CONTRACT 7466 One Page Service AgreementAgreement No. 7466
CONTRACTOR: Voices of Christmas
Services Agreement
DATE: 11 /19Q025
Below you will find a checklist relating to insurance and other requirements that are required for doing business with the City of El
Segundo. Only those items checked -off are MANDATORY, however if your standard policies exceed the minimum requirements please
include. The City reserves the right to increase insurance limits/coverages based upon the scope and type of services. Please find
additional terms and conditions, including additional insurance provisions, on the following pages. This is not a purchase order or an
authorization to begin work.
®Caniprehensive General Liabil : At least $1,000,000 per occurrence. See Section 12 for additional insurance and endorsement
requirements.
❑ Business Auto Liability: At least: $1,000,000 per occurrence. [Waived by City Council via agenda item B.10 (February 18, 2025)
for "low risk" work within $15,000 per year]
® Vlorkers" Corn nsalkm Insurance: Statutory requirement wish waiver of subrogation. (If not provided, Seller affirms that it has no
employees.) - -
® Business License: Seller must have a current City of El Segundo license on file at City Hall or purchase said license (at no cost to
the City).
❑ Permits: Plans must be approved and permit(s) issued (no fee) by the Planning and Building Safety if appropriate. Call the
Planning Manager @ (310) 524-2340 if you have questions.
❑ of valid icture q.D. (Drivers license etc.)
PLEASE NOTE: ALL APPLICABLE INFORMATION LISTED ABOVE MUST BE OBTAINED AND ON FILE, PRIOR TO THE ISSUANCE OF A CITY
PURCHASE ORDER BEING SENT TO YOU BY THE PURCHASING AGENT, THUS AUTHORIZING COMMENCEMENT OF WORK FOR THE CITY.
w.)!ilikjgdl compiete all blanks',: COLOR COPY REQUIRED BACK TO THE CITY
Company Name: By (Print name & title):
WE-VOC Entertainment, Inc Lisa Ann Stanley
Company Street Address: Vendors Authorized Signature required:
5033 DennyAve 5
City, State, Zip: Date signed: November 19, 2025
North Hollywood, CA 91601
Phone: FAX:
818-515-3845
Vendor's Email address: Vendor's Web site:
VOCarolers(@gmail.com VoicesOfChristmas.com
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Agreement No. 7466
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1.GENERALLY. The materials, supplies, or services (collectively,
........._........ _ .........
8.PAYMENT City will pay Seller after receiving acceptable invoices for
"Purchase") covered by this services agreement and purchase order
materials and supplies delivered and accepted or services rendered and
("order') must be furnished by Seller subject to all the terms and
accepted. City will riot pay cartage, shipping, packaging or boxing
conditions contained in this order which Seller, in accepting this order,
expenses unless specifled In this order, Drafts will not be honored,
agrees to be bound by and comply with in all particulars. No other terms
9,iNDEMNIFICATION. Seller agrees to indemnify and hold City
or conditions are binding upon the parties unless subsequently agreed to
harmless from and against any claim, action, damages, costs (including,
in writing. Written acceptance or shipment of all or any portion of the
without limitation, attorney's fees), injuries, or liability, arising out of the
Purchase covered by this order constitutes unqualified acceptance of all
Purchase or the order, or their performance. Should City be named in
terms and conditions in this order. The terms of any proposal referred to
any suit, or should any claim be brought against it by suit or otherwise,
in this order are included and made a part of the order only to the extent
whether the same be groundless or not, arising out of the Purchase or
it specified the Purchase ordered, the price, and the delivery, and then
order, or their performance, Seller will defend City (at City's request and
only to the extent that such terms are consistent with the terms and
with counsel satisfactory to City) and indemnify City for any judgment
conditions of this order
rendered against it or any sums paid out In settlement or whe4se. For
2.INSPECTION. The Purchase furnished must be exactly as specified in
purposes of this section "City" includes City's officers, elected officials,
this order, free from all defects in Seller's performance, design,
and employees. It is expressly +understood and agreed Mal the
workmanship, and materials, and, except as otherwise provided, is
foregoing provisions will survive termination of this order. The
subject to inspection and test by City at all times and places. If, before
requirements as to dhe types and limits of insurance coverage to be
final acceptance, any Purchase is found to be incomplete, or not as
maintained by Seller, and any approval of such insurance by City, are
specified, City may reject it, require Seller to correct it without charge, or
not intended to and will not in any manner limit or qualify the Inabilities
require delivery of such Purchase at a reduction in price that is equitable
and obligations otherwise assumed by Seller pursuant to this order„
under the circumstances. If seller is unable or refuses to correct such
including, without limitation„ to the provisions concerning indemnification.
items within a finie deemed reasonable by City, City may terminate the
10.WARRANTY, Seller agrees that the Purchase is covt;„red by the
order in whole or in part. Seller bears all risks as to rejected Purchases
most favorable commercial warranties the Seller gives to any customer
and, in addition to any costs for which Seller may become liable to City
for the same or substantially similar supplies or services, or such other
under other provisions of this order, must reimburse City for all
more favorable warranties as is specified in this order. Warranties will
transportation costs, other related costs incurred, or payments to Seller
be effective notwithstanding any inspection or acceptance of the
in accordance with the terms of this order for unaccepted Purchases.
