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2025-04-22 Arts and Cultural Advisory AgendaAGENDA CITY OF EL SEGUNDO ARTS & CULTURE ADVISORY COMMITTEE 5:30 PM ES PUBLIC LIBRARY - SUE CARTER ROOM 111 W. MARIPOSA AVEUNE EL SEGUNDO, CA 90245 APRIL 22, 2025 MEMBERS OF ARTS & CULTURE ADVISORY COMMITTEE John Pickhaver, Chairperson Joan Palmer, Vice Chairperson David Bart Jane Burrell Stuart Carroll Jason Haffley Elizabeth Kennedy Michele Leach Nicole Losasso Brian Mitchell Michael Schepps The Arts & Culture Advisory Committee, with certain statutory exceptions, can only take action upon properly posted and listed agenda items. Any writings or documents given to a majority of the Arts & Culture Advisory Committee, regarding any matter on this agenda, that the City received after issuing the agenda packet are available for public inspection in the public library at the Help Desk, during normal business hours. Such documents may be posted on the City's website at www.elsegundo.org and additional copies will be available at the meeting. Unless otherwise noted in the agenda, the public can only comment on city -related business that is within the jurisdiction of the Arts & Culture Advisory Committee and/or items listed on the agenda during the Public Communications portion of the Meeting. The time limit for comments is five (5) minutes per person. Before speaking to the Arts & Culture Advisory Committee, please state: your name, residence, and organization/group you represent, if desired. Please respect the time limits. REASONABLE ACCOMMODATIONS: In compliance with the Americans with Disabilities Act and Government Code Section 54953(g), the City Council has adopted a reasonable accommodation policy to swiftly resolve accommodation requests. The policy can also be found on the City's website at https://www.elsegundo.org govemmentldepartments/city-clerk. Please contact the City Clerk's Office at (310) 524-2308 to make an accommodation request or to obtain a copy of the policy. Land Acknowledgment: We acknowledge that we are holding this meeting on the traditional, ancestral, and unceded territory of the Tongva. We recognize the Tongva people as the traditional land caretakers of Tovaangar (Los Angeles basin, So. Channel Islands). We also acknowledge that Los Angeles County is home to the largest Indigenous population in the United States. CIf_1m foxel N Q 4 01:1911m4f_1" PUBLIC COMMUNICATION — (Related to City Business Only — 5-minute limit per person, 30-minute limit total) Individuals who have received value of $50 or more to communicate to the Arts & Culture Advisory Committee on behalf of another, and employees speaking on behalf of their employer, must so identify themselves prior to addressing the Arts & Culture Advisory Committee. Failure to do so shall be a misdemeanor and punishable by a fine of $250. While all comments are welcome, the Brown Act does not allow action on any item not on the agenda. A. CONSENT Arts and Culture Advisory Committee meeting minutes from March 13, 2025 & March 26, 2025 Recommendation - 1. Approve the Arts and Culture Advisory Committee Special Meeting minutes of March 13, 2025, and March 26, 2025. 2. Alternatively, discuss and take other action related to this item. B. NEW BUSINESS 2. Amendment of Kweku John's Contract Recommendation - 1. Discuss and approve the amendment of Kweku John's Contract. 2. Alternatively, take other action related to this item. C. UNFINISHED BUSINESS 3. Staffing Update and Job Description Review Recommendation - 1. Discuss the Cultural Arts Coordinator recruitment and Job Description. 2. Alternatively, take other action related to this item. 4. Gundo Pride Funding Request Recommendation - 1. Approve Gundo Pride Funding Request. 2. Alternatively, discuss and take other action related to this item. E F1W_WWiTR113 Recommendation - 1. Discuss the 2025 El Segundo Art Walk. 2. Alternatively, take other action related to this item. 6. DEI/ACC Joint Meeting Discussion & May 2025 ACC Meeting Recommendation - 1. Discuss a potential DEI/ACC joint meeting and possible Special Meeting in place of ACC meeting scheduled for May 27, 2025. 2. Alternatively, take other action related to this item. 7. El Seaundo Music Festival Recommendation - 1. Discuss possible El Segundo Music Festival. 