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2025 Sep 02 - CC MINMEETING MINUTES OF THE EL SEGUNDO CITY COUNCIL TUESDAY, SEPTEMBER 2, 2025 CLOSED SESSION — Mayor Pimentel called the meeting to order at 5:00 PM ROLL CALL Mayor Pimentel - Present Mayor Pro Tern Baldino - Present Council Member Boyles - Present Council Member Giroux - 5:18 PM Council Member Keldorf - Present PUBLIC COMMUNICATION — (Related to City Business Only — 5-minute limit per person, 30-minute limit total) SPECIAL ORDER OF BUSINESS: Mayor Pimentel announced that Council would be meeting in closed session pursuant to the items listed on the agenda. CONFERENCE WITH CITY'S LABOR NEGOTIATOR (GOV'T CODE §54957.6): -3- MATTER(S) Employee Organizations: Police Officers' Association (POA), Firefighters' Association (FFA) & Management Confidential (Unrepresented Employee Group) Agency Designated Representative: Laura Drottz Kalty, City Manager, Darrell George and Human Resources Director, Rebecca Redyk CONFERENCE WITH REAL PROPERTY NEGOTIATOR (GOV'T CODE §54956.8): -1- MATTER(S) Wyle Park - Corner of Franklin Avenue and Maryland Street, El Segundo CA 90245 (Assessor Parcel Numbers: 4135-027-023, 006,007, 008, 009, 010, 011, 032, 033, 034, 035, 036, 025, 024) Real Property Negotiators: Darrell George, City Manager and Mark Hensley, City Attorney Owner: Wyle Laboratories Adjourned at 5:56 PM Minutes are prepared and ordered to correspond to the agenda. OPEN SESSION — Mayor Pimentel called the meeting to order at 6:01 PM EL SEGUNDO CITY COUNCIL MEETING MINUTES SEPTEMBER 2, 2025 PAGE 1 ROLL CALL Mayor Pimentel - Present Mayor Pro Tern Baldino - Present Council Member Boyles - Present Council Member Giroux - Present Council Member Keldorf - Present INVOCATION — Pastor Jonathan Elmore - The Bridge PLEDGE OF ALLEGIANCE — Council Member Boyles SPECIAL PRESENTATIONS: 1. El Segundo Public Library 2025 Summer Reading Program Wrap -Up presented by Senior Librarian Julie Todd. 2. California's 175th Anniversary of Statehood Proclamation read by Mayor Pimentel PUBLIC COMMUNICATIONS — (Related to City Business Only — 5-minute limit per person, 30-minute limit total) NO PUBLIC COMMUNICATION MOTION by Council Member Giroux, SECONDED by Mayor Pro Tern Baldino to read all ordinances and resolutions on the agenda by title only. MOTION PASSED 5/0 AYES: Pimentel, Baldino, Boyles, Giroux, and Keldorf NOES: None ABSTAIN: None ABSENT: None B. CONSENT: 3. Approve City Council Meeting Minutes of August 19, 2025. (Fiscal Impact: None.) 4. Warrant Demand Register for July 28 through August 10, 2025: Ratify payroll and employee benefit checks; checks released early due to contracts or agreements; emergency disbursements and/or adjustments; and wire transfers. Approve Warrant Demand Register numbers 3A and 3B: warrant numbers 3056689 through 3056900, and 9003392 through 9003395. (Fiscal Impact: The warrants presented were drawn in payment of demands included within the FY 2025-2026 Adopted Budget. The total of $6,864,608.89 ($1,110,581.42 in check warrants and $5,754,027.47 in wire warrants) is for demands drawn on the FY 2025-2026 Budget.) 5. Second Reading of an Ordinance Amending the Smoky Hollow Specific Plan EL SEGUNDO CITY COUNCIL MEETING MINUTES SEPTEMBER 2, 2025 PAGE 2 Definitions and Permitted Uses Related to Incubator and Innovative Start-up Uses: Waive the second reading and adopt Ordinance No. 1675 amending the Smoky Hollow Specific Plan definitions and permitted uses related to Incubator and Innovative Start-up uses and finding that the ordinance is exempt from the requirements of the California Environmental Quality Act pursuant to CEQA Guidelines § 15061(b)(3). (Fiscal Impact: None.) 6. Construction Contract with Onyx Paving Company, Inc. for $919,000 for the FY 2025-26 Pavement Rehabilitation Project, Project No. PW 25-07: Authorize the City Manager to execute a standard Public Works Construction