CONTRACT 7132A AmendmentAgreement No. 7132A
FIRST AMENDMENT TO
AGREEMENT NO. 7132 BETWEEN
THE CITY OF EL SEGUNDO AND
MATRIX AUDIO VISUAL DESIGNS, INC.
THIS FIRST AMENDMENT ("Amendment") to Agreement No. 7132 ("Agreement") is
made and entered into this 26th day of December 2024, by and between the CITY OF EL
SEGUNDO, a general law city and municipal corporation existing under the laws of
California ("CITY"), and MATRIX AUDIO VISUAL DESIGNS, INC., a California corporation
("CONSULTANT"). The parties agree as follows:
1. The Agreement is modified to incorporate the update terms and conditions outlined
in Attachment 1 to this Amendment, incorporated herein by reference.
2. Section 20 (Consideration) of the Agreement is modified to increase the amount
not to exceed by $1,629.75 from $1,310 to $2,939.75, and such additional
$1,629.75 in consideration will be invoiced according to the payment schedule in
Attachment 1 to this Amendment.
3. This Amendment may be executed in any number or counterparts, each of which
will be an original, but all of which together constitutes one instrument executed on
the same date. In accordance with Government Code §16.5, the parties agree that
this Amendment will be considered signed when the signature of a party is
delivered by electronic transmission. Such electronic signature will be treated in all
respects as having the same effect as an original signature. CONSULTANT
warrants that its signatory (or signatories, as applicable) to this Amendment has
the legal authority to enter this Amendment and bind CONSULTANT accordingly.
4. Except as modified by this Amendment, all other terms and conditions of the
Agreement remain the same.
[SIGNATURES ON NEXT PAGE]
Agreement No. 7132A
IN WITNESS WHEREOF the parties hereto have executed this Amendment the day
and year first hereinabove written.
CITY OF EL...EOUN
*e uawo ron,
SD Director
ATTEST;
Susan Truax,
City Clerk
APPROVED AS TO FORM:
MARK D. HENSLEY, City Attorney
' " k ,
Joaquin azquez,
Assista City Attorney
Risk Management
Alina Mirzakhanian,
Preside t
Alina Mirzakhanian,
CFO
Taxpayer ID No. 95-4748016
ent No. 7132A
Thank you for the opportunity to furnish you with this proposal. This proposal is valid for 90 days from the
date of submission.
For over 30 years, Matrix AV has worked with clients throughout Southern California to consult, design, specify,
implement, monitor, manage, and maintain audio, visual, lighting, and system control in venues encompassing
the spectrum of meeting spaces. Our client portfolio includes Fortune500 companies, local, State, and Federal
government, healthcare, education, and non-profit organizations. The variety of meeting spaces is equally as
diversified, ranging from huddle rooms to boardrooms, gymnasiums to auditoriums, and council chambers to
event centers. Matrix AV has grown and evolved with the technology incorporating standards with continuous
education and training, value engineering, timely completion, budget sensitivity, intuitive control, and
reliability.
We understand that not every project and application is mission -critical — until it is. To that end, we ensure
that everyjob, no matter the size, includes our Standard Warranty and has options for SLAB to fit the
application. Our Team sincerely believes you will appreciate our attention to detail, which is a reflection of how
we value each and every opportunity to sere our clients.
Matrix Audio Visual Designs, Inc.
Hovik Mirzakhanian
Vice President
818 841-4700 X262
hovik@matrixay.com
Important. Please do not share this information with others and/or our competitors. Through out the years we
have spent tremendous amount time, training, learning, and generally keeping up with technology.
The drawings, specifications, concepts, designs, and arrangements thereby are and shall remain a tangible
property of Matrix Audio Visual Designs, Inc. and no part thereof shall be copied, disclosed to others, or used in
connection with any work, project, bid other than the specific project for which they have been prepared and
developed for, without the written consent of Matrix Audio Visual Designs, Inc.
