2024-01-23 Arts and Cultural Advisory Committee AgendaAGENDA
EL SEGUNDO ARTS & CULTURE ADVISORY
COMMITTEE MEETING
TU ESDAY, JAN UARY 23, 2024
5:30 PM — 7:00 PM
EL SEGUNDO PUBLIC LIBRARY
SUE CARTER COMMUNITY ROOM
111 W. MARIPOSA AVENUE, El SEGUNDO, CA 90245
Chairperson John Pickhaver
Vice Chairperson Maureen Kingsley
David Bart
Jane Burrell
Brian Mitchell
Joan Palmer
Michael Schepps
Tanya Taylor
loana Urma
Neal Von Flue
CITY COUNCIL LIAISON
Councilmember Lance Giroux
CITY .qTAFF
Aly Mancini, Recreation, Parks & Library Director
Linnea Palmer, Acting Recreation Superintendent
Brandee Thornton, Sr. Administrative Specialist
1
The Arts and Culture Advisory Committee, with certain statutory exceptions, can only take
action upon properly posted and listed agenda items.
Unless otherwise noted in the Agenda, the public can only comment on City -related
business that is within the subject matter jurisdiction of the Arts and Culture Advisory
Committee, and items listed on the Agenda during the Public Communications portion of
the meeting. The time limit for comments is five (5) minutes per person, maximum 30
minutes.
Before speaking to the Arts and Culture Advisory Committee, please state: your name,
residence, and the organization you represent, if desired. Please respect the time limits.
While comments are welcome, the Arts and Culture Advisory Committee may not take action
on any matter not on this Agenda. Arts and Culture Advisory Committee members may
respond to comments after the Public Communications is closed.
Members of the Public may provide comments electronically by sending them to Senior
Administrative Specialist, Brandee Thornton bthornton(c�elsegundo.org
310-524-2774) with a limit of 150 words and accepted up until 30 minutes prior to the
meeting. The emails will be read to the Arts and Culture Advisory Committee during public
communications and are subject to disclosure under the Public Records Act.
REASONABLE ACCOMMODATIONS: In compliance with the Americans with
Disabilities Act and Government Code Section 54953(g), the City Council has
adopted a reasonable accommodation policy to swiftly resolve accommodation
requests. The policy can also be found on the City's website at
https.11www.eise_pundo.or_q/_povemmentldepartments/city-clerk. Please contact
the City Clerk's Office at (310) 524-2308 to make an accommodation request or to
obtain a copy of the policy.
Land Acknowledgement: We acknowledge that we are holding this meeting on the
traditional, ancestral, and unceded territory of the Tongva. We recognize the Tongva
people as the traditional land caretakers of Tovaangar (Los Angeles basin, So. Channel
Islands). We also acknowledge that Los Angeles County is home to the largest Indigenous
populations in the US.
K
A. CALL TO ORDER
B. ROLL CALL
C. PUBLIC COMMUNICATION — (RELATED TO ARTS & CULTURE ADVISORY
COMMITTEE BUSINESS — 5 MINUTE LIMIT PER PERSON, 30 MINUTE LIMIT TOTAL)
Individuals who have received a value of $50 or more to communicate to the Arts & Culture
Advisory Committee on behalf of another, and employees speaking on behalf of their
employer, must so identify themselves prior to addressing Committee. Failure to do so shall
be a misdemeanor and punishable by a fine of $250. While all comments are welcome, the
Brown Act does not allow the Arts & Culture Advisory Committee to take action on any item
not on the agenda. City Staff will respond to comments after Public Communications is
closed.
