CONTRACT 7116 OtherDocusign Envelope ID: CC48DD67-34F5-4F13-A53B-6952D6B1720A
Agreement No. 7116
American Shelter Operations Facility Use Agreement T -4
j Red Cross
The American National Red Cross ("Red Cross"), a non-profit corporation chartered by the United States Congress,
provides services to individuals, families and communities when disasters strike. The disaster relief activities of the
Red Cross are made possible by the American public who support the Red Cross with generous donations. The Red
Cross's disaster services are also supported by facility owners who permit the Red Cross to use their buildings as
shelters and other service delivery sites for disaster victims. This agreement is between the Red Cross and a facility
owner ("Owner") so the Red Cross can use the facility to provide services during a disaster. This agreement only
applies when Red Cross requests use of the facility and is managing the activity at the facility.
Owner:
RC View NSS Facility Site Identification Number: TBD
Full Name of Owner
........ .........
City of El Segundo
..
Address
314 Main Street El Segundo, CA 90245
24-Hour Point of Contact
Shawn Green
Name and Title
Park Supervisor
Work Phone
310-227-5937
Cell Phone
Address for Official
Notices (only if different
from above address)
Red Cross:
Chapter Name
__......
The American National Red Cross, Los Angeles Region
-
Chapter Address
1450 S. Central Ave, Los Angeles CA 90021
.. ..........
24-Hour Point of Contact
........ ........ ......... _._.
Name and Title
Disaster Duty Officer
Work Phone
(800) 675-5799
Cell Phone
Address for Official
The American National Red Cross, Los Angeles Region
Notices
1450 S. Central Ave, Los Angeles CA 90021
Insert name and complete street address of building or, if multiple buildings, write "See attached facility list," and
attach facility list, including complete street address of each building that is part of this agreement. If the Red Cross
will use only a portion of a building, then describe the portion of the building that the Red Cross will use.
Gordon Clubhouse NSS Building # 149576
300 E. Pine Avenue
El Segundo, CA 90245
Joslyn Recreation Center NSS Building # 149575
339 Sheldon Street
El Segundo, CA 90245
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City of EL Segundo FUA 09052024 Agreement Page 1 of 5
Docusign Envelope ID: CC48DD67-34F5-4F13-A53B-6952D6B1720A
Agreement No. 7116
American
Red Cross
Shelter Operations Facility Use Agreement T -4
F u°.ir ns and Cand iflui. s
1. Use of Facility: Upon request and if feasible, Owner will permit the Red Cross to use and occupy the Facility on
a temporary basis to conduct emergency, disaster -related activities. The Facility may be used for the following
purposes (both parties must initial all that apply):
Y .,....u. .. ...... _ d Cross Initials
Facility Purpose _..:. .._n �� ..... ... Owner Initials Re..�.. .........
nSinB NkIX,UM
Service Center (Operations, Client Services, or Volunteer Intake)
_. ...............
Storage of supplies
ATM
Parking
of vehicles -... �
nrt,-�-, d
Disaster Shelter G
2. Facility Management: The Red Cross will designate a Red Cross official to manage the activities at the Facility
("Red Cross Manager"). The Owner will designate a Facility Coordinator to coordinate with the Red Cross
Manager regarding the use of the Facility by the Red Cross.
3. Condition of Facility: The Facility Coordinator and Red Cross Manager (or designee) will jointly conduct a survey
of the Facility before it is turned over to the Red Cross. They will use the first page of the Red Cross's
Facility/Shelter Opening/Closing Form to record any existing damage or conditions. The Facility Coordinator
will identify and secure all equipment in the Facility that the Red Cross should not use. The Red Cross will
exercise reasonable care while using the Facility and will not modify the Facility without the Owner's express
written approval.
4. Food Services (This paragraph applies only when the Facility is used as a shelter or service center.): Upon
request by the Red Cross, and if such resources are available, the Owner will make the food service resources
of the Facility, including food, supplies, equipment and food service workers, available to feed the shelter
occupants. The Facility Coordinator will designate a Food Service Manager to coordinate meals at the direction
of and in cooperation with the Red Cross Manager. The Food Service Manager will establish a feeding schedule
and supervise meal planning and preparation. The Food Service Manager and Red Cross Manager will jointly
conduct a pre -occupancy inventory of the food and food service supplies before the Facility is turned over to the
Red Cross. When the Red Cross vacates the Facility, the Red Cross. Manager and Facility Coordinator or Food
Service Manager will conduct a post -occupancy inventory of the food and supplies used during the Red Cross's
activities at the Facility.
5. Custodial Services (This paragraph applies only when the Facility is used as a shelter or service center.): Upon
request of the Red Cross and if such resources are available, the Owner will make its custodial resources,
including supplies and workers, available to provide cleaning and sanitation services at the Facility. The Facility
Coordinator will designate a Facility Custodian to coordinate these services at the direction of and in cooperation
with the Red Cross Manager.
6. Security/Safety: In coordination with the Facility Coordinator, the Red Cross Manager, as he or she deems
necessary and appropriate, will coordinate with law enforcement regarding any security and safety issues at the
Facility.