Contract No. 7391 with Onyx Paving Company, Inc. for $919,000 for the FY 2025-26 Pavement Rehabilitation Project, Project No. PW 25-07, and authorize an additional $81,000 as contingency funds for potential unforeseen conditions. (Fiscal Impact: Included in Adopted FY 2025-26 Budget Amount Budgeted: $1,000,000 Additional Appropriation: No Account Numbers: $400,000 (110-400-8203-8943 - Measure R funds) $200,000 (127-400-0000-8382 - Measure M funds) $400,000 (128-400-8203-8383 - SB-1 Expenditures)) 7. Resolution Adopting Plans and Specifications for the FY 2025-26 Concrete Improvements Project, Project No. PW 25-10: Adopt Resolution No. 5555 to approve plans and specifications for the FY 2025-26 Concrete Improvements Project, Project No. PW 25-10 and authorize advertising for bids. (Fiscal Impact: The total project construction cost is estimated to be $160,000. Included in the Adopted FY 2025-26 Budget. Amount Budgeted: $200,000 Additional Appropriation: No Account Number(s): 106-400-8203-8606 (Sidewalk Repair — Gas Tax Fund)) ITEM 8 WAS PULLED BY MAYOR PRO TEM BALDINO 9. Second Reading of an Ordinance Amending Bylaws of the Senior Citizen Housing Corporation Board to Add One Current Park Vista Tenant to Serve as a Non -Voting Member: Second Reading and Adoption of Ordinance No. 1676 approving and adopting amended and restated bylaws of the El Segundo Senior Citizen Housing Corporation. (Fiscal Impact: None.) 10. Continue Emergency Action for the Permanent Repair of the City of El Segundo Wiseburn Aquatics Center Pool Heaters: Receive and file staffs report regarding the status of the permanent repairs to El Segundo Wiseburn Aquatics Center EL SEGUNDO CITY COUNCIL MEETING MINUTES SEPTEMBER 2, 2025 PAGE 3 pool heaters. Adopt a motion by four -fifths vote to determine the need to continue the emergency action approved under Resolution No. 5519. (Fiscal Impact: The estimated total cost for the permanent repair of the Aquatics Center Pool Heaters is $700,000 ($613,724 repair + $86,276 contingency). The project costs were not included in the adopted FY 2024-25 CIP Budget and requires a budget appropriation from General Fund Reserves to the Capital Improvement Fund. Wiseburn Unified School District (WUSD) agreed to reimburse the City half of the construction cost after the competition of the work, up to $300,000. The budget request is as follows: Amount Budgeted in FY 2024-25: $0 Additional Appropriation: $700,000 Expense Account Number: 301-400-8202-8463 (General Fund CIP - Aquatics Center Pool Heaters) Establish Transfer Out Budget: $700,000 Transfer Out Account Number: 001-400-0000-9301 (Transfer out from General Fund to CIP Fund) Establish Transfer In Budget: $700,000 Transfer In Account Number: 301-300-0000-9001 (Transfer into CIP Fund from General Fund) Set Revenue budget: $300,000 Revenue Account Number: 001-300-XXXX-XXXX (WUSD Pool Heater Contribution)* * Revenue account will be generated after funds are received from WUSD.) MOTION by Council Member Giroux, SECONDED by Council Member Boyles, to approve Consent items 3, 4, 5, 6, 7, 9 and 10. MOTION PASSED 510 AYES: Pimentel, Baldino, Boyles, Giroux, and Keldorf NOES: None ABSTAIN: None ABSENT: None PULLED ITEM: Due to a potential conflict of interest, Mayor Pimentel recused himself. 8. Award of Contract for Real -Time Data Visualization Platform with Peregrine Through the 2023 UASI Grant Program Award and Subaward Agreement with the City of Los Angeles: Authorize the City Manager to award Contract No. 7392 to Peregrine Technologies, Inc., subject to final language approval by the City Manager and City Attorney, in the amount of $240,000 for a three-year term to provide a Real -Time Data Visualization platform. Authorize City Manager to waive bidding requirements pursuant to El Segundo Municipal Code § 1-7-9(a). (Fiscal Impact: Funds were appropriated during the FY 2025-26 budget process. The