CONTRACT 7363 Service AgreementAgreement No. 7363
MALIAM. COHEN
CALIFORNIA STATE CONTROLLER
CONTRACT FOR SERVICES TO PREPARE
THE ANNUAL STREET REPORT
This contract is executed between the State Controller's Office (SCO), Division of Audits and the
City of El Segundo.
Whereas Section 2151 of the California Streets and Highways Code requires cities to file with the SCO on
or before December 1 of each year, an Annual Street Report; and
Whereas the SCO is able to furnish and the city wishes to receive the services of the SCO to prepare its
report; now therefore, in consideration of the following promises and conditions, the parties hereby agree
that:
1. For the fiscal year ended June 30, 2025, the SCO shall assist in the preparation of the city's report,
a non -audit service.
II. The report shall be in the form prescribed by the SCO.
111. The report shall include a statement of all revenues and expenditures concerning city streets, and
shall be prepared fi-om the city's records made available to the SCO.
IV. The report wilt be prepared from the city's unaudited records, and no determination shall be made
at time of preparation regarding the accuracy of the records or the legality of the expenditures
reported herein.
V. The city understands that the report is subject to subsequent review by the SCO and exceptions
may be taken at the time regarding the legality of expenditures contained in the report, the accuracy
of the records from which the report was prepared, or the accuracy of the report.
VI. The SCO will furnish sufficient personnel to complete the report on or before the report's filing
due date of December 1, 2025, except that the SCO is excused from such date if the city's
accounting records and personnel are not ready for the preparation of the report at the time
scheduled by the SCO and the city, or if circumstances beyond the control of the parties prevent
completion.
VII. The city understands that this contract does not extend the filing due date of the report, and does
not exempt the city from SCO's withholding of highway users tax fund allocations if the city is
delinquent in filing the report, in accordance to Section 2155 of the California Streets and Highways
Code.
VIII. The city will designate a management -level individual to be responsible and accountable for
overseeing the non -audit service.
Agreement No. 7363
IX. The city will establish and monitor the performance of the non -audit service to ensure that it meets
management's objectives.
X. The city will make any decision that involves management fiinctions related to the non -audit
service and accept full responsibility for such decisions.
XI. The city will evaluate the adequacy of the services performed and review the completed report for
accuracy.
XII„ The SCO will famish one copy of the completed report to the city.
XIII. This contract is subject to the SCO's charges for services rendered, and such charges shall be
computed in accordance with Sections 9210 and 9211 of the State Administrative Manual. Charges
shall include both direct and indirect costs, and shall be expressed in dollars per unit time whenever
possible.
XIV. Except as provided in paragraph XV, the aggregate cost of services provided under this agreement
shall not exceed $3,300.
XV, if unforeseen circumstances develop during the course of the SCO's preparation of the report and
additional time is needed to complete preparation, the parties will confer; and if it is agreed that the
preparation of the report is to continue, the SCO is to be compensated for any additional time
required. In any case, the SCO shall be compensated for services rendered prior to the development
of such unforeseen circumstances.
XVI. The city will pay the SCO for services rendered in a timely manner (including additional time
pursuant to paragraph XV) and hereby warrants that funds are available from which payment may
be made.
XVII. Either party may terminate this contract by giving seven days written notice. Notice is effective
upon receipt. SCO wit[ give notice to the city's contracting officer or authorized representative.
Notice to SCO may be served by e-mail at UDS1toct;�l�t;►�aci Rgccc� a �r.ITt;. During the seven-day
period, the SCO may continue with the preparation of the report then in progress.
City of El Segundo
Signature., Date:
Printcd�Name
Paul Chung
Title:
Chief Financial Officer
Address::
City of El Segundo
350 Main Street
El Segundo, CA 90245
for
TY A T '
MALIA M. COHEN
California State Controller
Signature:
KIMBERLY TARVIN, CPA
Chief, Division of Audits
QtKloi
City of El Segundo
Date:
Agreement No. 7363
'Pr
MALIA M. COHEN
CALIFORNIA STATE CONTROLLER
ANNUAL STREET REPORT
CONTRACT INFORMATION SHEET
CITY NAME:
City of El Segundo
CITY FISCAL OFFICER:
- Name: (Mr. or Ms.)
Paul Chung
E-Mail Address;
pchung@elsegundo.org
PUBLIC WORKS DIRECTOR:
Name: (Mr. or Ms.)
Elias Sassoon
E-Mail Address:
esassoon@elsegundo.org
ANNUAL STREET REPORT CONTACT PERSON:
Name: (Mr. or Ms.)
Vicky Cao
..
E-Mail Address:
wcao@elegundo.org
Mailing Address:
_.....
_........ .....-
City of El Segundo
350 Main Street
El Segundo, CA 90245
Title:
Chief Financial Officer
Telephone Number:
(310) 524-2315
Title:
Public Works Director
Telephone Nranber:
(310) 524-2356
Title:
Finance Manager
Telephone Niunber:
(310) 524-2377
Billing Address different from mailing address):
THE ANNUAL STREET REPORT IS DUE ON DECEMBER 1.
AN SCO AUDITOR WILL CONTACT THE CITY TO SCHEDULE THE REPORT PREPARATION
UPON RECEIPT OF THE SIGNED CONTRACT.