2. Alternatively, take other action related to this item. D. REPORTS - BUDGET & INITIATIVE COMMITTEE E. REPORTS -SUBCOMMITTEES F. REPORTS - RECREATION, PARKS, AND LIBRARY DIRECTOR G. REPORTS - COMMITTEE MEMBERS :MZ14a*]Z4&W919111►INInLil4►► 134Z"F-116'%1►I ADJOURNMENT POSTED: DATE: April 17, 2025 TIME: 4.00 PM BY: Viviann Gonzalez, Temporary Administrative Specialist 3 SPECIAL MEETING MINUTES OF THE EL SEGUNDO ARTS AND CULTURE ADVISORY COMMITTEE THURSDAY, MARCH 13, 2025 CALL TO ORDER — Chairperson Pickhaver called the meeting to order at 5.30 pm ROLL CALL Chairperson Pickhaver - Present Vice Chairperson Palmer - Present Member Bart - Present Member Burrell - Present Member Carroll - Present Member Haffley - Present Member Kennedy - Present Member Leach - Present Member Losasso - Present Member Mitchell - Present Member Schepps - Present PUBLIC COMMUNICATIONS — (Related to City Business Only — 5-minute limit per person, 30-minute limit total) None A. NEW BUSINESS 1. Cultural Arts Master Plan The Committee reviewed the Cultural Arts Master Plan. MOTION by Vice Chairperson Palmer SECONDED by Member Burrell, approving the Cultural Arts Master Plan with the discussed revisions. MOTION PASSED. 11/0 2. ACC Budget Director of Recreation, Parks, and Library Aly Mancini reviewed the ACC budget for FY 25-26. MOTION by Vice Chairperson Palmer, SECONDED by Chairperson Pickhaver approving the Proposed ACC Budget for FY 25-26 with the discussed revisions. MOTION PASSED. 11/0 3. Juneteenth Impact Report No report or discussion. 4. Black In Mayberry's Grant Application No report or discussion. EL SEGUNDO ARTS AND CULTURE ADVISORY COMMITTEE MEETING MINUTES MARCH 13, 2025 PAGE 1 5. El Segundo Art Walk 2025 (Item moved up the agenda before item Al) John McCullough spoke about the origin, brief history, and overall focus and mission of the El Segundo Art Walk. Mr. McCullough discussed budget, allocations, and the incorporation of Augmented Reality for the 2025 El Segundo Art Walk. The Committee asked questions regarding vendors, stages, artist/business fees, profit, and economic impact. Mr. McCullough provided additional information. 6. Staffing Update No report or discussion. B. REPORTS — RECREATIONS, PARKS, AND LIBRARY DIRECTOR None C. REPORTS — COMMITTEE MEMBERS None Adjourned at 7.55 PM Viviann Gonzalez, Temporary Administrative Specialist EL SEGUNDO ARTS AND CULTURE ADVISORY COMMITTEE MEETING MINUTES MARCH 13, 2025 PAGE 2 SPECIAL MEETING MINUTES OF THE EL SEGUNDO ARTS AND CULTURE ADVISORY COMMITTEE WEDNESDAY, MARCH 26, 2025 CALL TO ORDER — Chairperson Pickhaver called the meeting to order at 5:35 pm ROLL CALL Chairperson Pickhaver - Present Vice Chairperson Palmer - Absent Member Bart - Absent Member Burrell - Present Member Carroll - Absent Member Haffley - Present Member Kennedy - Absent Member Leach - Absent Member Losasso - Present Member Mitchell - Present Member Schepps - Present PUBLIC COMMUNICATIONS — (Related to City Business Only — 5-minute limit per person, 30-minute limit total) Ron Swanson spoke regarding the changes in the Holiday Tree Lighting Ceremony. He requested the Committee to agendize the topic for a future meeting. A. CONSENT CALENDAR: 1. MOTION by Chairperson Pickhaver, SECONDED by Member Schepps, approving Regular Committee Meeting minutes of February 25, 2025, MOTION PASSED. 6/0 2. Cultural Arts Master Plan Presentation Strategy Chairperson Pickhaver reviewed the Cultural Arts Master Plan Presentation Strategy. Recreation, Parks, and Library Director Aly Mancini and Committee members suggested revisions to be made to the presentation. 3. Budget Presentation Strategy Recreation, Parks, and Library Director Aly Mancini provided a format for the Budget Presentation Strategy. The Presentation Strategy is to be discussed at the next Committee meeting given that Vice Chairperson Palmer was not present for the discussion. EL SEGUNDO ARTS AND CULTURE ADVISORY COMMITTEE MEETING MINUTES MARCH 26, 2025 PAGE 1 4. Gundo Pride Funding Request (Item moved before 83) Item was unable to be discussed and approved as Chairperson Pickhaver is an organizer of this event therefore requiring his recusal which would cause a loss in quorum. Item is to be agendized in the next scheduled meeting. 