2024-11-01 CC Agenda Packet - ITEM D10 - Commercial Solid WasteCITY OF
ELSEGUNDO
Commercial Solid Waste
Non -Exclusive Franchise
November 5, 2024
City Council Meeting
Background
The El Segundo Municipal Code authorizes the City Council to
determine the methods by which the city manages and regulates
the storage, collection, transportation, processing and disposal of
solid waste (ESMC 5-2-2)
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Background
• Residential waste management services are provided via an
exclusive franchise agreement with EDCO.
• At present there are nine companies permitted to provide
commercial waste management services.
• There are approximately 610 retail/industrial units and 440
multi -family units (three or more dwelling units).
• Aside from the relatively minimal vehicle standards, there
are no substantive qualifications required to obtain a permit.
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Discussion
• In recent years state regulation of waste management has
increased markedly.
• Failure to achieve and maintain compliance with recently
adopted state laws and regulations can subject the City to
significant fines.
• Increased importance to ensure that solid waste service
providers demonstrate the ability and expertise necessary to
ensure compliance with a myriad of laws and regulations.
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SB1 383
• SB 1383 is the most significant waste
reduction mandate to be adopted in
California in the last 30 years.
• SIB 1383 requires the state to reduce organic
waste (food waste, green waste, paper
products, etc.) disposal by 75% by 2025.
• The law also requires that 20% of currently
disposed edible food be recovered for
human consumption by 2025.
• The bill has specific requirements for
jurisdictions and haulers.
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COMPOSTA13LES
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Non -Exclusive Franchise Model
• Allows for the City to choose from a range of waste
management service providers with established qualifications
and expertise.
• Details the providers duties and obligations.
• Requires insurance indemnity guarantees.
• Spells out agreed -upon fine amounts (liquidated damages)
for various violations or failure to meet specific requirements.
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Notification / Evaluation Timeline
• June 2019 - Staff provided required notice to all permitted haulers on
,2019intent to transition to a non-exclusive franchise model
PV
s • November 2023 - Cityreleased Request for Qualifications "RFQ"
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6A >12 haulers responded, and all were deemed qualified
- • April 2024 —All 12 qualified responders were provided a Request for
Proposals ("RFP")
• Staff & a solid waste consultant carefully evaluated & ranked each proposal based on set
criteria
• June 2024 - In -person interviews were conducted with the top nine
responders
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Request for Proposals
• City staff along with the solid waste consultant carefully
evaluated each proposal based on the following criteria which
was included in the RFP:
*Proposer's experience and qualifications
*Regulatory compliance and safety
*Implementation plan and schedule
*Number and nature of exceptions to the franchisee agreement
*Financial stability along with insurance requirements
*Cost and value to the consumer
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Panel Interview
• The top nine _pro _proposers) were ranked and invited for an in -person panel
interview at CityHall over the course of two days.
Y
• The panel consisted of city manager, environmental committee chair,
public works staff, and the solid waste consultant.
• After careful evaluation, the panel recommended the top four ranked
haulers to be not in an articular order C O American
any : ED
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Reclamation, Waste Management and Athens Services.
• There was a big gap in the overall assessment between the top four
and the other proposers.
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Staff Recommendations
• Authorize the Mayor to execute non-exclusive franchise
agreements for the provision of commercial waste management
services with Athens, American Reclamation, EDCO and Waste
Management, in a form approved by the City Attorney.
• Alternatively,
this item.
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discuss and take other possible actions related to
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Questions?
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Evaluation
The four recommended haulers were all very close in panel scoring. Highlights of their proposals
and interviews included:
EDCO
*Family owned and operated, providing satisfactory franchise service for residential customers since 2019.
*Full service operational transfer facility in Signal Hill.
*Has capacity for additional customers.
*Dedicated environmental compliance staff; dedicated SB1383 compliance software; positive reviews from CalRecycle
regarding operational SB1383 compliance.
*Competitive cost of services, excellent interview with thoughtful and accurate responses.
American Reclamation
*Family owned and operated.
*Services Long Beach school district.
*Implements on -truck camera technology for contamination monitoring, meeting SB1383 compliance standards.
*Successful illegal dumping campaign in the City of Compton.
*Very competitive rates.
*Capacity for additional customers along with environmental education.
*Professional interview that was well received by the panel.
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Evaluation
The four recommended haulers were all very close in panel scoring.
Highlights of their proposals and interviews included:
Waste Management
*Large operation that has the resources and means for additional customers, technology and environmental education.
*Currently services City of Manhattan Beach and MBUSD.
*Competitive cost of services.
*Track record of jurisdictional satisfaction.
*Dedicated government relations and environmental compliance staff members.
Athens Services
*Family owned and operated.
*Dedicated governmental and environmental compliance staff.
*Dedicated SB1383 compliance dashboard.
*Utilizes established industrial compost facilities for organic processing.
*Competitive cost of services.
*An excellent interview attended by many specialized staff members.
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