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2025 Dec 16 - CC MINMEETING MINUTES OF THE EL SEGUNDO CITY COUNCIL TUESDAY, DECEMBER 16, 2025 CLOSED SESSION — Mayor Pro Tern Baldino called the meeting to order at 5:30 PM ROLL CALL Mayor Pimentel - Absent Mayor Pro Tern Baldino - Present Council Member Boyles - Present Council Member Giroux - Present Council Member Keldorf - Present PUBLIC COMMUNICATION — (Related to Cit Business Onl — 5-minute limit per person, 30-minute limit total) SPECIAL ORDER OF BUSINESS: Mayor Pro Tern Baldino announced that Council would be meeting in closed session pursuant to the items listed on the agenda. CONFERENCE WITH CITY'S LABOR NEGOTIATOR (GOV'T CODE §54957.6): -1- MATTER(S) Employee Organizations: Management Confidential (Unrepresented Employee Group) Representative: City Manager, Darrell George, and Human Resources Director, Rebecca Redyk Adjourned at 5:46 PM. Minutes are prepared and ordered to correspond to the agenda. OPEN SESSION — Mayor Pro Tern Baldino called the meeting to order at 6:02 PM ROLL CALL Mayor Pimentel - Absent Mayor Pro Tern Baldino - Present Council Member Boyles - Present Council Member Giroux - Present Council Member Keldorf _ Present INVOCATION — Pastor Jonathan Elmore, The Bridge PLEDGE OF ALLEGIANCE — Mayor Pro Tern Baldino EL SEGUNDO CITY COUNCIL MEETING MINUTES DECEMBER 16, 2025 PAGE 1 SPECIAL PRESENTATIONS: 1. Commendation to Tom Lindsey who, for more than three decades, has generously given his time, his spirit, and his joyful heart to embody Santa Claus for the City of El Segundo during Candy Cane Lane and the Chamber of Commerce Holiday Parade Presentation to Maria Cerritos, Purchasing Agent, by Paul Chung, CFO/City Treasurer, on her retirement after 24 years with the City of El Segundo (Please note: This is not a numbered agenda item.) PUBLIC COMMUNICATIONS — (Related to City Business Only — 5-minute limit per person, 30-minute limit total) Kelly Stuart, resident, spoke to request council to advocate for a resident detained by Immigration and Customs Enforcement (ICE) Carmen Atencio, resident, spoke to request council to advocate for her husband, a resident detained by ICE John Pickhaver, resident, spoke to request council to advocate for a resident detained by ICE Anya Goldstein, resident, spoke to request council to advocate for a resident detained by ICE Jan Zoochie, resident, spoke to request council to advocate for a resident detained by ICE CITY MANAGER FOLLOW-UP COMMENTS, A. Read all Ordinances and Resolutions on Agenda by Title Only. MOTION by Council Member Giroux, SECONDED by Council Member Boyles to read all ordinances and resolutions on the agenda by title only. MOTION PASSED 4/0 AYES: Baldino, Boyles, Giroux, and Keldorf NOES: None ABSTAIN: None ABSENT: Pimentel B. CONSENT: 2. Approve Regular and Special City Council Meeting minutes from adjourned meetings of December 3, 2025: (Fiscal Impact: None.) 3. Warrant Demand Register for November 3, 2025 through November 30, 2025: Ratify payroll and employee benefit checks; checks released early due to EL SEGUNDO CITY COUNCIL MEETING MINUTES DECEMBER 16, 2025 PAGE 2 contracts or agreements; emergency disbursements and/or adjustments; and wire transfers. Approve Warrant Demand Register numbers 9B-EFT2, 9B-Manual Checks2, 9B-Payroll Warrant2, 10A - EFT2, 10A-Manual Checks2, 10B - EFT, 10B-Manual Checks, 10B-Payroll Warrant, 11A-EFT, and 11A-Manual Checks: warrant numbers 3057641 through 3057664, 3070289 through 3070641, 9003427 through 9003428, and 9100008 through 9100025. (Fiscal Impact: The warrants presented were drawn in payment of demands included within the FY 2025-2026 Adopted Budget. The total of $9,035,627.10 ($2,296,944.93 in check warrants and $6,738,682.17 in wire warrants) are for demands drawn on the FY 2025-2026 Budget.) 