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CC RESOLUTION 5544RESOLUTION NO. 5544 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF EL SEGUNDO, CALIFORNIA, ADOPTING "POLICIES AND PROCEDURES FOR THE PUBLIC HEARING UNDER ASSEMBLY BILL 2561" The City Council of the City of El Segundo does resolve as follows: SECTION 1. Findings. The City Council finds and determines as follows: a. Assembly Bill ("AB") 2561, effective January 1, 2025, established new legal obligations for the City to report the status of their workforce vacancies and recruitment and retention efforts during a public hearing before the City Council at least once per fiscal year. b. AB 2561 also requires the City to identify during the public hearing any necessary changes to City policies, procedures, and recruitment activities that may contribute to obstacles in the City's hiring proves. c. Under AB 2561, the recognized employee organization for a bargaining unit is entitled to make a presentation to the City Council during the public hearing. d. Procedural rules and policies regarding this public hearing are intended to ensure a fair, orderly, and efficient hearing process. SECTION 2. Actions; Direction. A. The City Council approves the Policies and Procedures for AB 2561 Public Hearing B. Staff is directed and authorized to implement all the provisions of each Policy. SECTION ;. Severability. If any part of this Resolution or its application is deemed invalid by a court of competent jurisdiction, the City Council intends that such invalidity will not affect the effectiveness of the remaining provisions or applications and, to this end, the provisions of this Resolution are severable. SECTION 4. Signature Authority. The Mayor, or presiding officer, is hereby authorized to affix his signature to this Resolution signifying its adoption by the City Council of the City of El Segundo, and the City Clerk, or her duly appointed deputy, is directed to attest thereto. SECTION 5. Effective Date. This Resolution will take effect immediately upon adoption and will remain effective unless repealed or superseded. RESOLUTION NO. 5544 PAGE 1 of 4 SECTION 6. City Clerk Direction. The City Clerk will certify to the passage and adoption of this Resolution, enter it in the City's book of original Resolutions, and make a record of this action in the meeting's minutes. PASSED, APPROVED AND ADOPTED this 20th day of May, 2025. "is P � 'imentel, Mayor f ATTE san Truax, ity Clerk APPROVED AS TO FORM: Mark D. Hensley, City Attorney RESOLUTION NO. 5544 PAGE 2 of 4 CERTIFICATION STATE OF CALIFORNIA ) COUNTY OF LOS ANGELES ) SS CITY OF EL SEGUNDO ) I, Susan Truax, City Clerk of the City of El Segundo, California, do hereby certify that the whole number of members of the City Council of said City is five; that the foregoing Resolution No. 5544 was duly passed and adopted by said City Council, approved and signed by the Mayor of said City, and attested by the City Clerk of said City, all at a regular meeting of said City Council held on the 20t" day of May 2025, and the same was so passed and adopted by the following vote: AYES: Mayor Pimentel, Mayor Pro Tern Baldino, Council Member Boyles, Council Member Giroux and Council Member Keldorf NOES: None ABSENT: None ABSTAIN: None WITNESS MY HAND THE OFFICIAL SEAL OF SAID CITY this 201" day of May, 2025. tusarf Truax, City Clerk of the City of El Segundo, California RESOLUTION NO. 5544 PAGE 3 of 4 EXHIBIT "A" City of El Segundo Policy and Procedures for the Public Hearing Regarding AB2561 RESOLUTION NO. 5544 PAGE 4 of 4 POLICY & PROCEDURES FOR THE PUBLIC HEARING REGARDING AB 2561 INTRODUCTION AND SCOPE: Effective January 1, 2025, Government Code section 3502.3 requires the City to present information on the status of vacancies and recruitment and retention efforts at a public hearing before the City Council at least once per fiscal year. Government Code section 3502.3 also requires the City to identify during the public hearing any necessary changes to City policies, procedures, and recruitment activities that may contribute to obstacles in the City's hiring process. At the public hearing, a recognized employee organization for a bargaining unit is entitled to make a presentation to the City Council addressing the status of vacancies and recruitment and retention efforts for positions within that bargaining unit. The purpose of these procedures is to establish protocol for the City's public hearings on vacancies in order to ensure a fair, orderly and efficient hearing process. The agency should reserve the right to schedule separate public hearings for different bargaining units and is not limited to one public hearing to address all vacancies and recruitment and retention efforts within the entire agency. II. NOTICE REQUIREMENTS: The City will notify in writing each recognized employee organization that represents City employees that the City Council will hold a hearing pursuant to the obligations set forth under Government Code section 3502.3 (Assembly Bill 2561). The notice will provide each recognized employee organization the opportunity to identify any negotiable impacts/effects regarding the agency's compliance with Government Code section 3502.3 and the agency's board policy. 2. The City will notify in writing each recognized employee organization that represents City employees of the date, time and place of the hearing at least ten (10) working days in advance of the hearing. In the notice, the City will inquire whether the employee organization intends to make a presentation at the public hearing. The City will request that, for planning purposes, the employee organization provides written notice to the Human Resources Department at least five (5) working days in advance of the public hearing indicating whether the employee organization intends to make a presentation at the public hearing. The notice will also include information about the amount of time that the City Council has allotted to employee organizations for each bargaining unit that the organization represents for purpose of making a presentation at the public hearing. 3. In the event the vacancy rate for the bargaining unit is at least 20% of the total number of authorized full-time positions in the bargaining unit, an employee organization may request that the City present "additional information" related to the vacancies as permitted by City of El Segundo AB2561 Policy & Public Hearing Procedures Page 2of2 Government Code section 3502.3. The City will request that the employee organization provide a written request for the presentation of such information to the Human Resources Department at least five (5) working days in advance of the public hearing. The "additional information" includes the following: (1) the total number of job vacancies within the bargaining unit; (2) the total number of applicants for vacant positions within the bargaining unit; (3) the average number of days to complete the hiring process from when a position is posted; and (4) opportunities to improve compensation and other working conditions. 4. Notice of the hearing to the public will be provided in accordance with the Ralph M. Brown Act. (Gov. Code §§ 54950-54963.) 5. A staff report regarding vacancies and recruitment and retention efforts may be published as part of the agenda packet for the meeting. 6. The City and recognized employee organizations may agree to exchange presentation materials in advance of the public hearing. III. ORDER OF THE HEARING: The public hearing will proceed in the following order: 1. City Presentation: The City presentation will be limited to ten (10) minutes for each bargaining unit that it represents. The City may choose to present on all bargaining units at once, or to present data for each bargaining unit separately followed by each applicable employee organization presentation. 2. Employee Organization Presentation: Following the agency presentation, each employee organization will have the opportunity to make a presentation for each of the bargaining units that the employee organization represents. For each bargaining unit, the employee organization presentation will be limited to ten (10) minutes and should not contain bargaining proposals to the City on matters that have not been presented in bargaining. 3. Governing Body Questions and Discussion: The City Council may ask questions of City staff and the employee organization presenters. 4. Final City Comments: Final City comments will be limited to three (3) minutes per bargaining unit. 5. Final Em to ee Cr anization Comments: Final employee organization comments will be limited to three (3) minutes per bargaining unit. 6. Public Comment: Public comment regarding the AB 2561 hearing will be limited to two (2) minutes per person. IV. STANDARDS OF DISCOURSE: The City recognizes that engaging with diverse perspectives is vital for effective governance and a vibrant community. To ensure full expression of such diverse perspectives, The City shall ensure that participants follow the principles of respectful and civil discourse.