CITY STAFF FOLLOW-UP COMMENTS — (Related to Public Communications
D. PRESENTATIONS - None
E. CONSENT CALENDAR —
1. APPROVAL OF THE MINUTES for the Arts and Culture Advisory Committee
Meeting of October 24, 2023. (Committee Action Required)
Recommendation: (1) Approval
2. APPROVAL OF THE MINUTES for the Arts and Culture Advisory Committee
Meeting of November 28, 2023. (Committee Action Required)
Recommendation: (1) Approval
3. APPROVAL OF THE MINUTES for the Arts and Culture Advisory Committee
Meeting of December 18, 2023. (Committee Action Required)
Recommendation: (1) Approval
F. NEW BUSINESS
1. West Basin Community Art (10 minutes)
E.J. Caldwell, General Manager, West Basin Municipal Water District
Recommendation:
1. Receive and file.
2. Alternatively, discuss and take other action.
2. Black in Mayberry's Juneteenth Event Grant Request (10 minutes)
Denise Harris, Black in Mayberry Board Member
Recommendation:
1. Vote to grant the funding request of Black in Mayberry for the Juneteenth Event.
2. Alternatively, discuss and take other action.
3. 2024 Goals and Processes
Lance Giroux, Councilmember (10 minutes)
Recommendation:
1. Receive and file.
3
2. Alternatively, discuss and take other action.
4. Election of New Chair and Vice -Chair.
Aly Mancini, Recreation, Parks and Library Director (10 minutes)
Recommendation:
1. Elect a new chair and vice -chair for the Arts and Culture Advisory Committee.
2. Alternatively, discuss and take other action.
5. Subcommittee Review, Appointment and Consolidation
John Pickhaver, Chairperson (10minutes)
Recommendation:
1. Discussion and provide feedback related to subcommittee appointments and
consolidation.
2. Alternatively, discuss and take other action.
6. Recreation Park Reonvation Subcommittee Representative Appointment
John Pickhaver, Chairperson (10minutes)
Recommendation:
1. Elect a new Recreation Park Renovation Subcommittee representative.
2. Alternatively, discuss and take other action.
G. UNFINISHED BUSINESS —
1. Poet Laureate Reception and Book Review
Maureen Kingsley, Vice -Chairperson (10 minutes)
Recommendation:
1. Receive and file.
2. Alternatively, discuss and take other action.
H. ARTS & CULTURE ADVISORY COMMITTEE BUDGET & INITIATIVE UPDATES -
1. FY 23/24 Budget and Initiative Review
Linnea Palmer, Acting Recreation Superintendent
I. SUBCOMMITTEE UPDATES
Recreation Park Renovation
Community Engagement
Land Acknowledgement
El Segundo Art Walk
The Plunge
J. ADVISORY COMMITTEE MEMBER COMMENTS
Jane Burrell
Tanya Taylor
Brian Mitchell
Neal Von Flue
Joan Palmer
loans Urma
John Pickhaver
Michael Schepps
Vice Chairperson Maureen Kingsley
David Bart
K. CITY COUNCIL LIAISON COMMENTS
C!
L. DIRECTOR'S COMMENTS
M. ADJOURNMENT
Adjourn to the February 27, 2024, meeting.
City of El Segundo
Arts and Culture Advisory
Committee
Meeting Minutes
for October 24, 2023, 5:30 p.m.
A. CALL TO ORDER
1. The meeting was called to order at 5:30 p.m. by Chairperson John
Pickhaver.
B. ROLL CALL
1. Members Present: John Pickhaver, David Bart, Jane Burrell, Brian Mitchell,
Joan Palmer, Michael Schepps, Tanya Taylor, loana Urma, Neal Von Flue.
City Council Liaison:
Councilmember Lance Giroux — Absent
2. City Staff Present: Recreation, Parks and Library Director, Aly Mancini and
Senior Administrative Specialist, Brandee Thornton.
C. PUBLIC COMMUNICATIONS - None
D. PRESENTATIONS
1. Additional Designs to be Added to the Smoky Hollow Astronaut Mural.
Warren Brand, President of Branded Arts.
Warren Brand presented a new project focusing on an astronaut to be
installed. The committee inquired as to the nature of the project and the need
to have another astronaut mural in El Segundo.
2. Her Space Mural Proposal and Funding Request.
Ola Piasecki, Designer at Morpheus Space
This item was moved to Presentations from New Business
Ola Piasecki presented a space-themed mural inspired by her experience as
a woman in the aerospace industry. She is requesting $2,500 to complete
her mural as well as a location to install the piece.
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1. Approval of minutes of the Arts and Culture Advisory Committee Meeting of
September 26, 2023.
