CONTRACT 7136 Professional Services AgreementAgreement No. 7136
PROFESSIONAL SERVICES AGREEMENT
FOR DESIGN SERVICES
BETWEEN
THE CITY OF EL SEGUNDO AND
MNS ENGINEERS, INC.
ENG 24-58: HILLTOP RESERVOIR LAND SURVEYING SERVICES
This AGREEMENT is entered into this 4th day of November, 2024, by and
between the CITY OF EL SEGUNDO, a municipal corporation and general law city
("CITY") and MNS ENGINEERS, INC., a CALIFORNIA CORPORATION
("CONSULTANT").
1. CONSIDERATION,
A. As, partial consideration, CONSULTANT agrees to perform the work listed in the
SCOPE OF SERVICES, below;
B. As additional consideration, CONSULTANT and CITY agree to abide by the
terms and conditions contained in this Agreement;
C, As additional consideration, CITY agrees to pay CONSULTANT a sum not to
exceed $20,598 for CONSULTANT's services. CITY may modify this amount as
set forth below. Unless otherwise specified by written amendment to this
Agreement, CITY will pay this sum as specified in the attached Exhibit "A," which
is incorporated by reference.
2. SCOPE OF SERVICES,
A. CONSULTANT will perform services listed in the attached Exhibit "A," which is
incorporated by reference.
B. CONSULTANT will, in a professional manner, furnish all of the labor, technical,
administrative, professional and other personnel, all supplies and materials,
equipment, printing, vehicles, transportation, office space and facilities, and all
tests, testing and analyses, calculation, and all other means whatsoever, except
as herein otherwise expressly specified to be furnished by CITY, necessary or
proper to perform and complete the work and provide the professional services
required of CONSULTANT by this Agreement.
3. PERFORMANCE STANDARDS. While performing this Agreement, CONSULTANT will use
the appropriate generally accepted professional standards of practice existing at the time of
performance utilized by persons engaged in providing similar services. CITY will continuously
monitor CONSULTANT's services. CITY will notify CONSULTANT of any deficiencies and
CONSULTANT will have fifteen (15) days after such notification to cure any shortcomings to
CITY's satisfaction. Costs associated with curing the deficiencies will be bome by
CONSULTANT.
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Agreement No. 7136
4. PAYMENTS. For CITY to pay CONSULTANT as specified by this Agreement,
CONSULTANT must submit a detailed invoice to CITY which lists the hours worked and hourly
rates for each personnel category and reimbursable costs (all as set forth in Exhibit "A") the
tasks performed, the percentage of the task completed during the billing period, the cumulative
percentage completed for each task, the total cost of that work during the preceding billing
month and a cumulative cash flow curve showing projected and actual expenditures versus time
to date.
5. NON -APPROPRIATION OF FUNDS. Payments due and payable to CONSULTANT for
current services are within the current budget and within an available, unexhausted and
unencumbered appropriation of the CITY. In the event the CITY has not appropriated sufficient
funds for payment of CONSULTANT services beyond the current fiscal year, this Agreement will
cover only those costs incurred up to the conclusion of the current fiscal year.
6. ADDITIONAL WORK. N/A.
7. FAMILIARITY WITH WORK. By executing this Agreement, CONSULTANT agrees that it
has:
A. Carefully investigated and considered the scope of services to be performed;
B. Carefully considered how the services should be performed; and
C. Understands the facilities, difficulties, and restrictions attending performance of
the services under this Agreement.
If services involve work upon any site, CONSULTANT agrees that CONSULTANT has or will
investigate the site and is or will be fully acquainted with the conditions there existing, before
commencing the services hereunder. Should CONSULTANT discover any latent or unknown
conditions that may materially affect the performance of the services, CONSULTANT will
immediately inform CITY of such fact and will not proceed except at CONSULTANT's own risk
until written instructions are received from CITY,
8. TERM. The term of this Agreement will be from November 4, 2024 to June 30, 2025 unless
otherwise terminated pursuant to Section 14.
9. TIME FOR PERFORMANCE.
A. CONSULTANT will not perform any work under this Agreement until:
CONSULTANT furnishes proof of insurance as required under Section 21
of this Agreement; and
CITY gives CONSULTANT a written notice to proceed.
