified Party for
any judgment rendered against it or any sums paid out in settlement or otherwise.
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(b) Rec agrees to indemnify and hold the Client harmless from and against any claim, demand, or suit
alleging that the Rec Platform, including any Services, delivered or provided by Rec infringe or
misappropriate any intellectual property right, including but not limited to any copyright, trademark, patent,
or trade secret. Should Client be named in any suit, or should any claim be brought against it by suit or
otherwise, whether the same be groundless or not, arising out of the Client's use of the Licensed Property,
including, without limitation, any actual or alleged infringement or misappropriation of intellectual property
rights, Rec will defend Client (at Rec's request and with counsel satisfactory to Client) and indemnify Client
for any judgment rendered against it or any sums paid out in settlement or otherwise. For purposes of this
section, "Client" includes the City of El Segundo and its officers, elected and appointed officials,
employees, and volunteers. The Parties expressly agree that Rec's indemnification of the Client as described
by this sub -section (b) is not subject to or limited by Section 9 of this Agreement.
(c) It is expressly understood and agreed that this section will survive termination of this Agreement. The
requirements as to the types and limits of insurance coverage to be maintained by Rec, and any approval of
such insurance by Client, are not intended to and will not in any manner limit or qualify the liabilities and
obligations otherwise assumed by Rec pursuant to this Agreement, including, without limitation, to the
provisions concerning indemnification.
5. Intellectual Property
(a) Qwrr'sli . Except as expressly set forth herein, Rec and its licensors own all rights, including
Intellectual Property Rights, in the Services and any information included therein (excluding any Client
Data), including software and other technology underlying the Services and any individual user account
data and records, any modifications, enhancements, customizations, updates, revisions or derivative works
of the Services or such technology or information. No transfer of ownership will occur under this
Agreement.
(b) Client Data. Except as expressly set forth herein, Client will own all worldwide right, title and interest
in and to all Client Data and Ree will not obtain any ownership rights or interests in such data. Client hereby
grants to Rec a non-exclusive license to use, reproduce, modify and distribute copies of and make available
the Client Data and to sublicense such rights as is necessary to provide the Rec Platform to Client. "Client
Data" will mean all data and information submitted to the Rec Platform under the account of an employee,
consultant, contractor or agent of Client.
(c) Restrictions. Client will not, and will not allow any third party to (i) modify, copy or otherwise
reproduce the Rec Platform or content available therein in whole or in part except as may otherwise be
agreed upon by the Parties in writing, (ii) reverse engineer, decompile, disassemble or otherwise attempt to
derive the source code form or structure of the software used in the Rec Platform, (iii) provide, lease or
lend the Rec Platform to any third party except as expressly authorized hereunder, (iv) remove any
proprietary notices or labels displayed on the Rec Platform, (v) modify or create a derivative work of any
part of the Rec Platform, (vi) use the Rec Platform for any unlawful purpose, or (vii) "frame" or "mirror"
any of Rec's content which forms part of the Rec Platform. All rights not expressly granted to Client under
this Agreement are reserved by Rec.
6. Equal Opportunity. Rec will not discriminate against any employee, applicant for employment, agent
or subcontractors, or in the selection thereof, because of race, religion, color, national origin, marital status,
sex, disability, sexual orientation or age. Rec will take such actions as are reasonably necessary to ensure
that employees, applicants for employment, agents or subcontractors, are treated without regard to their
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race, religion, color, national origin, marital status, sex, sexual orientation or age. As used herein, the term
"treated" will mean and include, without limitation, the following: recruited, whether by advertising or other
means; compensated, whether in the form of rates of pay or other forms of compensation; selected for
training, including apprenticeship; promoted; upgraded; demoted; downgraded; transferred; laid off; and
terminated.
7. Confidentiality. Each party agrees to keep confidential and not disclose or use any confidential
information of the other party except as necessary for the performance of its obligations under this
Agreement.
8. Independent Contractor. Rec, in performance of its obligations under this Agreement, is acting as an
independent contractor, and the personnel supplied to Client are engaged solely by Rec and not by Client.
