CONTRACT 5417K AmendmentAgreement No. 5417K
ELEVENTH AMENDMENT TO
AGREEMENT NO. 5417 BETWEEN
THE CITY OF EL SEGUNDO AND CIVICPLUS, LLC
THIS ELEVENTH AMENDMENT ("Amendment") to Agreement No. 5417
("Agreement") is made and entered into this 25th day of July 2025, by and between the
CITY OF EL SEGUNDO, a general law city and municipal corporation existing under the
laws of California ("CITY"), and CIVICPLUS, LLC, a Kansas limited liability company
("CONSULTANT"). CITY and CONSULTANT may be referred to collectively herein as
"the Parties."
RECITALS
A. On November 30, 2017, the Parties entered into the Agreement for the
setup and implementation of CivicRec Recreation Management Software;
the Agreement has been amended several times since 2017 to, in part, add
additional software services;
B. Pursuant to the Ninth Amendment to the Agreement, the Parties amended
the Agreement to incorporate the updated services for CivicClerk Unlimited
and Custom IdP Integration services and extended the Agreement for such
services through August 27, 2025;
C. Pursuant to the Tenth Amendment, the Parties amended the Agreement to
incorporate the updated services for CivicRec and extended the Agreement
for such services through January 24, 2026;
D. On March 2, 2019, the CITY entered into a Vendor Agreement with
ArchiveSocial, Inc., for services related to ArchiveSocial software
("Agreement No. 5663");
E. Agreement No. 5663 was later assumed by CONSULTANT via Amendment
No. 5663A; furthermore, and pursuant to Section 10 (Term and Termination)
of Agreement No. 5663, the services are scheduled to next automatically
renew on October 1, 2025;
F. In addition to the software services already provided by CONSULTANT via
the Agreement, as amended, and Agreement No. 5663, as amended, the
CITY desires to purchase additional software; and
G. The parties desires to consolidate Agreement No. 5663 into the Agreement,
so that all software services provided by the CONSULTANT to the CITY will
be governed by the Agreement.
Agreement No. 5417K
NOW, THEREFORE, and pursuant to Section 35 (Authority/Modification) of the
Agreement, the Parties agree as follows:
1. Exhibit "A" of the Agreement is hereby replaced with new Exhibits "A"
through "D" to this Amendment and incorporated herein by reference.
2. All references to Exhibit "A" are hereby replaced with "Exhibits A through D."
3. Section 1 (Consideration), sub -section (C) is hereby replaced in its entirety
as follows:
"As additional consideration, CITY agrees to pay CONSULTANT a sum not
to exceed $43,000 for each year of the Agreement, provided however, the
sum not to exceed may increase by no more than five percent (5%) ("Uplift")
each year. Notwithstanding the foregoing, CITY will not be liable for any
costs or expenses exceeding the sum, including Uplift, paid to
CONSULTANT pursuant to this section unless otherwise mutually agreed to
by the parties and by written amendment to this Agreement. In the event
the total amount paid by the CITY to CONSULTANT exceeds $50,000 per
fiscal year, the Agreement must be approved by CITY's City Council."
4. Section 8 (Term) is amended in its entirety as follows:
"Term. The term of this Agreement and its Exhibits, as amended, shall be
for one year starting on August 1, 2025. Thereafter, the term of this
Agreement will automatically renew on August 1 of each year, for
successive one (1) year period(s), unless otherwise terminated for as
provided for in Section 16 of this Agreement."
5. Section 23 (Insurance) is amended to update the insurance requirements to
be:
Type of Insurance
Commercial general liability:
Cyber Liability
Technology Errors and Omissions Liability
Workers' compensation
2
Limits combined sin le
$1,000,000
$2,000,000
$2, 000, 000
Statutory requirement.
Agreement No. 5417K
6. Section 26 (Notices) is amended to update the person to be notified to be:
If to CONSULTANT:
Attention: Josh Taylor,
Strategic Account Executive
CivicPlus, LLC
302 S. 4th Street, Suite 500
Manhattan, Kansas 65202
PHONE: (984) 664-1626
EMAIL: josh.taylor@civicplus.com
If to CITY:
Attention: Paul Silverstein,
Acting ITSD Director
City of El Segundo
350 Main Street
El Segundo, California 90245
PHONE: (310) 524-2392
EMAIL: Dsilversteineelseglundo.oLg
7. Section 32 (Entire Agreement) is amended to delete the sentence: "There is
one (1) Exhibit Agreement."