B, Should CONSULTANT begin work on any phase in advance of receiving written
authorization to proceed, any such professional services are at CONSULTANT's
own risk.
10. CONSISTENCY. In interpreting this Agreement and resolving any ambiguities, the main
body of this Agreement takes precedence over the attached Exhibits; this Agreement
supersedes any conflicting provisions. Any inconsistency between the Exhibits will be resolved
in the order in which the Exhibits appear below:
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Agreement No. 7136
A. Exhibit A: Scope of Work and Fee Proposal
11. CHANGES. CITY may order changes in the services within the general scope of this
Agreement, consisting of additions, deletions, or other revisions, and the contract sum and the
contract time will be adjusted accordingly. All such changes must be authorized in writing,
executed by CONSULTANT and CITY. The cost or credit to CITY resulting from changes in the
services will be determined in accordance with written agreement between the parties.
12. TAXPAYER IDENTIFICATION NUMBER. CONSULTANT will provide CITY with a
Taxpayer Identification Number.
13. PERMITS AND LICENSES. CONSULTANT, at its sole expense, will obtain and maintain
during the term of this Agreement, all necessary permits, licenses, and certificates that may be
required in connection with the performance of services under this Agreement.
14. WAIVER. CITY's review or acceptance of, or payment for, work product prepared by
CONSULTANT under this Agreement will not be construed to operate as a waiver of any rights
CITY may have under this Agreement or of any cause of action arising from CONSULTANT's
performance. A waiver by CITY of any breach of any term, covenant, or condition contained in
this Agreement will not be deemed to be a waiver of any subsequent breach of the same or any
other term, covenant, or condition contained in this Agreement, whether of the same or different
character.
15. TERMINATION.
A. Except as otherwise provided, CITY may terminate this Agreement at any time
with or without cause.
B. CONSULTANT may terminate this Agreement at any time upon thirty days'
written notice.
C. Upon receiving a termination notice, CONSULTANT will immediately cease
performance under this Agreement unless otherwise provided in the termination
notice. Except as otherwise provided in the termination notice, any additional
work performed by CONSULTANT after receiving a termination notice will be
performed at CONSULTANT's own cost; CITY will not be obligated to
compensate CONSULTANT for such work.
D. Should termination occur, all finished or unfinished documents, data, studies,
surveys, drawings, maps, reports and other materials prepared by
CONSULTANT will, at CITY's option, become CITY's property, and
CONSULTANT will receive just and equitable compensation for any work
satisfactorily completed up to the effective date of notice of termination, not to
exceed the total costs under Section 1(C).
E. Should the Agreement be terminated pursuant to this Section, CITY may procure
on its own terms services similar to those terminated.
F. By executing this document, CONSULTANT waives any and all claims for
damages that might otherwise arise from CITY's termination under this Section.
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Agreement No. 7136
16.OWNERSHIP OF DOCUMENTS. All documents, data, studies, drawings, maps, models,
photographs and reports prepared by CONSULTANT under this Agreement are CITY's
property. CONSULTANT may retain copies of said documents and materials as desired but will
deliver all original materials to CITY upon CITY's written notice. CITY agrees that use of
CONSULTANT's completed work product, for purposes other than identified in this Agreement,
or use of incomplete work product, is at CITY's own risk.
17. PUBLICATION OF DOCUMENTS. Except as necessary for performance of service under
this Agreement, no copies, sketches, or graphs of materials, including graphic art work,
prepared pursuant to this Agreement, will be released by CONSULTANT to any other person or
public CITY without CITY's prior written approval. All press releases, including graphic display
information to be published in newspapers or magazines, will be approved and distributed solely
by CITY, unless otherwise provided by written agreement between the parties.
18. INDEMNIFICATION. This Agreement contemplates that CONSULTANT will act both as a
design professional (as defined by Civil Code § 2782.8) and for other management services.