Motioned by Member Palmer and Seconded by Member Bart to approve the
minutes. Motion Carried 9-0.
F. NEW BUSINESS
1. Create a Process for the Arts and Culture Advisory Committee to Grant
Funds to External Organizations.
Members Urma and Burrell proposed their plans for cultural programming
and events for the remainder of FY 23/24 and a grant funding program.
Director Mancini informed committee members that a grant funding program
will need to be presented to the City Council so they may have the
opportunity to provide input and clarity on the possibility of a grant process.
The committee requested clarification about the requirement for the grant
program to be presented to Council. The committee voted to allocate
community engagement funding.
Member Urma moved to split the approved community engagement fund
into funding for events planned by the acc and grant funding with the ability
to shift funding from the events portion and grants portion of the budget.
Motioned by Member Urma and Seconded by Chairperson Pickhaver.
Motion Carried 8-1. Member Mitchell stands in opposition.
Members requested changes to the language of the grantmaking guidelines
and requested the cultural engagement subcommittee return with revisions
and a draft scorecard.
Motioned by Chairperson Pickhaver and seconded by Member Burrell.
Motion carried 8-1. Member Mitchell stands in opposition.
2. Closing Reception Funding Request for the Poet Laureate and Artist
Debrief.
Senior Librarian, Julie Todd requested $350.00 of funding from the ACC to
host a Thank You Reception for the poet laureate and print a small batch
of poetry books.
Motioned by Chairperson Pickhaver and seconded by Member Von Flue.
Motion carried 9-0.
3. Dracula Ballet Funding Request for their Dracula Performance.
Chairperson Pickhaver opened a discussion about finding Due to the boards
previous action, limiting grant funding to free events,
Member Mitchell motioned to grant $1000 of funding to West Coast Ballet to
fund their Dracula performance.
Motioned by Member Mitchell and seconded by Chairperson Pickhaver.
Motion does not carry 2-7.
4. Arts and Culture Advisory Committee Debrief of the Art Walk and Election
of Two Members to Represent the ACC at Art Walk Planning Meetings.
Member Von Flue, Member Taylor, and Member Schepps volunteered join
the ACC Art Walk subcommittee. Chairperson Pickhaver motioned to select
Members Von Flue and Taylor as representatives. Member Schepps will
serve as an alternate to the subcommittee. The committee tabled the debrief
of the event.
Motioned by Chairperson Pickhaver and seconded by Member Von Flue.
Motion carried 9-0.
5. Overview of the Destination El Segundo Website.
This agenda item has been moved to a later meeting.
6. Joy Around the World Event Planning Update
Director Mancini provided updates on the vendors, cultural performers, and
crafts that are confirmed at the Joy Around the World, Festival of Holidays
event. The event will take place on Thursday, December 71"
7. Digital Housekeeping Request
Member Palmer requested more information about digital space for the ACC
to hold their committee documents, a tab on a website that holds ACC
information, ideas and plans. The committee agreed that a website update
would be beneficial. Director Mancini informed the committee that staff will
work on updating the ACC webpage.
G. UNFINISHED BUSINESS
Land Acknowledgement
Chairperson Pickhaver informed the committee that the City Council
approved the land acknowledgement being included on the ACC agendas.
Council also requested that the ACC provide an update about the history of
land acknowledgements. Director Mancini suggested the ACC create an ad
hoc subcommittee to research the land acknowledgment that is included on
their agendas, with a recommendation that it be included on all Commissions
Committees and Boards. Members requested that an ad hoc subcommittee is
created to research and gather data related to their land acknowledgement.
Motioned by Member Von Flue and seconded by Member Mitchell.
Motion carried 9-0.
H. ARTS & CULTURE ADVISORY COMMITTEE BUDGET & INITIATIVE REVIEW
Members of the committee requested access to the funding that was
allocated to the Cultural Arts Coordinator position to other activities.
I. SUBCOMMITTEE UPDATES
Recreation Park Renovation — no comment.
Community Engagement Fund — update was provided during agenda item
F.1.