4. Amendment to Agreement No. 7358A with Fire Safety Advisors for Plan Check Services: Approve an amendment to Professional Services Agreement No. 7358A with Fire Safety Advisors, LLC to increase the not -to -exceed sum by $150,000 for a total sum of $200,000 for fiscal year 2025-2026 for fire plan check services. Authorize the City Manager to execute the amended agreement (No. 7358A). (Fiscal Impact: Included in the Adopted FY 25-26 Budget Amount Budgeted: $300,000 Additional Appropriation: $0 Account Number(s): 001-510-3204-2-56214- No additional budget appropriation is needed. There is no net fiscal impact due to 100% cost recovery for fire prevention plan check services.) 5. Resolution No. 5576 Adopting the Updated Capital Asset Policy Effective Fiscal Year 2025-26: Adopt Resolution No. 5576 adopting the City of El Segundo's Updated Capital Asset Policy, effective Fiscal Year 2025-26. (Fiscal Impact: Adoption of the Capital Asset Policy has no monetary fiscal impact. However, implementation may affect the City's future depreciation expense reporting and asset capitalization totals, as lower -value items will be expensed rather than capitalized. These changes will be reflected in the City's annual financial statement and reported to the City Council after the annual audit is finalized.) 6. Resolution No. 5577 Approving Final Vesting Tract Map No. 83236 (EA-1348) for a Subdivision at 2100 East El Segundo Boulevard: Adopt Resolution No. 5577 approving Final Vesting Tract Map No. 83236 and authorizing certain City officials to sign the Map for recording. (Fiscal Impact: None.) 7. United States Department of Homeland Security 2024 Urban Area Security Initiatives Grant Program Award and Subaward Agreement with the City of Los Angeles: Authorize the City Manager to execute a subaward Agreement No. 7511 with the City of Los Angeles and accept a 2024 Urban Area Security Initiatives Grant for $70,699. (Fiscal Impact: The funds will be appropriated during the proposed FY 2026-27 budget. The Federal Urban Area Security Initiatives ("UASI") Grant Program is a reimbursable EL SEGUNDO CITY COUNCIL MEETING MINUTES DECEMBER 16, 2025 PAGE 3 grant. The upfront cost of $70,699 will come from City reserves until the funds are reimbursed per the agreement.) MOTION by Council Member Giroux, SECONDED by Council Member Boyles to approve Consent Items 2, 3, 4, 5, 6, and 7. MOTION PASSED 4/0 AYES: Baldino, Boyles, Giroux, and Keldorf NOES: None ABSTAIN: None ABSENT: Pimentel C. PUBLIC HEARING: D. STAFF PRESENTATIONS: 8. Introduction of Ordinance No. 1682 Amending the City's Existing Anti - Camping Ordinance to Include Certain Portions of Private Property and to Ensure Access to Nonresidential Buildings: Receive and file an update on the City's homeless outreach program "PATCHES." Introduce and waive the first reading of Ordinance No. 1682 amending Sections 7-8-3 and 7-8-4 of Chapter 8 (Prohibited Camping) to Title 7 (Nuisances and Offenses) of the El Segundo Municipal Code ("ESMC") to expand current anti -camping prohibitions and find that such actions are exempt from the California Environmental Quality Act, pursuant to Guidelines §§ 15060(c)(3), 15061(b)(3), and 15378. Schedule a second reading of the ordinance for the January 20 regular City Council meeting or as soon thereafter it may be considered. (Fiscal Impact: None.) Barbara Voss, Deputy City Manager, ESPD Chief Saul Rodriguez, and Sgt. Anthony Sanchez presented the item. Council Discussion Council consensus to receive and file PATCHES program update. Mark Hensley, City Attorney, read by title only: ORDINANCE NO. 1682 AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF EL SEGUNDO, CALIFORNIA, AMENDING SECTIONS 7-8-3 AND 7-8-4 OF CHAPTER 8 (PROHIBITED CAMPING) TO TITLE 7 (NUISANCES AND OFFENSES) OF THE EL SEGUNDO MUNICPAL CODE EXPANDING ITS ANTI -CAMPING PROHIBITIONS TO INCLUDE CERTAIN PORTIONS OF PRIVATE PROPERTY AND TO ENSURE ACCESS TO NONRESIDENTIAL BUILDINGS EL SEGUNDO CITY COUNCIL MEETING MINUTES DECEMBER 16, 2025 PAGE 4 MOTION by Council Member Giroux to introduce Ordinance No. 1682 and schedule the second reading for the January 20, 2026 regular City Council meeting. 9. Crisis Communications Plan Update: Receive and file the Crisis Communications Plan update and provide direction, as needed. (Fiscal Impact: None.) Barbara Voss, Deputy City Manager, presented the item. Council Discussion Council consensus to receive and file. 10. Candy Cane Lane Update: Receive and file Candy Cane Lane Update, including updates relating to traffic, parking, and food sales at the event, and provide direction, as needed. (Fiscal Impact: None.) Aly Mancini, Recreation, Parks, and Library Director presented the item. Council Discussion Council consensus to receive and file.. 11. Contract with Rec Technologies, Inc.: Exempt the City's formal bidding requirements pursuant to El Segundo Municipal Code §§ 1-7-9(A) and 1-7-9 (C) and award Contract No. 7510 to Rec Technologies, Inc. Authorize the City Manager to execute a contract with Rec Technologies, Inc. for $237,310 for a four-year term. (Fiscal Impact: The total cost for implementation and post implementation of the new Rec Technologies Inc. software for the first four years is approximately $232,310. The contract cost of $226,000 includes an annual subscription rate of $54,000 and a one- time implementation & training cost at $10,000. Implementation includes unlimited onsite and/or remote training days, complete data configuration and transfer by the Rec Technologies, Inc. team, and design and brand collaboration. The total set-up cost is estimated at $6,310. This would include nine point of sale hardware readers at $350 per terminal, thirty 18x18" court, field, and rink signs at $60 per sign, and thirty-four 9x9" rec facility and picnic rental signs at $40 per sign. Staff is requesting City Council to appropriate additional funds for the implementation as the current recreation software, Civic Rec had an annual contract rate of $14,250. The City of El Segundo is currently under contract with Civic Rec through July 31, 2026. Amount Budgeted: $14,250 Additional Appropriation: $70,310 Account Number(s): 001-506-0000-1-88108-) EL SEGUNDO CITY COUNCIL MEETING MINUTES DECEMBER 16, 2025 PAGE 5 Aly Mancini, Recreation, Parks, and Library Director introduced Linnea Palmer, Recreation Manager, and Hannah Chetkowski, Senior Partnership Lead from Rec Technologies, Inc. to present the item. Council Discussion MOTION by Council Member Keldorf, SECONDED by Mayor Pro Tern Baldino to exempt the City's formal bidding requirements pursuant to El Segundo Municipal Code §§ 1-7-9(A) and 1-7-9 (C), award Contract No. 7510 to Rec Technologies, Inc, and to authorize the City Manager to execute a contract with Rec Technologies, Inc. for $237,310 for a four-year term. MOTION PASSED 3/1 AYES: Baldino, Giroux, and Keldorf NOES: Boyles ABSTAIN: None ABSENT: Pimentel E. COMMITTEES, COMMISSIONS, AND BOARDS PRESENTATION: 12. Recruitment Process for Positions on the Committees, Commissions and Boards: Direct staff to open the recruitment process for the positions on the Committees, Commissions and Boards that expire in 2026. (Fiscal Impact: None.) Mayor Pro Tern Baldino presented the item, Council Discussion Council consensus to direct staff to open the recruitment