Accordingly, CONSULTANT agrees to provide indemnification as follows:
A. CONSULTANT must save harmless, indemnify and defend CITY and all its
officers, employees and representatives from and against any and all suits,
actions, or claims, of any character whatever, brought for, or on account of,
any injuries or damages sustained by any person or property arising from,
pertaining to, or relating to the negligence, recklessness, or willful
misconduct of CONSULTANT or any of CONSULTANT's officers, agents,
employees, or representatives. CONSULTANT's duty to defend consists of
reimbursement of defense costs incurred by CITY in direct proportion to the
CONSULTANT's proportionate percentage of fault. CONSULTANT's percentage
of fault will be determined, as applicable, by a court of law, jury or arbitrator. In
the event any loss, liability or damage is incurred by way of settlement or
resolution without a court, jury or arbitrator having made a determination of the
CONSULTANT's percentage of fault, the parties agree to mediation to determine
the CONSULTANT's proportionate percentage of fault for purposes of
determining the amount of indemnity and defense cost reimbursement owed to
the CITY; CONSULTANT and CITY must each pay half the mediator's fees.
Notwithstanding the above, in the event one or more defendants to a Claim is
unable to pay its share of defense costs due to bankruptcy or dissolution of the
business, the CONSULTANT must meet and confer with the CITY regarding
unpaid defense costs.
B. Defense For All Non -Design Professional Liabilities. Notwithstanding the
foregoing and without diminishing any rights of the CITY under subsection A, for
any liability, claim, demand, allegation against CITY arising out of, related to, or
pertaining to any act or omission of CONSULTANT, but which is not a design
professional service, CONSULTANT must defend, indemnify, and hold harmless
Indemnitees from and against any and all damages, costs, expenses (including
reasonable attorneys' fees and expert witness fees), judgments, settlements,
and/or arbitration awards, whether for personal or bodily injury, property damage,
or economic injury, to the extent that they arise out of, pertain to, or relate to the
negligence, recklessness, or willful misconduct of the CONSULTANT.
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Agreement No. 7136
C. For purposes of this section "CITY" includes CITY's officers, officials, employees,
agents, representatives, and certified volunteers.
D. It is expressly understood and agreed that the foregoing provisions are intended
to be as broad and inclusive as is permitted by the law of the State of California
and will survive termination of this Agreement.
The insurance coverage to be maintained by CONSULTANT as required by Section 22, will not
limit the liability of CONSULTANT hereunder. The provisions of this section will survive the
expiration or earlier termination of this Agreement.
19. ASSIGNABILITY. This Agreement is for CONSULTANT's professional services.
CONSULTANT's attempts to assign the benefits or burdens of this Agreement without CITY's
written approval are prohibited and will be null and void.
20. INDEPENDENT CONTRACTOR. CITY and CONSULTANT agree that CONSULTANT will
act as an independent contractor and will have control of all work and the manner in which it is
performed. CONSULTANT will be free to contract for similar service to be performed for other
employers while under contract with CITY. CONSULTANT is not an agent or employee of CITY
and is not entitled to participate in any pension plan, insurance, bonus or similar benefits CITY
provides for its employees. Any provision in this Agreement that may appear to give CITY the
right to direct CONSULTANT as to the details of doing the work or to exercise a measure of
control over the work means that CONSULTANT will follow the direction of the CITY as to end
results of the work only.
21. AUDIT OF RECORDS. CONSULTANT will maintain full and accurate records with respect
to all services and matters covered under this Agreement. CITY will have free access at all
reasonable times to such records, and the right to examine and audit the same and to make
transcript therefrom, and to inspect all program data, documents, proceedings and activities.
CONSULTANT will retain such financial and program service records for at least three (3) years
after termination or final payment under this Agreement.
22. INSURANCE,
A. Before commencing performance under this Agreement, and at all other times
this Agreement is effective, CONSULTANT will procure and maintain the
following types of insurance with coverage limits complying, at a minimum, with
the limits set forth below:
Type of Insurance
Commercial general liability:
Professional Liability
Business automobile liability
Workers compensation
City of El Segundo PSA for Design Services
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Limits
$2,000,000
$1,000,000
$1,000,000
Statutory requirement
Rev 5/7/24
Agreement No. 7136
B. Commercial general liability insurance will meet or exceed the requirements of
ISO-CGL Form No. CG 00 01 11 85 or 88, or equivalent. The amount of
insurance set forth above will be a combined single limit per occurrence for bodily
injury, personal injury, and property damage for the policy coverage. Liability
policies will be endorsed to name CITY, its officials, and employees as
"additional insureds" under said insurance coverage and to state that such
insurance will be deemed "primary" such that any other insurance that may be
carried by CITY will be excess thereto. CITY's additional insured status will
apply with respect to liability and defense of suits arising out of CONSULTANT's
acts or omissions. Such insurance will be on an "occurrence," not a "claims
made," basis and will not be cancelable or subject to reduction except upon thirty
(30) days prior written notice to CITY.