Federal Urban Area Security Initiatives ("UASI") Grant Program is a reimbursable grant. EL SEGUNDO CITY COUNCIL MEETING MINUTES SEPTEMBER 2, 2025 PAGE 4 The upfront cost of $240,000 will come from City reserves until the funds are reimbursed per the agreement. UASI Grant Revenue Account 124-300-3101-6411- budgeted for $251,765 in FY 2025-26 UASI Grant Expenditure Account 124-400-3101-6411- budgeted for $251,765 in FY 2025-26) MOTION by Mayor Pro Tern Baldino, SECONDED by Council Member Boyles, to approve Consent item 8. MOTION PASSED 4/0 AYES: Baldino, Boyles, Giroux, and Keldorf NOES: None ABSTAIN: Pimentel ABSENT: None Mayor Pimentel returned to the dais. C. PUBLIC HEARING: 11. Public Hearing to Establish a Fee for a Community Alerting System for the City of El Segundo Pursuant to California Assembly Bill 1646, and Agreement with Chevron Corporation to Reimburse the City of Ell Segundo for Associated Costs: Open and conduct a public hearing on the proposed fees to establish a community alerting system for the City of El Segundo pursuant to California Assembly Bill 1646 (AB1646). Authorize the City Manager to execute an agreement with Chevron Corporation for an estimated amount of $237,179 for FY 2025-26 to establish a 24/7 community alerting system to notify El Segundo residents, businesses, and visitors of any incidents generated by the Chevron Oil Refinery in El Segundo. Adopt Resolution No. 5556 to establish fees for the City's costs for AB 1646 compliance. (Fiscal Impact: If the City Council approves this item, the Chevron Corporation will reimburse the City of El Segundo for all costs associated with operating a 24/7 community alerting system and maintaining a mass notification system for the City of El Segundo in the event of a refinery incident per Assembly Bill 1646. The City of El Segundo annual/ongoing fees for FY 25-26 include personnel time for completing administrative AB 1646 tasks during business hours, stand-by personnel time for operating the 24/7 watch center and attending notification system training off - hours, ongoing community alert system software costs for the integrated alert and mass notification system (Alert South Bay), and a one-time fee for startup costs associated with purchasing networking and telecommunications equipment needed to operate the watch center. Amount Budgeted: Approximately $237,179 Additional Appropriation: N/A Account Number(s): EL SEGUNDO CITY COUNCIL MEETING MINUTES SEPTEMBER 2, 2025 PAGE 5 126-400-3205-4115 (Expenditures: Reimbursable Overtime AB 1646 - $155,797) 126-400-3205-6214 (Expenditures: Administrative Personnel, Alert South Bay, Start-up costs - $81,382) 126-300-0000-3836 (Revenue: AB 1646 Operations & Maintenance - $237,179) AB 1646 FY 25-26 Fee Detail: 24/7 Community Watch Center Personnel Time: $155,797 Daily community watch center personnel will be the fire chief and one battalion chief. Monthly billing will reflect eight (8) total hours of daily stand-by time. Four (4) hours fire chief, billed at $0.00 per hour, and four (4) hours battalion chief, billed at $127.76 per hour. The fire chief is exempt from overtime. There will be no charge for the fire chief position and there will never be more than one battalion chief on standby for this duty. The billing period is anticipated to start on October 13, 2025, and continue through June 30, 2026. This fee is $146,719. In addition, 24/7 watch center costs will include 36 hours of stand-by time for two off - duty battalion chiefs to attend monthly South Bay Alert notification system/incident training, as well as ongoing incident communication fees as needed for continued communications during an incident. This fee is $9,079. Administrative Personnel Time: $12,381 Personnel time billed at the fully burdened rate for administrative tasks completed during business hours that are associated with AB1646. Such tasks include attending