Rec personnel are not employees or agents of Client, and neither Rec nor its employees or agents will be
subject to the direction, control or supervision of Client with respect to that time spent or procedures
followed in the performance of the Services hereunder, and has no right or power, express or implied to do
any act or thing that would bind Client.
9. Limitation of Liability. TO THE FULLEST EXTENT PERMITTED BYLAW, IN NO EVENT WILL
REC (INCLUDING ITS SUBSIDIARIES AND OTHER AFFILIATES) OR ITS OR THEIR OFFICERS,
EMPLOYEES, AGENTS, SUPPLIERS OR LICENSORS BE LIABLE FOR ANY INDIRECT,
INCIDENTAL, SPECIAL, PUNITIVE, COVER OR CONSEQUENTIAL DAMAGES (INCLUDING,
WITHOUT LIMITATION, DAMAGES FOR LOST PROFITS, REVENUE, GOODWILL, USE OR
CONTENT) HOWEVER CAUSED, UNDER ANY THEORY OF LIABILITY, INCLUDING, WITHOUT
LIMITATION, CONTRACT, TORT, WARRANTY, NEGLIGENCE OR OTHERWISE, EVEN IF
COMPANY HAS BEEN ADVISED AS TO THE POSSIBILITY OF SUCH DAMAGES. TO THE
MAXIMUM EXTENT PERMITTED BY APPLICABLE LAW, AND EXCEPT FOR REC'S
INFRINGEMENT ON THE INTELLECTUAL PROPERTY RIGHTS OF A THIRD PARTY, THE
AGGREGATE MAXIMUM LIABILITY OF REC (INCLUDING ITS SUBSIDIARIES AND OTHER
AFFILIATES) AND ITS AND THEIR OFFICERS, EMPLOYEES, AGENTS, SUPPLIERS OR
LICENSORS, RELATING TO THE SERVICES (SUCH AS FOR VIOLATION OF THIS AGREEMENT
OR INDEMNITIES UNDER SECTION 4A) WILL BE LIMITED TO AN AMOUNT PAID BY CLIENT
DURING THE 12-MONTH PERIOD OCCURRING IMMEDIATELY PRIOR TO THE EVENT GIVING
RIGHT TO LIABILITY. THE EXISTENCE OF MULTIPLE CLAIMS WILL NOT INCREASE SUCH
LIMIT. THE LIMITATIONS AND EXCLUSIONS ALSO APPLY IF THIS REMEDY DOES NOT
FULLY COMPENSATE CLIENT FOR ANY LOSSES OR FAILS OF ITS ESSENTIAL PURPOSE.
SOME JURISDICTIONS DO NOT ALLOW THE LIMITATION OF INCIDENTAL,
CONSEQUENTIAL OR OTHER DAMAGES. IN SUCH AN EVENT THIS LIMITATION WILL NOT
APPLY TO THE EXTENT PROHIBITED BY LAW. The Parties acknowledge that the limitations set forth
in this Section are integral to the amount of fees charged in connection with making the Services available
to Client and that, were Rec to assume any further liability other than as set forth herein, such fees would
of necessity be set substantially higher.
10. Governing Law. This Agreement has been made in and will be construed and enforced in accordance
with the laws of the State of California applicable to agreements executed and wholly to be performed
therein. Any action to enforce this Agreement will be brought in the federal or state courts located in the
County of Los Angeles.
11. Supremacy of this Agreement. The provisions, terms and conditions of this Agreement hereto
represent the entire Agreement and supersede any prior written agreement or understanding not
incorporated herein. In the event that inconsistencies exist between this Agreement and any prior written
agreements or understandings, the terns of this Agreement will prevail.
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12. Right of Assignment. Neither this Agreement nor any rights or obligations hereunder may be
assigned by either party hereto without the consent of the other; provided, however, that each party will
have the right to assign this Agreement without the other party's consent in connection with the purchase
or sale of its business. This Agreement will inure to the benefit of and be binding upon the Parties and their
representative successors and assigns. Nothing will prevent the use by or for sublicense to, or assignment,
in whole or in part, of this Agreement to Client's parent company or to subsidiaries of either thereof.
13. Further Assurance. The Parties agree to perform all acts and execute all supplementary instruments
or documents which may be necessary or desirable to carry out the provisions of this Agreement.