C. Professional liability coverage will be on an "occurrence basis" if such coverage
is available, or on a "claims made" basis if not available. When coverage is
provided on a "claims made basis," CONSULTANT will continue to renew the
insurance for a period of three (3) years after this Agreement expires or is
terminated. Such insurance will have the same coverage and limits as the policy
that was in effect during the term of this Agreement and will cover
CONSULTANT for all claims made by CITY arising out of any errors or omissions
of CONSULTANT, or its officers, employees or agents during the time this
Agreement was in effect.
D. Automobile coverage will be written on ISO Business Auto Coverage Form CA
00 01 06 92, including symbol 1 (Any Auto).
E. CONSULTANT will furnish to CITY valid Certificates of Insurance evidencing
maintenance of the insurance required under this Agreement, a copy of an
Additional Insured endorsement confirming CITY has been given Insured status
under the CONSULTANT's General Liability policy, and such other evidence of
insurance or copies of policies as may be reasonably required by CITY from time
to time. Insurance must be placed with insurers with a current A.M. Best
Company Rating equivalent to at least a Rating of "A:VII."
F. Should CONSULTANT, for any reason, fail to obtain and maintain the insurance
required by this Agreement, CITY may obtain such coverage at CONSULTANT's
expense and deduct the cost of such insurance from payments due to
CONSULTANT under this Agreement or terminate pursuant to Section 15.
23. USE OF SUBCONTRACTORS. CONSULTANT must obtain CITY's prior written approval
to use any consultants while performing any portion of this Agreement. Such approval must
approve of the proposed consultant and the terms of compensation.
24. INCIDENTAL TASKS. CONSULTANT will meet with CITY monthly to provide the status on
the project, which will include a schedule update and a short narrative description of progress
during the past month for each major task, a description of the work remaining and a description
of the work to be done before the next schedule update.
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Agreement No. 7136
25. NOTICES. All communications to either party by the other party will be deemed made when
received by such party at its respective name and address as follows:
If to CONSULTANT:
Attention: Christopher Vandrey
MNS Engineers, Inc.
100 E. Thousand Oaks Blvd. Ste. 105
Thousand Oaks, CA 91360
Phone: 805-719-9818
Email: cvandrey@mnsengineers.com
If to CITY:
Attention: James Rice
City of El Segundo
350 Main St.
El Segundo, CA 90245
Phone: 310-524-2316
Email: jrice@elsegundo.org
Any such written communications by mail will be conclusively deemed to have been received by
the addressee upon deposit thereof in the United States Mail, postage prepaid and properly
addressed as noted above. In all other instances, notices will be deemed given at the time of
actual delivery. Changes may be made in the names or addresses of persons to whom notices
are to be given by giving notice in the manner prescribed in this paragraph.
26. PROHIBITED USE OF ARTIFICIAL INTELLIGENCE.
A. Restriction on Artificial Intelligence Usage. CONSULTANT must not utilize,
employ, or incorporate any form artificial intelligence, machine learning, or other
similar technologies (collectively, "Al") in the provision of professional services in
this Agreement without CITY's express written consent.
B. Exclusions. The Al prohibition set forth directly above will not apply to general
business tools and software that may have Al components but are not directly
involved in the execution or delivery of professional services that this Agreement
covers, provided that such tools and software do not significantly impact the
quality or nature of such services.
C. Notification. CONSULTANT must promptly notify CITY, in writing, of any
proposal to employ Al in connection its provision of'services to the CITY under
this Agreement. CITY will have the sole discretion to grant or deny such
proposal.