J. ADVISORY COMMITTEE MEMBER COMMENTS
Jane Burrell — no comment
Brian Mitchell — no comment
Chairperson John Pickhaver thanked everyone for their dedication to adding the
land acknowledgement to the agenda.
Joan Palmer — no comment
Vice Chairperson Maureen Kingsley — no comment
Tanya Taylor — no comment
Neal Von Flue — no comment
loana Urma shared instructions on submitting artwork to the public art archive.
David Bart — no comment
Michael Schepps — no comment
K. CITY COUNCIL LIASON COMMENTS — Absent
L. DIRECTOR'S COMMENTS —
Director Mancini will be reviewing Cultural Arts Coordinator applications
tomorrow.
M. ADJOURNMENT —The meeting adjourned at 7:39 PM.
Motioned by Chairperson Pickhaver and Seconded by Member Mitchell.
Motion Carried 9-0.
NEXT MEETING: Tuesday, November 28, 2023, at 5:30 p.m.
City of El Segundo
Arts and Culture Advisory Committee
Meeting Minutes
for November 28, 2023, 5:30 p.m.
A. CALL TO ORDER
1. The meeting was called to order at 5:30 p.m. by Chairperson John Pickhaver.
B. ROLL CALL
1. Members Present: John Pickhaver, Maureen Kingsley, David Bart, Jane Burrell,
Joan Palmer, Michael Schepps, loana Urma, and Neal Von Flue.
City Council Liaisons:
Councilmember Lance Giroux — Absent
2. City Staff Liaisons Present: Brandee Thornton, Senior Administrative Specialist.
C. PUBLIC COMMUNICATIONS
D. PRESENTATIONS- None
E. CONCENT CALENDAR- None
F. NEW BUSINESS
1. Poet Laureate Book of Poetry
Vice -Chairperson Kingsley provided an update on the poetry book. The committee
requested more information at the next meeting.
2. El Segundo Art Walk, Arts and Culture Advisory Committee
Members Von Flue and Schepps were appointed to represent the ACC's Art Walk
Committee.
Motioned by Chairperson Pickhaver seconded by Burrell. Motion carried
3. Create a Land Acknowledgement Subcommittee and Elect Members to Serve
Member Burrell and Chairperson Pickhaver were selected to serve on the land
acknowledgement subcommittee. The committee also directed staff to contact
members that were absent from this meeting to inquire about their interest to serve
on the land acknowledgement subcommittee.
Motioned by member Von Flue and seconded by Chairperson Pickhaver. Motion
carried
4. Public Art, West Basin
Member Pickhaver shared that there is interest from West Basin to have the air -
vacs painted in town. He informed that more information will be provided at an
upcoming meeting.
G. UNFINISHED BUSINESS
1. Destination El Segundo Website
Member Palmer requested that the City staff that manages the Destination El
Segundo website attend an upcoming ACC meeting.
2. Community Engagement Related to Grants
Chairperson Pickhaver requested that the scorecard be included in the grant
program paperwork. The committee requested the grant guidelines are more
detailed in their explanation of City staff needing to approve of grants recommended
by the ACC.
3. Festival of Holidays, Joy Around the World Update
A brief update was provided to the committee about Festival of Holidays, Joy
Around the World event plans.
4. Exit Interviews
The committee requested a process is created to hold exit interviews for the artists that
come through the ACC's programs.
5. Halloween Frolic Event Review
An update will be provided by Director Mancini at the next meeting of the ACC.
H. ARTS & CULTURE ADVISORY COMMITTEE BUDGET & INITIATIVE REVIEW -
none
I. SUBCOMMITTEE UPDATES
• Recreation Park Renovation - none
• Community Engagement Fund - none
J. ADVISORY COMMITTEE MEMBER COMMENTS
Jane Burrell none
Brian Mitchell none
Chairperson John Pickhaver met witf
Cultural Development Fund.
Joan Palmer none
Vice Chairperson Maureen Kingsley
enjoyed herself.
Tanya Taylor none
Neal Von Flue none
Councilmember Giroux and discussed the
attended the Dracula Ballet and thoroughly
loana Urma requested adding an option for grant applicants to include video material
and supporting documents to their applications.