Visual contact with these drawings or specifications shall constitute conclusive evidence of acceptance of these
restrictions
Agreement No. 7132A
MATRIX AUDIO VISUAL DESIGNS, INC.
Matrix AV
Audio Visual, lighting and Control System Design and Integration
License # 765990
Small Business/Women Owned Company
Corporate Profile
Specialty: Audio-visual, lighting, IT and control system design and integration
Location: 2525 W. Burbank Blvd., Burbank, CA 91505
Contact Information:
T. 888 883-4836 or 818 841-4700
E. info@matrixay.com, customerservice@matrixay.com
Web: www.matrixay.com
Corporate information: Matrix AV has been in Business since 1991, an S- Corporation with Employee
Identification Number 95-4748016
License Information: C7 & C10 License # 765990
Department of Industrial Affairs: DIR 1000035321
Registered Small Business: 1794921
Registered Woman Owned Business: RCWOSB2139
Cage Code: 1 MTM3
Agreement No. 7132A
Multimedia and Technology Solutions
Matrix Audio Visual Designs Inc. is an audio, video, lighting and control systems design and integration firm
located in Burbank, California. We integrate technology based solutions for private businesses, educational
institutions, houses of worship, military, and government. Since 1991 we have been satisfying our clients by
creating relationships as strategic design/build partners, providing elegant solutions to their current needs
while concurrently planning for their future.
We own our building, a 7500 square foot facility in Burbank, accommodating approximately 2500 square feet
of warehouse space, 700 square feet of office space assigned to engineering and administration, 700 square
feet of service area with two service benches populated with test equipment, and 1100 square feet assigned to
staging and testing.
Our Goal
Some solutions are simple; however, all solutions, regardless of scale, require personalization. Our goal is not
to try and sell you a box and it is not to oversell. These two practices do not ultimately serve you in your best
interest. Our purpose is to provide you with a solid, integrated system, incorporating the functionality you
require controlled effortlessly by an interface tailored to you. Realization of our goal is achieved when the
integrated solution becomes an extension of the user: Functional, intuitive, and second nature. We achieve this
end result by the following procedures.
• Needs analysis and feasibility studies
• Conceptual systems and facilities design
• Interaction, and dialogue with our clients' developers, architects, engineers, interior designers, and
contractors
• Detailed, in-house system engineering and complete integration
• Project implementation and management
• Training and on -site operations
These practices ensure your integrated solution is customized for your specific requirements.
VIME1
Agreement No. 7132A
Solutions that Work for You
Matrix Audio Visual Designs Inc. works with you and for you to create your complete, integrated solution. From
small meeting rooms with a single display to your digital signage needs to large group presentations
incorporating streaming graphics, live video and multi -channel audio, Matrix Audio Visual brings to reality your
requirements of dynamic multimedia installations. With our customized user interfaces even the most complex
and technical systems are clear to understand and effortless to use. Our approach to system design and
installation is to provide a turnkey solution for you, our client. From conceptualization and need analysis to
design and installation we believe working with our customers is the only method of providing beneficial,
reliable installations.
Realizing Your Needs
To achieve the best possible end result we believe in starting with the client. Technology is dynamic and ever -changing.
Our expertise in the fields of architectural acoustics, audio and video system design, sound reinforcement, grounding
and wiring techniques allows us the unique position of providing an integrated solution which will fit your requirements
and fit your budget. Our knowledge of technology ergonomics and our experience with user interface simplicity
positions Matrix Audio Visual Designs as a powerful partner to turn your goals into reality.
Some of our integrated systems have included:
• Auditoriums
• Boardrooms
• Houses of Worship
• Conference Centers
• Command and Control Centers
• Classrooms and Training Rooms
• Technology Demonstration Centers
• Council Chambers and Public Assembly areas
Ease of use, flexibility, and planning for future technology are hallmarks of our approach. We, at Matrix Audio Visual
Designs, know how to deliver these to you, our client.