5. Programming and Related Budget Allocation Discussion Recreation, Parks, and Library Director Aly Mancini lead the Programming and Related Budget Allocation discussion. Director Mancini stated that they have underspent so far this year and suggested that funding was available if the ACC wished for staff to conduct a small event or program prior to the fiscal year's end. Chairperson Pickhaver had concerns regarding planning an event without a Cultural Arts Coordinator. 6. DEI/ACC Joint Meeting Discussion Chairperson Pickhaver lead the DEI/ACC Joint Meeting discussion. Director Mancini recommended the DEI Committee join one of the ACC meetings. Chairperson Pickhaver proposed the meeting to be held during the ACC Committee meeting in May. 7. Cultural Arts Coordinator Recruitment Update (Item moved before 85) Recreation, Parks, and Library Director Aly Mancini gave an update on the Cultural Arts Coordinator recruitment. Director Mancini and members of the Committee emphasized the importance of the position and its impact to the Committee. C. REPORTS — BUDGET & INITIATIVE COMMITTEE 1►= D. REPORTS - SUBCOMMITTEES Member Schepps stated that he and Recreation Supervisor Ryan Delgado are looking at possible venues for a music festival. He also stated that they are looking to incorporate a Music Walk into the Art Walk. Member Losasso added more to the music festival venue search stating that they are looking for an economical venue for the music festival. E. REPORTS — RECREATIONS, PARKS, AND LIBRARY DIRECTOR None F. REPORTS — COMMITTEE MEMBERS Member Haffley stated the importance of the community investing in arts and culture. He also stated that he is making the community aware of the City Council EL SEGUNDO ARTS AND CULTURE ADVISORY COMMITTEE MEETING MINUTES MARCH 26, 2025 PAGE 2 meeting taking place on April 11t, in which the Council will be approving the Cultural Arts Master Plan and Fund Budget and Programming for the next fiscal year. Member Losasso thanked the subcommittee for their work. Chairperson Pickhaver stated that he met with Poet Laureate Kweku John and they discussed his introduction during the next city council meeting. G. REPORTS — COUNCIL MEMBER LIAISON None Adjourned at 8:19 PM Viviann Gonzalez, Temporary Administrative Specialist EL SEGUNDO ARTS AND CULTURE ADVISORY COMMITTEE MEETING MINUTES MARCH 26, 2025 PAGE 3 CITY OF EL SEGUNDO ARTS & CULTURAL ADVISORY COMMITTEE GRANT APPLICATION Grantee Organization Information: Name: Gundo Pride Address: El Segundo, CA Individual submitting the application: Name: Sean O'Brien (Co -Organizer) Email: smobrienla@gmail.com Phone: (985) 807-8539 Please list any ACC board members or affiliated individuals below - John Pickhaver Please submit all of the following together with this application: Estimated Cost of Expenses: $5000.00 Estimated Revenue: $o.00 Will the event organizers be seeking additional funding or donations from other entities? If yes, please list possible sponsors or donors: - Yes. - We had a number of sponsors from local businesses and individuals last year. Much of our time was spent seeking donations. This year we are seeking an increased grant from the ACC so we can utilize most of our efforts in putting on the actual event. - However, we do still plan to seek donations from the community (residents and local businesses) to help cover the cost of non -related Arts & Culture costs such as park fees, permit fees, insurance, food, and other miscellaneous costs. - We anticipate these costs to be about $2000.0o additional dollars Is this a fundraising event for the organization? Yes No _X_ Anticipated Arts & Culture Related Expenses for Event: $3500.00 Event Information: El Segundo LGBTQ+ Pride Event Celebrating Visibility, Belonging, and Community During Pride Month Event Title: Gundo Pride Date: Sunday, 6/1 or Sunday, 6/29 Location: Rec Park Fire Circle "'Pending :'Pending park availability' Starting Time (including set-up): 1oAM to 4PM (includes 30 minutes of set up and 30 minutes of breakdown) Duration (including break -down): 1oAM to 4PM (includes 30 minutes of set up and 30 minutes of breakdown) Marketing Plan: Frequent announcements on El Segundo Facebook Groups, Streets Banners, City and Regional Newsletters, Word of Mouth. Collaborate with the City's Diversity, Equity, & Inclusion Committee. Anticipated Attendance: 20o attendees Target Audience: Individuals and families of all ages from El Segundo and surrounding communities. This Pride event welcomes everyone — neighbors, friends, and allies — to come together in celebration, support, and joy. A family -friendly gathering for