refinery meetings, crisis committee meetings, and completing and overseeing monthly billing (see Attachment 1 for number of hours and hourly rates). Community Alert System - Alert South Bay: $13,000 Integrated alert and notification system to alert and notify the community surrounding a petroleum refinery, including schools, public facilities, hospitals, transient and special needs populations, and residential care homes in the event of an incident at the refinery, warranting the use of the automatic notification system. Annual fee subject to change. $13,000 based on the forecasted FY 25-26 cost. Equipment start-up costs: $56,000 Networking/Telecommunications equipment. One-time startup cost for FY 25-26. The total fee of $237,179 will be adjusted by the Los Angeles All Urban Consumer Price Index on July 1 st of each year. This is an estimated fee as some incidents may exceed four hours, in which case Chevron will be billed the fully burdened rate for the actual hours worked by the above individuals who provide services during the incident.) Mayor Pimentel stated this was the time and place to conduct a public hearing. City Clerk Truax stated proper notice had been given in a timely manner and that no written communication had been received. EL SEGUNDO CITY COUNCIL MEETING MINUTES SEPTEMBER 2, 2025 PAGE 6 ESFD Chief George Avery gave a presentation.. Public Input: None MOTION by Council Member Keldorf, SECONDED by Council Member Giroux to close Public Hearing Item C.11. MOTION PASSED 5/0 AYES: Pimentel, Baldino, Boyles, Giroux, and Keldorf NOES: None ABSTAIN: None ABSENT: None Council Discussion Mark Hensley, City Attorney, read by title only: RESOLUTION NO. 5556 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF EL SEGUNDO ESTABLISHING FEES FOR THE COSTS INCURRED BY THE CITY FOR AB 1646 COMPLIANCE. MOTION by Council Member Boyles, SECONDED by Council Member Keldorf to approve Resolution No. 5556 for a community alerting system. MOTION PASSED 5/0 AYES: Pimentel, Baldino, Boyles, Giroux, and Keldorf NOES: None ABSTAIN: None ABSENT: None D. STAFF PRESENTATIONS: 12. Resolution Amending Chapter 1A2 of the El Segundo Administrative Code for the Management Confidential Series Relating to Salary Range Adjustments, Increases to Flexible Benefit Plan, and Fair Labor Standards Act Exemption Status: Adopt Resolution No. 5557 amending the City's Administrative Code to update sections for specific unrepresented classifications covered under Chapter 1A2 Management -Confidential series. (Fiscal Impact: The fiscal impact of the proposed salary and benefit changes to Chapter 1A2 of the Administrative Code for the Management and Confidential Series is approximately $150,726 for FY 2025-26. Additional Appropriation: Staff is requesting an additional appropriation of $150,726 in FY 2025-26 from General Fund Reserves for implementing the terms of the salary and benefit changes for the Management and Confidential Series employees. Account Numbers: Various accounts: EL SEGUNDO CITY COUNCIL MEETING MINUTES SEPTEMBER 2, 2025 PAGE 7 $150,726 to 001-400-XXXX-XXX (General Fund - various personnel budgets)) Rebecca Redyk, Human Resources Director, presented the item. Council Discussion Mark Hensley, City Attorney, read by title only. - RESOLUTION NO. 5557 A RESOLUTION OF THE CITY OF EL SEGUNDO, CALIFORNIA AMENDING THE CITY'S ADMINISTRATIVE CODE TO UPDATE SECTIONS FOR SPECIFIC UNREPRESENTED CLASSIFICATIONS UNDER CHAPTER 1A2 (MANAGEMENT -CONFIDENTIAL SERIES) MOTION by Mayor Pimentel, SECONDED by Mayor Pro Tern Baldino to adopt Resolution No. 5557 amending the City's Administrative Code. MOTION PASSED 5/0 AYES: Pimentel, Baldino, Boyles, Giroux, and Keldorf NOES: None ABSTAIN: None ABSENT: None 13. First Reading of an Ordinance Amending El Segundo Municipal Code Section 1-6-4 to Update the List of Positions Exempt from the Civil Service System and Section 1-6-5 to Revise the