Agreement No. 7132A
Our Expertise
We are experts in the following disciplines:
• Audio Conferencing
• Video Conferencing
• Audio and Video distribution over IP
• RF Distribution
• Broadcast Systems
• Paging and mass -notification systems
• High definition signal switching
• Sound masking systems for open office spaces
• Background music
• Lighting control systems
Control system design and integration including iPad as user interface
For more information please go to our web site: www.matrixay.com
We are immensely grateful for the chance to offer our proposed solution to fulfill your AV needs. At Matrix AV, our
primary focus is on you, the customer, and we take pride in our commitment to providing you with exceptional service.
Our business revolves around delivering cutting -edge Technology Service Solutions, and it's notjust a slogan; it's our
ethos. Thank you for considering us, and we look forward to serving you with our best possible efforts.
Information worth mentioning.
Notice of Confidentiality:
Please note that the information contained in this communication/proposal is strictly confidential and intended solely for
your use. It should not be shared with any third party, including our competitors. We have dedicated significant time,
effort, and resources to training, education, and staying up-to-date with the latest technology to deliver the best solutions
to our clients.
The drawings, specifications, concepts, designs, and arrangements included herein are the tangible property of Matrix
Audio Visual Designs, Inc. They are solely intended for use in the project for which they have been developed and
prepared. No part of this material may be copied, disclosed, or used in connection with any other work or project without
the express written consent of Matrix Audio Visual Designs, Inc.
By accessing these drawings or specifications, you acknowledge and accept these confidentiality restrictions. Please
ensure that all members of your team are aware of these terms and that they comply with them.
Training: At Matrix AV, we believe that training is an essential part of any successful project, regardless of its size or
complexity. That's why we are committed to providing tailored training solutions that meet the specific needs of our
customers. Whether you have a small or large project, our team will work closely with you to identify your unique training
requirements and develop a comprehensive plan to ensure your team is fully equipped to operate and maintain your new
system effectively. Our goal is to provide you with a seamless experience from start to finish and beyond.
Source code and configuration files: At Matrix AV, we understand the importance of the source code, configuration
files, and other programming components that comprise the audio, video, and control systems we design and install. We
believe that our customers should have full ownership of these essential components to ensure they can maintain and
upgrade their systems over time. Therefore, we provide our customers with complete access to the source code,
configuration files, DSP files, and network topology files associated with their systems. We will work with you to ensure
that you have all the information you need to manage your system effectively and provide ongoing support as needed.
Agreement No. 7132A
Job Site Hours: Job site hours are from 8:00 AM to 4:30 PM. It is expected that all work will be performed during these
hours unless otherwise agreed upon in advance.
Cabling: The proposal includes comprehensive cabling services, including cable selection, installation, termination, and
testing to ensure optimal system performance.
Insurance: Commercial general liability each occurrence: $1,000,000.00 General aggregate: $2,000,000.00
Automobile liability: $1,000,000.00
Umbrella liability each occurrence: $5,000,000.00 Aggregate: $5,000,000.00
Warranty: Ninety (90) Days.
Clean up: After the work is complete, clean up the area, remove all debris, and discard packaging material..
Statement of Work
General Scope:
Following a site walk on November 11, 2024, during the discovery phase, we identified an issue with a transmitter/receiver
combination that required power cycling to restore the image on the display. To address this ongoing problem, the City of
El Segundo has requested the replacement of these units.
Matrix AV will order and invoice the City for the replacement units. Matrix AV will perform the replacement, installation,
and configuration of the new units.
What is not included
After Hours and Shift Work: Kindly be aware that this proposal only covers work conducted during regular hours
(straight time) and does not encompass after-hours, shift work, or weekend work. If these services are needed, they will
incur additional charges. The details of such charges will be outlined and mutually agreed upon in a separate agreement
or contract.
