2024-02-27 Arts and Culture Advisory Committee AgendaAGENDA
EL SEGUNDO ARTS & CULTURE ADVISORY
COMMITTEE MEETING
TUESDAY, FEBRUARY 27, 2024
5:30 PM — 7:00 PM
EL SEGUNDO PUBLIC LIBRARY
SUE CARTER COMMUNITY ROOM
111 W. MARIPOSA AVENUE, El SEGUNDO, CA 90245
Chairperson John Pickhaver
Vice Chairperson Maureen Kingsley
David Bart
Jane Burrell
Brian Mitchell
Joan Palmer
Michael Schepps
Tanya Taylor
Neal Von Flue
CITY COUNCIL LIAISON
Councilmember Lance Giroux
CITY STAFF
Aly Mancini, Recreation, Parks & Library Director
Linnea Palmer, Acting Recreation Superintendent
1
The Arts and Culture Advisory Committee, with certain statutory exceptions, can only take
action upon properly posted and listed agenda items.
Unless otherwise noted in the Agenda, the public can only comment on City -related
business that is within the subject matter jurisdiction of the Arts and Culture Advisory
Committee, and items listed on the Agenda during the Public Communications portion of
the meeting. The time limit for comments is five (5) minutes per person, maximum 30
minutes.
Before speaking to the Arts and Culture Advisory Committee, please state: your name,
residence, and the organization you represent, if desired. Please respect the time limits.
While comments are welcome, the Arts and Culture Advisory Committee may not take action
on any matter not on this Agenda. Arts and Culture Advisory Committee members may
respond to comments after the Public Communications is closed.
Members of the Public may provide comments electronically by sending them to Recreation,
Parks, and Library Director, Aly Mancini amancini(a�elsegundo.org
(310-524-2730) with a limit of 150 words and accepted up until 30 minutes prior to the
meeting. The emails will be read to the Arts and Culture Advisory Committee during public
communications and are subject to disclosure under the Public Records Act.
REASONABLE ACCOMMODATIONS: In compliance with the Americans with
Disabilities Act and Government Code Section 54953(g), the City Council has
adopted a reasonable accommodation policy to swiftly resolve accommodation
requests. The policy can also be found on the City's website at
https.11www.else_qundo.or_g/_govemmentldepartmentslcitV-clerk. Please contact
the City Clerk's Office at (310) 524-2308 to make an accommodation request or to
obtain a copy of the policy.
Land Acknowledgement: We acknowledge that we are holding this meeting on the
traditional, ancestral, and unceded territory of the Tongva. We recognize the Tongva
people as the traditional land caretakers of Tovaangar (Los Angeles basin, So. Channel
Islands). We also acknowledge that Los Angeles County is home to the largest Indigenous
populations in the US.
A. CALL TO ORDER
B. ROLL CALL
C. PUBLIC COMMUNICATION — (RELATED TO ARTS & CULTURE ADVISORY
COMMITTEE BUSINESS — 5 MINUTE LIMIT PER PERSON, 30 MINUTE LIMIT TOTAL)
Individuals who have received a value of $50 or more to communicate to the Arts & Culture
Advisory Committee on behalf of another, and employees speaking on behalf of their
employer, must so identify themselves prior to addressing Committee. Failure to do so shall
be a misdemeanor and punishable by a fine of $250. While all comments are welcome, the
Brown Act does not allow the Arts & Culture Advisory Committee to take action on any item
not on the agenda. City Staff will respond to comments after Public Communications is
closed.
CITY STAFF FOLLOW-UP COMMENTS — (Related to Public Communications
D. PRESENTATIONS - None
E. CONSENT CALENDAR —
1. APPROVAL OF THE MINUTES for the Arts and Culture Advisory Committee
Meeting of January 23, 2024. (Committee Action Required)
Recommendation: (1)Approval
F. NEW BUSINESS
1. ACC Vacancies
Recommendation:
1. Receive and file.
2. Alternatively, discuss and take other action.
2. Destination El Segundo Review
Recommendation:
1. Receive and file.
2. Alternatively, discuss and take other action.
3. Embassy Suites Art Presentation
Recommendation:
1. Vote to Approve Embassy Suites Art Application Project.
2. Alternatively, take other action related to this item.
4. Review of Poet Laureate Reception
Recommendation:
1. Receive and file.
2. Alternatively, discuss and take other action.
5. Review of Chapter 34 ESMC
Recommendation:
1. Receive and File.
2. Alternatively, discuss and take other action.
3
G. UNFINISHED BUSINESS —
1. Staffing Update
Recommendation:
1. Receive and file.
2. Alternatively, discuss and take other action.
H. ARTS & CULTURE ADVISORY COMMITTEE BUDGET & INITIATIVE UPDATES -
1. Budget Update and Savings Reallocation
Recommendation:
1. Receive and file.
2. Alternatively, discuss and take other action
I. SUBCOMMITTEE UPDATES
Recreation Park Renovation
Community Engagement
Land Acknowledgement
El Segundo Art Walk
The Plunge
J. ADVISORY COMMITTEE MEMBER COMMENTS
Jane Burrell
Tanya Taylor
Brian Mitchell
Neal Von Flue
Joan Palmer
Michael Schepps
John Pickhaver
David Bart
Vice Chairperson Maureen Kingsley
K. CITY COUNCIL LIAISON COMMENTS
L. DIRECTOR'S COMMENTS
M. ADJOURNMENT
Adjourn to the March 2024 meeting.
I
City of El Segundo
Arts and Culture Advisory
Committee
Meeting Minutes
for January 23, 2024 5:00 p.m.
A. CALL TO ORDER
1. The meeting was called to order at 5:00 p.m. by Chairperson John
Pickhaver.
B. ROLL CALL
1. Members Present: David Bart, Jane Burrell, Joan Palmer, loana Urma, Neal
Von Flue, Tanya Taylor, Michael Schepps, Maureen Kingsley, John
Pickhaver
Bran Mitchell — Absent
City Council Liaison:
Councilmember Lance Giroux — Present
City Staff Liaisons Present: Recreation, Parks and Library Director, Aly
Mancini.
C. PUBLIC COMMUNICATIONS - None
D. PRESENTATIONS - None
E. CONSENT CALENDAR - None
1. Approval of minutes of the Arts and Culture Advisory Committee Meeting of
October 24, 2023.
MOTIONED by Joan Palmer, SECONDED by Tanya Taylor to approve the
whole consent calendar.
F. NEW BUSINESS
1. West Basin Community Art
E.J. Caldwell, who is the General Manager of the West Basin Municipal
Water District, provided a presentation and information about the Air Valves
throughout El Segundo being painted and maintained.
The item was received and filed.
2. Black in Mayberry's Juneteenth Event Grant Request
Denise Harris, who is a Black in Mayberry Board Member, has requested
that the loan of $6,000.00 from Community Engagement Fund be presented
to the organization as soon as possible, as it would allow them to start
planning the event more effectively.
All voted in favor.
3. 2024 Goals and Processes
There is discussion about the new Cultural Arts Coordinator, Wendy, and
how she will begin in the role Monday, February 12, 2024. Lance brings
discussion about funding for the committee, the forthcoming direction of the
Coordinator, and how there needs to be reach and presentation to increase
this funding.
4. Election of New Chair and Vice -Chair
Aly explains how the voting process goes for the New Chair and Vice Chair.
John Pickhaver is nominated to continue as Chair, and he accepts. Jane is
nominated to be the Vice -Chair, and she accepts.
5. Subcommittee Review, Appointment and Consolidation
Recreation Park Renovation - Representative will discussed further.
Community Engagement - There was a move to dissolve Community
Engagement working group, as the Cultural Arts Coordinator will take up the
duties. Motion Carried 9-0.
Art Walk — Tanya mentions how she would like take on a role in planning
this event. Aly states how it would be beneficial for the working group to be
more involved.
Land Acknowledgement — John mentions that committee will be dissolved
in short term.
Public Art Capital Improvement Projects — Proposes to house everyone
under the public art projects to allow for debriefing.
Public Programming — Discusses how this new working group will get ACC
engaged, especially with the summer concerts.
The CDP Procedures Review was pitched to be a new working group, but
Chairperson Pickhaver accepted it as a personal project.
MOTIONED by John Pickhaver to approve working group assignments.
Motion Carried 9-0.