27. CONFLICT OF INTEREST. CONSULTANT will comply with all conflict of interest laws and
regulations including, without limitation, CITY's conflict of interest regulations.
28. SOLICITATION. CONSULTANT maintains and warrants that it has not employed nor
retained any company or person, other than CONSULTANT's bona fide employee, to solicit or
secure this Agreement. Further, CONSULTANT warrants that it has not paid nor has it agreed
to pay any company or person, other than CONSULTANT's bona fide employee, any fee,
commission, percentage, brokerage fee, gift or other consideration contingent upon or resulting
from the award or making of this Agreement. Should CONSULTANT breach or violate this
warranty, CITY may rescind this Agreement without liability.
29. THIRD PARTY BENEFICIARIES. This Agreement and every provision herein is generally
for the exclusive benefit of CONSULTANT and CITY and not for the benefit of any other party.
City of El Segundo PSA for Design Services Rev 5/7/24
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Agreement No. 7136
There will be no incidental or other beneficiaries of any of CONSULTANT's or CITY's
obligations under this Agreement.
30. INTERPRETATION. This Agreement was
with the laws of the State of California, and
agreement will be in Los Angeles County.
drafted in and will be construed in accordance
exclusive venue for any action involving this
31. COMPLIANCE WITH LAW. CONSULTANT agrees to comply with all federal, state, and
local laws applicable to this Agreement.
32. ENTIRE AGREEMENT. This Agreement, and its Exhibits, sets forth the entire
understanding of the parties. There are no other understandings, terms or other agreements
expressed or implied, oral or written. There is one Exhibit to this Agreement. This Agreement
will bind and inure to the benefit of the parties to this Agreement and any subsequent
successors and assigns.
33. RULES OF CONSTRUCTION. Each Party had the opportunity to independently review this
Agreement with legal counsel. Accordingly, this Agreement will be construed simply, as a
whole, and in accordance with its fair meaning; it will not be interpreted strictly for or against
either Party.
34. SEVERABILITY. If any portion of this Agreement is declared by a court of competent
jurisdiction to be invalid or unenforceable, then such portion will be deemed modified to the
extent necessary in the opinion of the court to render such portion enforceable and, as so
modified, such portion and the balance of this Agreement will continue in full force and effect.
35. AUTHORITY/MODIFICATION. The Parties represent and warrant that all necessary action
has been taken by the Parties to authorize the undersigned to execute this Agreement and to
engage in the actions described herein. This Agreement may be modified by written amendment.
CITY's executive manager, or designee, may execute any such amendment on behalf of CITY.
36. ELECTRONIC SIGNATURES; SIGNATURE AUTHORITY. This Agreement may be
executed by the Parties on any number of separate counterparts, and all such counterparts so
executed constitute one Agreement binding on all the Parties notwithstanding that all the Parties
are not signatories to the same counterpart. In accordance with Government Code § 16.5, the
Parties agree that this Agreement, Agreements ancillary to this Agreement, and related
documents to be entered into in connection with this Agreement will be considered signed when
the signature of a party is delivered by electronic transmission. Such electronic signature will be
treated in all respects as having the same effect as an original signature. CONSULTANT
warrants that its signatory (or signatories, as applicable) to this Agreement has the legal
authority to enter this Agreement and bind CONSULTANT accordingly.
37. CAPTIONS. The captions of the paragraphs of this Agreement are for convenience of
reference only and will not affect the interpretation of this Agreement.
38. TIME IS OF ESSENCE. Time is of the essence for each and every provision of this
Agreement.
39. FORCE MAJEURE. Should performance of this Agreement be prevented due to fire, flood,
explosion, acts of terrorism, war, embargo, government action, civil or military authority, the
City of El Segundo PSA for Design Services Rev 5/7/24
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Agreement No. 7136
natural elements, or other similar causes beyond the Parties' reasonable control, then the
Agreement will immediately terminate without obligation of either party to the other.
40. STATEMENT OF EXPERIENCE. By executing this Agreement, CONSULTANT represents
that it has demonstrated trustworthiness and possesses the quality, fitness and capacity to
perform the Agreement in a manner satisfactory to CITY. CONSULTANT represents that its
financial resources, surety and insurance experience, service experience, completion ability,
personnel, current workload, experience in dealing with private consultants, and experience in
dealing with public agencies all suggest that CONSULTANT is capable of performing the
proposed contract and has a demonstrated capacity to deal fairly and effectively with and to
satisfy a public CITY.