8. The Agreement incorporates by reference the terms and conditions outlined
in Agreement No. 5663, dated March 2, 2019, between the Parties. The
terms and conditions set forth in Agreement No. 5663 shall apply as though
fully set forth herein. In the event of a conflict between the terms in the
Agreement and Agreement No. 5663, the terms of the Agreement shall
prevail.
9. This Amendment may be executed in any number or counterparts, each of
which will be an original, but all of which together constitutes one instrument
executed on the same date. In accordance with Government Code §16.5,
the parties agree that this Amendment will be considered signed when the
signature of a party is delivered by electronic transmission. Such electronic
signature will be treated in all respects as having the same effect as an
original signature. CONSULTANT warrants that its signatory (or signatories,
as applicable) to this Amendment has the legal authority to enter this
Amendment and bind CONSULTANT accordingly.
10. Except as modified by this Amendment, all other terms and conditions of the
Agreement remain the same.
[REMAINDER OF PAGE INTENTIONALLY LEFT BLANK;
SIGNATURES ON NEXT PAGE]
3
Agreement No. 5417K
IN WITNESS WHEREOF, the Parties hereto have executed this Amendment the
day and year first hereinabove written.
CITY OF EL SEGUNDO,
a general law city and municipal corporation
n, Ayt,'
Darr 11 George,
City Manager
ATTEST:
CIVICPLUS, LLC,
a Kansas limited liability company
Amy Vikander,�
Senior Vice -President of
Customer Success
w
Taxpayer ID No. 48-1202104
Susan Truax,
City Clerk
APPROVED AS TO FORM:
MARK D. HENSLEY, City Attorney
U3 �
David King,
Assistant City Attorney
(4,0.A.Mary S aron Brenn „
Risk Manager
4
Agreement No. 5417K
EXHIBIT "All
TO
Agreement No. 5417K
a
Updated Remittance Address:
(FOR PAYMENTS ONLY)
CivicPlus LLC
PO Box 737311
Dallas TX 75373-7311
Bill To
Accounts Payable
City of El Segundo
350 Main Street
El Segundo CA 90245
Terms
Net 30
TOTAL DUE
Customer
City of El Segundo, CA
Invoice
#343043
8/28/2025
$141062.02
Due Date: 9/27/2025
Approving Authority
Qty Item Start Date End Date
1 Custom IdP Integration Annual Fee Renewal 8/28/2025 7/31/2026
1 Agenda and Meeting Management- Ultimate Annual Fee 8/28/2025 7/31/2026
Renewal
Total $14,062.02
Due $14,062.02
Please submit payment via ACH using the details below. Please sendnotification of ACH transmission via email to
rernitta,nce@civicplus.com. That address is not monitored for other inquiries or notifications. For any other invoice questions or
information, please contact us at accounting@civicplus.com.
Bank Name Account Name Account Number Routing Number
JPMorgan Chase CivicPlus LLC 910320636 021000021
Agreement No. 5417K
EXHIBIT ""
ELEVENTH AMENDMENT" TO AGREEMENT NO. 5417
Agreement No. 5417K
Updated Remittance Address:
(FOR PAYMENTS ONLY)
CivicPlus LLC
PO Box 737311
Dallas TX 75373-7311
Bill To
Tracy Weaver
City of El Segundo, CA
350 Main Street
El Segundo CA 90245
Terms
Net 30
Qty
1
TOTAL DUE
Customer
City of El Segundo, CA
Item
Social Media Archiving Premium
Invoice
#343044
10/1 /2025
$8,808.98
Due Date: 10/31/2025
Approving Authority
Start Date End Date
10/1 /2025 7/31 /2026
Total $8,808.98
Due $8,808.98
Please submit payment via ACH using the details below. Please send notification of ACH transmission via email to
remittance@civicplus.com. That address is not monitored for other inquiries or notifications. For any other invoice questions or
information, please contact us at accounting@civicplus.com.