process for the positions on the Committees, Commissions and Boards that expire in 2026. F. REPORTS — CITY CLERK — Wished everyone a happy holiday season. Thanked the City's Employee Engagement Committee for their efforts. Expressed appreciation to everyone who assisted her transition into her office. G. REPORTS — COUNCIL MEMBERS Council Member Keldorf — Thanked City staff for all they do to keep City Hall running smoothly, especially during the holiday season. Shout out to Recreation and Parks staff for producing the Joy Around the World event. The Menorah Lighting will be held on Thursday evening in City Hall Civic Plaza. Council Member Giroux — Thanked City staff for their efforts to host the many December events. Encouraged people to attend the Menorah Lighting. Council Member Boyles — Wished a Merry Christmas and Happy Holidays to City EL SEGUNDO CITY COUNCIL MEETING MINUTES DECEMBER 16, 2025 PAGE 6 staff and El Segundo residents. Mayor Pro Tem Baldino — Attended South Bay Council of Governments (COG) Zoom meeting on the Joint Powers Agreement. Attended the Aquatics Subcommittee meeting. Congratulated the Beach Cities Alpha Team, which came in first place in the Speedo Winter Junior National Championship; two members of this team are El Segundo residents. Another Beach Cities team came in first place in the Winter Age Group Championship in Huntington Beach. The Plunge is on schedule to open in February 2026, and there is still time to donate to the renovation project. Submissions are due Friday for the community photo contest, which will determine the ten photographs to be displayed at the Plunge that best represent life in El Segundo. 13. Mr. S. Claus' Annual Request for a Conditional Use Permit, Business License, and Various Waivers Mayor Pro Tem Baldino introduced the item. Council Discussion MOTION by Mayor Pro Tem Baldino, SECONDED by Council Member Giroux approving and immediately issuing a Conditional Use Permit to Mr. S. Claus, the use of air rights and waive the Santa Monica Radial 160 R procedure (FAA should be contacted), granting a free business license to S. Claus Enterprises, a non-profit organization, Waiving ESMC 8-4-11 B (Driveway Permits Required) and ESMC 8-5-11 (Parking on Grades), waiving the Noise Ordinance (ESMC 7-2-3) to permit the clatter of reindeer hooves, the shouting of reindeer names, and the sound of bells on December 24 and 25, 2025, waiving the Trespass Ordinance (ESMC 7-6-3) to allow Mr. S. Claus to deliver gifts, waiving the Animal Control Ordinance (ESMC 6-2-1) to allow eight reindeer to land on rooftops in El Segundo and waiving of the Pooper-Scooper Regulations (ESMC 7-1-4). Additionally, Mr. S. Claus has been directed to the Coastal Commission for clearance over the ocean; the DMV for a valid vehicle registration; the Department of Health and Welfare to ensure his elves are receiving minimum wage; and the Air Quality Management District to ensure a safe and clear sleigh ride. MOTION PASSED 4/0 AYES: Baldino, Boyles, Giroux, and Keldorf NOES: None ABSTAIN: None ABSENT: Pimentel Mayor Pimentel — No Report (Absent) REPORTS — CITY ATTORNEY — J. REPORTS/FOLLOW-UP — CITY MANAGER — The establishment of the South Bay COG Housing Trust Fund is tentatively scheduled for the January 20 City Council agenda. Reported the AQMD received 14 odor complaints and issued no notices of EL SEGUNDO CITY COUNCIL MEETING MINUTES DECEMBER 16, 2025 PAGE 7 violation since December 3. In partnership with Heal the Bay, on December 4 Hyperion released its second community survey specific to our City. Wished Council and staff a happy holiday season. MEMORIAL: None Adjourned at 7:30 PM. EL SEGUNDO CITY COUNCIL MEETING MINUTES DECEMBER 16, 2025 PAGE 8