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2025-09-16 CC Agenda Packet - ITEM D18 - Administrative Series Classification StudyCITY OF ELSE GUNDO Administrative Series Classification Study Presentation to the City Council Rebecca Redyk, Human Resources & Risk Management Director September 16, 2025 CITY OF ELSE GUNDO Overview • Administrative Classification Series Study • Classifications Included • Study Process • Recommendations • Salary Ranges • Reclassifications • FLSA Designations • Fiscal Impact 9/16/2025 City of El Segundo 1 350 Main St. El Segundo, CA 90245 2 CITY OF ELSE GUNDO Administrative Classification Series Study • Bargaining unit request to revisit 2023 study • 12 employees: 10 City Employees Association and 2 Management & Confidential • Ensure that employees are properly classified • Descriptions accurately reflect duties & responsibilities • Align job titles • Provide clear career development path 9/16/2025 City of El Segundo 1 350 Main St. El Segundo, CA 90245 3 Classifications Included • Office Specialist 1-II • Administrative Specialist • Senior Administrative Specialist • Administrative Technical Specialist • Executive Assistant • Senior Executive Assistant* ELSEGUNDO 9/16/2025 City of El Segundo 1 350 Main St. El Segundo, CA 90245 4 Study Process • Virtual orientation meeting for employees and supervisors • Employees completed a Position Description Questionnaire (PDQ) • PDQ reviewed by supervisors for comments • Consultant conducted employee interviews &developed updated classification specifications and recommendations • Employee review of their updated classification specification • Meeting with bargaining unit regarding recommendations • City Council consideration 01SFGUNDO 9/16/2025 City of El Segundo 1 350 Main St. El Segundo, CA 90245 5 1 year of office/administrative 1 year of office/administrative 2 years of customer service or office assistant experience 2 years of customer service or office assistant experience Merge Office Specialist I with Office Specialist II with minimum experience level at 2 years including customer service; change to Office Administrative 3 years increasingly responsible secretarial/office administrative increasingly responsible office support experience No change to title; type of experience updated to office support; same minimum years of experience requirements Senior Administrative Specialist II (1) 4 years increasingly responsible secretarial/office administrative 4 years increasingly responsible administrative support and financial experience and completion of 30 units in accounting or finance 2 years of increasingly responsible administrative and technical support experience 3 years of increasingly responsible office and administrative and technical support experience Establish Senior Administrative Specialist 1-11; retitle to Senior Administrative Specialist I; include technical experience and reduce the minimum level of experience required from 4 years to 2 years Establish Senior Administrative Specialist 1-II; retitle to Senior Administrative Specialist 11; change "financial' experience to "technical" experience, reduce the minimum level of experience required from 4 years to 3 years; remove requirement of 30 units in accounting or finance 5 years progressively responsible secretarial/office administrative experience providing assistance to an administrative official or senior management 4 years progressively responsible administrative and technical support experience, including 1 year of providing support to senior/executive management the Executive Assistant was the highest - level classification included in the study. Experience updated to include technical support. Recommend reducing experience to 4 years to align with higher level Senior Executive Senior Executive 5 years progressively responsible secretarial/office administrative experience providing assistance to an administrative official or senior management, 1 year experience disseminating information 5 years progressively responsible administrative and technical support experience, including 2 years of providing support to senior/executive management. Previous lead or supervisory experience is desirable. Experience updated to include technical support with 2 years supporting senior/executive management with lead or supervisory experience as FLSA Non -Exempt Designation • Executive Assistant & Senior Executive Assistant • Covered under Administrative Code for Management & Confidential unrepresented employees • Will earn overtime at 1.5 for all hours worked ELSEGUNDO 9/16/2025 City of El Segundo 1 350 Main St. El Segundo, CA 90245 13 Fiscal Impact • Reclassification of 4 incumbents • $21,613 for FY 2025-26 • No additional appropriation needed ELSEGUNDO 9/16/2025 City of El Segundo 1 350 Main St. El Segundo, CA 90245 14 Questions ELSF.GCN DO 9/16/2025 City of El Segundo 1 350 Main St. El Segundo, CA 90245 15