2024-10-15 CC Agenda Packet - ITEM D08 - Athletic Field-Facility UseCITY OF
ELSEGUNDO
Athletic Field/Facility Use
and Allocation Policy Update
Background/History
• Established in 2004
• Youth Sports Advisory Council is the recommending body
established and appointed by the Recreation & Parks
Commission to advise on field allocation, field allocation issues,
and allocation policies when necessary.
• Recommendations by the YSAC have been forwarded to the
Recreation and Parks Commission and are open for
consideration by the City Council for approval.
10/15/2024
City of El Segundo 1 350 Main St. El Segundo, CA90245
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Members
• Current Members include:
• El Segundo AYSO
• El Segundo Babe Ruth
• El Segundo Girls Softball
• El Segundo Lacrosse
• El Segundo Little League
• El Segundo Inline Hockey
• El Segundo Unified School District
• El Segundo Youth Volleyball
• Eagles of El Segundo Youth Football and Cheer
• Interested Organizations can apply to the Youth
• Organizations must meet the following requirements
• Must have at least 100 El Segundo Resident Players
• Must have at least 75% El Segundo Resident players
• Must have not -for -profit status registered with the state
Sport Council.
ELSEGUVDO
10/15/2024 City of El Segundo 1 350 Main St. El Segundo, CA90245 3
Facilities
• Current fields scheduled utilizing this policy:
• All City owned fields
• Brett Field
• Stevenson Field
• Softball Field
• Roller Hockey Rink
• Washington Park
• Campus El Segundo
• Richmond Street School Field
• Center Street School Field*
• Raytheon Field*
*As of 9/2024
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10/15/2024 City of El Segundo 1 350 Main St. El Segundo, CA90245 4
Revised Maintenance Responsibilities
• Richmond and Center Street Schools maintained by ESUSD*
• Raytheon Field maintained by Raytheon*
• Field Duties Between Games by League:
• First Scheduled game is prepped by Parks Maintenance staff
• Following each game, leagues must:
• Drag the infield
• Water infield brick dust
• Pitcher's Mound & Home Plate- Rake, tamp mound, remove excess brick dust on grass area, and lightly spray
• Chalk Infield
• Following each final game of the day, leagues must:
• Water Infield and mound
• Clean both dugouts
• Report scoreboard or field lights that are out of service immediately
*As of 9/2024
10/15/2024
City of El Segundo 1 350 Main St. El Segundo, CA90245
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E SEGLNDO
Revised Wet Field Policy
• Groups may not play on fields closed due to wet field conditions, as
designated by Parks Maintenance Staff. It is the responsibility of
groups to access field closure information by phoning the
Recreation, Parks, and Library Department Field Conditions Hotline
after 12pm Monday -Friday or after 8am Saturday and Sunday.
• A secondary update to field conditions may be made by 12pm on
Saturday and Sunday. Each field will be assessed individually for
closures.
*As of 9/2024
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10/15/2024 City of El Segundo 1 350 Main St. El Segundo, CA90245 6
Updated/Revised Policies Reviewed and Recommended
by Recreation and Parks Commission
1. Director of Recreation, Parks and Libraryhas the discretion to
implement exceptions to the Field Allocation Policy
2. Random field use audits will be conducted by RPL staff to ensure
fields are being utilized as requested
3. User groups must submit City's Special Event Application for any
special event such as Opening Day �arades, end of league parties,
etc. Fee waiver requests maybe granted in accordance -to the Council
approved Special Event Fee Waiver procedure and max out at a 75%
discount on City fees
5. Field requests will be submitted on a quarterly basis (Winter, Spring,
Summer, Fall) in conjunction with ESUSD application dates
6. Added a "One Year Probation" clause for all new members
7. Changes to formatting and language
10/15/2024
City of El Segundo 1 350 Main St. El Segundo, CA90245
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Considerations- Field Specific Play (FSP)
• Maintain current FSP
• Stevenson- Hardball and City activities only
• Softball Field- Softball and City activities only
• Additional FSP Options
• Remove field specific play from Stevenson and Softball
• Add field specific play for Campus El Segundo, George Brett field
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10/15/2024 City of El Segundo 1 350 Main St. El Segundo, CA90245 8
Considerations- Youth Sports Advisory
Committee Voting Authority Options
• Voting on Field Allocation requests that fall outside of the Field
Allocation Policy
• Vote would become a recommendation to the Rec and Park Commission
• Voting on New Member Applications
• YSAC would vote to approve or deny applications to the YSAC
• Vote would be a recommendation to the Rec and Park Commission
• Voting on Changes to Field Allocation Policy
• YSAC would vote to approve or reject suggested changes to the Field Allocation
Policy
• Vote would be a recommendation to the Rec and Park Commission
10/15/2024 City of El Segundo 1 350 Main St. El Segundo, CA90245 9
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