Position Title of One Department Head: Introduce and waive the first reading of Ordinance No. 1677 amending El Segundo Municipal Code Section 1-6-4 to update the list of positions exempt from the Civil Service System and Section 1-6-5 to revise the position title of one Department Head. (Fiscal Impact: None.) Rebecca Redyk, Human Resources Director, presented the item. Council Discussion Mark Hensley, City Attorney, read by title only: ORDINANCE NO. 1677 AN ORDINANCE AMENDING EL SEGUNDO MUNICIPAL CODE SECTION 1-6 (PERSONNEL MERIT SYSTEM) TO REVISE THE LIST OF POSITIONS EXEMPT FROM THE CIVIL SERVICE SYSTEM AND TO UPDATE A DEPARTMENT HEAD TITLE. MOTION by Council Member Boyles to introduce the item and approved staff's recommendation to delete the "at -will" parenthetical information that appeared to next to employment titles in the ordinance and to schedule a second reading of the ordinance with for the regular September 16, 2025, City Council EL SEGUNDO CITY COUNCIL MEETING MINUTES SEPTEMBER 2, 2025 PAGE 8 meeting or as soon thereafter it may be considered. 14. Local Hazard Mitigation Plan Update: Receive and file the Local Hazard Mitigation Plan update. ESFD Chief George Avery introduced Melissa Mendoza -Campos, Emergency Management Coordinator, who presented the item with Aaron Pfannenstiel from Atlas Planning Solutions. Council Discussion Council consensus to receive and file the Local Hazard Mitigation Plan update. 15. Plunge Capital Campaign Update: Receive and file the Plunge Capital Campaign update. Aly Mancini, Recreation, Parks, and Library Director presented the item. Council Discussion Council consensus to receive and file the Plunge Capital Campaign update. F. REPORTS — CITY CLERK — Reported the El Segundo Art Walk was a huge success. Gave a brief update on the California mid -decade congressional redistricting Special Election to be held on November 4, 2025. G. REPORTS — COUNCIL MEMBERS Council Member Keldorf — No report. Asked for an update on when the El Segundo Aquatics Center (ESAC) will be reopened. Council Member Giroux — No report. Asked when the El Segundo Aquatic Center agreement with Wiseburn Unified School District will be put on the agenda for Council to discuss; he requested a status update on the inventory and analysis of City vehicles. Council Member Boyles — Attended the final meeting of the South Bay Housing Trust Advisory Committee, which decided on a board composition consisting of seven members from the 16 COG (Council of Governments) cities and two housing experts, for a total of nine members. Mayor Pro Tem Baldino — Expressed his appreciation to City staff for efforts toward producing the El Segundo Art Walk. Mayor Pimentel — The Disaster Council meets tomorrow. The French National Swim Team will view the ESAC on Friday for potential use during the Olympics. EL SEGUNDO CITY COUNCIL MEETING MINUTES SEPTEMBER 2, 2025 PAGE 9 There was no Sanitation Committee meeting in August. He will attend an upcoming Metro meeting with Mayor Butts from Inglewood about the proposed extensions on 405 Freeway onramps. REPORTS — CITY ATTORNEY — No report. J. REPORTS/FOLLOW-UP — CITY MANAGER — City staff met on August 21 with representatives from Hyperion, will now hold regular meetings to provide updates on improvements and maintenance at the facility. Reported the AQMD received 78 odor complaints and 4 nuisance violations were issued since August 19. There will be a community facility tour this Saturday from 10 AM to noon. Mayor Pro Tern Baldino asked for Hyperion to begin scheduling regular meetings at the El Segundo Library to provide citizens updates and an opportunity to provide input. MEMORIAL:- The meeting was adjourned in memory of Dr. Ray Gen, beloved El Segundo High School teacher who died unexpectedly in April. Adjourned at 7:15 PM Susan Truax, Cit Clerk EL SEGUNDO CITY COUNCIL MEETING MINUTES SEPTEMBER 2, 2025 PAGE 10