David Bart none
Michael Schepps none
K. RECREATION, PARKS AND LIBRARY DIRECTOR COMMENTS —
One member of the ACC can be included in the interviews for the Cultural Arts
Coordinator interviews. Members selected Chairperson Pickhaver to be their
representative on the hiring panel for the Cultural Arts Coordinator role.
L. CITY COUNCIL LIASON COMMENTS — Absent
M. ADJOURNMENT — The meeting adjourned at 7:44 PM.
NEXT MEETING: on Tuesday, December 18, 2023, at 5:30 p.m.
City of El Segundo
Arts and Culture Advisory
Committee
Special Meeting Minutes
for December 18, 2023, 5:30 p.m.
A. CALL TO ORDER
1. The meeting was called to order at 5:30 p.m. by Chairperson John
Pickhaver.
B. ROLL CALL
1. Members Present: John Pickhaver, David Bart, Jane Burrell, Brian Mitchell,
Joan Palmer, Maureen Kingsley, loana Urma, Neal Von Flue.
City Council Liaison:
Councilmember Lance Giroux — Absent
C. City Staff Liaisons Present: Recreation, Parks and Library Director, Aly Mancini.
D. PUBLIC COMMUNICATIONS - None
E. PRESENTATIONS - None
F. CONSENT CALENDAR - None
G. NEW BUSINESS
1. Vote to Approve Additional Designs to be Added to the Smoky Hollow
Astronaut Mural as Presented by Warren Brand of Branded Arts at the
October 24, 2023, Arts and Culture Advisory Committee Meeting (10
minutes)
Motioned by Member Von Flue and Seconded by Member Burrell. Motion
Carried 8-0.
2. 2024 Vision and Process
Chairperson Pickhaver informed the Committee that City Council Liaison
Giroux will be attending the January 23, 2024 Arts and Culture Advisory
Committee to discuss how the committee can better engage the local and
business community, and their goals for 2024.
3. Halloween Frolic Event Review
Director Mancini provided a recap of the Dia de los Muertos craft at the
Halloween Frolic event. She has hopes to provide more detailed crafts at
future events. The committee requested images of the crafts done at
Halloween Frolic.
4. Festival of Holidays Event Review
Director Mancini provided a brief review of the Festival of Holiday, Joy
Around the World event budget and crafts. The committee provided
feedback on the location of crafts and performers.
5. Thank You Event
Member Urma started a conversation about possibly thanking the
developers in the community for their contributions to the community
development fund. Director Mancini proposed holding a reception at the Art
Walk. Member Mitchell requested that the ACC provide a plaque or some
other form of recognition that the businesses can share with their
employees. Member Von Flue suggested recognizing the developers and
businesses at the State of the City event.
H. UNFINISHED BUSINESS
1. Poet Laureate Book of Poetry
Vice -Chairperson Kingsley provided a brief update on the Poet Laurate book.
As it stands the book will be approximately 64 pages, titled Word Mongers.
The book will include the work of 10 or 11 poets, 2 poets per person, a color
cover, a thank you to the City Council and the Arts and Culture Advisory
Committee, and poet bio. The committee requested 150 copies of the book.
Vice -Chairperson Kingsley requested up to $1500 of funding to be allocated
to this project.
Member Von Flue and Vice -Chairperson Kingsley will work together on an ad
hoc subcommittee to decide on cover art for Word Mongers.
The Poet Laureate reception will be scheduled in February.
Motioned by Member Von Flue and seconded by Chairperson Pickhaver.
Motion carried 8-0.
2. Confirm Land Acknowledgement Subcommittee Members
Chairperson Pickhaver opened discussion for the ACC to select members to
join a subcommittee related to the land acknowledgement. Chairperson
Pickhaver suggested that he and Vice -Chairperson Kingsley work together
to meet the requests of the City Council as it relates to the land
acknowledgement.
3. Discuss and Vote to Approve Community Engagement Guidelines Related
to Grants.
Member Burrell informed of the changes that have been made to the
Community Engagement Guidelines related to grants. The committee
made recommendations about minor language changes to the guidelines
and the addition of social media being included in the impact portion of
the grant application. Lastly, the committee requested to make the
language surrounding non -profit's requesting funding for events clearer.