Purchase by City.
Notwithstanding City's acceptance of any Purchase, Seller is liable for
11.ASSIGNMENT. City may assign this order. Except as to any
latent defects, fraud, or such gross mistakes as constitute fraud.
payment due under this order, Seller may not assign or subcontract the
3.CHANGES. City may make changes within the general scope of this
order without City's written approval. Should City give consent, it will not
order in drawings and specifications for specially manufactured supplies,
j relieve Seller from any obligations under this order and any transferee or
place of delivery, method of shipment or packing of the order by giving
I' subcontractor will be considered Seller's agent.
notice to Seller and subsequently confirming such changes in writing. If
12.INSURANCE. Commercial general liability ("CGL°) insurance must
such changes affect the cost of or the time required for performance of
i meet or exceed the requirements of ISO-CGL Form No. Form CG 00 01
this order, an equitable adjustment in the price or delivery or both must
l 04 13, or equivalent, covering CGL on an "occurrence" basis including
be made. No change by Seller is allowed without City's written approval.
property damage„ bodily, injury and personal & advertising injury. If a s
Any claim by Seller for an adjustment under this section must be made
i general aggregate limit applies, either the general aggregate limit shall
CG 25 03 25 04) the
in writing within thirty (30) days from the date of receipt by Seller of
apply separately to this profect1location (ISO or or
notification of such change unless City waives this condition in writing.
general aggregate limit shall be twice the required occurrence limit. The
Nothing in this section excuses Seller from proceeding with performance
amount of insurance required will be a combined single limit per
of the order as changed.
occurrence for bodily injury, personal injury, and property damage for the
4. TERMINATION. City may terminate this order at any time, either
policy coverage. Liability policies will be endorsed to name City, its
verbally or in writing, with or without cause. Should termination occur,
officials, and employees as "additional insureds" under said insurance
City will pay Seller as full performance until such termination the unit or
coverage and to state that such Insurance will be deemed "primary" such
pro rata order price for the performed and accepted portion of the
that any other insurance that may be carried by City will be excess
Purchase. City may provide written notice of termination for Seller's
thereto City's additional insured status will apply with respect to liability
default if Seller refuses or fails to comply with this order. If Seller does
and defense of suits arising out of Seller's acts or omissions. Such
not cure such failure within a reasonable time period, or fails to perform
insurance will be on an "occurrence," not a "claims made," basis and will
the Purchase within the time specified (or allowed by extension), Seller
not be cancelable or subject to reduction except upon thirty (30) days
will be liable to City for any excess costs incurred by City.
prior written notice to City, and the notice must include any necessary
5.TERM / TIME EXTENSION. This Agreement's term will be from
endorsement to facilitate such notice to City. See below for required
December 4, 2025 to December 4, 2025 City may extend the time for
endorsement language pertinent to the insurance requirements. Seller
completion if, in City's sole determination, Seller was delayed because of
will furnish valid Certificates of Insurance to City evidencing maintenance
causes beyond Seller's control and without Seller's fault or negligence.
of the insurance required under this Agreement, a copy of an Additional
In the event delay was caused by City, Seller's sole remedy is limited to
Insured endorsement confirming City has been given Additional Insured
recovering money actually and necessarily expended by Seller because
status under the Seller's General Liability policy, and such other
of the delay; there is no right to recover anticipated profit.
evidence of insurance or copies of policies as may be reasonably
&REMEDIES CUMULATIVE. City's rights and remedies under this order
required by City from time to time. Insurance must be placed with
are not exclusive and are in addition to any legal rights and remedies.
insurers with a current A.M. Best Company (Rating equivalent to at least
TTITLE. Title to materials and supplies purchased under this order
a Rating of 'A:Vll." Insurance endorsements must contain the following
pass directly from Seller to City upon City's written acceptance following
language: (i) Additional Insured Endorsement with this language: "The
an actual inset (ngr� and Cilys ap orlon ty to r A. mm
City of Elm_ a q,u 9do its elected and apt arrnta d officials, mfil sand
Voices of Christmas Agreement DRAFT.doc
Agreement No. 7466
volunteers as additional insureds," through ISO Form CG 20 10 1185 or
CG 20 10 with CG 20 37; (ii) Cancellation Endorsement with this
language: "The City of El Segundo will receive thirty (30) days written
notice in the event of cancellation, nonrenewed or reduction." (iii)
Primary and Non -Contributory Endorsement with this language:
"Coverage is primary and non-contributory such that any other insurance
that may be carried by the City will be excess thereto."