Prevailing Wage: Please note that this proposal does not include prevailing wage rates. If such rates are required, they
will be determined by the applicable laws and regulations, and any additional costs associated with them will be specified
and agreed upon in a separate agreement or contract.
Electrical: Please note that the quote provided does not include any electrical work or conduits required for the
installation. If such work is necessary, our team will be happy to provide you with a separate quote for these services. Our
goal is to be transparent with our pricing and ensure that our customers are fully informed about the scope of work and
associated costs before proceeding with any project.
List of References
Customer Name: City of Montclair
Project Name: Council Chambers AV Upgrade integrated with an upgraded Senior Center and Gym AV system.
Customer Contact: John Nguyen
Customer contact information: T. 909 625-9409 E. inuu en � montclairca, cry
Project overview: The City of Montclair and Matrix AV have forged a longstanding partnership marked by
Agreement No. 7132A
innovation and collaboration. In 2007, Matrix AV was entrusted with the task of modernizing the council
chambers' antiquated AV system through a competitive RFP process. This comprehensive upgrade
encompassed audio, video, and control systems, complemented by a meticulous refurbishment of the dais and
staff tables undertaken by a reputable millwork contractor.
Since then, our collaboration has been characterized by a commitment to staying at the forefront of audio-
visual and control system technologies. Over the years, we have seamlessly expanded the system's capabilities
to encompass key venues such as the gymnasium, senior center, and theater room, enabling overflow from
City Hall meetings to these spaces as needed.
In a testament to our ongoing dedication to innovation, in January of 2023, we proudly introduced an exterior -
rated LED video wall system, further enhancing the city's ability to communicate and engage with its residents
and visitors. This milestone stands as a testament to our unwavering commitment to providing cutting -edge
solutions that meet the evolving needs of the City of Montclair.
To this date we have on -going projects with the City.
Customer Name: Town of Apple Valley
Customer contact: Brandon Cales
Customer contact information: T. 760 961-6260 E. l_caies d aoralevagle",
Project overview: Matrix AV spearheaded a comprehensive upgrade of the AV systems at both the council
chambers and the conference center, revolutionizing the Town's capabilities for communication and
collaboration. Leveraging cutting -edge AVoIP technology, we designed and installed a state-of-the-art system
that seamlessly integrates audio and video protocols, ensuring optimal performance and flexibility.
By harnessing the power of the Town's existing network infrastructure, our solution enables effortless overflow
from the council chambers to the conference center during critical and high -attendance meetings. This
strategic enhancement not only maximizes the utility of existing resources but also enhances the Town's ability
to accommodate important gatherings and engage with its constituents effectively.
To this date, we have on -going projects with the City.
Customer Name: City of Fontana
Customer contact: Jennifer Barcenas
Customer contact information: T. 909 350-6676 E. ibarcenasontana.or
Project overview: The City of Fontana enlisted Matrix AV to conduct a thorough assessment of the existing
system at the Steel Workers Auditorium and propose a comprehensive upgrade strategy. Upon evaluation, it
was evident that the video system relied on outdated VGA distribution technology, while the audio system was
non-functional.
In response, our tailored plan encompassed a holistic upgrade, addressing deficiencies across audio, video,
and display systems. Furthermore, we proposed the integration of a robust control system, specifically tailored
to meet the diverse operational requirements of the City. By modernizing both the hardware and control
infrastructure, our solution aims to not only rectify existing issues but also future -proof the auditorium,
ensuring seamless performance and enhanced functionality for the City of Fontana and its constituents.
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Agreement No. 7132A ,
Furthermore, Matrix AV was entrusted with the upgrade of the AV systems not only in the council chambers
but also across several key sites in the City, including the Jessie Turner Community Center and the Senior
Center. This significant expansion of our partnership underscores our unwavering commitment to delivering
exceptional service and unparalleled workmanship.