6. Recreation Park Renovation Subcommittee representative
A new Recreation Park Renovation Subcommittee Representative was not
appointed, and will be further discussed in the future.
G. UNFINISHED BUSINESS
1. Poet Laureate Reception Book of Poetry
Maureen Kingsley discussed how the books will be completed and
distributed by the reception date of February 21, 2024.
H. ARTS & CULTURE ADVISORY COMMITTEE BUDGET & INITIATIVE REVIEW
Director Mancini will meet with Chair Pickhaver to discuss revisions of the
initiatives to be presented to the City Council in April 2024.
I. SUBCOMMITTEE UPDATES
Recreation Park Renovation — No update.
Community Engagement — No update.
Land Acknowledgement — Working group will present in May to the City
Council.
El Segundo Art Walk — Director Mancini will meet with John Mccullough to
determine next steps for Art Walk 2024.
The Plunge — No update.
J. ADVISORY COMMITTEE MEMBER COMMENTS
Jane Burrell - None
Chairperson John Pickhaver — Thanked Maureen for her assistance in the
position, and looks forward to working with Jane, Wendy, and Aly.
Joan Palmer — none
Vice Chairperson Maureen Kingsley - None
Tanya Taylor - States that we should start engaging more with nonprofit (and
other) organizations.
Neal Von Flue - Thanked Maureen for her work, and Jane for stepping into the
Vice -Chair position. He also thanked John for continuing his Chair position.
loans Urma - None
David Bart - Thanked Maureen and Neal for their work.
Michael Schepps — States that he believes there is potential with the West Basin
proposal, as there could be more clarity with the funding and what they are able
to contribute.
K. CITY COUNCIL LIASON COMMENTS — None
L. DIRECTOR'S COMMENTS
1. Director Mancini shared that one of the new Cultural Arts Coordinator's first
projects will be creating a presentation booklet and/or PowerPoint, which
can be used to showcase the City's arts accomplishments when talking to
businesses and other organizations.
2. Director Mancini and Chair Pickhaver have discussed bringing in artists to
debrief about their experience.
3. Director Mancini wants to start engaging the ACC in the planning of
"Concerts in the Park". Director Mancini distributed a survey for ACC
members to select band genres for the upcoming Concerts in the Park
season.
M. ADJOURNMENT —The meeting adjourned at 7:36 PM.
Motioned by Chairperson Pickhaver and Seconded by Vice Chairperson
Kingsley. Motion Carried 9-0.
NEXT MEETING: Tuesday, February 27, 2024, at 5:30 p.m.
Personnel Expenses
Personnel
ACC -Expenditure Projections for Fiscal Year 23/24
Salaries
Benefits
Operating Expenses
Operating Operating Supplies
Contractual Services Et Professional Technical
Initiatives Literary Arts Fund*
Poetry book printing
Festival of Holidays
Signage
Craft Bazaar Rentals
Stage Rental
Sound System
Porta Potties (2 years worth)
Crafts, passport, decorations,and others
Performers
Visual Artists in Community
Art Installation
Community Engagement Fund
Jazz Performance
Halloween Frolic Craft
Juneteenth
Art Walk
Snap Map
Capital Improvements
TOTA ` �
Revenue
Joy Around the World Craft Vendor Fee
Cultural Development Fee Payment
'FMAL REVENYM
EXPECTED FUND BALANCE
$ 110,000.00
$
4,866.78
$ 75,000.00
$
2,123.57
$ 35,000.00
$
2,743.21
$ 10,000.00
$
474.75
$ 10,000.00
$
474.75
$ 156,000.00
$108,211.95
$ 10,000.00
$3,138.31
$1,800.00
$1,338.31
$ 25,000.00
$
21,283.96
$
186.16
$
4,850.57
$
1,695.00
$
2,400.00
$
2,122.76
$
9,064.47
$
965.00
$ 25,000.00
$
4,058.00
$
4,058.00
$ 25,000.00
$
8,731.68
$
1,800.00
$
931.68
$
6,000.00
$ 41,000.00
$
41,000.00
$ 30,000.00
$
30,000.00
$ 40, 000.00
himl6w00.00 $
$ 436,214.24 $
113,553.48
280.00
75,000.00
75, 280.00
713,940.76
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