[Signatures on next page]
City of El Segundo PSA for Design Services Rev 5/7/24
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Agreement No. 7136
IN WITNESS WHEREOF the parties hereto have executed this Agreement the day and
year first hereinabove written.
CITY OF EL SEGUNDO
mltl�
Elias Sass
Public Wier
ATTEST:
Director
Tracy heaver„
City Clerk
APPROVED AS TO FORM:
MARK D. HENSLEY, City Attorney
By:..,...,
Joaquin
Assistant City Attorney
V f
Insurance Reviewed by: 111r1
MNS ENGINEERS, INC.
Name: Jeff Edwards
Title: Vice President
Taxpayer ID No. 95-2080889
City of El Segundo PSA for Design Services Rev 5/7/24
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EXHIBIT A
Agreement No. 7136
CC)MNS5
October 25, 2024
James Rice, Senior Associate Engineer
City of El Segundo
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SUBJECT: Survey for Reservoir Site at E. Grand Avenue and Lomita Street: Topo
Expansion and Utility Locations
Hi James,
This is the proposed scope and cost estimate to expand the site topography, locate utilities, and update
the existing exhibit at the reservoir site at Grand Avenue and Lomita Street.
Scope of Work
Field Tasks
1. Within the magenta polygon on the attached 'Survey Limits', GPRS Inc. will employ ground penetrating
radar technology to locate underground utilities as described in their attached cost estimate number
163617 v.1.
2. MNS field crews will survey the marks and log utility information provided by GPRS Inc.
3. Within the red polygons, MNS field crews will locate:
• Fences or walls / Back of sidewalk / Top of curb / Flowline of curb / Gutter lip / Crown of roads
• Buildings / Driveways / Pedestrian ramps / Grade breaks
• Hardscape join locations / Utility structures and boxes
• Signs / Striping / Mailboxes / Trees (great than 4" in diameter)
Office Tasks
1. We will update the existing exhibit in Civil3D which will include:
• Point locations with elevations
• Contours (1-ft interval) / TIN surface
• Linework for the items listed above in 'Field Tasks'
• Right-of-way
Schedule & Deliverables
We can (begin fieldwork within two weeks of receiving the notice to proceed. The topographic map can be
delivered approximately two weeks after the completion of the field tasks. The exhibit will be delivered in
.pdf and .dwg format.
Cost Estimate:
The cost for this scope of work is approximately $20,598.
Please contact me at 805-719-9818 or cvandre rnnsen ineers.com if you have any questions
regarding this proposal.
Sincerely,
MNS Engineers, Inc.
Christopher G Vandrey, PLS - CFedS
Principal Surveyor
100 E Thousand Oaks Boulevard I Suite 105
Thousand Oaks, CA 91360
Main: 805 648 4840
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GPRS is the nation's premier company specializing in the detection 'of
underground utilities and underground storage tanks, video pipe inspection,
leak detection and the imaging of concrete structures. Our services enable
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GGGPRS Project Managers "are tralped to'help you remove barriers that''could,irripact,!
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" your project being safe, on time and on budget, They provide industry. -leading
deliverables such as CAD, 30 drawings, NASSCO reports, and a XMZ and .PDF
map is included with every utility locating project which accelerates planning,
organizes operations and increases communication.
VISUALIZING
Agreement No. 7136
October 25, 2024 Submitted By:
Client: MNS ENGINEERS INC
Project Address: 340 Lomita Street El Segundo, CA 90245
Quote Number: GPRSQUOTE-163617
GPRS Opportunity Name/Number: 327204
Ryan Cronin
To schedule, please email:
californiainfo@gprsinc.com
GPRS appreciates the opportunity to provide this proposal. We encourage you to visit our website (www.aprsinc.com) and contact any of
the numerous references listed. Our insurance certificate and W-9 can also be downloaded here. Please feel free to contact us if you have
any questions or need additional information. Visit for an overview of our industry -leading best practices.