14. No Waiver. The failure of either party to insist upon the performance of any terms or conditions of
this Agreement or to exercise any rights or privilege conferred in this Agreement or the waiver of enforcing
penalties resulting from any breach of any of the terms or conditions of this Agreement, will not be
construed as waiving any such terms, conditions, rights or privileges, but the same will continue and remain
in full force and effect as if no such forbearance or waiver had occurred.
15. Insurance. Rec will maintain the following insurance coverage naming Client and its directors, agents
and employees as additional insured. Rec shall add City as an additional insured by means of an
endorsement by Rec to the subject policy of insurance, and Rec will provide Client with a Certificate of
Insurance and an Additional Insured Endorsement reflecting such coverage.
(a) Commercial General Liability: $1,000,000 per occurrence and $2,000,000 Aggregate
(b) Cyber, Technology and Professional Liability: $2,000,000 per occurrence and $2,000,000
Aggregate
(c) Sexual Abuse & Molestation Liability: $1,000,000 Aggregate
(d) Worker's Compensation: Employee's liability insurance with minimum limits of $1,000,000 per
occurrence. The workers compensation policy shall be endorsed with a waiver of subrogation in
favor of Client for all work performed by Rec, its employees, agents and subcontractors.
Commercial general liability ("CGL") insurance must meet or exceed the requirements of ISO-CGL Form
No. CG 00 01 04 13, or equivalent, covering CGL on an "occurrence" basis, including property damage,
bodily injury and personal & advertising injury with limits no less than $1,000,000 per occurrence. If a
general aggregate limit applies, either the general aggregate limit shall apply separately to this
project/location (ISO CG 25 03 or 25 04) or the general aggregate limit shall be twice the required
occurrence limit.
Professional liability coverage will be on an "occurrence basis" if such coverage is available, or on a "claims
made" basis if not available. When coverage is provided on a "claims made basis," Rec will continue to
renew the insurance for a period of three (3) years after this Agreement expires or is terminated. Such
insurance will have the same coverage and limits as the policy that was in effect during the term of this
Agreement and will cover Rec for all claims made by Client arising out of any errors or omissions of Rec,
or its officers, employees or agents during the time this Agreement was in effect.
For automobiles, the insurance must meet or exceed the requirements of Insurance Services Office Form
Number CA 0001 covering Code 1 (any auto), or, if Rec provides proof of a personal automobile policy,
such personal policy must include and indicate business venture coverage with limits no less than
$1,000,000 per accident for bodily injury and property damage. If Rec has no owned autos, Code 8 (hired)
and 9 (non -owned), with limits no less than $1,000,000 per accident for bodily injury and property damage
must be included in coverage. If Rec does not use an auto for any component of this Agreement's
performance, then Rec must sign and submit the form attached as an exhibit to Client before carrying out
work under this Agreement.
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The amount of insurance set forth above will be a combined single limit per occurrence for bodily injury,
personal injury, and property damage for the policy coverage. Liability policies will be endorsed to name
Client, its officials, and employees as "additional insureds" under said insurance coverage and to state that
such insurance will be deemed "primary" such that any other insurance that may be carried by Client will
be excess thereto. Client's additional insured status will apply with respect to liability and defense of suits
arising out of Ree's acts or omissions. Such insurance will be on an "occurrence," not a "claims made,"
basis and will not be cancelable or subject to reduction except upon thirty (30) days prior written notice to
Client, and the notice must include any necessary endorsement to facilitate such notice to Client.
REC will furnish to Client valid Certificates of Insurance evidencing maintenance of the insurance required
under this Agreement, a copy of an Additional Insured endorsement confirming Client has been given
Additional Insured status under the Ree's General Liability policy, and such other evidence of insurance or
copies of policies as may be reasonably required by Client from time to time. Insurance must be placed
with insurers with a current A.M. Best Company Rating equivalent to at least a Rating of "A:VII."
The required insurance endorsement language is as follows:
(1) Additional Insured Endorsement with this language: "The City of El Segundo, its
elected and appointed officials, employees, and volunteers as additional
insureds."
(2) Cancellation Endorsement with this language: "The City of El Segundo will
receive thirty, (30) days written notice in the eventof cancellation, nonrenewed or
reduction."