all identities and generations. Grant Request: $3500.00 Estimated Arts & Culture Related Expenses • Better sponsor sign(s) — $250 • 2nd selfie sign — $150 • Wooden backdrop, paint, paint markers, sharpies — $50 • Decorations for day of (banners, centerpieces, flags, pennants, etc.) — $1oo • Accessories for day of (boas, sunglasses, ribbon wands, etc.) — $1oo • Canva Pro membership — $40 • Face painter — $250 • Photographer — $250 • Live artist — $250 • Parade Grand Marshal — $1000 • 2-3 large banners to advertise the event — $500 • Sign -making materials for day of (markers, boards, sticks) — $6o • Giveaways (only hats in 2024) — $500 (hats, t-shirts, cups, bags — possibly partner with community kids on these in the future) Proof of nonprofit status or a description of the community organization Founded in 2024, Gundo Pride is a community organization based in El Segundo. Last year, we presented the City's largest Pride event to date —bringing together local businesses, residents, and people of all ages in celebration. In addition to hosting this year's Pride event, we aim to expand our impact by building partnerships with regional LGBTQIA+ organizations and connecting with LGBTQIA+ clubs within El Segundo schools. Proof of Insurance: "Insurance to be ascertained. We were fully insured last year per City's policy*** A Current Board Roster: - Jodie Davies - Julie Holop - Rachel Aelion-Moss - Sean O'Brien - John Pickhaver 2025 Statement of Purpose — Gundo Pride In 2021, the City of El Segundo officially recognized June as LGBTQ+ Pride Month and lit the water tower in rainbow lights for the first time —important symbolic acts that have continued each year. In 2024, Gundo Pride built on that foundation by hosting the City's largest community -wide Pride event: a Pride Walk followed by a celebratory picnic at Recreation Park. With over Zoo attendees, the event brought together residents, families, and local businesses in a powerful show of visibility and solidarity. In 2025, we hope to continue and grow this event —further establishing it as a beloved annual tradition that reflects the values of inclusion and connection that make El Segundo special. At a time when LGBTQ+ communities face increasing marginalization, it's more important than ever to create public spaces that are joyful, affirming, and rooted in belonging. This year's event will again include a Pride Walk and community picnic, featuring live music, food and drink, lawn games, collaborative art -making, and kid -friendly activities such as coloring and temporary tattoos. Informational signage will highlight LGBTQ+ history and contributions, creating space for education alongside celebration. By uplifting LGBTQ+ voices and creating opportunities for connection across generations, the event strengthens community bonds and reinforces El Segundo's commitment to being a place where everyone is welcome, supported, and seen. 2024 in Review A complete list of revenues and expenses, including additional sponsorships or donations received and net profit of event, and attendance numbers - 2024 Accounting - 2024 Recap Deck & 2025 Preview - 20o Attendees Gundo Pride 2024 in Review: Community Benefit Statement The 2024 Gundo Pride event brought together over 2oo residents, families, allies, and local businesses for a meaningful day of visibility, celebration, and connection. Held at Recreation Park and preceded by a Pride Walk, the event offered a safe, affirming space for El Segundo's LGBTQIA+ community and their supporters to gather and be seen. With programming that included music, community art -making, family -friendly activities, and opportunities to learn about LGBTQIA+ history and culture, the event succeeded in creating an inclusive and joyful atmosphere. Local sponsors and volunteers played a key role in making the day a success, highlighting El Segundo's spirit of civic collaboration. At a time when LGBTQIA+ communities are facing heightened marginalization nationwide, this event reaffirmed El Segundo's commitment to being a welcoming city for all. It strengthened social bonds, elevated community pride, and helped make El Segundo a more inclusive place to live, work, and visit. The event also offered valuable visibility for contributing businesses and reinforced the positive impact of local cultural investment. 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