SCOPE OF WORK
Underground Utility: We understand the scope of work on this project is to search for underground utilities in the areas defined by the
client which total up to 1.86 acres. We will attempt to trace any utilities for which structures are visible from the work area. Utilities will be
marked on the surface using paint, pin flags, or other appropriate means. The client will be responsible for providing drawings or notifying
GPRS of any utilities entering the work area for which there are no apparent surface features or structures visible from the work area. To
avoid additional charges, the areas should be laid out, marked, and cleared of obstructions before our arrival. Please visit www.simspec.org
for an overview of our industry -leading best practices that will be applied to this project.
• GPRS is not responsible for housekeeping. Any debris, equipment, or other obstructions in the area at the time of scanning could potentially block out needed data.
. A thorough utility search can only be completed if GPRS is given access to all utility structures, interior and exterior. This service is never a replacement for the use
of the state One Call system (811).
. All of our technicians have OSHA-10 safety training or greater. Site -specific safety training is not included in this quote. Please notify us if this project requires
additional safety training.
EQUIPMENT
• Underground Scanning GPR Antenna. This GPR Antenna uses frequencies ranging from 250 MHz to 450 MHz and is mounted in a stroller
frame that rolls over the surface. Data is displayed on a screen and marked in the field in real-time. The surface needs to be reasonably
smooth and unobstructed to obtain readable scans. Obstructions such as curbs, landscaping, and vegetation will limit the efficacy of GPR.
The total effective scan depth can be as much as 8' or more with this antenna but can vary widely depending on the soil conditions and
composition. Some soil types, such as clay, may limit maximum depths to 3' or less. As depth increases, targets must be larger to be
detected, and non-metallic targets can be challenging to locate. The depths provided should always be treated as estimates as their
accuracy can be affected by multiple factors. For more information, please visit: Link
• Electromagnetic Pipe Locator. This receiver can passively detect the signals from live AC power or radio signals traveling along some
conductive utilities. Operators can connect a transmitter directly to accessible metallic pipes, risers, or tracer wires to generate a current
at a specific frequency. The receiver can then detect the resulting signal along the pipe or tracer wire. Various factors may impact this
device's effectiveness, including (but not limited to) access to the utility, conductivity, grounding, and interference from other utilities.
The depths provided should always be treated as estimates as their accuracy can be affected by multiple factors. For more information,
please visit: LlnLk
Traceable Rodder. The rodder consists of a copper wire encased in fiberglass. This device is pushed through a pipe with direct access,
such as a sewer line at a cleanout or a storm drain catch basin. Operators then induce a current on the wire and trace the signal from the
surface. The maximum traceable depth is 10' depending on the soil conditions, and the maximum distance is 200'. Inserting the rodder
into deeper pipes within manholes may not be feasible depending on site conditions. GPRS will not access electrical conduits. The signal is
not detectable through metallic pipes. For more information, please visit: Link
GPS. This handheld unit offers accuracy down to 4 inches; however, the accuracy achieved will depend on the satellite environment at
the time of collection and is not considered survey -grade. Features can be collected as points, lines, or areas and then exported as a KML/
KMZ or overlaid on a CAD drawing. For more information, please visit: Link
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Agreement No. 7136
Lateral Launch Crawler Camera. The VPI Lateral Launch Crawler Camera can inspect sewer lines with a diameter of 6" or more. It can
traverse up to 500' into the main line. This device uses a push rod to launch up to 100' into lateral pipes 4" or greater in diameter. The
camera's head can pan and tilt 360 degrees to inspect the walls of mains and laterals. Extensions can be attached to the crawler to launch
the push rod into larger laterals. If we cannot insert a camera into a lateral, we will mark the location at the main. To obtain optimal
results, GPRS must travel upstream in the main, and we recommend that the client cleans the lines before we arrive on site. Operating in
cleaned pipes increases our potential to make it through the entire line and reduces the possibility of additional charges incurred due to
increased time on site or remobilizations. If debris on the lens prevents the camera from collecting video, GPRS' labor rates will still be
applied. Removing the camera to clean the lens after a launch attempt will lead to increased charges due to the extra time needed and
may require a change order to be issued. The client must provide safe access to confined spaces such as manholes. GPRS can provide
video and photos of the pipe's interior along with NASSCO-certified annotations of all pipe features; however, GPRS cannot make
judgments regarding the integrity of the pipes. For more information, please visit: Link
Sonde. The sonde can be used in conjunction with the robotic crawler camera or connected to the end of the traceable rodder and
pushed through an accessible pipe. GPRS will use a sonde transmitting a signal at 512Hz, 33KHz, or 8KHz depending on the conditions of
your project. The sonde signal can pass through cast-iron or non-metallic pipes and be detected at depths of up to 10'-15' depending on
the conditions. The signal can then be located from the surface using the EM pipe locator. For more information, please visit Link
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Agreement No. 7136
Supporting Documentation
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Agreement No. 7136
PROJECT COSTS
SERVICE DESCRIPTION
FIELD SERVICES Described on Page 2
JOB SUMMARY REPORT PDF including a brief description of equipment used, findings, limitations, and site photos sent at
the conclusion of every job.