4. Cultural Arts Coordinator Position Update
Director Mancini informed the Committee that she and Chairperson
Pickhaver interviewed two applicants for the Cultural Arts Coordinator
role. They are hoping to have the new staff member onboard by
February.
I. ARTS & CULTURE ADVISORY COMMITTEE BUDGET & INITIATIVE REVIEW
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Recreation Park Renovation has no update
Community Engagement Fund has no update
Land Acknowledgement has no update
K. ADVISORY COMMITTEE MEMBER COMMENTS
Jane Burrell none
Brian Mitchell none
Chairperson John Pickhaver none
Joan Palmer none
Vice Chairperson Maureen Kingsley none
Tanya Taylor none
Neal Von Flue thanked Director Mancini for her work on events during the
holiday season.
loana Urma none
David Bart thanked Maureen and Neal for their work.
Michael Schepps none
L. CITY COUNCIL LIASON COMMENTS — Absent
M. DIRECTOR'S COMMENTS — None
N. ADJOURNMENT —The meeting adjourned at 6:47 PM.
Motioned by Chairperson Pickhaver and Seconded by Vice Chairperson
Kingsley. Motion Carried 8-0.
NEXT MEETING: Tuesday, January 23, 2024, at 5.30 p.m.
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Arts and Culture Advisory Committee Officer Elections 2024
Bylaws of the Arts and Culture Advisory Committee
"ARTICLE VI - OFFICERS
Officers of the ACC shall be a chair and a vice -chair. Term of chair and vice -chair shall be for one (1)
year. Duties of the officers shall conform to the regular parliamentary duties as set for by Robert's Rules
of Order or similar rules of parliamentary procedure, e.g. Rosenburg's Rules of Order. These bylaws'
terms will supersede any conflicting parliamentary procedural rule. Failure to strictly follow
parliamentary guidelines will not itself invalidate any committee action.
Section I - Chair
The chairperson shall preside over the meetings of the ACC.
Section II — Vice -Chair
During the absence, disability or disqualification of the chair, the vice -chair shall perform all
the duties and be subject to all the responsibilities of the chair. The vice -chair shall succeed the
chair if he/she/they vacates the office before the term expires. A new vice -chair shall be elected
at the next regular meeting.
Section III - Duties of the ACC
It is intended that the ACC shall be an advisory body to the City Council. Nothing herein
contained should be construed as a limitation on the power of the City Council or the
administrative staff of the City in their supervision or authority over property or personnel under their
jurisdictions."
Officer Election Instructions
1. The Chairperson of the ACC opens discussion providing the opportunity for any member
of the ACC to be nominated, or to self -nominate, for the position of Chairperson.
2. Each member of the ACC is handed a piece of paper and asked to write the name of the
nominated member they wish to elect as Chairperson.
3. The papers are collected from each member and the city staff liaison is responsible for
tallying the names and announcing the member with the most votes.
4. Any member of the ACC can motion to confirm the vote for the new Chairperson.
5. Repeat the steps to elect a new Vice -Chairperson.
6. Once the vote for the new Chairperson and Vice -Chairperson are confirmed, the new
ACC Chairperson runs the remainder of the ACC meeting.
Personnel Expenses
Personnel
Operating Expenses
ACC -Expenditure Projections for Fiscal Year 23/24
Salaries
Benefits
Operating Operating Supplies
Contractual Services £t Professional Technical
Initiatives Literary Arts Fund*
Festival of Holidays
Signage
Craft Bazaar Rentals
Stage Rental
Sound System
Porta Potties (2 years worth)
Crafts, passport, decorations,and others
Performers
Visual Artists in Community
Community Engagement Fund
Jazz Performance
Halloween Frolic Craft
Art Walk
Snap Map
Capital Improvements
Revenue
_ Joy Around the World Craft Vendor Fee
TOTAL RFI/FNUE.