Bank Name Account Name Account Number Routing Number
JPMorgan Chase CivicPlus LLC 910320636 021000021
Agreement No. 5417K
EXHIBIT 16C53
ELEVENTH AMENDMENT TO AGREEMENT NO. 5417
Agreement No. 5417K
CP
IVI
302 South 4th St. Suite 500
Manhattan, KS 66502
us
Client:
City of El Segundo - Police, CA
RSON
Statement of Work
Quote #: Q-103176-1
Date: 7/2/2025 9:55 AM
Expires On: 7/31/2025
Bill To:
EL SEGUNDO CITY, CALIFORNIA
PAYM
Discount(s)
QTY
PRODUCT NAME
DESCRIPTION
12 Month
Value
1.00
NextRequest Year 1 Annual Fee
Year 1 Annual Fee Discount
USD-3,165.50
Discount
One-time(s)
QTY
PRODUCT NAME
DESCRIPTION
12 Month
Value
1.00
NextRequest Standard
Standard Implementation (Virtual Only): Admin Users: 1
USD 1,500.00
Implementation
Kickoff Call, 1 Admin Training. Staff Users have Access
to a monthly webinar for general training and questions
1.00
NextRequest: Platform IdP
Platform IdP Integration Implementation Fee
USD 1,575.00
Integration Implementation Fee
Recurring Service(s)
QTY
PRODUCT NAME
DESCRIPTION
12 Month
Value
1.00
NextRequest PT Standard Plan
NextRequest Standard Plan for local agencies; Unlimited
USD 10,788.00
Staff Users, Up to 10 Admin-Publisher Users, Up to 2TI3
Storage. Core Features: Review & Redaction Features,
Payments, IT & Compliance Features
V. PD 06.01.2015-0048
Page 1 of 3
Agreement No. 5417K
QTY
PRODUCT NAME
DESCRIPTION
12 Month
Value
1.00
NextRequest: Platform IdP
Platform IdP Integration Annual Fee
USD 1,874.00
Integration Annual Fee
Total Investment - Initial Term USD 12,571.50
Annual Recurring Services (Subject to Uplift) USD 12,662.00
Initial Term 8/1/2025 - 7/31/2026, Renewal Term each calendar year
Initial Term Invoice Schedule 1 100% Invoiced upon Signature Date
ure Automatic 1 year renewal term, unless 60
days notice provided prior to renewal date
5% to be applied in vear 2
This Statement of Work ("SOW") shall be subject to the terms and conditions of the CivicPlus Master Services Agreement
and the applicable Solution and Services terms and conditions located at hats MAN l iGP-N Lheelplh n-us/leg N--
su (collectively, the 'Binding Terms"), By signing this SOW, Client expressly agrees to the terms and conditions of the
Binding Terms throughout the term of this SOW.
Please note that this document is a SOW and not an invoice. Upon signing and submitting this SOW, Client will receive
the applicable invoice according to the terms of the invoicing schedule outlined herein.
V. PD 06.01.2015-0048
Page 2 of 3
Agreement No. 5417K
Acceptance of Quote # Q-103176-1
The undersigned has read and agrees to the Binding Terms, which are incorporated into this SOW, and have caused this
SOW to be executed as of the date signed by the Customer which will be the Effective Date:
For CivicPlus Billing Information, please visit �tp.,,mg4a�iP�'g,ww rl
, uthoriz d CI[@nnt ignat re,
By ( sign):
Printed Name:
Darrell George
Title:
City Manager
Date:
Organization Legal Name:
City of El Segundo
Billing Contact:
Accounts Payable
Title:
Billing Phone Number:
Billing Email:
accountspayable@elsegundo.org
Billing Address:
350 Main Street
El Segundo, California 90245
Mailing Address: (If different from above)
CivicPlus
By (please sign):
o"
Printed Nam
Amy Vikander
Title:
Senior VP of Customer Success
Date:
07-29-2025
PO Number: (Info needed on Invoice (PO or Job#) if required)
V. PD 06.01.2015-0048
Page 3 of 3
-4
Agreement No. 5417K
EXHIBIT "D"
TO
ELEVENTH AMENDMENT TO AGREEMENT NO. 5417
Agreement No. 5417K
Updated Remittance Address:
(FOR PAYMENTS ONLY)
CivicPlus LLC
PO Box 737311
Dallas TX 75373-7311
Bill To
IS Administration
City of El Segundo
401 Sheldon St.
El Segundo CA 90245
Terms
Net 30
Qty
1
f elff14 mail
Customer
City of El Segundo, CA
Item
Recreation Management Annual Fee
Invoice
#343100
1/25/2026
$7y431.38
Due Date: 2/24/2026
Approving Authority
Start Date End Date
1/25/2026 7/31/2026
Total $7,431.38
Due $7,431.38
Please submit payment via ACH using the details below. Please send notification of ACH transmission via email to
remittance@civicplus.corn. That address is not monitored for other inquiries or notifications. For any other invoice questions or
information, please contact us at accounting@civicplus.com.
Bank Name Account Name Account Number Routing Number
JPMorgan Chase, CivicPlus LLC 910320636 021000021