(3) Primary and Non -Contributory Endorsement with this language: "Coverage is
primary and non-contributory such that any other insurance that may be carried by
the City will be excess thereto."
Should Rec, for any reason, fail to obtain and maintain the insurance required by this Agreement, Client
may obtain such coverage at Ree's expense and deduct the cost of such insurance from payments due to
Rec under this Agreement or terminate.
16. Force Majeure. Neither party will be liable for any delay in the performance or non-performance of
its obligations if such delay or non-performance is due to causes beyond such party's reasonable control,
including but not limited to, fire, explosion, accidents, strikes, breakdown of plant, epidemic, cyclone, floor
or power failure, civil disorder, acts of government, acts of public enemies, acts of terrorism, war,
revolution, civil commotion, blockage or embargo, business interruption, business emergency, any law,
order, proclamation, regulation, ordinance, demand or requirement of any government or any subdivision
authority or representative of any such government or any other force majeure event ("Force Majeure"). In
the event a Force Majeure is affecting any Party, the affected Party will have the right to terminate this
Agreement by providing written notice to that effect and the affected Party will be released from its
obligations under the Agreement and will not be obligated to make any further payments under this
Agreement as of the termination date.
17. Notices. All notices and other communications required or permitted under this Agreement will be in
writing and will be effective: (i) when personally delivered; (ii) the next business day following deposit
with a reputable courier service for overnight delivery; or (iii) five (5) business days following deposit in
the United States mail, first class postage prepaid, registered or certified. All notices will be addressed as
follows:
C.
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If Client:
ATTN: Aly Mancini, Recreation, Parks and Library Director
111 W. Mariposa Avenue
El Segundo, CA 90245
With a copy to:
City Attorney's Office
350 Main Street
El Segundo, CA 90245
If Rec:
ATTN:
Rachel Williams
2261 Market Street STE 22268
San Francisco, CA 94114
With an emailed copy to
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IN WITNESS WHEREOF the parties hereto have signed this Agreement as of the date first written above.
Client — City of El Segundo
Signature
Darrell George
City Manager
January _, 2026
ATTEST:
Susan Truax,
City Clerk
APPROVED AS TO FORM:
Mark D. Hensley,
City Attorney
APPROVED AS TO INSURANCE:
Mary Sharon Brennan,
Risk Manager
Rec Technologies, Inc.
�DocuWonad by, Dor'UsIgntcl by,
• ,
Signature
Birju Kadakia Rachel Williams
Name
CFO - Rec Technologies
Title
1 /21 /2026
Date
Taxpayer ID No. ..............._
E.
President
1 /21 /2026
BoldSign Document ID: 9d389dc2-db4f-4cfd-968f-83f827a5de89
Agreement No. 7510
IN WITNESS WHEREOF the parties hereto have executed this contract the day
and year first hereinabove written.
CITY OF EL SEGUNDO
119"M 2 laeaAK
Darrell George,
City Manager
ATTEST:
,ems cS�W19 al
Susan Truax,
City Clerk
APPROVED AS TO FORM:
MARK D. HENSLEY, City Attorney
By: Il l
David King, Assistant City Attorney
Insurance Reviewed by: 111a&qSko,)'- 3a.,an,
REVIEWED:
Aly Mancini
Department Director
CONSULTANT
Name: Hannah Chetkowski
Taxpayer ID No.
Mary Sharon Brennan, Risk Manager
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SCHEDULE 1: REC PLATFORM & SER ICES
Schedule IA: Standard Platform and Services
Rec Technical Platform Applicable
Programming Registration & Administration
Facilities & Permit Management I/
Memberships Management I/
Business & Financial Reporting
Embedded Payment Processing
Rec Services (On-oina) Applicable
Rec Licensed Learning & Instructor Management
Rec Programming Development Support
Tier 1 Customer (Resident) Support Management
Marketing Design & Material Production
Services (Launch)
Customized Training Program for All Staff
ApplicableRec
Unlimited Training Hours
Data Configuration
Community Engagement Marketing Campaign
Dedicated Account Management and Support
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SCHEDULE 24 FEE SCHEDULE
Schedule 2A: Annual Fee
Fee based on Client's annual revenue estimate of $3,000,000,
Year 1
Rec Annual Fee*
$75,000
DiscountedYear
$54,000
Year 2
$75,000
$54,000
Year 3
Year 4
$75,000
$75,000
$54,000
$54,000
*List price for cities transacting $3-4 million in revenue on the Rec
**Discount applied for contract execution by November 30th, 2025
platform
chedul 2 Pa
yl cnt P',r ces° 1' It
The following fees are charged based on the method of transaction made by end users on the Rec platform.