EXPECTED FUND BALANCE
or
Budget jM
Expenses 0
$
110,000.00
$
4,866.78
$
75,000.00
$
2,123.57
$
35,000.00
$
2,743.21
$
10,000.00
$
474.75
$
10,000.00
$
474.75
$
126,000.00
$
95,015.64
$
10, 000.00
$
25,000.00
$
21,283.96
$
186.16
$
4,850.57
$
1,695.00
$
2,400.00
$
2,122.76
$
9,064.47
$
965.00
$
25,000.00
$
25,000.00
$
2,731.68
$
1,800.00
$
931.68
$
41,000.00
$
41,000.00
$
30,000.00
$
30,000.00
$ 40, 000.00
$ 360.00
'ic.n nn
$ 466,214.24 $651,857.07
City of El Segundo Arts and Culture Advisory Committee (ACC)
Grant Funding_ Application Procedures & Requirements
The El Segundo Arts and Culture Advisory Committee (ACC) has established a grant
opportunity for organizations to create art and/or cultural events to benefit the El Segundo
community.
GRANT APPLICATION REOUIREMENTS
1. The event benefits the El Segundo community by providing educational content or furthering
cultural and/or historical understanding.
2. The organization is a non-profit or local community organization.
3. The organization must submit an application and all required materials to the Cultural Arts
Coordinator for the City of El Segundo four months prior to the first day of the month in
which the event occurs, to allow time for review and for funds to be distributed. Events that
apply under this timeframe are not eligible for funding.
4. The ACC funding must be acknowledged in all event marketing materials and at the site of
the event, using one of the following credit lines: "Funded in Part by the El Segundo Cultural
Development Program" or "Funded by the El Segundo Cultural Development Program."
5. After the event occurs, the Grantee will be required to present a final accounting to the
Cultural Arts Coordinator, including a detailed budget, the number of attendees, and its
impact.
Although not required, the applicant may make a presentation regarding the grant request to the
Arts and Culture Advisory Committee (ACC) at a regularly scheduled public meeting. This
presentation needs to occur at least three months prior to the first day of the month in which the
event occurs and needs to be added to the agenda seven days before the ACC meeting occurs by
informing the Cultural Arts Coordinator. Meetings are held the fourth Tuesday of the month at
5:30 pm.
Supporting documentation such as website address, videos, or printed or digital materials, may
also be included with the application but are not required.
REVIEW PROCESS
1. The application will be reviewed by City of El Segundo staff.
2. After this initial review, the ACC membership will vote on the proposal.
PAYMENT
Following the Review Process outlined above, approved applicants will receive payment from
the City of El Segundo.
APPLICATION
Grantee Organization Information:
Name
Address
Individual submitting the application:
Name
email
phone
Will the event organizers be seeking additional funding?
If so, please list possible funding sources
Is this a fundraising event for the organization?
Event Information:
Event Title
Date Location
Starting Time (including set-up)
Duration (including break -down)
Marketing Plan
Anticipated Attendance
Target Audience
Please list board members or affiliated individuals below:
Please submit the following together with this application:
1. The budget, outlining all expenses and any funding that has been received or is anticipated.
2. Proof of nonprofit status or a description of the community organization.
3. A description of the event (no more than 250 words), indicating:
a. how it benefits the community of El Segundo
b. how it provides educational content or furthers cultural and/or historical understanding.
ACC Scorecard (for internal use only and not included with the application)
Event Name and Date:
Comments Score
Type of Organization
Resident of El Segundo/Non-profit (10)
Non -Resident Non-profit (6)
Community -based organization (5)
Benefit to the community of El Segundo (1-10)
Provides educational or cultural understanding (1-10)
Fundraising Status
Non -fundraising (5)
Fundraising for organization (3)
Target Audience
El Segundo residents (5)
General Public (4)
Demographic
Adults and Children (4)
Adults only (3)
Children only (3)
Cost to Participate
Free to attend (5)
Fee charged (1-3)
Impact on the City of El Segundo
Street Closure (4)
Property Wear and Tear (-1)
Sound Impact (4)
Total Score (out of 50) Amount Requested: Amount Funded:
Internal Score:
45-50 — up to $6,000
40-45 — up to $3,000
35-40 — up to $1,000