7. Si n ae and Publicity: The Red Cross may post signs identifying the Facility as a site of Red Cross operations
in locations approved by the Facility Coordinator. The Red Cross will remove such signs when the Red Cross
concludes its activities at the Facility. The Owner will not issue press releases or other publicity concerning the
Red Cross's activities at the Facility without the written consent of the Red Cross Manager. The Owner will refer
all media questions about the Red Cross activities to the Red Cross Manager.
mmai
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Docusign Envelope ID: CC48DD67-34F5-4F13-A5313-6952D6131720A
Agreement No. 7116
American
Red Cross
Shelter Operations Facility Use Agreement T -4
8. QLosinq the Facility: The Red Cross will notify the Owner or Facility Coordinator of the date when the Red Cross
will vacate the Facility. Before the Red Cross vacates the Facility, the Red Cross Manager and Facility
Coordinator will jointly conduct a post -occupancy inspection, using the second page of the Shelter/Facility
Opening/Closing Form, to record any damage or conditions.
9. Fee (This paragraph does not apply when the Facility is used as a shelter. The Red Cross does not pay fees to
use facilities as shelters.): Both parties must initial one of the two statements below:
a. Owner will not charge a fee for the use of the Facility.
Owner initials: Red Cross initials:
b. The Red Cross will pay $ per day / week / month (circle one) for the right to use and occupy
the Facility. Owner initials: Red Cross initials:
10. Reimbursement: Subject to the conditions in paragraph 10(e) below, the Red Cross will reimburse the Owner
for the following:
a. Damage to the Facility or other property of Owner, reasonable wear and tear excepted, resulting
from the operations of the Red Cross. Reimbursement for facility damage will be based on
replacement at actual cash value. The Red Cross, in consultation with the Owner, will select from
bids from at least three reputable contractors. The Red Cross is not responsible for storm damage
or other damage caused by the disaster.
b. Reasonable costs associated with custodial and food service personnel and supplies which would
not have been incurred but for the Red Cross's use of the Facility. The Red Cross will reimburse at
per -hour, straight -time rate for wages actually incurred but will not reimburse for (i) overtime or (ii)
costs of salaried staff.
C. Reasonable, actual, out-of-pocket costs for the utilities indicated below, to the extent that such costs
would not have been incurred but for the Red Cross's use of the Facility. (Both parties must initial all
utilities that may be reimbursed by the Red Cross):
Utility Owner Initials Red Cross Initials
I tal L
Water
G
. .�
W.,
Gas)G
trvaismG iwutau
Electricity
jG
Waste Disposal 101114
The Owner will submit any request for reimbursement to the Red Cross within 60 days after the
occupancy of the Red Cross ends. Any request for reimbursement must be accompanied by
supporting invoices. Any request for reimbursement for personnel costs must be accompanied by a
list of the personnel with the dates and hours worked.
e. If the disaster is a Federally -declared disaster and Owner is a municipal or state government entity,
then the Owner will work with appropriate emergency management agencies to seek cost
reimbursement through the Federal Emergency Management Agency's program for administering
Public Assistance Category B under the Robert T. Stafford Act. The Red Cross is not obligated to
reimburse the Owner for costs covered by Public Assistance Category B.
rG
City of EL Segundo FUA 09052024 Agreement Page 3 of 5
Docusign Envelope ID: CC48DD67-34F5-4F13-A53B-6952D6B1720A
Agreement No. 7116
American
Red Cross
Shelter Operations Facility Use Agreement T -4
11. Insurance: The Red Cross shall carry insurance coverage in the amounts of at least $1,000,000 per occurrence
for Commercial General Liability and Automobile Liability. The Red Cross shall also carry Workers' Compensation
coverage with statutory limits for the jurisdiction within which the facility is located and $1,000,000 in Employers'
Liability.
12. Indemnification: The Red Cross shall defend, hold harmless, and indemnify Owner against any legal liability,
including reasonable attorney fees, in respect to claims for bodily injury, death, and property damage arising from
the negligence of the Red Cross during the use of the Facility.
13. Term: The term of this agreement begins on the date of the last signature below and ends 30 days after written
notice by either party.
[Remainder of this page intentionally left blank.]
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City of EL Segundo FUA 09052024 Agreement Page 4 of 5
Docusign Envelope ID: CC48DD67-34F5-4F13-A5313-6952136131720A
Agreement No. 7116
American
Red Cross
Shelter Operations Facility Use Agreement T -4
vital Signature: Each party agrees that either party's execution of this agreement by DIGITAL signature (whether ELECTRONIC
or encrypted) is expressly intended to authenticate this AGREEMENT and to have the same force and effect as manual
signatures. The term DIGITAL signature means any electronic sound, symbol, or process attached to or logically associated with
a record and executed and adopted by a party with the intent to sign such record, including facsimile or email electronic
signatures. The use of digital signatures is intended to facilitate more efficient execution and delivery of signed documents.
RED CROSS
The American National Red Cross
(Legal Name)
��xwad by: I
Fra,.46—hpAA e
Erica Frausto-Aguado
Name (Printed)
Los Angeles Regional Disaster Officer
Title
September 11, 2024 1 2:29:18 PM PDT
Date
OWNER
The City of El Segundo
(Legal Name)
By (Signature)
Darrell George
Name (Printed)
City Manager
Title
October 2, 2024 1 9:55:17 AM PDT
Date
By (Signature) Approving Form Only
Joaquin Vazquez
Name (Printed)
City Attorney
Title
September 20, 2024 1 11:22:44 AM PDT
Date
City of EL Segundo FUA 09052024
Agreement Page 5 of 5