The Client has the option to pass a portion or the entirety of the following payment processing fees incurred
during transactions onto the end user. The specific amount or percentage to be passed on will be determined
and set by the Client at their discretion.
Schedule 2 Implementation & Hardware
Implementation & Hardware Fee
System Configuration
$10,000*
Data Transfer 11
Staff Training
Design and Brand Collaboration
Point of Sale Hardware Readers $350 per terminal
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Facility Public Signage - 18x18" (Courts, Rinks Etc) $60 per sign
Facility Public Signage - 9x9" (Rec Rooms, Picnic Rentals) $40 per sign
Schedule 21).Payment "1"ernxs
Rec shall be responsible for issuing invoices for all fees due under this Agreement. All payments shall be
made in U.S. dollars and may be remitted via ACH transfer, wire transfer, or check. The Client shall be
responsible for any bank fees or transaction costs associated with their chosen payment method. All
payments must reference the corresponding invoice number to ensure proper application.
Annual Fee Payment Terms
The Annual Fee for the Services shall be due and payable within thirty (30) days following the
commencement of the Phase 2: Configuration & Building. This date shall be deemed to begin on the earlier
of a date mutually agreed upon by the Parties in writing or the date outlined in Schedule 4. Failure to remit
payment within the specified timeframe may result in suspension of Services or other remedies as outlined
in this Agreement.
Implementation Fee Payment Terms
The Implementation Fee shall be due and payable within thirty (30) days following the Effective Date of
this Agreement. The Effective Date shall be the date of execution of this Agreement by both Parties. Failure
to remit payment within the specified timeframe may result in suspension of Services or other remedies as
outlined in this Agreement.
Hardware and/or Signage Purchasing Invoice
The Client shall be invoiced for any hardware and/or signage purchases made by Rec Technologies on the
Client's behalf. Such invoices shall be issued upon procurement of the hardware and/or signage and shall
be due and payable within 30 days of the invoice date. The Client acknowledges that all hardware and/or
signage purchases are final and non-refundable unless otherwise stated in the manufacturer's warranty or
return policy.
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SCHEDULE 3: MARKETING & PROMOTIONAL COMM:ITMLN"i'S
1. CLIENT MARKETING OBLIGATIONS
a. Email. Client will actively participate in Rec partner marketing initiatives by sending out
email messages to its community members to promote and advertise recreational
programming facilitated by the Rec Platform.
b. Direct Links from the City Website. Client will include direct links to the Rec Platform
on relevant sections of its website. These links will provide easy access for community
members to explore and register for recreational programs.
c. Temporary and Promotional Signage. Rec will create and provide temporary signage
(such as fence vinyls) to advertise new programs, lessons, or special events. The duration,
design, and placement of temporary signage will be mutually agreed upon by both parties.
2. REC'S MARKETING COMMITMENTS
a. Rec will engage in marketing efforts designed to increase demand for lessons and
programming. This may include campaigns related to subscribing to a court, newsletters,
physical marketing materials, social media, engagement with community groups, and other
innovative approaches.
b. Rec will engage in marketing and brand design with Client in order to support
improvements in physical signage and digital presence.
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SCHEDULE 4: SCOPE OF WORK - PROGRAM DEVELOPMENT
Phase 1: Initial Discovery & Timeline Build (Month 1)
By [Date TBD], Rec shall establish the foundation for RecOS functionality and facility management.
Objectives * Establish foundation for RecOS functionality and facility management
for Client
a Conduct discovery workshops to understand department needs and
integration points.