13.PERMITS. Seller must procure all necessary permits and licenses,
and abide by all federal, state, and local laws, for performing this order.
14.INDEPENDENT CONTRACTOR. City and Seller agree that Seller
will act as an independent contractor and will have control of all work
and the manner in which is it performed. Seller will be free to contract for
similar service to be performed for other employers while under contract
with City. Seller is not an agent or employee of City and is not entitled to
participate in any pension plan, insurance, bonus or similar benefits City
provides for its employees. Any provision in this order that may appear
to give City the right to direct Seller as to the details of doing the work or
to exercise a measure of control over the work means that Seller will
follow the direction of the City as to end results of the work only.
15.WAIVER. City's review or acceptance of, or payment for, work
product prepared by Seller under this order will not be construed to
operate as a waiver of any rights City may have under this Agreement or
of any cause of action arising from Seller's performance. A waiver by
City of any breach of any term, covenant, or condition contained in this
order will not be deemed to be a waiver of any subsequent breach of the
same or any other term, covenant, or condition contained in this order,
whether of the same or different character.
%INTERPRETATION. This Agreement was drafted in, and will be
construed in accordance with the laws of the State of California, and
exclusive venue for any action involving this agreement will be in Los
Angeles County.
17, ARTIFICIAL INTELLIGENCE. Seller must not utilize, employ, or
incorporate any form artificial intelligence, machine learning, or other
similar technologies (collectively, "Al") in the provision of services in this
Agreement without City's express written consent. The Al prohibition set
forth directly above will not apply to general business tools and software
that may have Al components but are not directly involved in the
execution or delivery of professional services that this Agreement
covers, provided that such tools and software do not significantly impact
the quality or nature of such services. Seller must promptly notify City, in
writing, of any proposal to employ Al in connection its provision of
services to the City under this Agreement. City will have the sole
discretion to grant or deny such proposal.
18. BACKGROUND CHECK; FINGERPRINTING; ASSOCIATED
TRAINING. If Seller's work involves contact with minors, before
conducting any performance of this Agreement, all Seller's employees,
subcontractors, volunteers, or other agents that will perform Seller's
work under this Agreement must submit to and pass a
background/fingerprint investigation conducted or approved by City,
Seller affirms and attests that its employees, subcontractors, volunteers,
or other agents that will perform Seller's work under this Agreement
have completed training in child abuse and neglect identification and
training in child abuse and neglect reporting, which may be met by
completing the online mandated reporter training provided by the Office
of Child Abuse Prevention in the State Department of Social Services.
Seller affirms and agrees that the background and reporting training will
be completed before beginning performance under this Agreement.
Upon City request, Seller will promptly furnish proof of completion of
such mandated reporter training to City, but in no event no later than two
business days following City's request.
19. ELECTRONIC SIGNATURES; SIGNATURE AUTHORITY. In
accordance with Government Code §16.5, the parties agree that this
Amendment will be considered signed when the signature of a party is
delivered by electronic transmission. Such electronic signature will be
treated in all respects as having the same effect as an original signature.
Seller warrants that its signatory (or signatories, as applicable) to this
Agreement has the legal authority to enter this Agreement and bind
Seller accordingly.
20. CONSISTENCY. In interpreting this Agreement and resolving any
ambiguities, this Agreement takes precedence over any attached exhibit
with conflicting provisions.
21. CONSIDERATION. As consideration, City agrees to pay Seller for
Seller's services not to exceed a total of $1,305 for the work, however,
total compensation must not exceed $1,305 per year. City wdl pay for
work as specified in the attached. Exhibit "A," which is incorporated by
reference. Seller affirms and covenants that this Agreement constitutes a
"low risk" contract, as described in Section 7 of City Council Resolution
No. 4813.
22. EXHIBITS. Exhibit "A" — SCOPE OF SERVICES AND RATE
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Agreement No. 7466
EXHIBIT "A" — SCOPE OF SERVICES AND RATE
Vendor will perform 4 hours of caroling on December 4, 2025 between 4pm — 8pm for the Joy Around the World Festival of
Holidays and Tree Lightning Event that will be broken up into two parts:
- 3 hours and 30 minutes of caroling throughout the event (walking)
- 30 hours of stage performances from 5:45pm — 6:15pm
- (10 minute break each hour will be provided)
Rates
1 st hour - $465
2nd hour - $300
3rd hour - $280
4th hour - $260
Voices of of Christmas Agreement DRAFT.doc