GPS MAP Findings will be collected with GPS and displayed with an aerial image background. Results are
not survey -grade accuracy. See example: Link
SITEMAP® PERSONAL LICENSE Findings will be collected with GPS and made available on SiteMap to access the automated
deliverable PDF Map, KMZ, SHP files and map viewer access on SiteMap. Results are not survey -
grade accuracy. For more information, please visit: Link
TOTAL $4,750.00
OPTIONAL SERVICES (INITIAL IF DESIRED)
CAD DRAWING Findings will be drafted in CAD. For laser scanning projects, laser scan data Initial _ $1000
and images will be used. Results are not survey -grade accuracy. See
example: Link
GENERAL TERMS & CONDITIONS
This proposal is subject to the General Terms and Conditions for Services of Ground Penetrating Radar Systems, LLC posted at Link (the
"Terms and Conditions") and is hereby incorporated by reference into and made a part of this proposal. Customer acknowledges it has
read and agrees to be bound by such Terms and Conditions. In the event of any conflict between the terms of this proposal and the Terms
and Conditions, the Terms and Conditions will prevail. Customer also acknowledges that Ground Penetrating Radar Systems, LLC may,
from time to time and at its discretion, modify the Terms and Conditions and Customer agrees to be bound by such Terms and Conditions
as modified.
1. Customer agrees to meet and perform all requirements described in this document and has fully read and understands all items listed within this document.
2. It is the customer's responsibility to prepare the site for scanning, including clearly identifying areas to be scanned, securing access to all areas required for
scanning, removing and keeping these areas clear and free of obstructions. Delays caused by customer's failure to do so may result in an increased price.
3. GPRS does not conduct an investigation, analysis, or interpretation of soil composition, soil/concrete conditions, or geophysical, geological, engineering, or land
surveying information. The customer acknowledges understanding that we are merely reporting retrieved data and that we do NOT provide geophysical,
geological, engineering, or land surveying services. Customer should contact a professional in those fields if such services are needed. Data collected during may
only be suitable for use within the scope of this proposal.
4. If any work to be performed is within a road or street, unless specifically included by GPRS within this proposal, it is the customer's responsibility to provide
adequate traffic control to allow GPRS' personnel to safely and efficiently work in the road/street.
5. Time -on -site in excess of 8-hours will be billed at overtime rates.
6. This price assumes that we will be given access to perform the work during normal, weekday business hours. Work performed outside of 6am-5pm Monday -
Friday will be billed at overtime rates.
7. These rates assume that there are no certified payroll or prevailing wage requirements for this work. If GPRS receives notice that any of these conditions exist,
there will be additional costs.
8. If this proposal is not accepted within 90 days of October 25, 2024, then the pricing may be subject to review.
9. If for some reason the technician arrives on site and the work is cancelled there will be a charge of $500 per requested technician.
10. If your project is in WV, SD, NM, or HI: State sales tax is not included in the total on this proposal, but will be included on the invoice.
11. Payment Terms are Net 30; or as specified if a current Master Service Agreement is in place.
ACCEPTED AND AGREED
Print Name: _ Signature: Date:
Company Phone/Email: PO #: Job #:
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