Benchmarks
* Complete discovery sessions with Parks & Recreation team to identify
customizations.
o Complete and approve detailed week -by -week for timeline to launch
including key training and marketing dates to the public
Client
F # Scheduling and participation of discovery sessions for the following
Requirements
modules
o Programming & Memberships
o Facilities Management
o Finance & Reporting
o Marketing & Community Engagement
Phase 2: Configuration & Building (Month 2-3)
By [Date TBD], Rec shall complete configuration for all key system components, including
registration, facilities and payment processing.
Objectives
• Complete configuration for all key system components: registration,
facilities, payment processing
Benchmarks
* Programming Administration: Set up agency -branded templates for class
creation, email/SMS confirmations, and waiver management.
* Facilities Management: Configure facilities (gyms, parks, fields, etc.) in
RecOS with dynamic calendar and facility rules engine.
s Payment Processing: Activate payment system for online and point -of -
sale transactions (including Stripe integration).
* Finance and Accounting reporting: Support for accrual based revenue
recognition, overdue payment plan, and weekly remittance reports
Client
a Programming registration data export from existing software
Requirements
9 Location and facilities details
Phase 3: Training & Program Ready (Month 4)
By [Date TBDJ, Rec shall ensure full team training and readiness for ongoing operations.
Objectives w Ensure full team training and readiness for ongoing operations.
• Focus on system optimization to support seamless program registration
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Agreement No. 7510
for users.
Benchmarks
• Team Training: Complete comprehensive training sessions for all agency
staff, covering advanced features such as reporting, registration
management, and customer support processes.
• User Registration: Finalize setup of the registration system to ensure that
users can easily discover, register, and pay for programs and classes.
• Facilities & Permit Management: Ensure staff can effectively manage
facility rentals, special permits, and event coordination, including
document storage and waivers.
• Waivers and Policies: Ensure that staff can handle waivers and policies,
print necessary documentation, and manage signed waiver notifications.
Client • Participation in all scheduled training sessions
Requirements • Waiver and policy data for ingestion
Phase 4: Marketing Ready & Launch (Month 5-6)
By [Date TBD], Rec shall be ready for a public launch of the system with comprehensive marketing
communications sent to the public.
Objectives • Prepare for a public launch of the system with strong marketing support.
• Ensure user engagement through email marketing and promotional
materials.
Benchmarks
• Marketing Support: Finalize the design and production of print and
digital marketing materials, ensuring alignment with the agency's
branding and messaging.
• Email Marketing Campaigns: Set up and launch custom email marketing
campaigns, promoting program registration and new offerings to
residents.
• Public Launch: Conduct the official launch of the platform for public -
facing registration and facility booking, ensuring all automated systems,
including confirmations and reminders, are operational.
• User Engagement: Roll out special pricing, residency verification, and
other engagement strategies to attract diverse groups to programming.
Client
• Public communication and marketing of new system including the
Requirements
following at minimum: 3 email blasts, dedicated website information, 3
social media posts
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Docusign Envelope ID: 4DF9OA83-05B2-4oD8-9AFC-CBOA8471DC90 Agreement No. 7510
EXHIBIT
ATTESTATION OF NON -AUTO USE FOR BUSINESS ENGAGEMENT
I, Birju Kadakia hereby declare and attest under penalty of perjury under the laws of the State of
California as follows:
1. I seek to be a Consultant with the City of El Segundo (the "City").
2. In my capacity as a Consultant, I will not utilize any personal or business automobile for the purpose
of performing any work, duties, or services on behalf of the City, including without limitation,
travel to or from City facilities for such performance.
3. All services I will provide for the City are conducted in a manner that does not require the use of
any automobile for transporting equipment, individuals, or for any work -related purposes.
4. As a result, I do not require business automobile insurance as typically mandated for other
contractors who use automobiles in their service to the City.
5. I understand and acknowledge that this attestation is provided to comply with the City's contractual
requirements and insurance obligations. Should my circumstances change and I begin utilizing an
automobile in connection with my services to the City, I agree to notify the City immediately and
obtain the necessary business automobile insurance coverage.
I declare under penalty of perjury under the laws of the State of California that the foregoing is true and
correct.
DATE: 1 /21 /2026
NAME AND TITLE (print): Bir u Kadakia ec Technologies
1 CFO R ^^
DoctoSig sied by:
BY. .......
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