To this date we have on -going relationship and projects with the City,
Customer Name: City of Hesperia
Customer contact infroamtion: Michael Assumma
Customer contact information: T. 760 947-1831 E. massumma0cityoffiesperia,u
Project overview: After a thorough evaluation of potential AV contractors, the City of Hesperia selected Matrix
AV as its system integrator for the comprehensive upgrade of its AV infrastructure. Matrix AV embarked on this
project by meticulously analyzing the City's requirements and crafting a strategic plan to modernize the AV
system, prioritizing the adoption of the latest AV over IP (AVoIP) technology. Departing from the previous
HDBaseT distribution system, Matrix AV recommended the implementation of an AV over IP distribution
system, leveraging digital audio and video endpoints and employing Crestron's NVX system for seamless
integration.
To enhance the audio capabilities, Matrix AV deployed a sophisticated Biamp audio Digital Signal Processing
(DSP) system, incorporating AVB and Dante network audio technologies across the City Hall and overflow area.
This implementation streamlined microphone connectivity, eliminating the need for cumbersome cable
clusters and instead utilizing a network -based approach, requiring only two or three network cables per
microphone group.
Customer Name: Fontana Unified School District
Customer contact infroamtion: Vincent T. Harrison
Customer contact information: T. 909 357-7635 X29120 E. vinceh@fusd.net
Project Overview: Matrix AV was commissioned to upgrade the AV system within the John D. Piazza
Boardroom. This comprehensive project encompassed a full-scale enhancement of the audio infrastructure,
involving the installation of loudspeakers, digital signal processors, as well as the setup and programming of
an Allen and Heath mixing console, along with both wired and wireless microphone systems. On the video
front, the project included the integration of a Christie Digital projection system alongside multiple cameras
for session recording and streaming purposes. Furthermore, by tightly integrating the control system with the
AV infrastructure, Matrix AV delivered a user-friendly interface enabling seamless control over both audio and
video components. Notably, the control system facilitated a voting mechanism for tallying votes and displaying
results on the projection system, in addition to enabling streaming services for public viewing.
Matrix AV is currently engaged in projects with Fontana USD.
Finally, our promise to you
At Matrix AV, we are committed to providing our customers with exceptional service and expertise. Our promise to you
Agreement No. 7132A
includes conducting ourselves in a professional and respectful manner at all times. We only use reputable manufacturers
from the AV and IT industries who stand behind their products, ensuring that you receive a professionally designed and
installed system that meets your specific needs.
We are committed to an unbiased decision -making process when selecting equipment, and we always strive to be truthful
and accurate in all aspects of our work. Our team is dedicated to staying up-to-date with the latest advancements in
technology and continuing to improve our technical knowledge and skills.
Finally, we are committed to educating the public about the AV industry and the benefits of implementing high -quality
audio and visual solutions in various settings. Our goal is to provide you with a reliable, efficient, and cost-effective system
that enhances your operations and exceeds your expectations.
Extron 60-1271-12
DTP HDMI 4K 230 Tx - HDMI Twisted Pair Transmitter - 230 feet $410.42 5410,42
(70 m)
Extron 60-1271-13
DTP HDMI 4K 230 Rx - HDMI Twisted Pair Receiver - 230 feet $410.42 $410,42
(70 m)
Executive Conference Room Total
$820.84
xShipping and Misc. charges. Refer to
o not include Tax, -c._
project summary
Subtotals d
Agreement No. 7132A
Project Summary
Equipment:
$820.84
Miscellaneous:
$41.04
Sales Tax:
$81.87
Shipping:
$16.00
Labor:
$670.00
Grand Total: $1,629.75
Sales tax is calculated based on the current sales tag; and it is Subject to change
Payment Schedule Amount
Net 15 $1,629.75
Client: City of EI Segundo
Name:
Date
Contractor: Matrix Audio Visual Designs, Inc.
CSLB #: 765990
Hovik Mirzakhanian
Name:
Date